299143-event.pdf

Burnt Cedar Point Bullhog Trees, bushes, cutting, bullhog, Wildlife Resources

Open 9/8/2017 2:00 PM MST Type Invitation for Bid

Close 9/18/2017 2:00 PM MST Number CN18083 Currency US Dollar

Sealed Until 9/18/2017 2:00 PM MST

Contacts

Cody Nelson codynelson@utah.gov

Phone +1 801-538-3141

Commodity Codes

Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Burnt Cedar Point Bullhog

SOLICITATION #CN18083

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: for vegetation encroachment reduction by mechanically removing/shredding standing live and dead pinyon and juniper trees and saplings with a wheeled or tracked MECHANICAL MULCHING/SHREDDER (Bullhog)

Location and Description: Work under this contract is located in the Glendale Bench area of Kane County approximately 9 miles southeast of Glendale, Utah. Elevations range from 6,400 to 6,700 feet within the project site. Slopes range from flat to 30% with the majority of the project being less than 10%. The treatment site consists of two (2) individual units.

Acreage: 1200 acres +/- total acres - dependent upon bids and budget constraints

Specific Tasks:

Work Limits: Only areas shown on the Project Map will be treated. Treatment and non-treated areas within the project area may be flagged and/or described verbally. A shapefile for GPS and a PDF map of the project area will be provided prior to work beginning. It will be the contractor’s responsibility to furnish either a GPS unit(s) or smartphone(s) with PDF map application to be utilized in identifying project boundaries.

Government staff (Project Inspector) will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin treatment work, locate treatment boundaries, locate control points, section corners, and take such action to prevent their destruction.

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Mulching:

• All Pinyon Pine and Utah Juniper trees within the designated treatment area are to be removed this includes all live and dead trees by chipping, shredding, or mulched, unless designated as a leave tree.

• No live or dead limbs shall be left on the stump of removed trees. Stump height shall not exceed 6 inches measured on the uphill side.

• Any tree or sapling that cannot be removed by bullhog machinery must be removed by hand utilizing chainsaws or loppers.

• All surplus vegetation and slash shall be mulched or cut into lengths not to exceed 3 feet in length.

• Mulch depth shall not exceed six (6) inches. If mulch exceeds six inches in depth the Contractor shall spread the mulch either mechanically or by hand.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements:

: At least two (preferably multiple), mobile, tracked or wheeled, hydraulically or PTO driven, mechanical mulching/shredder (Bullhog) shall be furnished on a fully-operational basis, with a competent, fully-qualified operator, and shall be capable of mulching/shredding live trees up to twenty-six (26) inches in diameter at twelve inches above ground level measured on the uphill side. Equipment shall be washed with a high-pressure system before entering and exiting project lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

Contractors shall furnish two (2) warning signs to be placed on roadside entrance of work area. Signs shall be a minimum of three (3) feet by three (3) feet in dimension and shall warn of the possibility of flying debris.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project Performance Time: 93 calendar days from official Notice-to-Proceed (NTP)

Extended performance window: Oct 11, 2017 – Jan 13, 2018

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #CN18083. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Site Visits:

A site visit will NOT be held prior to bidding. It is strongly recommended that each potential bidder inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

MAPS/FILES

Files are attached in bid packet.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

QUESTIONS:

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All other questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in SciQuest.

There are no exceptions to this.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Attachment A Rangeland Terms and Conditions

2. Claim of Business Confidentiality Form

3. Performance evaluation document--- FOR REFERENCE USE ONLY.

4. Attachment B Scope of Work

5. Attachment C maps

6. Attachment D Shape files

7. Attachment E KML

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.2.

20 September 201720 September 2017 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-554764479Attachment%20A%20Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=%2BT2sdFBOjLhgSlKezW774yLFiT8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-554764479Attachment%20A%20Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=%2BT2sdFBOjLhgSlKezW774yLFiT8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=%2FoTx%2B1vTykGTw52hFAOIbDPlbi0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=%2FoTx%2B1vTykGTw52hFAOIbDPlbi0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=jBQ39i%2B6aH9zisChSn0Xtpi5uho%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=jBQ39i%2B6aH9zisChSn0Xtpi5uho%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565511621Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=3fL%2BdfjzCJfQIId4rKS5sIz8Do8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565511621Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=3fL%2BdfjzCJfQIId4rKS5sIz8Do8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565511639Attachment%20C%20maps.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=UIRsVHQfaAHYPO66xbENWu29cKc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565511639Attachment%20C%20maps.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=UIRsVHQfaAHYPO66xbENWu29cKc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565512206Attachment%20D%20Shape%20Files.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=K0EoqG1Y6cf%2FK1bZYhomCOqACMU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565512206Attachment%20D%20Shape%20Files.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=K0EoqG1Y6cf%2FK1bZYhomCOqACMU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565512231Attachment%20E%20KML.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=D2riy36kq4rxmMt2%2FBl4gA14z54%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/299143-565512231Attachment%20E%20KML.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1569015013&Signature=D2riy36kq4rxmMt2%2FBl4gA14z54%3D

1.3.

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B.

Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5.

Is Bidder an employee of the State of Utah?

If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.

gov.

1.7.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8.

Does Bidder have an outstanding tax lien in the State of Utah?

1.9.

vendor acknowledges that a Performance Evaluation Review system has been implemented. All projects will be evaluated throughout the course of performance and corrective action may be required. Failure to comply with corrective action requirements may disqualify vendor from future work. This evaluation and potential disqualification from future work will apply to all vendors working with rangeland projects

2. Vendor Information

2.1.

Please provide your firm's legal company name.

2.2.

Please provide your federal tax identification number?

(If the vendor is sole proprietor please do not provide your social security number.)

2.3.

Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4.

Please provide your ordering address and the remit to address.

Please clearly identify each address.

2.5.

Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Burnt Cedar Point Bullhog 1,200 AC - Acre

Service Line Items Service Line Items

There are no Items added to this event.