3-01 - 26-24RFQ AEPC Downtown Parking Structure.pdf

REQUEST FOR QUALIFICATIONS (RFQ) FOR

PROFESSIONAL ARCHITECTURAL, ENGINEERING AND PARKING CONSULTING

SERVICES RELATED TO THE DESIGN AND CONSTRUCTION OF A

DOWNTOWN PARKING STRUCTURE

FOR

THE CITY OF MCKINNEY, TEXAS

RFQ No. 26-24RFQ

ISSUED

FRIDAY, NOVEMBER 7, 2025

SUBMITTALS WILL BE ACCEPTED ELECTRONICALLY VIA BONFIRE, BY MAIL, OR

HAND DELIVERY NO LATER THAN 2:00 P.M. CST, THURSDAY, DECEMBER 4, 2025, TO:

City of McKinney

Attn: Procurement Services Manager 401 E. Virginia Street

McKinney, Texas 75069

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 2 of 22

TABLE OF CONTENTS

LEGAL NOTICE

SECTION 1 - INTRODUCTION

1.1 BACKGROUND AND SPECIAL CONCERNS:

1.2 STATUTORY REQUIREMENTS FOR A PROFESSIONAL SERVICES CONTRACT

UNDER CHAPTER 2254 – PROFESSIONAL AND CONSULTING SERVICES OF THE

TEXAS GOVERNMENT CODE AND CITY REQUIREMENTS:

1.3 QUALIFICATIONS BEING SOUGHT:

1.4 SELECTION CRITERIA:

1.5 SELECTION PROCESS:

1.6 SCOPE OF WORK, LOCATION AND SCHEDULE:

SECTION 2 - NOTICE TO RESPONDENTS

2.1 REQUEST FOR QUALIFICATIONS NOTICE:

2.2 PRE-SUBMITTAL CONFERENCE:

2.3 SUBMITTAL FORMAT:

2.4 SUBMITTAL DEADLINE:

2.5 PLACE FOR SUBMISSION:

2.6 INQUIRIES AND INTERPRETATIONS:

2.7 PUBLIC INFORMATION:

2.8 RESPONDENT'S ACCEPTANCE OF EVALUATION METHODOLOGY:

2.9 RESPONDENT'S COMMITMENT:

2.10 RESPONDENTS ELIGIBILITY:

2.11 KEY EVENTS SCHEDULE:

2.12 INSURANCE REQUIREMENTS:

SECTION 3 - SUBMITTAL REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

3.2 PREPARATION AND SUBMITTAL INSTRUCTIONS:

3.3 PRICING:

3.4 SUBMITTAL CHECKLIST:

SECTION 4

SECTION 5

SECTION 6

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 3 of 22

LEGAL NOTICE

City of McKinney, Texas

Advertisement for Submittals

The City of McKinney, Texas (City) is seeking Statements of Qualifications (SOQ) from experienced architectural, engineering and parking consulting firms who can demonstrate they have the resources, experience, and qualifications to perform professional engineering services related to the planning, design, bidding, and/or construction administration for a Downtown Parking Structure and adjacent park on an approximate one-acre site. Documents for this request may be obtained on our electronic procurement portal, Bonfire, at https://mckinneytexas.bonfirehub.com/.

Submittals will be publicly opened, and Respondent’s names read aloud via video conference meeting hosted inside City Hall at the address below, shortly after the specified time for delivery.

Respondents are strongly encouraged to attend virtually versus in person by following the meeting details outlined in the RFQ.

Submittal Deliveries: The City of McKinney cannot guarantee, due to internal mail delivery procedures, any submittals sent priority mail will be picked up from the post office by city mail employees and delivered to Procurement Services by the closing date and time. It is recommended that submittal deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondents shall bear full responsibility for ensuring the submittal is delivered to the specified location by due date and time. Late submittals will be considered as non-responsive.

RFQ NAME: Professional Architectural, Engineering, and Parking

Consulting Services

RFQ NUMBER: 26-24RFQ

DUE DATE/TIME: 2:00 p.m., December 4, 2025

MAIL OR DELIVER TO: City of McKinney Procurement Services 401 E. Virginia Street McKinney, Texas 75069

The City reserves the right to reject any and all submittals and to waive any informality in submittals received, deemed to be in the best interest of the City. No officer or employee of the City of McKinney shall have a financial interest, direct or indirect, in any contract with the City of McKinney.

In accordance with the Americans with Disabilities Act, it is the policy of the City of McKinney to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at least 48 hours in advance of the event. contact-adacompliance@mckinneytexas.org.

https://mckinneytexas.bonfirehub.com/ mailto:contact-adacompliance@mckinneytexas.org mailto:contact-adacompliance@mckinneytexas.org

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 4 of 22

First Publication: November 7, 2025 Second Publication: November 14, 2025

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 5 of 22

SECTION 1 - INTRODUCTION

1.1 BACKGROUND AND SPECIAL CONCERNS:

A. The City of McKinney, Texas (City) is seeking an Architectural / Engineering /

Parking Consulting Services firm (A/E/PC) to perform typical and complete professional services related to the design and construction of a Downtown Parking Structure project and adjacent park on a one-acre site. Selected firm will be expected to work with the City entities, staff and any appropriate consultants.

B. Project Phases: These professional services will be contracted for and awarded by Council in two phases with Phase 1 as Site Evaluation and Conceptual Design.

Phase 2 of the project will include complete Architectural / Engineering / Parking Consulting services related to the design and construction of the Downtown Parking Structure.

1) Layout of the Downtown Parking Structure and Park Project: The Downtown

Parking Structure project will consist of a parking garage with anywhere from approximately 330 to 630 parking spaces depending upon the number of parking levels (i.e. either 3, 4. 5 or 6 levels); along with the relocation of McKinney Central Park on the same site. The Downtown Parking Structure may or may not have an architectural façade on all sides because of its location within the Historic Downtown Cultural District. An aerial view of the site is included in Section 6. The Central Park relocation will be part of the design and construction of the new Parking Structure.

2) The site itself is bounded by N Kentucky Street, Hunt Street, N Wood Street and W Herndon Street and is currently where a City Parking Lot and Central Park are located. The selected firm will be expected to evaluate vehicle circulation, ingress / egress impacts, and ADA / pedestrian routes.

B. Special Concerns: In seeking an A/E/PC, the City is looking for a well-qualified professional services firm with significant and successful prior experience in the design and construction of municipal projects and in multi-level parking structures.

1) The A/E/PC will work with City staff and any other consultants during the schematic design phase to develop multiple conceptual designs, to further the selected concept during the design development phase, to develop their plans and specifications during the construction documents phase and to provide construction administration during the construction phase of the project.

2) The A/E/PC will work to ensure the feasibility and constructability of the project design, and to assist in bringing the estimated construction cost of the project within the project budget through value engineering, the selection of building systems and materials, cost estimating, scheduling, and other means, without adversely affecting the capacity and quality of the project.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 6 of 22

1.2 STATUTORY REQUIREMENTS FOR A PROFESSIONAL SERVICES CONTRACT

UNDER CHAPTER 2254 – PROFESSIONAL AND CONSULTING SERVICES OF THE

TEXAS GOVERNMENT CODE AND CITY REQUIREMENTS:

A. The City is accepting qualifications for a professional consulting services contract, pursuant to Section 2254 et seq. of the Texas Government Code, in accordance with the terms, conditions, and requirements set forth in this RFQ.

B. The City of McKinney requires ethical behavior and compliance with the law from all individuals and companies with whom it does business.

C. Landscape Architects, Architects, Surveyors and Engineers: If the firm employs landscape architects, architects, surveyors, and / or engineers, the firm will have full responsibility for complying with the requirements of the Texas Occupations Code, Title 6 (Regulation of Engineering, Architecture, Land Surveying, and Related Practices).

1.3 QUALIFICATIONS BEING SOUGHT:

A. Demonstrated capability, as a company, to perform Architectural/ Engineering services based upon successfully completed similar projects without legal or technical problems.

B. Capability to provide the resources, including financial, equipment and staffing, necessary to meet project requirements.

C. Past performance on similar projects with this or other local municipality on construction of publicly funded projects.

D. Qualifications and experience of the team members proposed by the Respondent as evidenced by their resumes. Only those personnel who will be directly involved in this project shall be submitted with their role clearly indicated.

E. Quality of references from past clients of Respondent regarding their performance on design of projects of similar scope, size and quality.

1.4 SELECTION CRITERIA:

A. All SOQs submitted will be evaluated by a Selection Committee. All responses will be reviewed for completeness and may be considered as non-responsive if they fail to provide the requested information or adhere to the guidelines outlined in this RFQ.

All responses must provide sufficient detail to evaluate the respondent’s ability to perform the professional services requested.

(100 point scale without interview and 125 point scale with interview):

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 7 of 22

i. FIRM AND INDIVIDUAL QUALIFICATIONS (40 POINTS) Must include, at a minimum, the following information:

• Firm’s number of years in business, size, and staffing

• Firm’s experience on project programming and master planning and

/ or design of municipal projects of similar scope, size and quality

• Experience of proposed personnel on similar projects and as a project team

• Experience of proposed sub-consultants

ii. CAPACITY TO PERFOM WORK (25 POINTS)

Must include, at a minimum, the following information:

• Workload and availability to meet schedule

• Project management plan

• Project organization chart and proposed specialty of sub-consultants

• Knowledge of McKinney codes and ordinances

iii. REFERENCES (20 POINTS)

To facilitate an equal review of all submittals, each respondent shall provide references which will be evaluated on the following:

• Quality of previous design and project documentation

• Meeting schedules and meeting budgets

• Timeliness and quality of responses during construction administration

• Communication and cooperation

iv. SCHEDULES (10 POINTS)

Must include, at a minimum, the following information:

• Schedules for both Phase 1 and Phase 2

v. SUBMITTAL COMPLETENESS AND CONFORMANCE (5 POINTS)

• Submittal completeness and conformance with requested information

• Overall quality, clarity, ease of review, and attention to detail evidenced by Respondent’s submittal

vi. INTERVIEW (25 POINTS), IF DESIRED

• Proposed project team presentation

• Proposed project team interaction

• Proposed project team communications skills

• Proposed project team responses to interview questions

1.5 SELECTION PROCESS:

A. Selection Process: The City will evaluate Statements of Qualifications (SOQ) and select Architectural/Engineering firms in two (2) phases.

1) Phase 1: The City has prepared this RFQ and will evaluate each respondent's experience, technical competence, capability to perform, past performance of the respondent's team and members of the team, and other

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 8 of 22 appropriate factors submitted by the team or firm. Cost-related or price-related evaluation factors will not be used. Each respondent must certify to the City that each engineer that is a member of its team was selected based on demonstrated competence and qualifications in the manner provided by Section 2254.004, Government Code. The City shall review written responses and rank Respondents on demonstrated competence, qualifications, and responsiveness to the RFQ.

2) Phase 2: Within 60 days after RFQ submissions, the City shall evaluate the information submitted by the respondents on the basis of the selection criteria stated in this RFQ and the results of an interview, if desired. The City may request additional information regarding demonstrated competence and qualifications, the ability of the respondent to meet schedules, or other factors as appropriate.

B. Agreements: The successful Respondent will enter into an Architectural /

Engineering / Parking Consultant Firm Agreement (“Agreement”) with the City, (AIA B101 – 2017 Standard Form of Agreement between Owner and Architect) with City modifications (See Attachment A) and associated General Conditions.

C. Insurance: Prior to execution of the Agreement, the A/E/PC must show ability to provide the required insurance. See Section 2.12 Insurance Requirements.

1.6 SCOPE OF WORK, LOCATION AND SCHEDULE:

A. Information about the scope and schedule follows:

1) Scope of Work: The scope of services is to provide professional architectural and engineering services, including but not limited to architecture, landscape architecture and interior design, along with civil, structural, mechanical, plumbing, electrical, audio/visual, security and telecommunications engineering, related to a wide variety of municipal projects. The following are some of the tasks assumed necessary to complete these projects.

a) Meet with City staff to review the scope of the project, establish design standards and parameters and become familiar with any concerns.

b) Provide multiple design concepts, renderings and cost estimates as part of Phase 1. The goals of this phase will be to provide options that seek to maximize the number of parking spaces in the most cost-effective manner. Estimated construction durations will also be provided during Phase 1. Other considerations during Phase 1 will include consideration of parking guidance systems, architectural options, electric vehicle support, security, and lighting. Work will also include public engagement including presenting this information to the various City organizations including the City Council and neighborhood groups.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 9 of 22

c) Provide estimates that include all elements of the design listed separately.

d) Provide design development services, construction documents services, bidding and negotiating services and construction administration.

e) The initial phase of potential projects will include the following elements, at a minimum:

o Project size indicated by square feet and including:

• List of project features

• Mechanical, electrical and plumbing systems

• Information technology / telecommunications

• Audio / visual systems o Site work required including landscaping, signage, fencing and lighting o Site utilities including water, sanitary, storm sewer and detention, electrical, gas and telecommunications o Driveways and parking lots o Street extension design, if any

f) Conduct site visits of various targeted municipal projects with City staff within the Dallas / Ft. Worth metroplex area that represent similar projects designed by their firm.

g) Present multiple design concepts and selected designs in a variety of public forums.

2) Following selection, the A/E/PC firm’s architects and/or engineers shall develop the design, submitting all design elements for review and determination of scope and code compliance to the City before construction.

This work will include utility conflict investigations along with reviews of geotechnical testing and environmental due diligence information and their potential impact on the project.

3) The Architect or Engineer member of the firm shall bear full responsibility for complying with all applicable legal requirements, including those of Chapter 1051, Subtitle B of the Texas Occupations Code (Regulation of Architecture and Related Practices) and Chapter 1001, Subtitle A of the Texas Occupations Code (Regulation of Engineering and Related Practices.

4) The A/E/PC will work with the City, prior to construction, to ensure the feasibility and constructability of their design, and that the cost of construction of the project is within the estimated construction budget through value engineering, the selection of building systems and materials, cost estimating, scheduling, and other means.

5) The work does not include inspection services which will be provided by the

City but does include project observation and construction administration services.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 10 of 22

6) The construction materials testing services necessary for the City’s acceptance of the Project will be performed under a separate contract with an independent provider engaged directly by the City.

7) The A/E/PC firm shall supply a signed and sealed set of As-Built construction documents and specifications for the project at the conclusion of construction in both hard copy and electronic format. Drawings shall be provided in .dwg format, as well as, in .pdf and .tiff formats.

B. Location: An aerial of the downtown area of the City of McKinney is included in

Section 6 at the end of this document. This document is included for informational purposes only and no warranty or guarantee is implied or expressed by the City.

C. Schedule: Time is of the essence and the A/E/PC shall provide proposed schedules for both Phase 1 and Phase 2 with milestones for at least 1) programming and master planning; 2) conceptual and schematic design; 3) design development and construction documents; and 4) bidding and construction administration with this submittal. This schedule may be adjusted as a result of negotiations on submittals or actual services proposed by the A/E/PC.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 11 of 22

SECTION 2 - NOTICE TO RESPONDENTS

2.1 REQUEST FOR QUALIFICATIONS NOTICE:

The City is accepting qualifications for a professional consulting services contract, pursuant to Section 2254 et seq. of the Texas Government Code, in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications (“RFQ”).

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS

RFQ CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL

REQUIREMENTS AND QUESTIONS AS DIRECTED.

2.2 PRE-SUBMITTAL CONFERENCE:

A non-mandatory virtual pre-submittal conference will be held at the time and date listed in Section 2.11. The conference will be held via video conference at:

https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m5eefcae403b6772fd889e

61ddd0d572a

The purpose of this conference is to discuss with potential Respondents the services to be provided and for potential Respondents to ask questions arising from their review of the Request for Qualifications. This pre-submittal conference is for informational purposes only.

Answers furnished will not be official until verified in writing in Addendum form. All addenda will be bound with and made a part of this Request for Qualifications. No other explanation or interpretation will be considered official, or binding and the City will not be responsible for any other explanations or interpretations.

2.3 SUBMITTAL FORMAT:

Responses must comply with the submittal requirements set out in this RFQ.

2.4 SUBMITTAL DEADLINE:

The City will accept responses to this RFQ until the date and time listed in Section 2.11, after which time all responses timely received will be publicly opened, and the names of the Respondents read aloud. Responses received after the submittal deadline will not be considered.

2.5 PLACE FOR SUBMISSION:

Responses are encouraged to be submitted electronically on the City’s electronic procurement system, Bonfire. First-time users should consider submitting their SOQ early to ensure receipt. Hard copy submissions will also be accepted at City of McKinney by mail or hand delivery and shall be marked as follows:

Professional Architectural, Engineering and Parking Consulting Services

Attn: Procurement Services 401 E. Virginia Street

McKinney, Texas 75069 https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m5eefcae403b6772fd889e61ddd0d572a https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m5eefcae403b6772fd889e61ddd0d572a

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 12 of 22

It is the responsibility of each Respondent to ensure responses are submitted in a timely manner. The City is not responsible for delays in mail delivery or the failure of couriers to deliver responses prior to the expiration of the submission deadline. The City shall not be obligated to reimburse any expenses incurred by any Respondents in preparing their response.

The City of McKinney cannot guarantee, due to internal mail delivery procedures that any qualifications sent priority mail will be picked up from the post office by City employees and delivered to Procurement Services by the required closing date and time. It is recommended that qualifications deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondent shall bear full responsibility for ensuring that the qualifications are delivered to the specified location by due date and time.

2.6 INQUIRIES AND INTERPRETATIONS:

Responses to inquiries which directly affect an interpretation or change to this RFQ shall be issued in writing by addendum and made available to all parties recorded by the City as having received a copy of the RFQ. All questions related to this RFQ must be submitted through the City of McKinney’s electronic procurement portal, Bonfire, at https://mckinneytexas.bonfirehub.com/ prior to the time and date listed in Section 2.11 below. All such addenda issued by the City prior to the last date that submittals are required to be received shall be considered part of the RFQ, and the Respondent shall be required to consider and acknowledge receipt of such in its response.

Only those responses to inquiries, which are made by formal written addenda, shall be binding. Oral and other interpretations or clarifications will be without legal effect and shall not be binding on the City. The Respondent must acknowledge receipt of all addenda in its response.

2.7 PUBLIC INFORMATION:

The City considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and / or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the City strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

2.8 RESPONDENT'S ACCEPTANCE OF EVALUATION METHODOLOGY:

WAIVER OF CLAIMS: Each Respondent by submission of a response to this RFQ waives any claims it has or may have against the City and the City’s Representative(s) in this process and their respective employees, officers and elected officials, members, directors and partners, agents and representatives regarding the administration of the RFQ process, the RFQ evaluation, and the critique and selection of qualified Respondents. Submission of a qualifications statement indicates the Offeror’s and Respondent’s acceptance of the https://mckinneytexas.bonfirehub.com/

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 13 of 22 evaluation technique set out in this Request. In this regard, Respondent acknowledges that the selection process and evaluations of responses submitted constitute public information under Texas law and Respondent waives any claim it has or may have regarding any information contained in or derived from such evaluations

2.9 RESPONDENT'S COMMITMENT:

Respondent understands and agrees that the City has the ability to terminate its selection process at any time, and to reject any and all responses, or any and all submittals, and that the City has made no representation, written or oral, that it will award a contract for these project(s). Furthermore, Respondent recognizes and understands that any cost incurred by the Respondent which arises from Respondent’s submittal of a response to this RFQ, or any subsequent submittal to the City’s future RFQ for Professional Services, if applicable, shall be the sole responsibility of Respondent.

2.10 RESPONDENTS ELIGIBILITY:

Only individual firms or formal joint ventures may respond to this RFQ. Two firms may not respond jointly unless they have formed a joint venture. (This does not preclude a Respondent from having sub-consultants.)

Any firms obligated by law to register with the Texas Secretary of State must include their filing number on the Response Letter in Section 4. Responses from entities that are required to register and maintain an active right to transact business in Texas but fail to provide a filing number or lack an active right to transact business in Texas, may be deemed non-responsive and subsequently rejected.

2.11 KEY EVENTS SCHEDULE:

The tentative timeline established by the City for its selection process is:

Issue Request for Qualifications Friday, November 7, 2025 Pre-Submittal Conference Wednesday, November 19, 2025, 2:00 PM CT Interpretation Deadline Thursday, November 20, 2025, 2:00 PM CT Issue Addendum Monday, November 24, 2025 RFQ Deadline Thursday, December 4, 2025, 2:00 PM CT Interviews, if needed: December 18th Recommendation to Award: January 6th

This timeline is subject to change by City.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 14 of 22

2.12 INSURANCE REQUIREMENTS:

The successful Respondent will be required to obtain the following insurance:

A. Before commencing work, the CONSULTANT shall, at its own expense, procure, pay for and maintain the following insurance written by companies approved by the state of Texas and acceptable to the City. The consultant shall furnish to the City of McKinney Procurement Services Manager certificates of insurance executed by the insurer or its authorized agent stating coverage, limits, expiration dates, and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows:

Professional Architectural, Engineering and Parking Consulting Services City of McKinney

P.O. BOX 517

McKinney, Texas 75070 or email to: procurement@mckinneytexas.org

1) Commercial General Liability insurance, including, but not limited to

Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum limits of $1,000,000 per-occurrence and $2,000,000 general aggregate. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis.

2) Workers’ Compensation insurance with Texas statutory limits; and

Employers’ Liability coverage with minimum limits for bodily injury: a) by accident, $500,000 each accident, b) by disease, $500,000 per employee with a per policy aggregate of $500,000.

3) Business Automobile Liability insurance covering owned, hired and non-owned vehicles, with a minimum combined single limit of $1,000,000.

4) Professional Liability Insurance to provide coverage against any claim which the CONSULTANT becomes legally obligated to pay as damages arising out of the performance of professional services caused by error, omission or negligent act with minimum limits of $1,000,000 each occurrence and $2,000,000 aggregate.

NOTE: If the insurance is written on claims-made form, coverage shall be continuous (by renewal or extended reporting period) for not less than thirty-six (36) months following completion of the contract and acceptance by the City of McKinney.

B. With reference to the foregoing required insurance, the CONSULTANT agrees to the following:

1) A waiver of subrogation in favor of City of McKinney, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy.

mailto:procurement@mckinneytexas.org

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 15 of 22

2) The City of McKinney, its officials, employees and officers shall be covered as additional insureds on the Commercial General Liability and Business Automobile Liability policies. Nothing contained in Section XII of this Agreement shall be interpreted or applied as limiting, reducing, or eliminating any obligation or duty that CONSULTANT’s insurance carrier may owe to CITY as an additional insured under the CONSULTANT’s general liability insurance policies required by this Agreement to provide the CITY with a defense and/or indemnify the CITY for any claim or cause of action, whether one or more, regardless of the proportionate responsibility or liability of the CONSULTANT or the CITY. Neither shall anything contained in this Section VIII be interpreted or applied as providing or otherwise entitling either CONSULTANT, CONSULTANT’s insurance carrier or any other party any right or ability to recover over against CITY any amounts of money attributable to damages, costs, expenses and/or attorneys’ fees based on or arising out of a finding of comparative or proportionate responsibility or liability as against the CITY it being understood and agreed that CITY in no way intends by this Agreement to waive its sovereign immunity regarding any claim, suit or cause of action.

3) Policies of insurance shall not be cancelled non-renewed, terminated, or materially changed unless and until thirty (30) days’ notice has been given to City of McKinney.

C. Insurance limits can be met with a combination of primary and excess/umbrella coverage.

D. All insurance shall be purchased from insurance companies that meet a financial rating of A-VI or better as assigned by the A.M. BEST Company or equivalent.

E. The CONSULTANT shall require any contractors, sub-contractors, and other persons doing business with or for the CONSULTANT related to work to maintain at least the insurance as required, or their liability shall be covered by the

CONSULTANT.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 16 of 22

SECTION 3 - SUBMITTAL REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

A. Respondents should carefully read the information contained herein and submit a complete response to all requirements and questions, as directed.

B. Responses and any other information submitted by Respondents in response to this RFQ shall become the property of the City.

C. The City will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit qualifications and other submittal information in response to this RFQ at their own risk and expense.

D. Responses which are incomplete or qualified with conditional clauses, or alterations, or items not called for in the RFQ documents, or irregularities of any kind, are subject to disqualification by the City, at its option. The City reserves the right to waive any irregularity or informality in a response or submittal.

E. All information submitted shall be wholly contained within the page limits listed in the

RFQ. Any External links, QR codes, etc., will not be evaluated.

F. Each response should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness, clarity of content, responsiveness to requirements, and an understanding of the City's needs.

G. The City makes no guarantee that an award will be made as a result of this RFQ or any subsequent RFQ and reserves the right to accept or reject any or all submittals, waive any formalities, irregularities, or minor technical inconsistencies, or delete any item / requirements from this RFQ or contract when deemed to be in the City's best interest. Representations made within the submittal will be binding on responding firms.

H. Failure to comply with the requirements contained in this RFQ may result in a finding that the Respondent is not qualified and is ineligible to submit a submittal in response to any subsequent RFQ.

I. Only individual firms or formal joint ventures may apply. Two firms may not apply jointly unless they have formed a joint venture. Any associates will be disqualified.

(This does not preclude a Respondent from having sub-consultants.)

3.2 PREPARATION AND SUBMITTAL INSTRUCTIONS:

A. Respondents must complete, sign and return the attached Response Letter to RFQ, as part of their submittal. Respondent’s company official(s) authorized to execute

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 17 of 22 such submittals on behalf of Respondent must sign submittals. Failure to sign and return these forms will subject your submittal to disqualification.

Responses to this RFQ should consist of answers to required questions in the Respondents Questionnaire. It is not necessary to repeat the question in your response, however, it is essential that you reference the question number with your response accordingly. In cases where a questions does not apply or if unable to response, reference the question number and indicate N/A (Not Applicable) or N/R (No Response), as appropriate. Briefly explain your reasoning when responding N/R.

B. Page Limits, Size, Binders and Dividers:

Submittals are limited to thirty (30) pages. Pages printed front and back will constitute two (2) pages with each page numbered consecutively. Any submittal exceeding the 30-page limit may be disqualified.

Covers, a one-page maximum cover letter, table of contents, and dividers will not count against the page limit, provided no additional information is included on these pages.

Resumes and References will count against the page limit.

Supplemental forms (Response letter) requested in this RFQ will not count towards the page limit and should be included in an appendix or attachment.

All pages must be 8-1/2” x 11” and must use a 12-point font size in Arial font style (or similar standard font type).

C. Pagination:

All pages of the submittal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.). Attachments should be numbered or referenced separately.

D. Number of Copies:

The City encourages all responses to be submitted electronically on the City’s electronic procurement system, Bonfire, however hard copy submissions will also be accepted as outlined in Section 3.2.E.

Respondents submitting electronically shall provide one (1) pdf file with all documents requested in this RFQ.

Respondents submitting hard copy shall provide one (1) original, so labeled, and one (1) electronic PDF copy (USB) of all documents requested in this RFQ.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 18 of 22

E. Hard Copy Submission:

1) The SOQ shall be manually signed in ink by a person having the authority to submit the firm’s information and qualifications.

2) The materials submitted must be enclosed in a sealed envelope (or box or container); the following information must be clearly visible on the outside:

the submittal deadline; the RFQ number; Name, telephone number, and the return address of the Respondent.

3) Late submittals properly identified will be returned to Respondent unopened.

Late submittals will not be considered under any circumstances.

4) Telephone (PHONE) submittals are not acceptable when in response to the

RFQ.

5) Facsimile (FAX) submittals are not acceptable when in response to this RFQ.

6) E-mail submittals are not acceptable when in response to this RFQ.

3.3 PRICING:

Submittals shall not include proposal of fees, pricing, or other compensation.

Pricing will be solicited from firms qualified by the City at a later time.

3.4 SUBMITTAL CHECKLIST:

Respondents are instructed to complete, sign, and return the following documents as a part of their submittal. Failure to return these documents may subject your submittal to disqualification.

• Respondent’s Response to Requested Information

• Signed and Completed Response Letter to RFQ

• Responses to Questionnaire

• W-9

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 19 of 22

SECTION 4

RESPONSE LETTER TO RFQ NO. 26-24RFQ

Tracey Epps, NIGP-CPP, CPPO Procurement Services Manager 401 E. Virginia Street McKinney, Texas 75069

Mrs. Epps, This response is being submitted by the undersigned, on behalf of the Respondent

The person signing this response on behalf of the Respondent represents to the City that:

1) The information provided herein is true, complete and accurate to the best of the knowledge and belief of the undersigned; and

2) Respondent has received the Addenda to this RFQ, specifically, Addenda numbered and dated _____________________________________.

3) Respondent’s Texas Secretary of State Filing Number________________________________________________.

Executed this ______ day of _________________________, 2025.

RESPONDENT:

By:

Name:

Title:

Email: ______________________________

Mobile: ______________________________

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 20 of 22

SECTION 5

RESPONDENT’S QUESTIONNAIRE TO RFQ 26-24RFQ

Respondents are required to submit a complete response to each of the below listed items.

Responses requiring additional space should be brief and submitted as an attachment to the Respondent’s Questionnaire.

1. Legal name of the company:

Authorized point of contact: Name: ___________________________________________

Title: _______________________________ Phone: ____________________________

Email: ______________________________ Mobile: ____________________________

Address of office that would be providing service:

Number of years in Business: _____________

Type of Operation: Individual ___________ Partnership ___________ Corporation __________

Number of Employees: ________________ Annual Sales Volume: _______________________

2. State whether you will provide a copy of your company's financial statements for the past two (2) years, if requested by the City.

3. Provide a financial rating of your company and any documentation (e.g. a Dunn & Bradstreet or Bank analysis), which indicates the financial stability of the company.

4. Is your company currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, please explain the impact both in organizational and directional terms.

5. Provide any details of all past or pending litigation or claims filed against your company arising out of or in connection with your company's performance under a contract for architectural and/or engineering services. Describe how such suit or claims were resolved.

6. Is your company currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for resolution.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 21 of 22

7. Does any relationship exist between your company and any of City’s entities, officers or employees whether by relative, business associate, capital funding agreement or any other such kinship? If yes, please explain.

8. What difficulties do you anticipate in serving the City; how you plan to manage these; and what assistance will you require from the City? Describe your firm’s past performance on other contracts for the City.

9. Provide details regarding any special services or product characteristics, or other benefits offered, or advantages in the City selecting your company.

10. Provide a minimum of five and a maximum of ten projects with photos for which your firm has provided / is providing Architectural / Engineering / Parking Consulting services which are most related to this project. In determining which projects are most related, consider:

same or related use of facilities related size and complexity; whether the project consisted of an expansion of an existing facility or new construction; how many members of the proposed team (and their role) worked on the listed project; and, how recently the project was completed. List the projects in priority order, with the most related projects listed first.

11. For each of the listed projects, provide the following information: construction cost (original

Budget, GMP and final construction cost), current phase of development, estimated (or past) completion date, type of construction delivery method (CM at risk with GMP, CM-agency, design/build, general contractor – sealed proposals, general contractor - competitive sealed proposals), Owner’s contact person and telephone number, and the name and telephone number of the project architect.

12. Describe your firm’s project management plan, including a listing of all applicable federal, state and local codes, standards and regulations that will be utilized.

13. Describe your cost control methods for the design phase. How do you develop cost estimates? For one of the projects referenced in your experience, provide examples of how these techniques were used and what degree of accuracy was achieved.

14. Describe the way your firm develops and maintains design schedules. How often do you update schedules and how do they compare from original to actual?

15. Describe your company's quality assurance program, what are your company’s requirements, and how are they measured? In particular, describe the way your firm maintains quality control during both the design and construction phases. For one of the projects listed in response to this Section, provide specific examples of how these techniques were used.

16. Provide customer reference letters from public entities with which Respondent currently has contracts and/or has previously provided Architectural / Engineering services of equal type and scope within the past ten (10) years. DO NOT ONLY USE REFERENCES FROM

CURRENT CITY OF MCKINNEY OFFICIALS.

City of McKinney, Texas – RFQ No. 26-24RFQ A/E/PC Page 22 of 22

SECTION 6

OVERALL SITE AERIAL