294-20251008133035 TCSD.pdf

Business office 574 Parkway Street

Coldwater, MS 38618 P (662)562-5861 F

(662)622-7406 www.tatecountyschools.org

October 8, 2025

NOTICE TO BIDDERS

The Tate County School District, in accordance with Section 37-7-41 of the Mississippi Code, annotated, will receive bids for “Lease of Acres at Coldwater for Agricultural Purposes – 2026-2028” in the following manner:

Bids will be accepted until 10:00 am CST on Wednesday, October 29, 2025, in a sealed envelopes at the Tate County School District Central Office, 574 Parkway Street, Coldwater, MS, or by electronic bid submission. Electronic bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please contact Central Bidding at 225-810-4814.

Specifications are on file at the Central Office. To receive a copy of the specifications, please contact the Business Manager by email: spatton@tcsdms.org. Specifications may also be downloaded at www.centralbidding.com, for a fee. All bids must comply with the specifications provided. The Tate County School District reserves the right to amend the specifications, as necessary, and agrees to notify all having requested bid packets.

The contract will be awarded to the highest responsible bidder. The Tate County School District reserves the right to waive any informalities and to reject any and all bids.

Tate County School District Attn: Sandy Patton, Business Manager 574 Parkway Street Coldwater, MS 38618

Bid envelopes should be sealed and clearly marked, “Bid on Lease of Acres at Coldwater for Agricultural Purposes - 2026-2028.”

Sincerely, Sandy Patton School Business Administrator

To be published: October 8, 2025 October 15, 2025

The Tate County School District will be accepting bids on excess land located in Coldwater, Mississippi for the three year period beginning January 1, 2026 and ending December 31, 2028. The lease offered will be in the following form with the following provisions:

FARM LAND LEASE

This Lease is made on the ___1st_____day of January, 2026 between Tate County School District, herein referred to as lessor, and __________________, herein referred to as lessee.

I.

Lessor hereby leases to lessee, for the agricultural purposes for a term of three (3) years from the date hereof, with privilege of renewal at the expiration of that time, that certain property located in the County of Tate, State of Mississippi, and more particularly describes as follows to-wit:

Commencing at the commonly accepted northeast corner of the southeast quarter of Section 36, Township 4 South, Range 8 West, Tate County, Mississippi, being a ½” rebar set, said point being the POINT OF BEGINNING; thence S 00°38’44” E, a distance of 1600.54 feet along the east line of said quarter; thence N 69°33’28” W, a distance of 340.62 feet; thence 28°15’08” E, a distance of 228.47 feet; thence N 11°16’07” E, a distance of 281.53 feet, to a point of curvature of a non-tangent curve, concave to the north, having a radius of 37,705.19 feet to a central angle of 00°43’12”, and a chord of 473.82 feet; thence N 68°29”01” W, a distance of 1,244.38 feet to the point of curvature of a tangent curve, concave to the south, having a radius of 879.39 feet and a central angle of 13°56’52”; thence West along said curve, a distance of 214.07 feet, curving to the left; thence N 00°00’00” W, a distance of 303.01 feet; thence N 89°24’27” E, a distance of 623.01 feet; thence N 89°24’27” E, a distance of 1321.33 feet to the POINT OF BEGINNING, said tract containing 32.68 acres, more or less.

II.

Lessee agrees to pay lessor as rental for the premises the sum of $_________ per acre for approximately Thirty (30) acres, per year, as described above, for three (3) years, payable at commencement of each calendar year of the lease agreement. In case of nonpayment of rental as above mentioned, this lease shall terminate on thirty (30) days written notice thereof by lessor.

III.

Lessee shall have the exclusive right to farm the leased property and to take and carry away any agricultural products grown thereon. Lessor reserves all other uses of the property and agrees to minimize any interference with lessee’s privileges. Additionally, Lessee shall have the right to claim this acreage for his crop bases with the USDA Farm Service Agency, its subsidiaries and/or assigns. However, in the event the school board of the Tate County School District determines an immediate need for the use of the property for school district purposes, the Tate County School District reserves the right to terminate the agreement at the end of any calendar year upon giving a written six (6) month notice to the lessee.

IV.

The terms of this lease shall be binding upon the heirs, executors, administrators, and successors of both the Lessor and Lessee in like manner as upon the original parties. Lessee agrees that unless he receives the written consent of lessor, he shall not transfer or assign this lease, or sublet the premises.

V.

Lessee agrees to conform strictly to local, state and federal laws and regulations governing agricultural use; and the lessee will report all violations of laws and regulations, and assist law enforcement officers.

VI.

Lessor assumes no responsibility for the safety of the lessee in the exercise of the rights granted by this agreement. The lessee assumes all such responsibility. The lessor shall not be liable for any injury or death incurred by the lessee either while on the leased land or while making use of any right-of-way to or from the lease land or while making use of any transportation facilities which may be provided by the lessee, from or over the leased land. The lessee will indemnify and hold harmless the lessor from and against any claim, loss, cost, or damage caused by or arising form the operations of the lessee on the leased land or failure of the lessee to comply with any of the conditions of this lease. Each member of the lessee organization will be jointly liable to indemnify and hold the lessor harmless pursuant to this paragraph.

VII.

Lessee agrees to keep in good repair all terraces, open ditches, inlets and outlets of tile drains, preserve all established watercourses or ditches including grassed waterways, and refrain from any operations or practice that will injure such structures. Lessee agrees to remain in compliance with the conservation plan of the farm.

VIII.

Lessee agrees to permit no material waste on the premises, to remove all material refuse and litter they deposit on the premises, and particularly Lessee agrees not to throw out beverage containers on the leased premises.

IX.

Lessee shall have the right to have and to hold the leased premises for the aforesaid purpose for the full term of three years from the date hereof, subject to provisions of paragraph III, above.

In witness whereof, the parties have executed this lease at the City of Coldwater, County of Tate, State of Mississippi on the _11th_day of November 2025.

TATE COUNTY SCHOOL DISTRICT

By: Alee’ Dixon, Superintendent, after having been duly authorized so to do.

(LESSEE Signature)

Each bidder should print in his full legal name and the price per acre being offered for each year.

Lessee’s Full Legal Name Telephone Number(s)

Lessee’s Street or Mailing Address Email Address(s)

Lessee’s Address (City, State, Zip)

Amount offered per acre (based on 30 acres), per year: ________________________

(This amount shall be considered to be a firm, absolute offer.

All offers are required to be held open for a period of sixty (60) days.)

Any questions concerning the bids should be addressed to Sandy Patton, Business Manager, Tate County School District at 662-562-5861.

The Tate County School Board will be awarding the bid as soon as possible after all bids are evaluated.

The Tate County School District reserves the right to reject any and all bids. No Tate County School District employees or board members or immediate family members of employees or board members are eligible to bid on lease.

I understand and agree to all terms herein.

Lessee’s Full Name

Lessee’s Signature

Date