2CA08061_-_Bidders_Instructions.pdf

STATE OF CALIFORNIA THE NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

October 15, 2026

Dear Potential Contractor, The California Department of Forestry and Fire Protection (CAL FIRE) currently has a contracting opportunity for Replacing Heating, Ventilation and Air Conditioning (HVAC) Units Services with CAL FIRE Siskiyou Unit - Emergency Command Center located at 1809 Fairlane Rd. Yreka, CA 96097. Only California Certified Small Businesses are eligible to submit quotes on this request.

Please find attached a Rate Sheet, Darfur Contracting Act form (CAL FIRE-720), Payee Data Information form (STD 204), Contractor Certification Clauses form (CCC 04/2017), Bid/ Bidder Certification Sheet, Non-Collusion for Public Works and a Sample Agreement (STD 213). Please review the Sample Agreement (STD 213) for a detailed Scope of Work and contract requirements. Contractor shall be responsible for services as described within the Sample Agreement (STD 213). The sample agreement is for information only. Please do not fill out any information within the sample agreement.

A mandatory site walk-through is scheduled on October 22, 2026, at 10:00 am. at the following location: 1809 Fairlane Rd. Yreka, CA 96097. Please contact Russel Landon, (530) 598-8504 no later than October 21, 2026, at 3:30 p.m. to arrange for attendance of the conference.

Any questions that are not addressed at the walk-through must be submitted to Austin Bristol, austin.bristol@fire.ca.gov by October 26, 2026, at 12:00 p.m. No further questions will be entertained after that date.

This contract requires Prevailing Wages if the total bid amount exceeds $1,000.00. If the total bid amount is under $1,000.00, then Prevailing Wage language will be removed prior to award. Refer to Sample Standard Agreement, for requirement details.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Executive Order N-6-22 – Russia Sanctions:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

If your company is interested in competing for this contracting opportunity, please submit following documents attached by email to my attention, Austin Bristol, austin.bristol@fire.ca.gov, by October 30, 2026, at 5:00 p.m.

Attachment 1, Rate Sheet Bid/ Bidder Certification Sheet Darfur Contracting Act form (CAL FIRE-720) Payee Data Information (STD 204) Contractor Certification Clauses (CCC 04/2017) Non-Collusion for Public Works Bidder Declaration Form (GSPD-05-105) Proof of current registration with the California Department of Industrial Relations (DIR) Provide proof of C20 – Warm-Air Heating, Ventilating, and Air Conditioning Contractor license

Please contact me with any further questions.

Thank you for your interest in contracting with the Department of Forestry and Fire Protection.

Austin Bristol Contract Analyst CAL FIRE Business Services Phone: 916-894-9869 E-Mail : austin.bristol@fire.ca.gov

ATTACHMENT 1

RATE SHEET

Rate Sheet for 2CA08061 Replacing Heating, Ventilation and Air Conditioning (HVAC) Units services at CAL FIRE Siskiyous Unit (SKU) located at 1809 Fairlane Rd. Yreka, CA 96097

Item No.

Description of Service Unit Size and Location Total Price*

HVAC Replacement Services, as described in Exhibit A, Detailed Scope of Work.

3.0 - Ton (Roof unit north end of office)

HVAC Replacement Services, as described in Exhibit A, Detailed Scope of Work.

3.0 - Ton (Server Room Unit) $

HVAC Replacement Services, as described in Exhibit A, Detailed Scope of Work.

7.5 – Ton (Ground unit south end of office)

Total Cost (Sum of Items 1, 2 and 3) * *$

*All-Inclusive Costs

Submitted by: ______________________________________________________ Date: _______________________

Contact Name / Title:

Company Name:

Company Address:

Telephone Number:

E-Mail Address:

Estimated quantities are not guaranteed and is not binding on the contracting agency. The Total Costs indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted above by the bidder shall be binding for the term of the Agreement.

CAL FIRE reserves the right to correct and revise calculation errors made by the bidder.

In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

Please do not alter, modify, or change this rate sheet. Any alterations, modifications, or changes to this rate sheet may be grounds to reject the bid.

Each line item must be bid. Please do not leave any unit price column blank or this rate sheet may be disqualified from competition for contract award.

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package in duplicate with original signatures/ electronic signature. The bid must be transmitted in accordance with Solicitation instructions.

A. Our all inclusive bid is submitted as detailed in Attachment 1, Rate Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

E-mail Address:

5. Partnership Indicate your organization type: 4. Sole Proprietorship

6. Corporation 6a. L.L.C. Limited Liability Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification as:

a. California Small Business Enterprise Yes No Yes No

If yes, enter certification number:

a. Disabled Veteran Business Enterprise Yes No

If yes, enter certification number:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3 Must be completed. These items are self-explanatory.

4 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one

(1) person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

5 Check if your firm is a partnership. A partnership is a voluntary agreement between two (2) or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two (2) or more persons to carry on, as co-owners, a business for profit.

6, 6a

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals. Or a Limited Liability Corporation.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one (1) or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSBCR.

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently, or within the previous three (3) years, has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized company” as defined in Public Contract Code Section 10476 (see attached definition).

Therefore, to be eligible to submit a bid or proposal, please complete the company/vendor information and one of the three following clauses (NOTE: Clause #1 requires initials only; Clause #2 requires initials only; Clause #3 requires initials and a certification signature):

DATE FEDERAL ID NUMBER

PRINTED COMPANY / VENDOR NAME

PRINTED NAME AND TITLE OF AUTHORIZED PERSON INITIALING AN OPTION BELOW

Complete ONLY ONE of the following:

1. _____ We do not currently have, and have not had within the previous three (3) years, business Initials activities or other operations outside of the United States.

only

OR

2. _____ We are a scrutinized company as defined in Public Contract Code Section 10476, but we Initials have received written permission from the Department of General Services (DGS) to submit only a bid or proposal pursuant to Public Contract Code Section10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. _____ We currently have, or we have had within the previous three (3) years, business activities Initials or other operations outside of the United States, but we certify below that we are not a + scrutinized company as defined in Public Contract Code Section 10476.

certification below

CERTIFICATION for #3 I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in #3. This certification is made under the laws of the State of California.

BY (AUTHORIZED SIGNATURE)

PRINTED NAME AND TITLE OF AUTHORIZED PERSON SIGNING

DATE EXECUTED

EXECUTED IN THE COUNTY AND STATE OF

DEFINITION of SCRUTINIZED COMPANY

PUBLIC CONTRACT CODE SECTION 10476

10476. As used in this article, the following definition applies:

"Scrutinized company" means a company in Sudan that is involved in power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, but excludes a company that can demonstrate any of the following:

(a) Its business operations are conducted under contract directly and exclusively with the regional government of southern Sudan.

(b) Its business operations are conducted under a license from the Office of Foreign Assets Control or are expressly exempted under federal law from the requirement to be conducted under such a license.

(c) Its business operations consist of providing goods or services to marginalized populations of Sudan.

(d) Its business operations exclusively consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization.

(e) Its business operations consist of providing goods or services that are used only to promote health or education.

(f) Its business operations with the Government of Sudan will be voluntarily suspended for the entire duration of the contract for goods or services for which they have bid on, or submitted a proposal for, a contract with a state agency.

(g) It has adopted, publicized, and is implementing a formal plan to cease business operations within one year and to refrain from conducting any new business operations.

PAYEE DATA RECORD (STD 204)

All bidders must complete the Payee Data Record (STD 204) and include it with the bid response.

The Payee Data Record (STD 204) is available at the following website:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

THE REST OF THIS PAGE IS BLANK

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

All bidders must complete the Contractor Certification Clauses form (CCC 04/2017) and include it with the bid response.

The Contractor Certification Clauses Form (CCC 04/2017) is available at the following website:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

Non-Collusion for Public Works

NON-COLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID FOR PUBLIC WORKS

(Rev 04/22)

The undersigned declares:

I am the of _, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on (date), at (city), (state).

Signed:_________________________ Print/Type Name

BIDDER DECLARATION FORM (GSPD-05-105)

All bidders must complete the Bidder Declaration Form (GSPD-05-105) and include it with the bid response.

The Bidder Declaration Form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Contractor Name Contract Number 2CA08061

CAL FIRE

EXHIBIT A

(Scope of Work)

SCOPE OF WORK

1. Contractor agrees to provide to the California Department of Forestry and Fire Protection (CAL FIRE) Heating, Ventilation and Air Conditioning (HVAC) Unit Replacement services, as described herein:

Contractor shall provide all materials, labor, equipment, tools, permits, taxes, transportation, and fees to replace three

(3) Heating, Ventilation and Air Conditioning (HVAC) units at CAL FIRE Siskiyou Unit - Emergency Command Center as described in Exhibit A, Scope of Work.

2. CAL FIRE has the right to extend this agreement for one (1) year by amendment at the same terms, conditions, and costs.

3. Subcontracting is permitted under this Agreement if subcontractors are included on the Bidder Declaration (GSPD- 05-105), Attachment 2.

4. The services shall be performed at CAL FIRE Siskiyou Unit - Emergency Command Center, 1809 Fairlane Rd., Yreka, CA 96097

5. Any reference to CAL FIRE Project Representative shall also include their designee.

6. This Agreement commence on November 01, 2026 (Estimated) or upon approval by the California Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by CAL FIRE Project Representative. This Agreement will expire on October 31, 2027 (Estimated). The services shall be provided during normal working hours, Monday through Friday, 8:00 a.m.

to 5:00 p.m., except State holidays. The parties may amend this Agreement as permitted by law.

7. The Project Representatives during the term of this agreement will be:

California Department of Forestry and Fire Protection (CAL FIRE)

Contractor: TBD

Name: TBD Project Representative: TBD

Address: (Street Address, City State, Zip Code) Address: (Street Address, City State, Zip Code) TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

8. Detailed Scope of Work

A. Objective

1) System #1 (3-Ton Roof Unit north end of office):

a. Contractor shall install one (1) 3-Ton, minimum 13.4 SEER2 Gas/Electric single-stage package unit; one

(1) adjustable roof curb; one (1) compatible digital thermostat; one (1) exterior-rated electrical service disconnect switch with matching fuses; one (1) liquid-tight flexible electrical whip; new one-half (1/2) inch steel gas piping with a flexible gas connector line.

b. Contractor shall install a new three-quarters (3/4) inch Schedule 40 polyvinyl chloride (PVC) drain line with an inline P-trap and an open atmospheric vent; high-grade industrial mastic/foil duct sealants; and engineered seismic bracing anchors.

2) System #2 (3-Ton Server Room Unit)

a. Contractor shall install one (1) 3-Ton inverter-driven split system heat pump featuring a variable-speed compressor; one (1) heat pump-specific digital thermostat; a new electrical service disconnect switch with matching fuses and supporting line connections; one (1) auxiliary PVC condensation drain pan.

Department of Forestry and Fire Protection (CAL FIREFIRE) ) Heating, transportation,transportation, and feesand fees to replace three replace three

- - Emergency Command CenterEmergency Command Center to extend this agreement for one (1) year by amendment at the same terms, to extend this agreement for one (1) year by amendment at the same terms, conditions,conditions, and and

Subcontracting is permitted under this Agreement if subcontractors are included on the Subcontracting is permitted under this Agreement if subcontractors are included on the Bidder Declaration (GSPDBidder Declaration (GSPD

Emergency Command Emergency Command Center, 1809 Fairlane Rd.Fairlane Rd.

shall also include their designee.shall also include their designee.

, 2026 (Estimated), 2026 (Estimated) or upon approval by the California Department of or upon approval by the California Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement

FIRE Project Representative. This Agreement FIRE Project Representative. This Agreement . The services shall be provided during normal working hours, Monday through Friday, 8:00 a.m. . The services shall be provided during normal working hours, Monday through Friday, 8:00 a.m.

to 5:00 p.m., except State holidays. The parties may amend this Agreement as permitted by law.to 5:00 p.m., except State holidays. The parties may amend this Agreement as permitted by law.

The Project Representatives during the term of this agreement will be:The Project Representatives during the term of this agreement will be:

California Department of Forestry and Fire California Department of Forestry and Fire Contractor:Contractor: TBDTBD

Project Representative:Project Representative:

Address: (Street Address, City State, Zip Code)Address: (Street Address, City State, Zip Code) Address: (Street Address, City State, Zip Code)Address: (Street Address, City State, Zip Code)

TBD

Detailed Scope of WorkDetailed Scope of Work

A.A. ObjectiveObjective

1) System #1 (3System #1 (3-Ton Roof Unit north end of office): Ton Roof Unit north end of office):

a.a. Contractor shall install oneContractor shall install one

(1) adjustable roof curb; one (1) compatible digital thermostat; one (1) exterior(1) adjustable roof curb; one (1) compatible digital thermostat; one (1) exterior disconnect switch with matching fuses; one (1) liquiddisconnect switch with matching fuses; one (1) liquid steel gas piping with a flexible gas connector linesteel gas piping with a flexible gas connector line b.b. Contractor shall install Contractor shall install with an inline Pwith an inline P engineered seismic bracing anchors.

CAL FIRE

EXHIBIT A

(Scope of Work)

b. Contractor shall install a new rigid PVC P-trap line with a dedicated atmospheric vent; and one (1) inline electronic condensation safety float shut-off switch.

3) System #3 (7.5-Ton Ground Unit south end of office)

a. Contractor shall install one (1) seven and a half (7.5) Ton commercial Gas/Electric package unit; one (1) fully integrated free-cooling economizer module; one (1) commercial-grade digital programmable thermostat; custom-fabricated galvanized sheet metal duct transitions; one (1) commercial electrical service disconnect switch with matching fuses; one (1) liquid-tight flexible electrical whip; new one-half (1/2) inch steel gas line extensions with an exterior-rated flexible gas connection.

b. Contractor shall install a new three-quarters (3/4) inch Schedule 40 PVC drain line with a deep P-trap and vent stack; industrial-grade mastic duct sealants; and ground seismic anchoring restraints.

B. Pre-Bid Site Condition Inspection

1) Contractor shall inspect the physical site prior to bid submission to verify all existing structural, electrical, gas, and ductwork conditions. Submission of a bid constitutes an explicit acknowledgement that Contractor accepts all existing site constraints.

2) Submission of a bid constitutes an explicit acknowledgement that Contractor accepts all existing site constraints. No change orders will be approved for field conditions or utility mismatches that could have been identified during a pre-bid site inspection.

3) During the pre-bid inspection, Contractor shall bring to the attention of the CAL FIRE Project Representative any observed conditions, deficiencies, or signs indicating that the existing ductwork may not pass the required duct leakage test based on its current condition. If the Contractor determines that the existing ductwork is unlikely to pass the required leakage test, the contractor shall notify the CAL FIRE Project Representative in writing and provide a detailed report identifying the deficiencies and recommended corrective actions prior to submitting bids.

4) Contractor shall also identify and report any evidence of rodent activity, including signs of rodent access, damage, droppings, nesting, or other activity in or near the ductwork. All such conditions shall be identified prior to submission of the bid.

C. Non-Restrictive Competition Clause

To ensure fair and open competition in accordance with California state procurement laws, the technical specifications outlined in this document represent minimum performance and sizing metrics. Brand names referenced in initial site planning estimates (such as Goodman, Innovaire, or Daikin) serve purely as benchmarks for quality and capacity. Bids specifying equivalent machinery from alternative manufacturers that meet or exceed these exact performance, sizing, and efficiency standards will be fully considered.

D. Weather and Site Hazards

Heavy weather conditions (such as high winds, active lightning, or heavy snow) may temporarily delay roof-mounted crane operations and exterior rigging safety.

E. State or Federal Regulations and Industry Standards

1) All work and installations must strictly comply with the latest editions of the California Building Standards Code (Title 24), specifically Part 3 (California Electrical Code) and Part 4 (California Mechanical Code).

2) All greenhouse gas refrigerant recovery must follow the mandates of the California Air Resources Board (CARB) and US EPA Section 608 Clean Air Act regulations.

3) All equipment mountings must feature seismic restraints engineered to comply with California seismic design criteria for public safety facilities.

F. Preservation of CAL FIRE Property and Contractor Responsibilities trap line with a dedicated atmospheric vent; and one (1) inline trap line with a dedicated atmospheric vent; and one (1) inline

Ton commercial Gas/Electric package unit; one (1) Ton commercial Gas/Electric package unit; one (1) grade digital programmable grade digital programmable fabricated galvanized sheet metal duct transitions; one (1) commercial electrical fabricated galvanized sheet metal duct transitions; one (1) commercial electrical tight flexible electrical whip; new e electrical whip; new one-half rated flexible gas connectionrated flexible gas connection. .

inch Schedule 40 PVC drain line with a deep Pinch Schedule 40 PVC drain line with a deep P--trap and trap and grade mastic duct sealants; and ground seismic anchoring restraints.grade mastic duct sealants; and ground seismic anchoring restraints.

Contractor shall inspect the physical site prior to bid submission to verify all existing structural, electrical, gas, Contractor shall inspect the physical site prior to bid submission to verify all existing structural, electrical, gas, and ductwork conditions. Submission of a bid constitutes an explicit acknowledgement that and ductwork conditions. Submission of a bid constitutes an explicit acknowledgement that CContractor ontractor

Submission of a bid constitutes an explicit acknowledgement that Submission of a bid constitutes an explicit acknowledgement that CContractor accepts all existing site ontractor accepts all existing site constraints. No change orders will be approved for field conditions or utility mismatches that could have been constraints. No change orders will be approved for field conditions or utility mismatches that could have been bid site inspection.

ontractor shall bring to the attention of the CAL FIRE Project Rontractor shall bring to the attention of the CAL FIRE Project R any observed conditions, deficiencies, or signsany observed conditions, deficiencies, or signs indicating that the existing ductwork may not pass the required indicating that the existing ductwork may not pass the required duct leakage test based on its current condition. If the Contractor determines that the existing ductwork is duct leakage test based on its current condition. If the Contractor determines that the existing ductwork is unlikely to pass the required leakage test, the contractor shall notify the CAL FIRE Project Representative in unlikely to pass the required leakage test, the contractor shall notify the CAL FIRE Project Representative in writing and provide a detailed report identifying the deficiencies and recommended corrective actions prior to writing and provide a detailed report identifying the deficiencies and recommended corrective actions prior to

Contractor shall also identify and report any evidence of rodent activity, including signs of rodenContractor shall also identify and report any evidence of rodent activity, including signs of roden damage, droppings, nesting, or other activity in or near the ductwork. All such conditions shall be identified damage, droppings, nesting, or other activity in or near the ductwork. All such conditions shall be identified prior to submission of the bid.prior to submission of the bid.

Restrictive Competition ClauseRestrictive Competition Clause

To ensure fair and open competition in accordance with California state procurement laws, the technical To ensure fair and open competition in accordance with California state procurement laws, the technical specifications outlined in this document represent minimum performance and sizing metrics. Brand names specifications outlined in this document represent minimum performance and sizing metrics. Brand names referenced in initial site planning estimates (such as Goodman, Innovaire, or Daikin) serve purely as benchmarks referenced in initial site planning estimates (such as Goodman, Innovaire, or Daikin) serve purely as benchmarks quality and capacity. Bids specifying equivalent machinery from alternative manufacturers that meet or exceed quality and capacity. Bids specifying equivalent machinery from alternative manufacturers that meet or exceed these exact performance, sizing, and efficiency standards will be fully considered.these exact performance, sizing, and efficiency standards will be fully considered.

D.D. Weather and Site HazardsWeather and Site Hazards

Heavy weather conditions (such as high winds, active lightning, or heavy snow) may temporarily delay roofHeavy weather conditions (such as high winds, active lightning, or heavy snow) may temporarily delay roof mounted crane operations and exterior rigging safety.mounted crane operations and exterior rigging safety.

E.E. State or Federal Regulations and Industry StandardsState or Federal Regulations and Industry Standards

1)1) All work and installations must strictly comply with the latest editions of the All work and installations must strictly comply with the latest editions of the Code (Title 24), specifically Part 3 (California Electrical Code) and Part 4 (California Mechanical Code).Code (Title 24), specifically Part 3 (California Electrical Code) and Part 4 (California Mechanical Code).

2) All greenhouse gas refrigerant recovery must follow the mandates of the California Air Resources Board All greenhouse gas refrigerant recovery must follow the mandates of the California Air Resources Board (CARB) and US EPA Section 608 Clean Air Act regulations.(CARB) and US EPA Section 608 Clean Air Act regulations.

All equipment mountings must feature seismic restraints engineered to comply with California seismic design

CAL FIRE

EXHIBIT A

(Scope of Work)

1) Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards. Contractor shall take all the necessary precautions to prevent injury or hazard to CAL FIRE employee(s), invitee(s) and /or the general public.

2) Contractor shall conduct its operation to avoid damage to the property of CAL FIRE or to adjacent property. If any property is damaged by reason of the Contractor's operation(s), such property shall be replaced or restored at Contractor's sole expense and to the satisfaction of CAL FIRE and /or the property owner.

3) Contractor shall comply with all applicable federal, state, county, city, and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed.

4) Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on CAL FIRE property. In the event Contractor's operation creates a condition hazardous to CAL FIRE property occupants or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor's own expense and with no cost to CAL FIRE.

5) Contractor shall obtain and pay all permits and licenses, registrations and certificates required by local ordinances.

6) Contractor shall only provide one service staff (employee) to report for each service call unless CAL FIRE Contract Manager has approved in advance for an additional service staff or employee.

7) Contractor shall procure all specialized heavy lifting and hoisting apparatuses (such as cranes or boom trucks) to lift hardware onto the roof or ground pads.

8) Contractor shall provide a detailed report for any failed duct leakage test. The report shall identify the cause(s) of the failure, the areas or components contributing to the leakage, and all corrective work required to achieve a passing inspection

G. CAL FIRE Responsibilities

1) CAL FIRE will provide a designated staff escort to grant the contractor physical access to secure buildings, electrical panels, and the server room during allowable work hours.

2) CAL FIRE will ensure that all ground and roof access pathways are clear of state vehicles during heavy lifting or crane operations.

3) CAL FIRE will also provide access to a restroom and a non-potable water source on-site for general construction utility needs.

H. Work Site Clean-up

1) Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement. Contractor shall clean and keep the area in orderly, safe, and clean condition, including, but not limited to spills and smudges. If the work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra cost to CAL

FIRE.

2) Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally disposes of them at no additional cost to CAL FIRE. No such litter, waste, debris, and other materials shall be deposited in any CAL FIRE dumpsters without advance written permission of CAL FIRE Contract Manager.

3) Such litter, waste, debris, and other materials are not expected to include hazardous waste. However, if hazardous waste is encountered, Contractor will notify the CAL FIRE Contract Manager. CAL FIRE Project Representative may direct that to the CAL FIRE hazardous waste removal contractor process and dispose of the hazardous waste.

I. Subcontracting

Contractor shall be permitted to subcontract out for the crane and disposal services (if applicable). No further subcontracting will be permitted in this contract.

ntractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that ntractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards. Contractor shall take all the necessary the work shall be safely performed by the highest industry standards. Contractor shall take all the necessary precautions to prevent injury or hazard to CAL FIRE employee(s), invitee(s) and /or the general public.precautions to prevent injury or hazard to CAL FIRE employee(s), invitee(s) and /or the general public.

Contractor shall conduct its operation to avoid damage to the property of CAL FIRE or to adjacent property. If Contractor shall conduct its operation to avoid damage to the property of CAL FIRE or to adjacent property. If any property is damaged by reason of the Contractor's operation(s), such property shall be replaced or any property is damaged by reason of the Contractor's operation(s), such property shall be replaced or restored at Contractor's sole expense and to the satisfaction of CAL FIRE and /or the property owner.restored at Contractor's sole expense and to the satisfaction of CAL FIRE and /or the property owner.

Contractor shall comply with all applicable federal, state, county, city, and municipal laws, ordinances, rules, Contractor shall comply with all applicable federal, state, county, city, and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed.and regulations which in any manner affect those engaged or employed in the work to be performed.

Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on CAL FIRE Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on CAL FIRE property. In the event Contractor's operation creates a condition hazardous to CAL FIRE property occupants property. In the event Contractor's operation creates a condition hazardous to CAL FIRE property occupants or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at

Contractor shall obtain and pay all permits and licenses, registrations and certificates required by local Contractor shall obtain and pay all permits and licenses, registrations and certificates required by local

Contractor shall only provide one service staff (employee) to report for each service call unless CAL FIRE Contractor shall only provide one service staff (employee) to report for each service call unless CAL FIRE Contract Manager has approved in advance for an additional service staff or employee.Contract Manager has approved in advance for an additional service staff or employee.

procure all specialized heavy lifting and hoisting apparatuses (such as cranes or boom procure all specialized heavy lifting and hoisting apparatuses (such as cranes or boom trucks) to lift hardware onto the roof or ground padstrucks) to lift hardware onto the roof or ground pads. .

Contractor shall provide a detailed report for any failed duct leakage test. The report shall identify the Contractor shall provide a detailed report for any failed duct leakage test. The report shall identify the cause(s) of the failure, the areas or components contributing to the leakage, and all corrective work required cause(s) of the failure, the areas or components contributing to the leakage, and all corrective work required to achieve a passing inspection rovide a designated staff escort to grant the contractor physical accessrovide a designated staff escort to grant the contractor physical access electrical panels, and the server room during allowable work hours. electrical panels, and the server room during allowable work hours.

CAL FIRE will ensure that all ground and roof access pathways are clear of state vehicles during heavy lifting CAL FIRE will ensure that all ground and roof access pathways are clear of state vehicles during heavy lifting or crane operations. or crane operations.

CAL FIRE will also provide access to a restroomCAL FIRE will also provide access to a restroom construction utility needs.construction utility needs.

Work Site Clean--upup

1) Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement. Contractor shall clean and keep the area in from or produced by the work performed under this Agreement. Contractor shall clean and keep the area in orderly, safe, and clean condition, including, but not limited to spills and smudges. If the work site is not left in orderly, safe, and clean condition, including, but not limited to spills and smudges. If the work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra cost to CAL a clean and orderly condition, Contractor shall be called back to correct the condition at no extra cost to CAL

FIRE.FIRE.

2)2) Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally disposes of them at no additional cost to CAL FIRE. No such litter, waste, debris,legally disposes of them at no additional cost to CAL FIRE. No such litter, waste, debris, shall be deposited in any CAL FIRE dumpsters without advance written permission of CAL FIRE Contract shall be deposited in any CAL FIRE dumpsters without advance written permission of CAL FIRE Contract Manager.

3) Such litter, waste, debris, and other materials Such litter, waste, debris, and other materials hazardous waste is encountered, Contractor will notify the CAL FIRE Contract Manager. CAL FIRE hazardous waste is encountered, Contractor will notify the CAL FIRE Contract Manager. CAL FIRE Representative

CAL FIRE

EXHIBIT A

(Scope of Work)

J. Project Deliverables

1) The project will be deemed complete and successful only when the contractor delivers the following outcomes:

a. A fully mounted, operational 3-Ton roof unit running in heating and cooling modes.

b. A fully mounted, operational 3-Ton server room split system running with functional safety float switches.

c. A fully mounted, operational 7.5-Ton ground unit running in heating and cooling mode

d. A printed or digital system performance evaluation sheet detailing operational pressures and temperatures for all three units, emailed to the CAL FIRE Project Representative.

e. Documented passing results from all mandatory local third-party testing and inspections.

f. Official equipment manufacturer warranty registration paperwork (minimum 5-year parts and 2-year labor).

g. A signed-off final inspection document proving zero deficiencies, witnessed by CAL FIRE Project Representative. All physical on-site installations, third-party testing, and final inspector walkthroughs are expected to be completed within six (6) months from the date the formal Notice to Proceed (NTP) is issued.

J. Payment

1) Payment will be made as a single lump sum exclusively after 100% of the physical installation work is completed, all items listed in Section I (Project Deliverables) are validated, and the final walkthrough is formally accepted and signed off by CAL FIRE Project Representative.

2) Upon CAL FIRE acceptance of work completed, Contractor may submit itemized invoice. Progressive, hourly, or partial monthly billing is not authorized under this Agreement.

The project will be deemed complete and successful only when the contractor delivers the following The project will be deemed complete and successful only when the contractor delivers the following

Ton roof unit running in heating and cooling modes.Ton roof unit running in heating and cooling modes.

Ton server room split system running with functional safety float switchesTon server room split system running with functional safety float switches

Ton ground unit running in heating and cooling mode Ton ground unit running in heating and cooling mode

A printed or digital system performance evaluation sheet detailing operational pressures and A printed or digital system performance evaluation sheet detailing operational pressures and temperatures for all three units, emailed to the CAL FIRE Project Representative.

Documented passing results from all mandatory local third--party testing and inspections.party testing and inspections.

Official equipment manufacturer warranty registration paperwork (minimum 5Official equipment manufacturer warranty registration paperwork (minimum 5-year parts and 2year parts and 2 off final inspection document proving zero deficiencies, witnessed by CAL FIRE Project off final inspection document proving zero deficiencies, witnessed by CAL FIRE Project site installations, thirdsite installations, third-party testing, and final inspector walkthroughs are party testing, and final inspector walkthroughs are expected to be completed within six (6) months from the date the formal Notice to Proceed (NTP) is expected to be completed within six (6) months from the date the formal Notice to Proceed (NTP) is

Payment will be made as a single lump sum exclusively after 100% of the physical installation work is Payment will be made as a single lump sum exclusively after 100% of the physical installation work is completed, all items listed in Section I (I (Project Project Deliverables) are validated, and the final walkthrough is Deliverables) are validated, and the final walkthrough is formally accepted and signed off by CAL FIRE Project Representative.formally accepted and signed off by CAL FIRE Project Representative.

Upon CAL FIRE acceptance of work completed, Upon CAL FIRE acceptance of work completed, CContractor may submit itemized invoice. Progressive, hourly, ontractor may submit itemized invoice. Progressive, hourly, or partial monthly billing is not authorized under this or partial monthly billing is not authorized under this AgreementAgreement

CAL FIRE

EXHIBIT B

(Budget Detail and Payment Provisions)

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily completed in accordance with the terms and conditions stated herein, and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the specified as follows: attached hereto as Attachment 1 – Rate Sheet and made a part of this Agreement.

B. Contractor will be paid a lump sum, in arrears, in full payment for all work and services performed under this Agreement. In addition, each invoice shall contain the following information:

C. Each Invoice shall include:

1) The agreement number 2CA08061.

2) The dates or time-period which the invoiced costs were incurred.

3) Description of service, quantity, rate, and total for the current invoice.

4) Certified Small Business or DVBE #, if applicable.

D. Invoice(s) shall be submitted to:

California Department of Forestry and Fire Protection Attention: TBD

Street Address/P.O. Box City, State, Zip Phone Number

Email

E. Contractor shall submit a copy of the Prime Contractor’s DVBE Subcontracting Report form (STD 817) for verification by CAL FIRE Project Representative with each invoice submitted at Fiscal Year End (June 30th) and with final invoice.

F. Contractor agrees to certify on Prime Contractor’s Certification DVBE Subcontractor Report, Form STD 817, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract or with any subsequent amendment. If for this Contract the Contractor made a commitment to achieve the DVBE participation goal, the Department will withhold $10,000.00 from the final payment, or the full final payment if less than $10,000.00, until the Contractor complies with the certification requirements of Military and Veterans Code Section 999.5. A Contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the department shall permanently deduct $10,000.00 from the final payment, or the full payment if less than $10,000.00. The Contractor shall provide proof of payment for the work performed by the DVBE subcontractor(s) upon Department’s request.

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

A. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. In the event of an emergency, as defined in section 927.11, late payment penalties terms and conditions stated herein, and upon receipt terms and conditions stated herein, and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in ate Sheet ate Sheet and made a part of this and made a part of this

Contractor will be paid a lump sum, in arrears, in full payment for all work and services performed under this Contractor will be paid a lump sum, in arrears, in full payment for all work and services performed under this In addition, each invoice shall contain the following information:

period which the invoiced costs were incurred.

Description of service, quantity, rate, and total for the current invoice.Description of service, quantity, rate, and total for the current invoice.

, if applicable, if applicable. .

California Department of Forestry and Fire ProtectionCalifornia Department of Forestry…