2nd_Pre-proposal_attendee_list_4.3.26.txt

This is a second pre-proposal attendee list for Mt. San Antonio College's Request for Proposal (RFP #2026-041) for school bus transportation services in Walnut, California. The attendees recorded on April 3, 2026, include Jennifer Lee-Lewis from Mosaic Global Transportation, Britt Bogust, Charter Manager from Durham School Services, and Samantha Merritt, Director from H&L Charter. Mt. SAC seeks qualified school bus providers to deliver safe, reliable, and cost-effective transportation for single-day excursions, field trips, competitions, conferences, and special events with varying group sizes and destination distances throughout the academic year. A mandatory pre-proposal meeting was held on March 23, 2026, at 2:00 p.m. via Zoom, with a Request for Information cutoff of March 30, 2026, at 2:00 p.m. Proposals are due April 14, 2026, at 2:00 p.m. through Mt. SAC's eProcurement Portal, optional interviews are scheduled for May 1, 2026, award recommendation is set for June 24, 2026, and contract commencement is July 1, 2026. The selected vendor(s) will operate under a five-year contract with annual renewal options subject to rate adjustments tied to the LA/Riverside Consumer Price Index.

Qualified vendors must maintain a minimum fleet of twenty vehicles, hold valid California Motor Carrier Permits, possess current CHP Terminal Inspection ratings, employ Class B Commercial Driver's License holders with Passenger and School Bus endorsements, and maintain comprehensive insurance coverage including $1,000,000 per occurrence/$2,000,000 aggregate Commercial General Liability, $1,000,000 Employer's Liability, and $10,000,000 combined single limit Automobile Liability. Contractors must submit comprehensive five-year pricing that includes firm rates for year one with minimum flat rates based on five-hour minimums, excess hourly rates, and per-mile rates for bus capacities of 10, 28, 44, and 55 passengers, plus wheelchair-accessible vehicle upcharges and miscellaneous fees. The RFP evaluation criteria are weighted as follows: pricing (40 points), safety record and compliance (20 points), experience and references (15 points), proposal quality and narrative (15 points), and local representation with dispatch office availability (10 points). The procurement is open to all qualified vendors with no set-aside designations or restrictions for disadvantaged enterprises or minority-owned businesses, and no incumbent vendors or current contractors are identified in the available documentation. The sample schedule documents 130 planned trips with group sizes ranging from 12 to 100 riders, providing prospective bidders with historical data for capacity and cost planning.