3-100 FINAL IFB 2026-IFB-009 CIP-2507 Port Royal Water Reclamation Facility – Secondary Clarifiers.pdf

Beaufort-Jasper Water

& Sewer Authority

Invitation for Bid

Solicitation:

Date Issued:

Procurement Manager:

Phone:

Email:

Office:

2026-IFB-009

11/03/2025 Tammy Holman, NIGP-CPP, CPPB

(843) 987-8087 Bonfire@bjwsa.org BJWSA Procurement Office 6 Snake Rd.

Okatie, SC 29909

CIP-2507 Port Royal Water Reclamation Facility – Secondary Clarifiers

Project Description:

Beaufort Jasper Water & Sewer Authority (BJWSA) is requesting bids for the Port Royal Water Reclamation Facility – Secondary Clarifiers. The Project consists of furnishing all materials required to replace secondary clarifier equipment suitable for gravity separation of mixed liquor solids in the activated sludge process in two (2) secondary clarifiers at the Port Royal Island Water Reclamation Facility (PRIWRF). The scope of work includes reviewing as-builts drawings; survey and measurement of existing basins; design, manufacture and delivery of equipment; start-up services and training as outlined in the IFB.

Good Faith Effort Requirement:

Respondents must complete BJWSA’s Good Faith Effort packet for Small, Minority and Women-Owned Business Participation that is provided with this solicitation. If your firm is intending to self-perform 100% of the work/services, you simply need to return the Self-performance Affidavit with your bid or proposal. If you plan to use any subcontractors, please take special notice that there is a requirement for respondents to send written notice at least fifteen (15) business days prior to the bid/response due date to the agencies listed in the packet informing them of: (1) your company’s intent to submit a bid or proposal, and (2) request their assistance in the recruitment of small, minority and women-owned businesses as potential subcontractors.

Project Timeline:

Solicitation Issued: November 3, 2025

Pre-Bid Conference/Site Visit N/A

Deadline for Questions: November 17, 2025, 4:00 PM EST

Deadline for Good Faith Effort Written Notice Requirement: (see paragraph above)

November 18, 2025, 2:00 PM EST

Questions must be submitted electronically via: https://bjwsa.bonfirehub.com

Bid Responses Due by:

December 3, 2025, 2:00 PM EST

Submit Bids Electronically at: https://bjwsa.bonfirehub.com Responses received after the deadline or at any other location will not be accepted.

mailto:Tammy.Holman@bjwsa.org https://bjwsa.bonfirehub.com/

For complete details of this solicitation, please visit the BJWSA website, utilizing the following link:

https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities

Bonfire Support can be found at: https://bonfirehub.zendesk.com/hc/en-us

Introduction The Beaufort Jasper Water & Sewer Authority (“BJWSA” or “Owner”) is soliciting sealed bids from qualified contractors (“Bidders” or “Contractors”) to perform the following scope of work or services in accordance with the terms and conditions as set forth herein. This Bid form should be filled out in its entirety to include proposed not-to-exceed fees, assumptions and exceptions, and signed by an officer (or signatory power) of the company.

All work must be completed and billed by December 31, 2026. All invoices must be emailed to invoices@bjwsa.org.

It shall be understood that this Invitation for Bid is a request for information only and is not to be construed as an instruction or agreement to execute the work. BJWSA reserves the right to accept or reject any or all submittals, to award multiple contracts for all or part of the scope of work, or to cancel in part or in whole this solicitation, if in the best interests of BJWSA. BJWSA reserves the right to refuse any and all submittals and to waive any technicalities and formalities. BJWSA reserves the right to waive any requirement in this solicitation including material requirements, if such material requirement is unmet by all Bidders, and a waiver is determined to be in the best interests of BJWSA. If BJWSA elects to proceed with this scope of work, award of a contract and/or purchase order will be made to the responsive and responsible Bidder whose bid results in the lowest cost to the BJWSA

BJWSA requests Bidders to provide as much information as possible when responding to this invitation for bid (IFB). The key dates for the IFB process are as follows:

IFB ISSUE DATE: November 3, 2025 This Invitation for Bids (IFB) is referenced on BJWSA’s website and posted to its Procurement Portal. Bidders must download the IFB and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon. SUBMITTALS FOR THIS PROJECT WILL BE ACCEPTED ONLY ON THE BONFIRE PROCUREMENT PLATFORM PRIOR TO THE BID DUE DATE/TIME. Please login to the following website to register (Free Registration) to submit a bid for this project. All required documents will be uploaded to the website. https://bjwsa.bonfirehub.com. Bonfire Support can be found at:

https://bonfirehub.zendesk.com/hc/en-us.

PRE-BID CONFERENCE/VOLUNTARY SITE VISIT: N/A

Site visit will be held at N/A.

DEADLINE FOR GOOD FAITH EFFORT NOTICE REQUIREMENT: November 18, 2025, 2:00 PM (EST) Respondents must complete BJWSA’s Good Faith Effort packet for Small, Minority and Women-Owned Business Participation that is provided with this solicitation. If your firm is intending to self-perform 100% of the work/services, you simply need to return the Self-performance Affidavit with your bid or proposal. If you will be using any subcontractors, please take special notice that there is a requirement for respondents to send https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities https://bonfirehub.zendesk.com/hc/en-us https://bonfirehub.zendesk.com/hc/en-us written notice at least fifteen (15) business days prior to the bid/response due date to the agencies listed in the packet informing them of: (1) your company’s intent to submit a bid or proposal, and (2) request their assistance in the recruitment of small, minority and women-owned businesses as potential subcontractors.

QUESTION DEADLINE: November 17, 2025, 4:00 PM (EST) All questions must be submitted via BJWSA’s eProcurement website located at https://bjwsa.bonfirehub.com.

IFB DUE DATE/TIME: December 3, 2025, 2:00 PM (EST) Electronic bids must be submitted to BJWSA via the e-Procurement website via https://bjwsa.bonfirehub.com prior to this date. A public link for live video and audio access to the reading of the bid totals is available at:

https://bjwsa.org/241/Bid-Openings. There will be no physical, public bid-opening. This site will go active for registration and log-in starting at 1:45 PM. The video and communication stream will be one-way only.

Bidders must download the IFB and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon.

Bids will be reviewed by selected BJWSA staff and a recommendation for contract award will be made to BJWSA leadership. The contract award will be announced and published at https://bjwsa.bonfirehub.com after approval by BJWSA leadership.

*Furnishing of equipment shall be completed and billed for within 365 calendar days from the execution of this contract. Bidder shall coordinate start-up services with Construction Contractor, once services of a Construction Contractor are procured by BJWSA. Bidder shall perform start-up services when Construction Contractor is prepared to put equipment on-line. Bidder shall not hinder Construction Contractor’s project schedule and will effectively communicate and coordinate with Construction Contractor during installation.

Project Description:

The Beaufort-Jasper Water & Sewer Authority, hereafter referred to as the “Authority,” is requesting bids from contractors for furnishing all materials required to replace secondary clarifier equipment suitable for gravity separation of mixed liquor solids in the activated sludge process in two (2) secondary clarifiers at the Port Royal Island Water Reclamation Facility (PRIWRF). The scope of work includes reviewing as-builts drawings; survey and measurement of existing basins; design, manufacture and delivery of equipment; start-up services and training as outlined in the IFB and in accordance with the attached specifications, terms and conditions.

Scope of Work:

Herein incorporated as Attachment A.

Safety Standards

Contractors shall submit with their bids their Experience Modifier Rate as well as their Health and Safety Plan.

This information will be reviewed by BJWSA’s Safety Division and may factor into the determination of bidder’s responsibility for purposes of contract award.

Instructions BJWSA will not be liable for any expenses incurred by bidders in the preparation of bids. All bids become the property of BJWSA once submitted.

https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/241/Bid-Openings

Commencing on the date of this Invitation for Bids is issued and until BJWSA makes public notice of contract award, Contractor contact, other than as provided in the general information section, with any BJWSA staff or Board member is expressly prohibited. Failure to comply with this restriction may result in the disqualification of the offending Contractor from consideration for future BJWSA business opportunities.

No oral or written statements made by Authority personnel shall be considered addenda to this IFB unless the statement is confirmed in writing and identified as a written addendum to this IFB. BJWSA requires that all issued addenda be acknowledged in the Contractor’s bid submission to be considered responsive.

BJWSA reserves the right to seek clarification from any bidder to assist in making decisions. BJWSA reserves the right to reject any and all bids. BJWSA will evaluate all bids and select the option that is in the best overall interest of the Authority.

Each bid must be submitted on Exhibit A - Bid Form. All blank spaces for bid prices must be filled in, in ink or typewritten. All Bid/Proposal fees and pricing shall be valid and honored for a period of at least sixty (60) days from the Submittal Deadline. Bidders shall submit a supplementary appendix, outlining their payment terms and conditions.

South Carolina Freedom of Information Act

BJWSA is a political subdivision of the State of South Carolina. As such, BJWSA is subject to the South Carolina Freedom of Information Act (“FOIA, SC Code Ann. Section 30-4-10, et seq). Under SC Code Ann. Section 30-4- 40(5), documents incidental to proposed contractual arrangements are exempt from disclosure UNTIL such time as a contract has been entered into. Accordingly, once the bid has been awarded, all submitted bid proposals are subject to disclosure by BJWSA upon receipt of a FOIA requesting that information.

Contractor Illegal Immigration Compliance

While engaged under contract with BJWSA, Contractor shall submit and maintain a current Compliance Affidavit, herein referred to as Exhibit B - Required Information – Contractor Illegal Immigration Compliance Affidavit, as part of documents required for the contract file.

Insurance

The Contractor shall not commence work under this contract until he/she has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA, nor shall the Contactor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved.

The Contractor shall, at his sole expense, maintain in effect at all times, during the performance of work, insurance coverage with limits not less than those set forth below. However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

The Contractor shall deliver Certificates of Insurance to the BJWSA Procurement & Risk Manager no later than ten (10) days after this award of this contract, but in any event, prior to execution on the contract by BJWSA and prior to commencing work under this contract as evidence that policies such coverage and limits of insurance are in full force and effect.

Certificates shall provide that not less than thirty (30) days advance notice will be given in writing to BJWSA prior to cancellation, termination or material alteration of said policies of insurance. Certificates shall identify “CIP-2507 Port Royal Water Reclamation Facility – Secondary Clarifiers”.

Insurance Requirements

Coverage

Medium Risk Profile (Authority’s Standard Requirement) Requirement

Commercial General Liability Products/Completed Operation

$1,000,000*

Automobile Liability

Workers’ Compensation

$500,000

Employers Liability

500/500/500*

Waiver of Subrogation on WC

Required if available

Umbrella /Liability

May be required depending on the size and scope of the project.

Professional Liability

*Insurance limits may be increased depending on the size and scope of the project.

Additional Insured: The Commercial General Liability and Excess Liability (Umbrella) insurance policies shall be endorsed to include BJWSA as an additional insured. Such insurance shall be primary and not be contributory with any other insurance maintained by BJWSA. Additional Insured Coverage must be purchased for ongoing and completed operations for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later. The Contractor or any approved subcontractor or sub-subcontractor shall name BJWSA, its officers, officials, agents and employees as an Additional Insureds on every required policy of insurance and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Exhibit A:

Bid Form

Extended Cost Tabulation:

Bid Item Description Estimated

Quantity Unit Cost Extended

Cost

Base-Bid: 304 Stainless Steel

Secondary Clarifier Equipment

1 LS

2 Start Up Services 1 LS

Total Cost

Deduct/Alternate Cost Tabulation:

1a Alternate/Deduct: Zinc-

Galvanized Steel Secondary Clarifier Equipment

1 LS

*Notes: BJWSA reserves the right to accept, reject, increase or decrease the quantity of any or all line items above.

It shall be understood that this Invitation for Bid is a request for information only, and is not to be construed as an instruction or agreement to execute the work. If BJWSA elects to proceed with this Project, the selected Contractor shall execute a contract, after which a Purchase Order will be issued. All Bid/Proposal fees and pricing shall be valid and honored for a period of at least sixty (60) days from the Submittal Deadline. Bidders shall submit a supplementary appendix, outlining their payment terms and conditions.

TOTAL LUMP SUM BID

Provide bid amount in both written and numerical form below

_____________________________________________________ Dollars _______________ Cents

CONTRACTOR:

TITLE:

EMAIL ADDRESS:

COMPANY ADDRESS:

SC CONTRACTOR LICENSE:

ATTEST:

By:

Title:

Date:

Exhibit B:

Required Information – Contractor Illegal Immigration Compliance Affidavit

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ____________________________________________ (“Contractor”) hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated and will remain in compliance with such requirements throughout the term of its contract with Beaufort Jasper Water and Sewer Authority.

The Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20 (B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

The Contractor agrees to provide to Beaufort Jasper Water and Sewer Authority upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to the contractor, subcontractor or sub-subcontractor. The Contractor further agrees that it will upon request provide Beaufort Jasper Water and Sewer Authority any documentation required to establish that the Contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _____________________ By: _____________________________________ (Contractor Authorized Signature)

(Contractor Print Name/Title)

(Name of Company)