281786-event.pdf

Awarded To: Deer Valley Sand & Gravel LLC

Awarded to Deer Valley Sand and Gravel for lowest responsive bid.

Brush Hole Bullhog Rangeland Pre-Qual LIst only. Division of Wildlife Resources, mastication, trees

Open 8/29/2017 2:00 PM MST Type Invitation for Bid

Close 9/6/2017 2:00 PM MST Number AS18052 Currency US Dollar

Sealed Until 9/6/2017 2:00 PM MST

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Brush Hole Bullhog

SOLICITATION #AS18052

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: services to improve the quality and productivity of shrub and herbaceous understory vegetation on important big game transition range by removing pinyon/juniper, serviceberry, birchleaf mountain mahogany, Gambel’s oak by mastication. Mastication will create vegetation density, structures and ladder fuels closer to historic conditions. Treatment will reduce competition and increase resilience of leave trees to fire, insects, and disease while providing for conditions which are favorable for watershed values, wildlife habitat, and for continued use of the area for recreation by mechanically removing/shredding standing live and dead

11 September 201711 September 2017 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov pinyon and juniper trees and saplings with a wheeled or tracked bullhog. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals. Project area totals approximately 605 acres as identified on attached site map.

Location and Description:

The project is located in Grand County, Utah 40 miles east of Moab, UT

Acreage: approximately 605 acres - dependent upon budget constraints and bids

SITE SPECIFICS:

Location and Description: The project area is located on private lands within the Manti-La Sal National Forest, Moab/Monticello District in Grand County UT, approximately 40 miles from Moab, UT. Legal description: T 25S, R 25E, sections 34, 35, 36, T 26S, R25E, Sections 1, 2, 3, and 4. Elevations range from 7,500 to 8,500 feet within the project site. The total number of acres within the project area is 605 acres.

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

Work Limits:

Only areas shown on the Project Map will be treated. The project areas are identified with GPS unit. It will be the contractor’s responsibility to provide a GPS that is capable of loading project areas from a computer. The project boundaries will not be marked and it will be the responsibility of the contractor to know how to use and read a GPS to find project boundaries.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Mulching:

The treatment prescription for these areas is to mulch all existing green pinyon and juniper trees. Unless the trees are straight and can be used for fence posts, these trees will be used as leave trees. There will be NO cutting of Ponderosa Pine or Aspen.

Mulch depth is to not exceed 6 inches measured from the soil surface. If mulch exceeds six inches in depth the Contractor shall spread the mulch either mechanically or by hand.

No live or dead limbs shall be left on the stump of cut trees. All main branches or stems shall be cut from the trunk of the tree unless otherwise identified.

Mechanical cutting shall be performed in an organized systematic manner as determined in the pre-work conference.

Dying pinyon pine trees infested by pinyon ips or other bark beetles at the time of treatment would be removed.

Mechanically treat (masticate) of the large, decadent serviceberry and birch-leaf mountain mahogany to stimulate sprouting to a level of no less than 12in from ground level. These species are generally mixed with Gambel’s oak and most treatments would occur in conjunction with the Gambel’s oak treatments. Group selection regeneration treatments will also be applied to Gambel’s oak to regenerate a portion of the mid-aged and mature vegetation to diversify stand structure and provide more palatable plants for wildlife consumption.

Leave islands and/or individual leave trees have been excluded from the project acres and are identified on the project maps. In addition, all trees not identified as pinyon or juniper shall be designated as leave trees. Additional no cut islands and buffer areas throughout the project area may be identified by project inspector.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Performance window: ___ From the Notice to Proceed (NTP) the project must be completed by June 30, 2018__ The project will not begin until Fall of 2017.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS18052 This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

11 September 201711 September 2017

Additional Information:

Site Visits:

There will be no site visit for this project. It is strongly recommended that each potential bidder attend to ensure that he/she has a complete understanding of the requirements of this project. Bidders are otherwise urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to attend the pre-proposal conference, or to otherwise inspect the site, constitute grounds for a claim after contract award.

Shape Files:

Maps are available on this solicitation. If you need additional maps/files please ask for the type in the Q&A section of this solicitation.

Under no circumstances shall the shape/KML files be considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Performance Reviews

A performance review will be conducted on this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Attachment A Rangeland Terms and Conditions

2. Claim of Business Confidentiality Form

3. Performance evaluation document--- FOR REFERENCE USE ONLY.

4. Attachment B: Scope of Work and Maps

5. Maps

6. Map Brush Hole

7. Map: Brush Hole

8. Map Brush Hole

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

11 September 201711 September 2017 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-554764479Attachment%20A%20Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=rH9kAXVHdt61EwDhknAa9xjnV%2BI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-554764479Attachment%20A%20Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=rH9kAXVHdt61EwDhknAa9xjnV%2BI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=j173FpbkFOX%2FNXjWUxxnaFQdaW4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=j173FpbkFOX%2FNXjWUxxnaFQdaW4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=jQ3X1TrEM%2BMyc25lSEIjiLxTdJo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=jQ3X1TrEM%2BMyc25lSEIjiLxTdJo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561140530Attachment%20B%20Scope%20of%20Work%20Brush%20Hole%20Bullhog%20RQS.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=8Kx9X2b6UTrl%2FEQ9SvO47%2B8LDUY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561140530Attachment%20B%20Scope%20of%20Work%20Brush%20Hole%20Bullhog%20RQS.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=8Kx9X2b6UTrl%2FEQ9SvO47%2B8LDUY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561141201Maps.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=tV00ySTecP1ayNposjGmvs7BrcQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561141201Maps.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=tV00ySTecP1ayNposjGmvs7BrcQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561860638Brush%20Hole%202.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=e8WHUgJDQbg3fiSwciBvVMXkjUE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561860638Brush%20Hole%202.zip?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=e8WHUgJDQbg3fiSwciBvVMXkjUE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561861378Brush%20Hole%202%20KML.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=j203iiTbaayLXpweADzj231L598%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561861378Brush%20Hole%202%20KML.kmz?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=j203iiTbaayLXpweADzj231L598%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561861382Brush%20Hole%20Phase%202%20Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=wqVUQGJW1Gx721SBh9uhKYau0b8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/281786-561861382Brush%20Hole%20Phase%202%20Map.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1568237829&Signature=wqVUQGJW1Gx721SBh9uhKYau0b8%3D

1.2.

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3.

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B.

Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5.

Is Bidder an employee of the State of Utah?

If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.

gov.

1.7.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8.

Does Bidder have an outstanding tax lien in the State of Utah?

1.9.

Vendor acknowledges that a Performance Evaluation Review system has been implemented. All projects will be evaluated throughout the course of performance and corrective action may be required. Failure to comply with corrective action requirements may disqualify vendor from future work. This evaluation and potential disqualification from future work will apply to all vendors working with rangeland projects.

1.10.

Bidder acknowledges they have been prequalified for the category and acreage of this project and are included on the current Rangeland Prequalification List.

2. Vendor Information

2.1.

Please provide your firm's legal company name.

2.2.

Please provide your federal tax identification number?

(If the vendor is sole proprietor please do not provide your social security number.)

2.3.

Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4.

Please provide your ordering address and the remit to address.

Please clearly identify each address.

2.5.

Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Brush Hole Bullhog 605 AC - Acre

Bullhog services according to Attachment B Scope of Work.