2nd QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - Q2 FY26 National Menu
- Solicitation number
- 15B30226Q00000004
About this file
This document is a delivery schedule memorandum from the Federal Bureau of Prisons' Federal Correctional Complex in Coleman, Florida, detailing food service product delivery requirements for the second quarter of fiscal year 2026 (January 1 - March 31, 2026). The memo outlines four distinct delivery schedules: Schedule #1 requires a single full shipment, Schedule #2 mandates two equal shipments, Schedule #3 involves three equal shipments, and Schedule #4 specifies 13 weekly deliveries between January 5 and March 31, 2026.
Critical requirements include palletized and wrapped deliveries, strict temperature controls (34-40°F for non-frozen perishables, 0°F or below for frozen items), and specific delivery windows of 7:30 AM to 12:00 PM. The solicitation is a Small Business Set-Aside with NAICS code 311999, targeting food service vendors. Vendors must meet precise specifications, with performance issues potentially impacting future contract awards. Delivery is FOB Destination to Coleman, FL, and the solicitation will be conducted via a competitive reverse auction on Unison Marketplace, with bids accepted until November 18, 2025, at 11:00 AM Eastern Time.
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Other files
| File | Type | Posted |
|---|---|---|
| Q00000004.pdf | ||
| FCC COLEMAN - Q2 FY26 LINKS TO MARKETPLACE - NATIONAL.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: October 29, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, January 2-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, January 2-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates February 2-17, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, January 2-15, 2026, the second delivery, another one third of the order must be delivered between the following dates February 2-17, 2026, and the third delivery, the remainder of the order, must be delivered between the following dates, March 2-16, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning January 5, 2026 and ending with the last delivery no later than, Tuesday, March 31, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Thursday, January 1, 2026 (New Years Day); Monday, January 19, 2026 (MLK Day); Monday, February 16, 2026 (President’s Day).
This quarter (January 1, 2026 – March 31, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .