PWS - Draft.pdf

File Number: FD2030-19-01529 0

PERFORMANCE WORK STATEMENT (PWS)

F108 Compressor Inlet Temperature (CIT) Sensor

PURCHASE REQUEST NUMBER: FD2030-19-01529

REV: 0

PREPARATION DATE: 16 October 2020

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC) and in conjunction with

Air Force Life Cycle Management Center (AFLCMC)/LPSEB

TINKER AFB, OK 73145-3031

Draft

File Number: FD2030-19-01529 1

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

1 SCOPE 3

1.1 Introduction 3

1.2 General Services and Material 3

1.3 Receiving 3

1.4 Repair 3

1.5 FAA Form 8130-3 4

1.6 Reference & Technical Manuals 4

1.7 Quality System and Quality Assurance Plan 4

1.8 Deficiency Report (DR) 4

1.9 Test & Inspection Report 4

1.10 Condemned Assets 5

1.11 Beyond Economical Repair (BER) 5

1.12 Over and Above (O&A) 5

1.13 Reporting 5

1.14 Contractor Manpower Reporting 6

1.15 Document Storage 6

1.16 Preservation 6

1.17 Item Unique Identification (IUID) 6

1.18 Preservation 7

1.19 Shipping and Transportation 7

1.20 Safety 7

1.21 Contractor Identification to Government Employees 7

1.22 Mission Essential Services: 7

SECTION II

2 Service Summary 8

2.1 Service Summary (SS) Requirements 8

2.2 Contractor Performance Evaluation: 8

SECTION III

3.1 Government Furnished Material (GFM) 9

3.2 Government Furnished Property (GFP): 9

APPENDICES

APPENDIX A Acronyms 10

APPENDIX B CAV AF 11

File Number: FD2030-19-01529 2

1.0 Scope

1.1 Introduction: This Performance Work Statement (PWS) defines the requirements necessary to ensure that delivered repaired F108 Compressor Inlet Temperature (CIT) Sensor are repaired as nearly as possible to original life expectancy consistent with Air Force (AF) requirements set forth herein. This PWS applies to the following National

Stock Numbers (NSN) and Part Numbers (P/N):

INPUT NSN OUTPUT NSN INPUT P/N OUTPUT P/N

2915-01-139-6618PN 2915-01-139-6618PN 9178M37P02 9178M37P02

2915-01-139-6618PN 2915-01-139-6618PN 8901-180 8901-180

The instructions stipulated are brief, concise statements providing general requirements for the disassembly, cleaning, inspection and repair of the F108 CIT Sensor. The contractor shall maintain a Federal Aviation Administration (FAA)

Part 145 rated repair facility rated to remanufacture CFM56-2B engine components; contractor must have the repair capabilities to include appropriate technical data, repair documents, and license agreements required to accomplish repair of F108 CIT Sensor. The contractor is responsible for the production, repair and scheduled delivery of a quality product.

1.2 General Services and Material: The Contactor shall provide all materials for the repair processes required to execute this contract. In exchange, in part, for each repaired F108 CIT Sensor ordered, the Government will provide, on a one to one basis, degraded or inoperable F108 CIT Sensor consistent with aircraft engine usage.

1.3 Receiving: The contractor shall perform a receiving visual inspection upon receipt of each CIT Sensor to determine repair condition. The contractor shall report in accordance with the Report of Shipping and Packaging

Discrepancy (Supply Discrepancy Report (SDR)) Contractor Data Requirements List (CDRL) A003 any F108 CIT

Sensors that are misidentified, misdirected, incomplete or missing parts, damage, improperly packaged shipment or packaging damage. The contractor shall report to the Procurement Contracting Officer (PCO) in writing (e-mail is acceptable) for disposition instructions. The contractor shall not destroy reusable shipping containers and will reuse them for return shipment. The contractor shall also perform a receiving visual inspection upon receipt of the item to be repaired to determine serviceability or reparable condition using Commercial Maintenance Manual (CMM) inspection requirements and CFM56-2B Service Bulletins (SB). The contractor shall submit SDRs In Accordance With (IAW)

CDRL A003 (PWS para 1.12 Reporting) for such shipments as described above via the Department of Defense (DoD) web-based application WebSDR, located at: https://www.transactionservices.dla.mil/daashome/websdr.asp .

This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain

Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and

Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements (CDRL A003).

1.4 Repair: Repaired F108 CIT Sensor shall be restored to like new condition, in compliance with Contractor’s established procedures and this PWS. Contractor shall identify all Military F108 CITs Sensors processed through contractor’s repair facility as Military Parts prior to processing.

1.4.1 Repair Procedures: The CIT Sensor shall be repaired IAW the procedures outlined in the CMM for the

CIT Sensor. Repair documents shall also include Temporary Revisions that have not been incorporated in affected CMM. The latest revisions of any SB’s are to be incorporated if not previously complied with along with any outstanding FAA Airworthiness Directives.

https://www.transactionservices.dla.mil/daashome/websdr.asp

File Number: FD2030-19-01529 3

Repair includes teardown, cleaning parts, replace new packing, back up rings and snap rings, any required new fittings, oil coil replacement which includes manifold, ice guard, coil and grommets and may include new sensor bellows, reassembly and test.

1.4.2 Test & Evaluation: The Contractor shall conduct all testing IAW the Contractor’s established procedures and this PWS. The Government reserves the right to witness any and/or all tests conducted by the

Contractor and/or subcontractors on a noninterference basis.

1.4.3 Repair Deviations: Prior to contractor’s use in repair of the CIT Sensor or component parts, the contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes or procedures outlined in the CMM, required SB authorized repairs, and the PWS. The contractor’s request for deviation must show that the intent of process, materials, material process or procedures conform to processes required by the CMM and the PWS. AFLCMC/ LPSBAA and/or AFLCMC/LPSBAB reserve the right to approve or disapprove any processes or procedures when they fail to meet intended configuration requirements of the CIT Sensor.

1.4.4 Deliverables Quality: The Contractor shall ensure that materials, parts, and accessories used in remanufactured components are restored as nearly as possible to original life expectancy or nearly so, and are interchangeable without alteration.

1.4.5 Designated Engineering Representative (DER) Processes and Procedures: Prior to contractor’s use in repair of the CIT Sensor or component parts, the contractor shall obtain written approval from the PCO for all

DER processes and procedures.

1.4.6 Parts Not Listed in the Illustrated Parts Catalogue (IPC): Use and/or reuse of any part not listed specifically in the CMM shall be identified to the PCO and must be authorized by Air Force Engineering

AFLCMC/LPSBAA and/or AFLCMC/LPSBAB.

1.5 FAA Form 8130-3: Contractor shall provide a completed FAA Form 8130-3, Airworthiness Approval Tag, with each CIT Sensor that has been repaired with the intent of approval for returning the CIT Sensor to service. In item 13

(remarks) list in CFM56-2B (as applicable) the Service Bulletins complied with to rework/modify part to authorized output part number. (Example: CFM56-2B, SB 72-256).

1.6 Reference & Technical Manuals: In execution of this PWS, the Contractor shall apply manufacturing processes, tools, and products as prescribed in FAR 22.1003-6(a)(1)(iv) and shall be IAW the Contractor’s established procedures and this PWS. All repaired items must meet the inspection criteria.

1.7 Quality System and Quality Assurance Plan: Each CIT Sensor identified as serviceable shall be delivered to the Government defect free. The contractor shall develop and maintain a system that adheres to the requirements of

International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in

Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract.

Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL

Z540-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.8 Deficiency Report (DR): At the Government’s request, the contractor shall investigate and submit findings to include root causes and a corrective action against all DRs submitted to contractor against items repaired by this contract which are reported to be defective, IAW Contract Data Requirements List (CDRL) A004.

1.9 Test & Inspection Report: When requested, the contractor shall perform an As-Received Inspection and an As-

Received Test for each CIT Sensor without repair action. The Contractor shall request disposition instructions from the

PCO and Technical Equipment Specialist for any Test/Inspection items. Contractor shall submit supporting test documentation to the PCO and Technical Equipment Specialist for each Test/Inspection asset IAW CDRL A005, Test

Report.

File Number: FD2030-19-01529 4

1.10 Condemned Assets: CIT Sensor parts that exceed present repair and inspection limits shall be condemned at the contractor’s facility and processed through Plant Clearance Automated Reutilization Screening System (PCARSS).

Provide government quantities by P/N and NSN of non-reparable components condemned. Condemned parts shall be reported via CDRLs Form 413, Monthly Production Report and Commercial Asset Visibility for Air Force (CAVAF)

System, IAW CDRL A001. Condemnations shall be reported to 421 SCMS/GUMBA, Air Force Global Logistics

Support Center (AFGLSC) Production Management Specialist (PMS).

1.11 Beyond Economical Repair (BER): Economically Repairable End Items are defined as end items which can be restored to a serviceable condition, in accordance with the applicable requirements, when costs of repair of any end item received will not exceed 75% of the replacement cost specified in the contract. BER are categorized as components under this contract which exceed repair values over 75% of replacement cost.

If the contractor estimates the total cost of the repair of any end item received will exceed the above percentage of the replacement cost, the Contractor shall promptly notify the ACO/PCO in writing and shall not perform further services on any such items except at the direction of the ACO/PCO.

Once written notification is received from the ACO/PCO that particular item is considered BER and not reparable, the

Contractor shall dispose of the unit in the manner directed by the ACO/PCO. The contractor shall be compensated for work performed up to the point the item is determined BER on the established BER CLIN; this amount will be negotiated on a case by case basis.

1.12 Over and Above (O&A): Contracts for repair performance of the CIT assets may contain over and above work requirements. Items to be classified as O&A are as follows: Supply Discrepancy Report (SDR) (Para 1.3), beyond any work that is within the general scope of the contract and not included in the prices for the basic work CLINs established in the contract. Negotiations on proposed over and above work should be completed prior to commencement of work, but in no case later than the time when 40 percent of the work is completed.

1.13 Reporting: The contractor shall meet the delivery schedule. The contractor shall provide completed Certificate of Conformance documentation with each CIT Sensor that has been repaired with the intent of returning CIT Sensor to service. This documentation shall have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574.

The contractor shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRLs) is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) Reporting

A002: Contract Depot Maintenance (CDM) Production Report

A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report (SDR)

A004: Deficiency Reporting

A005: Test Inspection Report

A006: Government Property Inventory Report

A001 CAVAF Reporting: The contractor shall input the data IAW CAV AF Performance Work Statement (PWS) guide and shall not be waived. For CAV AF reporting, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A002: Contract Depot Maintenance (CDM) Production Report: Data in accordance with the report format Source:

https://assist.dla.mil – Downloaded: 2015-09-24T17:50Z (sample form attached to CDRL). Report shall not be waived.

Data totals shall be as of the end of each month. Contractor’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1.

A003: Report of Shipping and Packaging Discrepancy (Supply Discrepancy Report SDR): This report enables the contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD

Form 1423-1.

https://assist.dla.mil/

File Number: FD2030-19-01529 5

A004: Deficiency Reporting: Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form

1423-1.

A005: Test Inspection Report: The report documents test results, findings and analyses that will enable the

Government or contracting agency to evaluate compliance with system requirements and performance objectives, specifications and test/inspection plans IAW CDRL DD Form 1423-1.

A006: Government Property Inventory Report: Government Property Inventory Report CDRL – This shall not be waived. This report enables the contractor to a 100% inventory listing of Government Property (i.e. both Government

Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract IAW CDRL 1432-1.

1.14 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk

(https://www.fsd.gov/fsd-gov/home.do)."

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf. In addition, a full user guides for contractors and government personnel are available at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf

1.15 Document Storage: All records and reports outlined in this PWS shall be prepared for each part and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.16 Packaging and Handling: The contractor shall be responsible for the preservation and packaging of the F108

CIT Sensor IAW the Special Packaging Instructions specified on AFMC Form 158. The contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance with Mil-Std-129R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL-STD-2073-1, MIL-STD-129, AFPAM24-237, and AFMAN

24-206. This contract does not allow for Commercial Packaging.

1.17 Item Unique Identification (IUID): The contractor shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-STD-130N Table IV “UII construct business rules and

Draft http://www.sam.gov/ https://www.fsd.gov/fsd-gov/home.do http://www.sam.gov/ https://sam.gov/SAM/transcript/SCR_QSG.pdf https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf

File Number: FD2030-19-01529 6 supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself.

Issuing Agency Code (IAC), Enterprise Identifier (CAGE code, DUNs number, or DODAAC), Original Part Number and

Serial Number.

1.18 Preservation: The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. Units shall be packed IAW with T.O. 00-85B-3 using Special Packaging Instruction (SPI).

1.19 Shipping and Transportation: The Contractor shall meet the delivery schedule. The contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and in accordance with the contract’s delivery schedule. The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.20 Safety: The Contractor shall maintain and execute a safety program using MIL-STD-882D, AFI 91-301 and AFI

91-204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in this PWS.

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to Government Furnished Property (GFP) where the dollar value exceeds $500,000.00 and within two workdays, for any damage to GFP less than $500,000.00 during the execution of the contract.

Accident/Incident notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to remanufacture/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/ damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.21 : Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with

Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.22 Mission Essential Services: N/A

File Number: FD2030-19-01529 7

SECTION II

SERVICE SUMMARY (SS)

2 Service Summary: The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence of any contract requirement from the

SS does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.1 Service Summary (SS) Requirements: Contractor shall ensure the performance objectives and performance thresholds identified in table 2-1 of this PWS is achieved as follows:

2.2.1 Surveillance Methods:

Table 2-1

Performance

Objective

Reference/

Paragraph

Performance

Threshold

SS-1 Quality Product:

Each F108 CIT Sensor identified as serviceable shall be delivered to the Government defect free.

PWS

Para 1.7

100% of F108 CIT Sensors delivered shall be defect free.

SS-2 Delivery Performance:

The contractor shall meet the delivery schedule

IAW with the contract.

PWS

Para. 1.17 and

Contractual

Delivery Schedule

100% of F108 CIT Sensors shall be delivered IAW the contractual delivery schedule.

SS-3 Reporting:

All reports shall be submitted on time and with accurate information. IAW with specific CDRL.

PWS 1.13 Customer Complaint

SS-4 Defect Detection Ratio:

The Contractor’s accepted QMS plan effectively controls quality, meets the PWS quality requirements and doesn’t deviate from the

Contractor’s accepted QMS.

PWS para 1.7.1 Conformance to Contractor

Quality Management System

2.3 Contractor Performance Evaluation: The contractor shall be aware that the evaluation of performance will occur when the PMS evaluates the service of the contractor to determine whether or not it meets the performance measure of the contract.

SS - 1: The Contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS - 2: The Contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS-3: The Contractor’s failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SS-4: The Contractor’s failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

File Number: FD2030-19-01529 8

SECTION III

3.0 GOVERNMENT PROPERTY

3.1 Government Furnished Material (GFM): NONE. All parts and components required to accomplish the intent of the T.O., PWS, or SBs shall be contractor furnished material. Contractor furnished material and parts used for replacement shall be parts specified in IAW the Contractor’s established procedures and this PWS or as written approval from the AFLCMC/LPSBAA and/or AFLCMC/LPSBAB in writing through the PCO. No commercially used or overhauled material can be used in the remanufacture of these F108 CIT’s.

3.2 Government Furnished Property (GFP): All items to be remanufactured will be shipped to the contractor

File Number: FD2030-19-01529 9

APPENDIX A

ACRONYMS

ACO Administrative Contracting Officer

AF Air Force

AFMC Air Force Materiel Command

ASI Amended Shipping Instructions

CAVAF Commercial Asset Visibility Air Force

CCN Contractor Communications Network

CDRL Contract Data Requirements List

CFM Contractor Furnished Material

CIT Compressor Inlet Temperature

CMM Commercial Maintenance Manual

CMRA Contractor Manpower Reporting Application

CO Contracting Officer

COTS Commercial Off-the-Shelf

DD Department of Defense

DER Designated Engineering Representative

DR Deficiency Report

ERP Enterprise Resource Planning

FAA Federal Aviation Administration

GFM Government Furnished Material

GFP Government Furnished Property

IA Information Assurance

IAC Issuing Agency Code

IAW In Accordance With

ICP Inventory Control Point

IMS Inventory Management Specialist

ISO International Standards Organization

IUID Item Unique Identification

MOI Missing On Induction

NOC Not-On-Contract

NSN National Stock Number

NWRM Nuclear Weapon Related Materiel

OC-ALC Oklahoma City Air Logistics Center

OM Original Manufacturer

PCO Procurement Contracting Officer

PIC Positive Inventory Control

P/N Part Number

PMR Program Management Review

PMS Production Management Specialist

QA Quality Assurance

QDR Quality Deficiency Report

RCDN Record Control Document Number

ROD Report of Discrepancy

SB Service Bulletin

SCS Stock Control System

SCSS Stock Control Supply System

SDR Supply Discrepancy Report

S/N Serial Number

SOS Source of Supply

PWS Performance Work Statement

SPI Special Shipping Instruction

USAF United States Air Force

File Number: FD2030-19-01529 10

APPENDIX B

CAVAF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters.

NOTE: Contractor User’s Guide may be accessed from the CAV AF homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transactions reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See

Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and CAV AF system, version 8.0.1 or higher.

Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. (Note a valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAV AF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyber Awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber Awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the

Department of Defense Employees section, click hyperlink; “Launch New Cyber Awareness Challenge Department of

Defense Version” using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System

Administrator POC listed below:

https://iase.disa.eta/cyberchallenge/launchPage.htm

File Number: FD2030-19-01529 11

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource

Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV

AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each

NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all

NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items.

Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and

CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On

Contract (F). CAV AF generates an RCDN for each unit receipted and allows the reporter to assign a reference or

Draft file:///C:/Users/William.Velten/Desktop/406scms.cav.af.ar@us.af.mil mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

File Number: FD2030-19-01529 12 serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest RCDNs

(listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen.

Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems.

Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable

Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving

Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and upload a copy in Wide Area Workflow (WAWF) as part of the Receiving Report (DD Form 250).

Retain a copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual

DD1348-1A PDF file utilized) and the shipment process in CAV AF.

File Number: FD2030-19-01529 13

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractors are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock

Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock

Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems

D035 SCSS controlled exceptions.

File Number: FD2030-19-01529 14

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property

Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a

SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted

MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

1. Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to: 406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 739-3229, or send email request to: 420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362

NOTE: CAV AF Contractor’s User’s Guide can be accessed via CAV AF main menu at bottom of screen.

https://www2.transactionservices.dla.mil/websdr/home.asp file:///E:/Contractual%20Documents/406scms.cav.af.ar@us.af.mil file:///E:/Contractual%20Documents/420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

File Number: FD2030-19-01529 15