School_Bus_Transportation_Services.pdf

2026-041

SCHOOL BUS TRANSPORTATION SERVICES

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

School Bus Transportation Services

I. Introduction II. Scope of Work

III. Evaluation Criteria IV. Pricing Proposal V. Submittal Requirements

VI. General Provisions VII. Vendor Questionnaire

Attachments:

A - Transportation Services Agreement 07.18.24

B - SB Sample 24-25 Schedule

Request For Proposal #2026-041 Title: School Bus Transportation Services

1. Introduction

Request for Proposals for : School Bus Transportation Services, (2026-041)

1.1. Summary

Mt. San Antonio College (Mt. SAC) is soliciting proposals from qualified school bus providers to support the transportation needs of the College’s academic programs, student services, and intercollegiate athletics. The selected vendor(s) will be responsible for providing safe, reliable, and cost-effective school bus services for local and-distance travel throughout the academic year. School bus services are used to transport students, faculty, and staff to a variety of destinations for field trips, competitions, conferences, and special events. Trip requirements include single-day excursions only, with varying group sizes and destination distances. The College is seeking providers with a proven track record of safety, punctuality, customer service, and compliance with all applicable federal, state, and local transportation regulations, including SPAB (School Pupil Activity Bus) certification when required. This

RFP aims to establish a contract with one or more vendors who can meet the diverse and evolving transportation needs of the College, with flexibility in scheduling, competitive pricing, and the capacity to accommodate varying trip types and volumes across the academic calendar.

1.2. Background

Mt. SAC is a single-campus California community college district that annually currently serves over

50,000 full-time equivalent credit and noncredit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.

Mt. San Antonio College (Mt. SAC) maintains a strong commitment to providing safe, reliable, and accessible transportation in support of its academic, athletic, and student programs. In December of

2020, a bid for five years, with yearly renewals, was solicited for School Bus services commencing on

3/26/21 and concluding on 3/25/26. The College is now seeking to establish a new five-year contract with at least one local service provider for enhanced consistency, streamlined scheduling, and cost-effective transportation for a broad range of College-sponsored activities.

1.3. Timeline

Release Project Date March 18, 2026

Pre-Proposal Meeting (Mandatory) March 23, 2026, 2:00pm

Agenda https://mtsac-edu.zoom.us/j/86853309711?pwd=HPVLwRYHV2ai

GxI0WWLJqMvDQj28Eh.1&from=addon https://government-project.s3.amazonaws.com/228220/bab3b642-57e3-4523-becb-c467f0fc02b2_Pre-proposal_Agenda.pptx https://mtsac-edu.zoom.us/j/86853309711?pwd=HPVLwRYHV2aiGxI0WWLJqMvDQj28Eh.1&from=addon https://mtsac-edu.zoom.us/j/86853309711?pwd=HPVLwRYHV2aiGxI0WWLJqMvDQj28Eh.1&from=addon https://mtsac-edu.zoom.us/j/86853309711?pwd=HPVLwRYHV2aiGxI0WWLJqMvDQj28Eh.1&from=addon

Request for Information Cut Off March 30, 2026, 2:00pm

Submit Proposals No Later than: April 14, 2026, 2:00pm

Interviews (optional) May 1, 2026

Recommendation for Award June 24, 2026

Contract to Start: July 1, 2026

2. Scope of Work

2.1. Bid Conditions

Bus Condition: Buses furnished for use under this contract shall be the Contractor's best condition equipment. Frequent use of subcontracted buses, or of lower quality equipment shall be grounds for termination of the contract. Buses shall be cleaned inside and out as necessary including all interior areas, seats, storage areas, etc. Contractor shall be responsible for completing regular preventive maintenance, as approved by the bus manufacturer. Repairs to visible body damage, inside or out, shall be made immediately after such damage occurs. All equipment in the buses must be fully operational.

Eligibility of Proposers: All proposers must have had at least five (5) years experience operating bus services similar to those in this agreement and maintain valid state and local licenses that are required by law for the execution of this contract, including certification for transporting students. Proposers must submit proof of licensing and certifications upon request by the College.

Inspection and Acceptance: All items provided under this RFP shall meet or exceed specifications and shall comply with all Federal and California state laws governing their production, handling, processing, and labeling. Items found to be defective or not in accordance with the RFP specifications, shall be replaced by the bidder at no cost to the District. Failure to replace said items shall be considered sufficient cause for default action. Contractors awarded the contract shall provide evidence of DMV inspection reports and other such documents evidencing the safety and inspection records of its vehicles and drivers upon request by the College.

Errors or Omissions: It shall be the responsibility of the Bidder to acquaint themselves with the Contract

Documents before submitting their bid, and they assume full liability for any errors or omissions in their bid.

Conformity to Law: The successful bidder/s shall conform to all Federal and State laws, including all requirements of CAL/OSHA and the Federal Consumer Products Safety Act, and to all County and City

Ordinances and Regulations, covering equipment and/or service on this bid.

Insurance: The awarded contractor will supply the District with proof of insurance, including an

Endorsement listing Mt. San Antonio College as additional insured, for the bus company, which will be submitted to the District on an annual basis as specified in the attached sample contract.

Conformity to Law: The successful bidder/s shall conform to all Federal and State laws, including all requirements of CAL/OSHA and the Federal Consumer Products Safety Act, and to all County and City

Ordinances and Regulations, covering equipment and/or service on this bid.

Accident Reports: All reportable (as defined by law) accidents involving the Contractor's equipment or personnel while operating for the College shall be reported to the College. Accidents involving injuries to students or other persons shall be reported to the College immediately after the Contractor is notified of same. Accident reports may be delivered verbally; however, a written report which includes all pertinent information must be provided by Contractor as soon as reasonably possible after each occurrence, but in no event later than one (1) working day after the accident.

CHP Rating: The Contractor shall, prior to the start of each school year, furnish the College with the then current California Highway Patrol Motor Carrier Section rating and will further advise the College immediately of any change in rating which may occur during the school year.

2.2. Specifications

Bus Condition: The contractor will ensure that buses will be in good working condition prior to arrival for the purposes of transporting Mt. SAC Students, Faculty, and/or Staff.

Seat Size: At a minimum, all passenger buses are to be equipped with Double Bench Seats large enough to accommodate two (2) forward facing adults

Two-Way Radios: The Contractor shall provide two-way radio equipment for each bus, and the

Contractor's dispatch office servicing the Agreement, including standby buses. The radios must be maintained in good working condition at all times during the term of the Agreement. Failure to maintain each radio or each bus in good working order at all times when such buses are being assigned to transport students shall be a material breach of the Contractor's obligations pursuant to this

Agreement.

Bus Sizes: The Contractor must be able to provide a variety of different size school type/non motor coach buses as requested. At a minimum, the Contractor must be able to readily supply different capacity buses capable of transporting 10 to 55 adult riders per bus.

Smaller Capacity Buses: Preference will be given to proposals that demonstrate availability of smaller-capacity buses or shuttles, priced at a reduced rates, that may be more appropriate for specific trip needs.

Wheelchair Buses: Wheelchair accessible buses shall be available when requested by Mt. SAC.

Wheelchair accessible buses must be certified by the California Highway Patrol and have a capacity of at least two (2) ambulatory passengers in addition to wheelchair passengers. Roofs must be hi-top or extended. Ramps must include a safety catch to prevent wheelchair roll-off when the lift is raised. Lifts must remain flat or tilt upward when the bus is on level ground; under no circumstances should the lift tilt downward when the bus is level. The lift must be operable by the driver from both inside and outside the bus, or while the driver is positioned on the lift.

Fleet Size: The minimum fleet size a bus Contractor shall have and maintain is twenty vehicles.

Driver Requirements: Drivers must hold a valid, appropriate Class of Driver’s License and Passenger

Endorsement with relevant driving experience. They must demonstrate professionalism in both conduct and attire. When operating buses on behalf of the College, all drivers shall wear the uniform issued by the Contractor and display the Contractor-issued ID badge for clear and immediate identification.

Continuous Approval: All Contractor personnel assigned to perform under this contract shall be subject to continuous approval by the College.

Driver Meals and Admissions: The Contractor shall ensure that the driver is responsible for providing their own meals and covering any admission fees on all excursions.

Stay Policy: Unless arranged differently at the time of the trip request, the bus and driver must remain at the drop-off site for the duration of the event. If in the event of an emergency it becomes necessary for the driver to leave, the driver must notify the designated trip liaison or head coach assigned by the

College.

2.3. Trip Scheduling, Fees and Charges

Pricing: (See Pricing Proposal). Pricing will be evaluated using the Pricing Proposal portion of the RFP, and will include Minimum Flat Rates, Hourly Rates over Minimum/Rates per Mile (whichever is greater) for each size bus available to the College. but at minimum your 47/48 and 55/56 size coach. Included in the RFP is also a sample list of trips the Contractor is to asked to estimate at Contractor's current rates.

Trip Scheduling: All trips shall be scheduled through the College's Transportation Department. Upon receiving a trip request, the Contractor shall confirm with the Transportation Department—by e-mail to mharo8@mtsac.edu or phone at (909) 274-5531—as soon as possible and no later than one week prior to the week of the scheduled trip, unless the request is made with less than one week's notice, in which case confirmation must be provided as soon as possible.

Trip Changes:-If substantial changes arise during the trip—such as changes to the itinerary, destination, or return time—the driver or contractor must make every effort to contact the College’s Transportation liaison for prior approval before proceeding. If the Transportation liaison is unavailable, the designated head coach or trip liaison may authorize the change. In all cases, the contractor must notify the College’s

Transportation Office of any changes as soon as possible by calling (909) 274-5531.

Short-Notice Requests: Bus services are generally scheduled in advance; however, the College may occasionally request service with as little as one day's notice. If the Contractor is able to accommodate such requests, the pricing provided in the RFP response shall apply to these trips without modification.

Trip Cancellation by the College: The College will not incur charges for trip cancellations made at least 3 hours prior to the scheduled departure. Cancellations made less than 3 hours before departure will result in reimbursement to the Contractor for either the full estimated/confirmed cost of the trip or the contract daily rate per bus for a 3-hour period—whichever amount is less.

Unexpected Problems: The Contractor is responsible for notifying the District immediately if any issues arise prior to arrival at the pickup location. The Contractor must also provide alternate transportation if the originally confirmed vehicle becomes unavailable.

Contractor Trip Failures: In case of failure to show for a previously arranged trip, the Contractor shall remit to the College an amount equal to the amount charged to the College for failure to cancel.

Tardiness to the extent that it is necessary to cancel the trip shall carry the same condition.

Any additional cost incurred by default of the Contractor's obligation to provide timely service for any confirmed trip may be collected by the College from the Contractor and/or the Surety on the

Performance Bond. The College also reserves the right to collect from the Contractor such other additional damages as may flow from the Contractor's failure or refusal to perform.

On-time Service: It is expected that Contractor provide bus service on an on-time basis. For purposes of evaluating the Contractor, a bus will be considered late when arriving at designated departure destinations fifteen (15) minutes or more after the scheduled time.

Trip Fees: Time and mileage charges shall commence at the time and place specified in the official request for such service, and shall end when all passengers have been returned to the starting point within the College. Each bus shall remain with the passengers unless arrangements have been made for a split drop-off and pick-up. Any exceptions must have the prior approval from the College

Transportation Department designee.

Overnight Trips: The College will not utilize contractor's services for overnight trips.

3. Evaluation Criteria

The District will select the best Consultant for this project based on the following:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience/References

The College is requesting proposals from contractors with evidence of experience on three projects of similar scope within the last five years and feedback from refences associated with each project.

Points Based 15 (15% of Total)

2. Local Representation and Dispatch Office

The Contractor shall indicate how they will serve the college through a local Bus Yard

(Preference given to Yards within 50 miles of

College). The College is also asking the

Contractor to provide hours their Dispatch

Office is open to the College. (Preference given to offices available 24 hours, seven days a week)

Points Based 10 (10% of Total)

3. Pricing

Comprehensive pricing covering the entire

Scope of Work for the Entire 5-Year period

Points Based 40 (40% of Total)

4. Safety

Proposals will be evaluated based on the vendor’s documented safety history over the past three years. Factors considered include accident frequency, severity, regulatory compliance history, and safety program practices.

Points Based 20 (20% of Total)

5. Proposal Quality of Narrative

Proposal demonstrates understanding of providing transportation services and client support for the safe and reliable operation of charter buses in accordance with this RFP and as defined in the Scope of Work, including an awareness of the challenges faced by the

College in overseeing dynamic and time-sensitive scheduling needs.

Points Based 15 (15% of Total)

4. Pricing Proposal

10 PASSENGER CAPACITY BUS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Minimum Flat Rate (Minimum Flat

Rate =5 hours) 5 Hours

2 Excess Rate per Hour (Excess Rate per

Hour over Minimum Flat Rate) 1 Hour

3 Rate Per Mile (Rate per Mile after

Minimum Flat Rate) 1 Mile

Line Item Description Quantity Unit of

Measure Unit Cost Total

4 Upcharge for wheelchair accessible 1 Each

5 Wheelchair Accessible Minimum Flat

Rate (Minimum Flat Rate =5 hours) 5 Hours

6 Wheelchair Accessible Excess Rate per

Hour (Excess Rate per Hour over

Minimum Flat Rate)

1 Hour

7 Wheelchair Accessible Rate Per Mile

(Rate per Mile after Minimum Flat

Rate)

28 PASSENGER CAPACITY BUS

Measure Unit Cost Total

8 Minimum Flat Rate (Minimum Flat

Rate =5 hours) 5 Hours

9 Excess Rate per Hour (Excess Rate per

Hour over Minimum Flat Rate) 1 Hour

10 Rate Per Mile (Rate per Mile after

Minimum Flat Rate) 1 Mile

11 Upcharge for wheelchair accessible 1 Each

12 Wheelchair Accessible Minimum Flat

Rate (Minimum Flat Rate =5 hours) 5 Hours

13 Wheelchair Accessible Excess Rate per

Hour (Excess Rate per Hour over

Minimum Flat Rate)

1 Hour

14 Wheelchair Accessible Rate Per Mile

(Rate per Mile after Minimum Flat

44 PASSENGER CAPACITY BUS

Unit Cost Total

15 Minimum Flat Rate (Minimum Flat

Rate =5 hours) 5 Hours

16 Excess Rate per Hour (Excess Rate per

Hour over Minimum Flat Rate) 1 Hour

17 Rate Per Mile (Rate per Mile after

Minimum Flat Rate) 1 Mile

18 Upcharge for wheelchair accessible 1 Each

19 Wheelchair Accessible Minimum Flat

Rate (Minimum Flat Rate =5 hours) 5 Hours

20 Wheelchair Accessible Excess Rate per

Hour (Excess Rate per Hour over

Minimum Flat Rate)

1 Hour

21 Wheelchair Accessible Rate Per Mile

(Rate per Mile after Minimum Flat

55 PASSENGER CAPACITY BUS

Measure Unit Cost Total

22 Minimum Flat Rate (Minimum Flat

Rate =5 hours) 5 Hours

23 Excess Rate per Hour (Excess Rate per

Hour over Minimum Flat Rate) 1 Hour

24 Rate Per Mile (Rate per Mile after

Minimum Flat Rate) 1 Mile

25 Upcharge for wheelchair accessible 1 Each

26 Wheelchair Accessible Minimum Flat

Rate (Minimum Flat Rate =5 hours) 5 Hours

Unit Cost Total

27 Wheelchair Accessible Excess Rate per

Hour (Excess Rate per Hour over

Minimum Flat Rate)

1 Hour

28 Wheelchair Accessible Rate Per Mile

(Rate per Mile after Minimum Flat

ADDITIONAL COSTS (IF APPLICABLE)

Miscellaneous costs that apply regardless of Bus size.

Line Item Description Unit of Measure Percentage

29 California Public Utilities Commission (PUC) Tax EA

30 Fuel Surcharge EA

5. Submittal Requirements

5.1. Format for Submission

It is strongly recommended that the Consultant submit Proposals in the format identified in this section to allow the District to fully evaluate and compare the Proposals. All requirements and questions in the

RFP shall be addressed and all requested data shall be supplied.

Responses to the vendor questionnaire will be considered the vendor's proposal. The College will evaluate the responses to the vendor questionnaire. All responses should be submitted through the vendor questionnaire, in the format requested. Responses provided in an alternate format may not be reviewed. Please respond to the vendor questionnaire in the format requested, i.e,. long answer and short answer responses should contain a direct written response, and should not provide a link to a document. Providing a link to a document in lieu of entering the response directly in the space and format requested may result in the response not being reviewed.

The District reserves the right to request additional information, which, in the District's opinion, is necessary to assure that the Consultant's competence, number of qualified employees, business organization, and financial resources are adequate to perform according to contract. Failure to submit in the described formats and space limitations may, at the sole judgment of the District, result in a

Proposal being considered as non-responsive.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Consultant's demonstrated capability to perform work of this type. Expensive bindings, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on completeness, approach to the work, and clarity of the Proposal.

Disqualification: Each Proposal must be complete. Incomplete statements will be considered non-responsive and grounds for disqualification. In addition, the Consultant may be automatically disqualified for any one of the following: falsification of information, lack of relevant experience, and/or lack of responsiveness.

5.2. Electronic Delivery of Proposal

To submit a proposal, the first step is to register on Mt. SAC's eProcurement Portal online

The Company is entirely responsible for the means of all proposal documents submitted electronically via the eProcurement Portal. The Proposal Package must be completed and submitted in sufficient time to avoid disqualification for lateness due to electronic difficulties.

5.3. Evaluation and Award of Contract

Best Value Procurement Selection Method

It is the District's intent to select a Consultant best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

It is the District’s intention to have the responsive Proposals reviewed by a selection committee, whose intention is to short-list certain Consultants to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview. The Consultant will be selected based on information provided in the vendor's proposal, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a Consultant, the District will endeavor to contract with the Consultant using the Agreement forms provided in this RFP. In the event that the

District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Consultants selected by the District. The District reserves the right to contract for services in the manner that most benefits the District, including awarding more than one contract if desired.

5.4. Responsiveness to RFP

All Proposals shall be reviewed to verify that the Consultant has met the minimum requirements of the

RFP. Consultants are required to follow the proposal format requested in the RFP in order to facilitate

District review.

https://procurement.opengov.com/portal/mtsac

6. General Provisions

6.1. Additional Services

The District may elect, at any time, to amend any contract awarded hereunder to require the selected

Consultant to provide additional services. In this case, the selected Consultant and the District will agree mutually on the scope and fees associated with any additional services.

6.2. Addenda

The District may modify this RFP or any of its deadline dates set forth in the Introduction section of the

RFP prior to 2:00 pm on Tuesday, April 14, 2026 by issuance of an addendum to all Consultants following the Project via Mt. SAC's eProcurement Portal. All communications regarding this RFP, including RFI answers and Addendum’s will be sent via the eProcurement Portal to the contact email listed in the vendor profile for your company.

6.3. Alternative Proposals

Only one Proposal is to be submitted by each Consultant. Multiple Proposals will result in rejection of all

Proposals submitted by the Consultant.

6.4. Withdrawal of Proposals

Proposals may be withdrawn and resubmitted via Mt. SAC's eProcurement Portal if done so before 2:00 pm on Tuesday, April 14, 2026. Withdrawal or modification offered in any other manner will not be considered.

6.5. Reservations

The District reserves the right to revise the RFP. Revisions to the RFP shall be re-uploaded via Mt. SAC's eProcurement Portal. The District expressly reserves the right to extend the date by which Proposals are due.

The District reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for Proposal preparation, interview, fee negotiation, or other marketing costs associated with this RFP.

The District may reject any or all Proposals and may waive any immaterial deviation in a Proposal to be considered for further review, at the District’s sole discretion. The District's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Consultant from compliance with the other provisions of this RFP.

6.6. Disposition of Proposals

Proposals are the property of the District, and returned only at the District's option and at the

Consultant's expense. Information, excluding Consultant's financial information, contained therein shall become public documents subject to the Public Records Act.

6.7. Non-Discrimination

The District does not discriminate based on race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures, or practices.

6.8. Prevailing Wages

Consultants are aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public work" and "maintenance" projects. The Consultant must agree to comply with and to require its sub-consultants to comply with such Prevailing Wage Laws to the extent applicable. All

Project cost estimates shall include such consideration.

6.9. Restrictions on Lobbying and Contacts

During the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person (or entity) submitting a Proposal in response to this RFP, nor any officer, employee, representative, agent, or consultant representing such a person (or entity) shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process, or the award of the contract with any member of the District, Board of Trustees, member of the

District’s Campus Master Plan Coordinating Team (CMPCT), the District’s Construction Management

Contractor, Tilden Coil Constructors, Inc., or any member of the Citizens’ Oversight Committee. Any such contact shall be grounds for the disqualification of the Consultant.

6.10. Debriefing

Following the award/execution of a contract and approval from the Board of Trustees, Mt. San Antonio

College will provide debriefing opportunities to any unsuccessful proposer or bidder upon written request. The purpose of the debriefing is to promote transparency, improve future proposals, and provide insight into the evaluation process. To request a debriefing, please contact purchasing@mtsac.edu with this solicitation on the subject line. Debriefings are limited to 30 minutes.

6.11. Sole Point of Contact

All questions should be submitted via Mt. SAC's eProcurement Portal Q&A feature. Vendors should not reach out to any Mt. SAC employee to request information or answer questions during the RFP process via alternate contact methods. Doing so may be grounds for disqualification.

6.12. Term

The contract term is estimated to be five (5) years from start to finish beginning 07/01/2026.

6.13. Changes to Pricing

Prices submitted must be firm for the first year of the contract. Contractor may adjust the proposal rates on an annual basis for the following renewal term to reflect any increase in such costs with acceptable proof of escalated costs. The Pricing Proposal may be adjusted to reflect increases in the LA/Riverside

Consumer Price Index or reasonably quantified increases as determined by Mt. SAC. Increases shall not be allowed more than once per year. College must be notified of any rate changes at least 60 days prior mailto:purchasing@mtsac.edu to the new renewal term, and will review and make final decision regarding the approval of requested increase.

6.14. Insurance

Contractor agrees to maintain, in full force and effect, at Contractor's expense, the following insurance coverages from an admitted carrier in the State of California with a Best Rating of A-VII or higher:

A. Commercial General Liability insurance, with limits of not less than One Million Dollars

($1,000,000) per occurrence and not less than Two Million Dollar ($2,000,000) aggregate;

coveting: injuries, including accidental death, to persons, damage to property, completed operations, and contractual liability.

B. Employer's Liability with limits of not less than One Million Dollars ($1,000,000) per occurrence; Workers' Compensation insurance as required by statutory insurance requirement of the State of California; and

C. Automobile Liability covering all owned, non-owned and hired vehicles with combined single limit for bodily injury and/or property damage of not less than Ten Million Dollars ($10,000,000) combined single limit, per accident..

Contractor agrees to name District, District’s Board of Trustees, its officers, agents, and employees as

Additional Insured under its policy(ies). Contractor shall deliver Certificate(s) of Insurance and

Additional Insured Endorsement(s) evidencing the required coverages to the District, which shall be subject to the District's approval for adequacy of protection. The Certificate(s) of Insurance shall provide thirty (30) days prior written notice of cancellation. All certificates and endorsements must be furnished before Work is to commence. The coverage(s) provided shall be primary insurance and not contributing with any other insurance available to the District.

District’s receipt of documents that do not comply with the requirements stated herein, or Contractor’s failure to provide documents that comply with the requirements stated herein, shall not limit or relieve

Contractor of the duties and responsibility of maintaining insurance in compliance with the requirements in this Section and shall not constitute a waiver of any of the requirements in this Section.

7. Vendor Questionnaire

7.1. Company Profile

Please tell us briefly about your company including:

• Company background and years in operation

• Description of services and vehicle fleet including bus sizes and quantity of each bus size.

• Relevant experience with educational institutions

• Dispatch and operational procedures

• What distinguishes your company from competitors in the charter transportation industry

Maximum response length: 2250 characters

7.2. Experience/References*

Please provide evidence of experience on at least three projects of similar scope within the last five years and at lease one reference for each project listed. Preference will be given for experience in

Community Colleges, Universities, and K-12 Schools.

*Response required

7.3. Local Representation and Dispatch Office*

Please indicate how you will serve the college through a local Bus Yard (Preference given to Yards within

50 miles of College) and provide the hours of operation your Dispatch Office is open to the College.

(Preference given to offices available 24 hours, seven days a week)

*Response required

7.4. Safety Record and Compliance*

Please provide a summary of your company's safety record demonstrating a commitment to safe transportation practices and compliance with applicable federal and State of California regulations.

The information provided must not include any personally identifiable employee information and must be limited to the company-level data outlined below:

CHP Safety Rating

Provide your current California Highway Patrol (CHP) Safety Rating and date of most recent Terminal

Inspection Program (TIP) review.

Include documentation of any conditional ratings issued within the past five (5) years and the resolution status.

Accident Rate / Preventable Collision Rate

Provide your company’s preventable accident rate for the past three (3) calendar years.

Include total number of accidents, number deemed preventable, and miles driven annually.

If available, include comparison to industry averages.

Experience Modification Rate (EMR)

Submit your current EMR along with an official verification letter from your workers’ compensation insurance provider.

DOT / Regulatory Compliance History

Disclose any serious citations, enforcement actions, or compliance findings issued by CHP, FMCSA, CPUC

(if applicable), Cal/OSHA, or any other regulatory agency within the past five (5) years.

Include citation date, nature of violation, and resolution status.

Safety Program Overview

Provide a brief description or table of contents of your company’s Transportation Safety Program, outlining key policies including:

• Driver qualification standards

• Drug and alcohol testing compliance

• Vehicle inspection and maintenance procedures

• Emergency response protocols

• Student loading and unloading procedures

Driver Safety Training Summary

Submit a general description of the safety training provided to drivers and staff, including frequency of training.

Examples may include:

• Defensive driving

• Student management

• Emergency evacuation drills

• First aid/CPR

• Drug and alcohol awareness

• CHP-required annual in-service training

Vehicle Inspection & Maintenance Audits

Include a summary or sample (redacted) of:

• Preventive maintenance schedules

• Internal fleet inspections

• CHP inspection reports (most recent)

• Corrective action procedures

Safety Awards or Recognition (Optional)

You may include copies or descriptions of any transportation safety awards, recognitions, or certifications received.

*Response required

7.5. Licensing and Compliance*

Please submit proof of the following current licenses and documentation in order to be considered responsive:

Valid Motor Carrier Permit (MCP) issued by the California Department of Motor Vehicles (DMV)

U.S. DOT Number

Most recent CHP Terminal Inspection (TIP) report or rating letter showing satisfactory status

Proof of current California School Bus Contractor operating authority and compliance with all CHP and

DMV requirement

7.6. Potential solutions to challenges*

Please identify your solutions for the potential challenges faced by the College in overseeing dynamic and time-sensitive scheduling needs.

*Response required

7.7. Insurance*

Please confirm compliance with all our Insurance requirements stated in the General Provisions Section

#6.14

☐ Please confirm

*Response required

7.8. Class B Commercial Driver's License*

Please confirm that all drivers assigned to any Mt. SAC transportation requests hold a valid California

Class B Commercial Driver’s License (CDL) with Passenger (P) and School Bus (S) endorsements, along with a current California School Bus Special Driver Certificate.

(Please do not disclose any driver names or personal identifying information.)

☐ Please confirm

*Response required

7.9. Medical Examiner's Certification*

Please confirm that all drivers assigned to any Mt. SAC requests have a valid Medical Examiner's

Certificate. (Please do not disclose any Driver's names or personal information)

☐ Please confirm

7.10. Drug & Alcohol Testing*

Please confirm that that all drivers assigned to any Mt. SAC requests are enrolled in a DOT-compliant

Drug & Alcohol Testing Program. (Please do not disclose any Driver's names or personal information)

☐ Please confirm

*Response required

7.11. Costs for Trips exceeding 5-hour Minimum*

Contractor agrees that any trip that exceeds the 5-hour minimum charge will be billed at their proposed

Rate Per Mile or Rate Per Hour charge (whichever is lower) as listed in the Pricing Proposal Section of the RFP.

☐ Please confirm

*Response required

7.12. Non-Collusion Declaration*

The undersigned declares, states and certifies that:

A. The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

B. The Bid Proposal is genuine and not collusive or sham.

C. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.

D. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.

E. All statements contained in the Bid Proposal and related documents are true.

F. The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

7.13. Drug Free Certificate *

I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug

Free Workplace Act of 1990.

I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;

B. Establishing a drug-free awareness program to inform employees about all of the following:

A. The dangers of drug abuse in the workplace;

B. Contractor's policy of maintaining a drug-free workplace;

C. The availability of drug counseling, rehabilitation and employee-assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations;

C. Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by

Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.

D. Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California

Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.

Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should

Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.

Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.

I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.

☐ Please confirm

*Response required

7.14. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code § 2204)* Pursuant to Public Contract Code (PCC) section 2204, an Iran Contracting Act certification is required for solicitations of goods or services of one million dollars ($1,000,000) or more.

I certify that I am duly authorized to legally bind the Vendor/Contractor to this certification, that the contents of this certification are true, and that this certification is made under the laws of the State of

California.

Vendor/Contractor shall check ONLY ONE of the following choices below:

☐ Bidder’s Proposal is less than one million dollars ($1,000,000)

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but Bidder is not on the current list of persons engaged in investment activities in Iran created by the California Department of General

Services (“DGS”) pursuant to Public Contract Code § 2203(b), and Bidder is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but the District has given prior written permission to Bidder to submit a proposal pursuant to PCC 2203(c) or (d). A copy of the written permission from the District is included with this Contract.

*Response required

7.15. Vendor Packet*

Please download the below documents, complete, and upload. Only fill out pages 1-2 if you are in the state of California.

• MT_SAC_VENDOR_PACKET_(5).pdf

*Response required

7.16. Unavailability of Confirmed Buses*

If, after confirming with the College the availability of bus of a particular size and type is deemed no longer available for the College's use, it is the Contractor's responsibility to arrange for a bus of the type and size requested and confirmed, from another bus company. The Contractor shall invoice the College for buses provided by other companies at the rates specified herein. Frequent use of subcontracted buses shall be grounds for termination of this contract.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/39008/12e00b5e-f32a-4cdc-baa3-e7c046d98a52_MT_SAC_VENDOR_PACKET_%285%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4JKJOE6VH%2F20260316%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260316T180026Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBEaCXVzLXdlc3QtMiJGMEQCIH1a23PsxumdnG7XVkkqz%2F28e%2FCLgsYnm9PuN3Eqe3DcAiBNqZ8omqXPJertMV34k5oEtM4h%2BzQ9fp2ZmoIzz%2B%2BbJSqOBQjZ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMTMJYsYTPF60dcTccKuIE%2FmtI9%2B9o7kE8AH15yn0TvBvTurM2aUIdKsQsrKbYm61Q9JwLZyAo7O6YaNSE7g6vXXFKLgcL2TBC3a6ytraSc1vDH8idhvcbc2K%2BNVfit0P%2Fdj5o5XroPck2dCzLoV%2F0hOqzFGD66tJnHEAJOY5C4sULzipxD8hTwdwTU0oxhySotHKOcUz5q7gpDzVZWTbh2ZgVtHTloYIZoEPsC7EdJd9Z0upqy35FxjkjD9iwSLu1zH066l2XYGFPlraWsq7FgdKKjDnIwVk%2BAbsShRAkugjHXZS1z0im%2FJYnZlwuz%2Fry1OK3fIIgc%2FxGVdyVFvsWhN6O%2FayCHmg97XjCPXMF%2F9ho8YPMRozRZTO9XBQfhMTTM9h739NqYqemLckg4NsWaHBdj8Q%2FUvHseBN3G33CPR3SxqvWOIPmIwpHcwYD8WkOI43W%2BVcfrRA6u1BWutij4sVFFgYBjONDsWhDPv7VrXYmrfLy2NBQv9eG7RWvCUmNtjkZJHUX9nm8eFZlQnZSPwLgCUNqvxBqXbg965xyRnjIURzt9ghNR3qAG8L4rCZIxJEpuOc%2Bl8oRUx7029LTqdLp7zr%2FicDs1UpunMHRdkNXtCa1s80VxPYE%2BgUkJUu4F%2F0f%2FJrqG3K17wEgy7H6Ytk4hXvuskqjsGGR9kRJSxkZeD%2BK6%2Fnq2hc7V%2BfWHYnOH9XBLidyoO0uCS4qe32dKYqVp2N43PJfIE%2Bzf3ziPQQ0Qq8%2B%2BhUo03ma4FimiavMDQKgLFpsOs%2Fzqj5ZhKCt1ImBmllXVQDV7gbOp6bBJefoR%2B0mi8Du1H3R5SJZu0Z8CjDZ2%2BDNBjqaAQwfV002l1vTIeK0OTI6fK7L1zXhGdZX2cA%2BQ53k1YATq41ZMgE9x0x0PsojjB%2BzRwPdJJEmAiCFkTwFEQGjV5VYlUfdaT7JSfDmpj%2BzRXH1XwkpmTAXETbBk%2BNGQ9r%2B%2By059T3oal5bjeqSUBVd1xkCGNarPEGA%2FPActdHt22ibOYQqxFXLoKRu7rKSgYfqfRyzhpADbmhb4X8%3D&X-Amz-Signature=f035a51b4695609b496724b9feab3b884934334919ea8f17142b0a85056182fb&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22MT_SAC_VENDOR_PACKET_%285%29.pdf%22&x-id=GetObject

7.17. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein

☐ Please confirm project-field-criterion_id.3851857