289-20260508085019 SCBS.pdf

P.O. Box 369 Wiggins, Mississippi 39577 Phone: 601-928-7390 Fax: 601-928-5526

STONE COUNTY 2026/27 HURRICANE SEASON

COUNTY WIDE PUBLIC PROPERTY

DEBRIS COLLECTION AND DISPOSAL CONTRACT DOCUMENTS

PREPARED BY: ONEAL-BOND ENGINEERING, INC.

April 28, 2026

PROPOSAL REQUIREMENTS

County-wide Public Property Debris Removal and Disposal

Stone County, Mississippi

The purpose of the bids are to have on file properly procured quotes for debris clean-up prior to an event. The Board reserves the right to enter into contract with any qualifying company that the board determines is the lowest and best, in accordance with FEMA and

MEMA guidelines and Mississippi Code with respect to a declared state of an emergency.

The board further reserves the right to enter into a pre-positioned contract with a selected bidder and the term of the contract will end on May 31, 2027.

No bid may be altered, modified or withdrawn after being opened by the Board.

No bid from a contractor, or in reliance on or contemplation of employing a subcontractor, who is on any Stone County, State of Mississippi, or federal list of debarred contractors shall be submitted.

The disposal sites for the burnable debris shall be identified after award of contract. The number of sites will be determined by the magnitude of the event. The Mississippi Department of

Environmental Quality must pre-approve the sites. It is the Boards responsibility to secure the sites and pay any tipping fees to the land owners. The sites must be totally cleaned up and grassed by the contractor after the operation and must received approval from the MDEQ. Ash must be hauled and disposed at a Sub-Title D landfill of the contractors choice.

The non-hazardous C&D and stumps/logs that were not burned may be hauled to a Class 1 rubbish site of the contractor’s choice. All truck volumes will be certified by the Contracted

Monitor.

Pursuant to State and Federal Laws, the successful contractor shall give preference to and use materials grown, produced, prepared, made or manufactured in the State of Mississippi, to the extent provided by Mississippi Law or Federal Law as applicable.

The contractor shall be responsible for making sure his equipment, personnel, and work habits comply with Life Safety Code, OSHA regulations and any and all state and federal regulations with respect to workers safety.

All bids shall be sealed and completely filled-in and signed. No bid bond, performance bond, nor payment bond shall be required at the time of bidding, as this solicitation does not represent an actual event, however, if awarded the Contractor must have $ 2,000,000 Liability Insurance and

Workmans Compensation Insurance and be able to furnish One Million Performance and

Payment Bonds. The Board may make any inquiry or investigation it deems appropriate into the fitness and capability of any bidder in order to determine its ability to perform the work required for this project, and shall award contract(s) as the Board determines will assure prompt completion of the project, time being of the essence.

All bids or proposals shall be stated in the unit price, in words and in figures, BY THE CUBIC

YARD FOR DEBRIS AND PER UNIT SIZE FOR HAZARDOUS STUMPS, TREES AND

HANGERS. ALL UNIT PRICES INCLUDE MECHANICALLY-LOADED AND

MECHANICALLY-UNLOADED AND FULLY PROCESSED AND DISPOSED OF.

The loading operation shall be monitored by the county’s designated monitor and the loads shall be graded in terms of percent of capacity of the truck hauling by the monitor. The monitor’s grade on the ticket shall be final and payment shall be based on said ticket.

TICKETS WILL BE A 4-PART CARBON PAPER TICKET PROVIDED BY MONITOR.

It shall be the contractor’s responsibility to pay the cost per yard to the sub-title landfill and any class 1 rubbish sites. The contractor will receive payment based on the unit bid price for cubic yards determined by the monitor and for tons as weighed at the final disposal site. The county will pay the lease fee for the DMS sites.

The contractor shall keep up with their ticket and shall inventory them electronically and shall be reconciled with the counties monitor on a DAILY basis.

ALL WORK AND ITEMS SHALL BE BID F.O.B. STONE COUNTY. NO CONTRACT OR

PROPOSAL SHALL BE BINDING ON STONE COUNTY, MS. OR ANY OFFICIAL

THEREOF UNLESS ACCEPTED BY THE BOARD OF SUPERVISORS OF STONE

COUNTY, MS, REDUCED TO WRITING, AND THE FORM OR FORMS THEREOF

PREPARED BY OR APPROVED IN WRITING BY THE LAWYER FOR THE COUNTY.

THE PROVISION OF ANY SERVICE ITEM IS NOT BINDING ON STONE COUNTY, MS,

OR ANY OFFICAL THEREOF UNLESS RECEIVED AND ACCEPTED IN WRITING BY

THE STONE COUNTY ENGINEER, OR HIS DESIGNEE.

ALL LAWS, RULES AND REGULATIONS SET BY STATUTE AND/OR PROMULGATED

BY THE STATE DEPARTMENT OF AUDIT FOR THE STATE OF MISSISSIPPI, FEMA

AND MEMA APPLY AND ARE INCORPORATED HEREIN BY REFERENCE.

PROPOSAL TO FURNISH

TO: Stone County, Mississippi, Board of Supervisors c/o Chancery Clerk

Stone County Courthouse

Post Office Drawer 7

Wiggins, Mississippi 39577 (601-928-5266)

GENTLEMEN:

The undersigned hereby offers to furnish unto Stone County, Mississippi, the following services at the following price.

( see attached bid sheet)

All prices include any mobilization, pre-delivery and/or set-up charges, all fees, and all services.

This offer is in response to your Request for Proposal, and the scope of work, specifications and proposal requirements therein referred to, all of which are incorporated in and made part of this offer. We fully understand the Request for Proposal, scope of work, specifications and other proposal requirements. The above price does not exceed a fair and equitable price, a “reasonable price” under FEMA regulations or the price permitted by law. Bidder, by submitting bid, attest that they are a business licenses to do business in Mississippi and does have a Ms

Certificate of Responsibility Number.

We further understand this proposal is being sought by the County for the purpose of securing fair and comparable prices prior to an event happening in accordance with the

MEMA approved “Emergency Debris Operation Plan” for Stone County, and in no way represents an actual project. We further understand the Board may choose to enter a pre-positioned contract based on the prices submitted and contract will be good until May 31.

2027.

Bidders realize no responsibility will attach to County or its employees for inadvertent premature opening of any bid and we are responsible for delivering our proposal in a sealed envelope clearly marked in the lower left hand corner “ Sealed Bid for County wide Public Property

Debris Removal and Disposal”. Proposals not so clearly marked on the outside of the envelope may be ignored or rejected.

This proposal may be withdrawn by actual delivery of written notice of unconditional withdrawal actually delivered to the Stone County Chancery Clerk prior to the time and date designated for receipt of proposals.

SIGNATURE _____________________________________ DATE _______________

NAME OF COMPANY ___________________________________________________

SIGNED BY (Name and Title) _____________________________________________

ADDRESS OF COMPANY ______________________________________________

CITY/STATE/ZIP ______________________________________________________

TELEPHONE NUMBER ________________________________________________

FAX NUMBER ________________________________________________________

E-MAIL ______________________________________________________________

BID SHEET for 2026 Debris Removal Contract for Stone County

Category Item Description Unit Cost per

Unit

Vegetative Collect and

Haul

County Wide (0-30 miles) Veg. from Pick up to semi-centrally located Debris Management Site (DMS) CY

Management and Reduction

Grinding/Chipping veg. debris CY

Air Curtain Burning veg. debris (no open burning) CY

Debris Management/ Site Management CY

C & D Collect and Haul

County Wide 0-30 miles C&D from Pick up to Debris Management Site (DMS) CY

Final Disposal

0-30 miles from (DMS) to Final Disposal CY

31-60 miles from (DMS) to Final Disposal CY

Over 60 miles from (DMS) to Final Disposal CY

Tree Operations

Hazardous Tree 6"-12" trunk Tree

Hazardous Tree 13"-24" trunk Tree

Hazardous Tree 25"-36" trunk Tree

Hazardous Tree 37"-48" trunk Tree

Hazardous Tree 49"+ Tree

Trees with Hazardous Limbs >2" Tree

Tree Operations

Cont.

Hazardous Stumps > 24"-36" ( less than 24" is normal debris) Stump

Hazardous Stumps > 37"-48" Stump

Hazardous Stumps > 49" Stump

Specialty Removal

ROW white Goods Removal unit

Demolition of Private Structure CY

Electronic Waste (cathode ray tubes, tv, computer monitors) Unit

Household Hazardous Waste (HHW) Pound

Bidders Signature: _______________________________________

Date: __________________________________