295-20241011082930 TALLAHATCHIE.docx
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- Attached to
- 295-20241011082930 Tallahatchie
- Solicitation number
- 3170030533
- Issued by
- Tunica County, Mississippi
About this file
This document is an advertisement for the purchase and/or lease purchase of one or more new road graders for use by Tallahatchie County, Mississippi. The Board of Supervisors of Tallahatchie County will accept sealed bids until 10:00 a.m. on October 30, 2024, at the Tallahatchie County Courthouse in Charleston, Mississippi. Detailed specifications can be obtained from the Chancery Clerk. Bids must include any exceptions to the specifications, delivery costs, and manufacturer warranty information. Bidders must also offer a guaranteed buy-back provision at the end of three and five years, and provide a performance bond if the buy-back option is exercised.
The Board of Supervisors reserves the right to determine the lowest and best bid and to accept or reject any or all bids based on that determination. Bidders must list any conditions and/or limitations to their buy-back offer, and pricing guarantees from outside sources/auction companies may also be considered as part of the bid process. The buy-back offer and/or pricing guarantee may be a factor in determining the lowest and best bid.
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Text version
ADVERTISEMENT FOR THE PURCHASE
AND/OR LEASE PURCHASE OF ONE OR MORE,
NEW ROAD GRADERS, FOR USE BY TALLAHATCHIE COUNTY, MISSISSIPPI
| Notice is hereby given that the Board of Supervisors of Tallahatchie County, Mississippi will accept sealed bids for the purchase, and/or lease purchase of one (1) or more, new or used Road Graders, until the hour of 10:00 o’clock a.m. on Wednesday, the 30th day of October, 2024 at the Tallahatchie County Courthouse in Charleston, Mississippi, or by mail at P. O. Drawer 350, Charleston, Mississippi, 38921, and said sealed bids shall be opened thereafter, on Wednesday, the 30th day of October 2024, at the Tallahatchie County Courthouse in the First Judicial District of Tallahatchie County, Mississippi, in Charleston, Mississippi. The specifications will be reviewed by the County. Detailed specifications may be obtained by contacting Anita Mullen Greenwood, Chancery Clerk of Tallahatchie County, Mississippi at (662) 647-5551 or by mail to Anita Mullen Greenwood at P. O. Drawer 350, Charleston, MS 38921. |
| INSTRUCTIONS TO BIDDERS: |
1. No responsibility will be attached to any person employed by the Board of Supervisors of Tallahatchie County, Mississippi, for the premature opening of any bid not properly addressed and identified as stipulated below:
BID FOR: ONE (1) OR MORE, NEW MOTOR GRADERS FOR USE BY TALLAHATCHIE COUNTY
OPENING DATE/TIME: WEDNESDAY, OCTOBER 30,2024, AT 10:00 A.M.
| 2. Any exceptions to the specifications must be listed in the bidders bid with justification. Failure to do so will disqualify the bid. |
| 3. Price bid shall be for F.O.B. Tallahatchie County, Mississippi, and must include any pre-delivery and/or setup charges, title fees and inspection fees. |
| 4. The bidder shall complete the unit price bid with no further calculations required in order to determine the firm unit price. |
| 5. Bids must be signed and dated by the bidders authorized agent. |
| 6. All bids must state Manufacturer Warranty. |
| 7. All bids must state approximate delivery time. |
| 8. Location for parts and service must be included in the bid and will be a factor in determining the best bid. |
| 9. All bids mut offer a guaranteed buy-back provision at the end of three (3) and five (5) years. All bidders must list any conditions and/or limitations to their buy-back offer. Pricing guarantees from outside sources / Auction Companies may also be solicited and be made a part of this bid process. The buy-back offer and/or the pricing guarantee from the Auction Company(s) may be a factor in determining the lowest and best bid. |
10. All bidders shall offer a three (3) and five (5) year Guaranteed buy-back of machine with all required conditions of offer. Any condition not stated in the bid cannot be considered should Tallahatchie County exercise the buy-back offer. All bidders providing a buy-back must provide a performance bond in the name of Tallahatchie County, prior to receiving payment, for machines awarded. Performance bonds must be provided by a major insurance company licensed to do business in the State of Mississippi.
11. It shall be incumbent upon each bidder to understand the specifications on the bid form and to obtain clarification when necessary. It is not the intent of the specifications to limit the bidding process to any make or manufacturer, but to fill a specific need and to perform a specific task.
12. Any exceptions to bid specifications must be attached. The Board reserves the right to reject any bid where exceptions to bid specifications are not taken/stated. However, the Board reserves the right to deviate from any minimum specifications without materially deviating from the operation of the grader(s).
13. The Board of Supervisors of Tallahatchie County, Mississippi reserves the right to determine which is the lowest and best bid and to accept or reject any or all bids based on that determination.
Given by order of the Tallahatchie County Board of Supervisors on this the 7th day of October 2024.
/s/ Anita Mullen Greenwood
ANITA MULLEN GREENWOOD
CHANCERY CLERK
Publish: October 10th and October 17th, 2024.
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