286-20250625093206 SCOTT.pdf

Request for Proposals

For Professional Administrative Consulting Services

Scott County Board of Supervisors is requesting proposals from qualified individuals or firms for grant administration, including application development, preparation, and management related to available opportunities including, but not necessarily limited to, Community Development

Block Grant Disaster Recovery (CDBG-DR) funds through the Mississippi Development Authority, FEMA grant opportunities, and other funding sources, as available. All services will be provided in accordance with applicable state and federal program rules and regulations.

The project scope and funding levels will be dependent and contingent upon the successful award of federal funds. The expectation of the County is that the selected administrator shall be responsible for all phases of any potential project, including but not limited to, the development of the project scope, the preparation and submission of application(s) for funding of the project, and the administration and management of the potential award and project.

Said proposals will be received in the Scott County Chancery Clerk’s office, PO Box 630, Forest, MS 39074 no later than 10:00am on July 16, 2025 and bids will be opened by the Reviewing

Committee at 2:00 p.m. on July 16, 2025.

Any potential developed project(s) is anticipated to be funded in whole or in part with HUD

Community Development Block Grant Disaster Recovery funds. All applicable federal regulations shall be in full force and effect, including Section 3 of the Housing and Community

Development Act of 1968 (Section 3). Section 3 requires that, to the greatest extent feasible, hiring and contracting opportunities be afforded to low- and very low-income persons.

Each respondent is cautioned to carefully review the Proposal Content requirements as set forth below to ensure that all responsibilities and obligations are properly addressed. The

Selection Committee will then review each proposal and select a qualified individual or firm to recommend for selection by the Scott County Board of Supervisors.

Eight (8) copies of proposals should be submitted in a sealed envelope clearly identified as follows:

NAME OF CONSULTING FIRM OR INDIVIDUAL

PROPOSAL FOR ADMINISTRATIVE GRANT SERVICES

COMMUNITY DEVELOPMENT BLOCK GRANT – DISASTER RECOVERY PROGRAM & OTHER

FEDERAL AWARD OPPORTUNITIES

SCOPE OF WORK

The selected administrator shall be responsible for development, preparation and submission of application, and the complete administrative services of the project in accordance with applicable state and federal laws, regulations, and procedures. Activities will include ensuring compliance with all applicable state and federal laws, regulations, and procedures, particularly those of a CDBG-DR Program.

CONTRACT TYPE

Scott County Board of Supervisors desires to enter into a contract with the selected consultant on a lump sum basis with a mutually agreeable predetermined maximum price.

PROPOSAL CONTENT AND EVALUATION CRITERIA

In order for your proposal to be properly evaluated, you must submit a Statement of

Qualifications and Experience in sufficient detail. Proposals will be reviewed by the Selection

Committee, using the following selection criteria. Each member of the committee will assign points to each criteria based on the content of the proposal. The Selection Committee will then provide recommendation to the Scott County Board of Supervisors for approval. Any selection by the Scott County Board of Supervisors shall be made subject to acceptable contract. In the event an acceptable contract is not reached, the Scott County Board of Supervisors, may, in its discretion, elect to enter into contract negotiation with the individual or firm which submitted the next highest scored proposal.

Proposal Content - To be considered, the proposal must include the following:

A. Experience – Information reflecting the experience of the bidder as related to the scope of work outlined above. The information which should be submitted as a minimum should be types of related work, size and potential funding level of projects, and experience with CDBG-

DR and other federal projects. Preference will be given to experience shown with CDBG-DR projects located within the State of Mississippi.

B. Qualifications – Statement of Qualifications of each person to be assigned to the project.

C. Capacity of Performance – Ability to perform the work in a timely manner. Proposal shall contain information regarding staff and other resources to be used in the implementation of the project and should include the location of the office(s) which will be assigned to the project.

D. Pricing – Information regarding the cost of the services which may be required

Proposals will be reviewed by a selection committee of individuals deemed qualified by the

Scott County Board of Supervisors. Proposals will be evaluated on the following point scale:

Experience – 0-40;

Qualifications – 0-25;

Capacity – 0-25;

Pricing – 0-10

Total – 0-100 Points**

FUNDING AVAILABLE

The amount of administrative funds to be allocated for the project is yet to be determined.

Proposals may be held by the County for a period not to exceed thirty (30) days from the date of opening of proposals for the purpose of reviewing the proposals and investigating the qualifications of the administrator, prior to awarding the contract. Scott County is an equal opportunity employer. MBE and/or WBE individuals/firms are encouraged to submit proposals.