285 60 02D7 Trailer Mounted Pavement Coring Drill July 2020.docx

Specification No. 285-60-02 D7

Specification No. 285-60-02 D7 Specifications and Questionnaire for a Pavement Coring and Shallow Subsurface Investigation Machine

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Pavement Coring and Shallow Subsurface Investigation Machine April 2020

This specification and questionnaire cover a trailer mounted pavement coring and shallow subsurface investigation machine capable of coring 2”-12” cores and perform shallow soil investigations for use in Department of Transportation highway operations. The Department of Transportation is specifying acceptable units as outlined below.

Requirements of the Bidders:

All bidders are expected to quote a manufacturer's current model year complete with all standard equipment plus any optional or special equipment required meeting the following specifications. The trailer shall have all necessary accessories and attachments mounted on the trailer when delivered and as described in the attached specifications. Deviations from these requirements in efforts to obtain extremely low prices will not be acceptable.

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

2. Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

General information about Trailer mounted Coring Rig:

This equipment shall be used for coring 2”-12” holes in asphalt and reinforced concrete pavement and capable of shallow sub-surface soil investigations. The coring rig shall be capable of performing auger borings to depths of at least 5’ in consolidated soil formations with conventional flight auger sections. The coring unit shall be self-contained and shall be designed for mounting on the specified trailer.

The Department of Transportation is aware that various trailer types will greatly influence the location of required component equipment. For these reasons, the Department does not specify locations for various components, storage cabinets etc. however, we rely on the allied equipment provider to mount these in accessible locations keeping in mind weight distribution and user access and functionality. The Department does reserve the right to request the relocation of storage devices secured without Department knowledge.

The core machine shall be a self-contained unit having a single engine power source. The power shall be appropriately directed to the hydraulic system and mechanically driven minimum 2 speed drill head. A hydraulically actuated folding upright drill frame with hydraulic feed cylinders shall be supplied. The assembled core machine with its complement of auxiliary equipment shall be so arranged that work may be carried on with optimum efficiency and a minimum of manual labor. All parts, materials and workmanship shall be of the highest quality recognized by the trade. The coring unit shall be thoroughly field tested and ready for immediate and continuous operation at time of delivery. The equipment proposed must be a current model under standard production, being produced in quantity for national distribution. The manufacturer must have a minimum of five years production experience designing and manufacturing this type of equipment. The coring machine shall have been in production for at least two years. Dealer or vendor modifications to a non-conforming model for the express purpose of meeting minimum specification requirements will not be acceptable. Parts and accessories shall be stocked and readily available from the successful vendor. The coring unit shall be furnished with all standard equipment advertised and specifically called for here, except where optional or conflicting equipment is specified. The coring machine shall meet the following specifications:

Rotary Drive:

The coring unit shall have a minimum of a 2-speed hydraulic motor providing 2 torque and speed ranges.

Complies: |_| Yes |_| No The coring unit shall provide a minimum of 2 torque and speed ranges for use in drilling 2”-12” diameter cores and provide limited auger drilling (3”-4” diameter augers to 5’ depths.)

Complies: |_| Yes |_| No The minimum operating ranges are 0-1000 RPM/100 ft. lbs. max and 0-500 RPM/200 ft. lbs. max

Complies: |_| Yes |_| No The speed range is precisely controlled with an adjustable flow control valve.

Complies: |_| Yes |_| No The unit shall have a direct reading tachometer displaying the exact RPM of the drill head.

Complies: |_| Yes |_| No

Vertical Drive:

The vertical drive shall consist of a hydraulic cylinder providing a minimum of 72” of stroke for the drill head.

The vertical drive shall have 10,175 lbs. minimum downward force.

Complies: |_| Yes |_| No

The vertical drive shall have an upward force of 14,675 lbs. minimum

Hydraulic controls shall be furnished for varying the feed rate and down pressure. The adjustable feed rate shall allow the operator to adjust the down feed speed from 0-62 FPM. The maximum upward feed rate is 43 FPM.

The unit shall have a pressure control system consisting of an adjustable valve, an on/off switch and a pressure gauge. When the system is engaged, bit pressure can be adjusted from 0-5460 lbs. Every 100 PSI on the pressure gauge equals approximately 350 lbs. of actual down pressure.

A feed rate control shall be furnished for changing the rate of feed. A separate pressure control shall be furnished for changing the maximum bit pressure.

Complies: |_| Yes |_| No

Power Unit:

The power unit shall be a current production, liquid cooled Diesel engine with approximately 25HP. It shall include the following:

Upright Drill Frame The upright drill frame shall consist of an overall minimum length of 123” of high strength steel. A hydraulic cylinder shall raise and lower the mast from the horizontal (travel) position to the vertical (coring) position. A positive locking mechanism will secure the mast in the vertical position. The mast can be manually pivoted from vertical in either direction. The mast needs to be hydraulically swiveled left and right up to 8” either side of center once the mast is raised to the vertical position.

Hydraulic System:

The hydraulic system shall have an open loop variable volume, pressure compensated piston pump providing approximately 13 GPM @ 3000 PSI. The pump powers all hydraulic functions and allows for the simultaneous operation of two or more operating functions. A hydraulic reservoir per manufacturers recommendations, hydraulic oil cooler, filter and system relief valve shall be included.

The hydraulic pump shall be capable of producing hydraulic power whenever the engine is operating.

Complies: |_| Yes |_| No

Control Panel:

All controls and gauges needed for the various drilling functions shall always be located to be easily accessible and convenient for the drill operator to view the controls/gauges during the drilling operation.

The controls shall be arranged in groups for convenience according to frequency of use. For safety and convenience, the hydraulic levers shall have directional control that corresponds with the cylinder movement.

Complies: |_| Yes |_| No The control panel shall be mounted on the right rear of the coring machine and shall include the following instrumentation and controls:

Emergency Shut – Down System:

At least 2 ways to shut down the core machine. The keyed ignition switch and the emergency stop push button.

Complies: |_| Yes |_| No Sliding Base (In-Out):

A sliding base shall be furnished using a hydraulic cylinder to allow at least 12” of movement in and out of the carrier. This movement shall be possible when the mast is raised. This feature helps in positioning the rig over an exact location prior to drilling and in making space for easier core removal.

Complies: |_| Yes |_| No Sliding Base (Side to Side):

The mast can be hydraulically swiveled left or right up to 8” either side of center once the mast is raised to the vertical position.

Complies: |_| Yes |_| No Bit Centering Guide:

The coring unit will have a bit centering guide that mounts to the bottom of the mast and holds the thin wall bit steady. It shall consist of 3 roller guides that can easily be adjusted to accommodate core barrels from 2” – 12” diameter. The guide needs to also easily swing out of the way or be removed. The guide shall also include a rubber splash skirt.

Complies: |_| Yes |_| No

Water Swivel:

A side feed water swivel that connects to the hydraulic top head shall be included. The output shall be AW box and include a 2’ length of AW rod and an adapter to attach to the thin wall pavement core barrel.

Complies: |_| Yes |_| No Water pump:

The hydraulically driven water pump shall provide a minimum output of 0-7.5 GPM/75 PSI. The pump output can be precisely controlled with the adjustable flow control valve.

Complies: |_| Yes |_| No Plumbing:

The water piping and plumbing shall consist of the following:

· Pump relief valve

· Pump by-pass valve

· Pump flexible suction hose from the tank with a check valve.

· Metering valve from pump discharge to water swivel.

· Hand valves permitting suction from the tank or other source.

· Priming port

· Drain port

· Pressure gauge

· Piping shall allow for the use of garden type hose for handheld operations.

Complies: Yes |_| No |_|

Note: All flow regulating valves shall be located at the operator’s station.

Water Tank:

A stainless-steel water tank with approximately 200-gallon capacity. The tank shall have longitudinal and transverse baffles for highway travel. Shall include drain with shutoff for flushing tank or winterizing.

Complies: Yes |_| No |_| The tank deck and all step access points shall have a non-skid surface.

Complies: Yes |_| No |_| Hydraulic Leveling Jacks:

Three hydraulic leveling jacks shall be furnished that are individually operated from the control panel at the right rear of the drill. Check valves shall be furnished in the hydraulic lines to prevent leakage or slippage of the jacks while the core machine is set up on a site. The chrome-plated jack piston rods shall be completely enclosed to safeguard them from damage. The hydraulic leveling jacks shall be mounted 1 on the tongue and 2 at the rear of the trailer.

Toolbox:

The trailer shall have (1) 6’ lockable steel toolbox mounted on front.

Complies: |_| Yes |_| No Trailer:

The trailer chassis shall be constructed of approximately 2” X 4” structural tubing main longitudinal members which continue to form a “V” type drawbar (tongue). The drawbar shall include and allow for mounting an adjustable height, medium duty pintle eye and ball type hitch. A fully retractable pneumatic tire dolly caster wheel shall be mounted on the drawbar. The dolly shall lock in both the up and down position. The dolly wheel and tire shall be rated to support the full drawbar (tongue) weight when unhooked from tow vehicle.

Complies: Yes |_| No |_|

The trailer shall be equipped with safety chains, stop/tail/turn lights, full coverage fenders, and mud flaps meeting all DOT requirements.

The suspension shall consist of a tubular type straight axle(s) with leaf springs or torsion style suspension, hubs, spindles, wheels, and electric brakes. The suspension shall be rated for a fully loaded unit including a full water tank. Emergency Break-away system shall be included.

Tires:

The trailer tires shall be new, first run quality radials meeting or exceeding total G.V.W. of unit proposed.

Spare Tire and Mount:

A new, first run quality full size spare tire and wheel shall be mounted to trailer in safe location.

Complies: Yes |_| No |_| Safety Lighting Package:

Operator controlled four corner (360°) AMBER LED warning light package shall be included.

Complies: Yes |_| No |_| A LED work light shall be included for night operations. Light shall encompass drill work area.

Complies: Yes |_| No |_| Safety Components:

The unit shall be furnished complete with all safety components that are required by the current Federal Safety Standards.

Finish / Color:

The coring unit, platform, and all parts normally painted shall be cleaned, prepped, primed and painted manufacturers standard colors. Colors shall be discussed prior to construction. All exposed hydraulic cylinder piston rods, gauges, and other parts and assemblies not normally painted shall be covered to prevent overspray during painting. Stainless or plated hardware shall be used when possible to prevent corrosion.

Complies: |_| Yes |_| No Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time. Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment may be reason to refuse to consider similar items from those suppliers on future bids.

Complies: Yes |_| No |_| All equipment provided by the manufacturer and any sub-contractor(s) shall be fully operational when delivery is made.

Complies: Yes |_| No |_| Operator's Books:

The successful bidder shall furnish operator's instruction and maintenance manuals or electronic versions to the destinations to which units are delivered.

Complies: Yes |_| No |_| Training:

The successful bidder shall provide training for service personnel and operators at each delivery location including components, their function and required service. The content will be subject to the approval of the Illinois Department of Transportation.

Complies: Yes |_| No |_| Warranties, Coverage and General Bid Information:

Complete Equipment Coverage:

Warranty:

Full coverage warranty for a minimum 12 months shall be provided. The warranty shall be the standard maximum coverage warranty offered with no additional charges. The bidder shall attach a copy of warranty with the bid.

List all locations where this work will be completed:

Manufacturer's Warranties:

List below the duration of no charge warranties provided for the major components of the equipment including, but not limited to, the following: