28-22037-ITB Cathodic Protection-Construction Services - LH.pdf

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INVITATION TO BID

CITY OF NEWPORT CATHODIC PROTECTION REPAIRS AND UPGRADES – 2026

CITY OF NEWPORT PROJECT No. 28-22037

DEADLINE FOR RECEIPT OF BIDS: May 07, 2026 at 2:00 PM

MANDATORY SITE VISIT: Mandatory group site visit scheduled for April 21, 2026 at

12:30 PM, departing from the City of Newport Public Works Shop, 845 NE 3rd St, Newport, OR. RSVP required. See Section 2 for details.

PROJECT CONTACT: Larry Hutchinson l.hutchinson@newportoregon.gov

BID SUBMITTAL INSTRUCTIONS:

1. Electronically through OregonBuys at www.oregonbuys.gov, in accordance with the submission instructions provided in this Invitation to Bid; or

2. In hard copy, in a sealed envelope clearly marked with the project name and “Bid – Do Not Open Until Closing,” delivered to:

City of Newport Engineering Department 169 SW Coast Highway Newport, OR 97365

Bids must be received by the deadline stated in this Invitation to Bid. Emailed bids will not be accepted. All bids received by the deadline will be publicly opened immediately following the closing time.

**The City of Newport reserves the right to cancel this Invitation to Bid, or to reject any or all bids, for failure to comply with the requirements of the solicitation, or if the City determines that cancellation or rejection is in the best interest of the public. The City may also reject any bid not in compliance with all prescribed public contracting procedures and requirements and may reject for good cause all bids upon a finding that it is in the public interest to do so.

mailto:l.hutchinson@newportoregon.gov

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1 Introduction and Background

The City of Newport is requesting bids for construction services associated with the City of Newport Cathodic Protection Repairs and Upgrades – 2026, City Project No. 28-22037.

The City owns and operates multiple water system facilities and pipelines that rely on cathodic protection (CP) systems to mitigate corrosion and extend the service life of critical infrastructure. These systems include a combination of galvanic and impressed current cathodic protection components installed at reservoirs, pipelines, and marine or coastal facilities.

In 2022, the City retained Coffman Engineers to perform a comprehensive, systemwide evaluation of existing cathodic protection infrastructure. That effort resulted in the 2022 City of Newport Cathodic Protection System Assessment – Final, which identified system condition, performance, and areas requiring corrective action. In 2023, Coffman Engineers completed a series of targeted follow-up technical memoranda providing additional testing, analysis, and specific recommendations for select facilities, including individual reservoirs, transmission mains, and the Embarcadero / Yaquina Bay Crossing.

Based on these assessments, the City has identified a set of discrete, construction-ready repairs and upgrades that can be implemented without additional cathodic protection system analysis.

The work under this contract focuses on correcting known deficiencies, replacing failed or aging CP components, restoring continuity and test station functionality, and performing post-installation testing and commissioning to confirm system performance.

This Invitation to Bid is intended to procure a qualified contractor to perform the identified cathodic protection repairs and upgrades in accordance with Coffman Engineers’ recommendations and industry best practices. The scope of work is limited to facilities and corrective actions that are sufficiently defined to support a competitive, lump-sum bidding process.

The overall objective of this project is to address identified cathodic protection deficiencies in a timely and cost-effective manner, reduce corrosion risk to critical water system assets, and extend the useful life of City infrastructure.

2 Location, Access, & Mandatory Site Visit

The work under this contract will be performed at the following City of Newport water system facilities, each of which was evaluated as part of the City’s cathodic protection assessment program and is addressed in a facility-specific technical memorandum prepared by Coffman Engineers:

• Embarcadero / Yaquina Bay Crossing – Cathodic protection rectifier system, anode ground bed, and associated test leads and cables.

• Siletz Raw Water Transmission Main – Cathodic protection components including test stations, continuity bonds, and associated appurtenances at identified locations.

• NE 71st Reservoir – Internal cathodic protection components, including stationary reference cells.

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Each facility listed above is documented in the 2022 City of Newport Cathodic Protection System Assessment – Final and further addressed in one or more 2023 Coffman Engineers technical memoranda that define observed conditions and recommended corrective actions.

A mandatory group site visit will be conducted to allow prospective bidders to review project locations, confirm access conditions, and observe existing cathodic protection infrastructure.

Attendance at the mandatory site visit is a condition of bid responsiveness. Bids submitted by contractors who do not attend the mandatory site visit will be considered non-responsive and will not be evaluated.

The mandatory group site visit is scheduled as follows:

Date: April 21, 2026 Check-In Time: Prior to 12:30 PM Departure Time: 12:30 PM (promptly) Meeting Location: City of Newport Public Works Shop

845 NE 3rd St Newport, OR 97365

All attendees must check in with City staff prior to 12:30 PM. The site visit will depart promptly at 12:30 PM and late arrivals will not be accommodated.

Due to access limitations at certain project locations, particularly along the Siletz Raw Water Transmission Main, multiple contractor vehicles cannot safely access the work areas. For this reason, transportation to project locations will be provided by the City of Newport and contractor vehicles will not be permitted to travel to the project sites during the site visit.

Contractors attending the site visit will be required to ride with City personnel to the various locations.

Prospective bidders must RSVP to the Project Contact no later than 12:00 PM (noon) on April

2. The RSVP shall include:

• Contractor company name

• Name of the primary contact

• Email and phone number

• The number of individuals attending the site visit

This information is required so the City can arrange appropriate transportation and site access.

Failure to RSVP by the deadline may result in the contractor being unable to participate in the site visit.

Bidders are responsible for reviewing the referenced Coffman Engineers reports prior to attending the site visit so that questions regarding existing conditions and recommended repairs can be addressed during the visit.

By submitting a bid, the bidder certifies that it attended the mandatory site visit, reviewed the project locations, and is familiar with the conditions under which the Work will be performed.

No additional compensation will be allowed for conditions that could have been reasonably observed during the site visit.

Location figures and facility maps are provided in Appendix B for reference.

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3 Reference Documents

The following documents are incorporated by reference and form part of this Invitation to Bid.

These documents describe existing conditions, testing results, and recommended corrective actions for the City’s cathodic protection systems. Not all facilities evaluated in these documents are included in the construction scope of this project.

1. 2022 City of Newport Cathodic Protection System Assessment – Final, prepared by Coffman Engineers, dated January 6, 2023.

2. 2023 City of Newport Embarcadero Splice Repairs, prepared by Coffman Engineers.

3. 2023 City of Newport Siletz Raw Water Transmission Main Additional Testing, prepared by Coffman Engineers.

4. 2023 City of Newport NE 71st Reservoir Additional Testing, prepared by Coffman Engineers.

5. 2023 City of Newport Water Treatment Plant Clearwell Additional Testing, prepared by Coffman Engineers.

**Note: The Clearwell tank was evaluated as part of the City’s cathodic protection assessment program and was identified as not requiring cathodic protection repairs or improvements at this time. No Clearwell work is included in the scope of this project.

6. 2023 City of Newport Conveyance Pipelines Additional Testing, prepared by Coffman Engineers.

**Note: The conveyance pipelines were evaluated as part of the City’s cathodic protection assessment program and were identified as requiring additional investigation and potential design work prior to construction. Conveyance pipelines are excluded from the scope of this project and are not included in the 2026 cathodic protection repairs and upgrades.

These documents are provided for bidder reference and to define the facilities, existing conditions, and corrective actions forming the basis of the Work. Bidders are responsible for reviewing and understanding the contents of these documents prior to submitting a bid.

In the event of a conflict between these reference documents and the requirements of this Invitation to Bid or the Contract Documents, the requirements of the Invitation to Bid and Contract Documents shall govern.

4 Project Schedule & Construction Window Requirement

4.1 Project Schedule

The anticipated procurement and construction schedule for the Newport Cathodic Protection Repair and Upgrades Project is shown below. Dates are subject to change at the City’s discretion.

Milestone / Event Date Notes

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Milestone / Event Date Notes

Invitation to Bid Advertisement

April 2, 2026 Posted to OregonBuys and City website

Mandatory Group Site Visit

April 21, 2026 at

12:30 PM

Mandatory City-led group site visit. Transportation provided by the City. See Site Visit section for RSVP requirements.

Deadline for Bidder Questions

April 27, 2026 at

2:00 PM

Final day and time for bidder clarification questions (one week after site visit)

Final Addenda Issued by City

April 30, 2026 Last day City may issue addenda

Bids Due May 7, 2026 at

2:00 PM

Submit via OregonBuys or sealed hard copy at City Hall

Notice of Intent to Award

(NITA)

May 8, 2026 Issued following initial review

Local Contract Review Board (LCRB) Approval

May 18, 2026 Presentation to Board for approval of award

Notice of Award (NOA) May 19, 2026 Issued immediately following LCRB approval

Contract Execution Period

May 19 – June 1, Two-week period for bonds, insurance, required submittals, and contract execution

Notice to Proceed (NTP) June 3, 2026 Issued upon fully executed contract and receipt of all required documents

Project Kick-Off Meeting By June 10, 2026 To be scheduled within three (3) weeks of NTP

Construction Duration June – September 10, Three-month construction window; all work must be fully completed by September 10, 2026

4.2 Construction Window and Schedule Adjustments

The three-month construction window identified in this Schedule is a hard completion deadline.

If the actual Notice to Proceed (NTP) date is delayed due to contract execution, insurance, bonding, or other administrative requirements, the final completion date will be adjusted only by the exact number of calendar days between the scheduled NTP date (June 10, 2026) and the actual NTP date issued by the City.

This adjustment will be documented by the City in writing at the time the NTP is issued. No additional contract time will be granted for delays attributable to the Contractor’s failure to timely submit bonds, insurance certificates, or required documentation.

The Contractor is responsible for field-verifying all cathodic protection component locations, cable routing, test station depths, conduit paths, and access conditions prior to installation. No additional compensation will be provided for discrepancies that could have been identified during the mandatory site visit or field verification.

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5 Scope of Work

The Contractor shall furnish all labor, materials, tools, equipment, coordination, testing, documentation, and incidentals necessary to complete the cathodic protection repairs and upgrades described herein and in the referenced Coffman Engineers documents.

The Work shall be performed in accordance with the Reference Documents listed in Section 3, applicable industry standards, and the requirements of this Invitation to Bid.

5.1 General Requirements

The Contractor shall be responsible for coordinating all Work with the City to minimize impacts to water system operations and public service.

Any work requiring system shutdowns, isolation, tank draining, rectifier outages, or temporary removal of cathodic protection systems shall be pre-approved in writing by the City. The Contractor shall submit written requests for outages or operational impacts at least fourteen

(14) calendar days in advance, unless otherwise approved by the City.

All shutdown or outage requests shall include, at a minimum:

1. Facility name and specific component(s) to be taken out of service.

2. Purpose of the shutdown (specific work activity being performed).

3. Exact date and time the Contractor proposes the shutdown to begin.

4. Estimated duration of the shutdown and the required window of access.

5. Confirmation of personnel, subcontractors, and equipment that will be onsite.

6. Any operational impacts anticipated by the Contractor.

7. Safety measures that will be implemented to protect City facilities and staff.

8. Restoration plan, including estimated time when the system will be returned to service.

Shutdown requests without the above information will be considered incomplete and will not be reviewed.

The City retains sole authority to approve, deny, or modify any requested shutdown based on operational, safety, or service delivery needs. The Contractor shall plan and sequence the Work to limit outages to the shortest practical duration and shall restore all systems to service promptly following completion of each work activity.

The Contractor shall protect existing facilities, piping, wiring, coatings, and appurtenances from damage during the Work and shall repair any damage caused by the Contractor at no additional cost to the City.

Mobilization, demobilization, travel between sites, and general coordination activities shall be considered incidental to the Work and included in the lump sum prices for each facility.

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5.2 Embarcadero / Yaquina Bay Crossing

The Contractor shall perform cathodic protection repairs and upgrades at the Embarcadero / Yaquina Bay Crossing in accordance with the 2023 City of Newport Embarcadero Splice Repair Technical Memorandum and the 2022 City of Newport Cathodic Protection System Assessment

– Final.

Work shall include, but is not limited to:

• Removal and replacement of the existing cathodic protection rectifier, including all required wiring, grounding, mounting, and reconnection of existing CP circuits.

• Removal and replacement of the anode ground bed.

• Replacement and repair of associated test leads, negative cables, and connections.

• Restoration of all electrical and cathodic protection functionality.

• Post-installation testing and adjustment to confirm proper system operation.

The Contractor shall coordinate all rectifier outages and system interruptions with the City in advance. No rectifier or CP system outages shall occur without prior written approval from the City.

5.3 Siletz Raw Water Transmission Main

The Contractor shall perform cathodic protection repairs and upgrades at identified locations along the Siletz Raw Water Transmission Main in accordance with the 2023 City of Newport Siletz Raw Water Transmission Main Additional Testing Technical Memorandum.

Work shall include, but is not limited to:

• Repair and replacement of cathodic protection test stations, including all wiring terminations, terminal boards, shunts, and identification tags.

• Installation and repair of continuity bonds at identified locations, including all exothermic welds, clamps, connectors, bond wiring, and protective coatings required to restore electrical continuity of the protected structure.

• Replacement of damaged or deficient test leads, covers, wiring, and appurtenances, including all required splicing, insulation repair, conduit connections, and reconnection to existing cathodic protection circuits.

• Excavation, trenching, shoring, bedding, backfill, and compaction required to access and install cathodic protection components.

• Restoration of disturbed surfaces, including pavement, gravel, landscaping, or other surface materials to conditions equal to or better than those existing prior to construction.

• Post-installation testing to verify electrical continuity of bonded structures, proper operation of test stations, and functionality of the cathodic protection monitoring system.

Any excavation or work near active water transmission facilities shall be coordinated with the City. No work impacting water service shall occur without prior City approval.

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5.4 NE 71st Reservoir

The Contractor shall perform internal cathodic protection component replacement at the NE 71st Reservoir in accordance with the 2023 City of Newport NE 71st Reservoir Additional Testing Technical Memorandum.

Work shall include, but is not limited to:

• Replacement of internal stationary reference cells.

• Removal and disposal of replaced components.

• Verification of proper installation and functionality.

Work inside the reservoir shall only occur when the reservoir is removed from service and drained by the City. The Contractor shall coordinate access, scheduling, and safety requirements with the City in advance.

5.5 Testing, Documentation, and Closeout

Upon completion of work at each facility, the Contractor shall:

• Perform cathodic protection testing sufficient to demonstrate system functionality and compliance with the referenced Coffman Engineers recommendations and applicable AMPP/NACE standards.

o Testing shall include rectifier output measurements, structure-to-electrolyte potentials, continuity testing, and other measurements necessary to demonstrate proper cathodic protection system operation.

• Provide written test results and field notes.

• Identify any deficiencies observed during construction.

At project closeout, the Contractor shall submit:

• A summary of work performed at each facility.

• Final test data.

• Updated test station or rectifier identification, as applicable.

• One electronic copy of all documentation.

5.6 Cathodic Protection Materials and Equipment Quality Requirements

All cathodic protection materials and equipment furnished under this Contract shall be new, free from defects, and of a type and quality meeting recognized cathodic protection industry standards. Materials not meeting these quality requirements may be rejected at the City’s sole discretion.

At a minimum:

1. Rectifiers shall be commercial-grade cathodic protection rectifiers designed for continuous outdoor service, with sealed or weatherproof enclosures suitable for coastal

28-22037 - NEWPORT CATHODIC PROTECTION REPAIR AND UPGRADES – 2026 Page E-9 environments. Rectifiers shall have output ratings sufficient to protect the structure as identified in the Coffman Engineers reports, and shall include overload protection, voltage/current adjustment, and permanent nameplate data.

2. Anodes and ground beds shall be manufactured specifically for cathodic protection applications and shall meet applicable NACE/AMPP material standards for composition, cable connections, and expected service life. Anodes shall be factory-assembled and pre-tested.

3. Lead wires, negative cables, and test station wiring shall be manufactured for direct burial, wet environments, and CP service, with insulation types such as HMWPE or XLPE or equal.

4. Test stations shall be constructed of UV-resistant plastic or fiberglass and include approved terminal boards, shunts, caps, and identification tags.

5. Reference electrodes (including internal reservoir reference cells) shall be manufactured for CP service and have documented stability and drift characteristics suitable for long-term monitoring.

6. Continuity bond materials such as weld materials, clamps, connectors, and shunts shall be designed for CP service and installed in accordance with accepted CP industry practices.

All materials shall conform to applicable NACE/AMPP standards, including but not limited to:

• AMPP/NACE SP0169 (Cathodic Protection Control of External Corrosion)

• AMPP/NACE SP0572 (Design, Installation and Maintenance of Impressed Current Systems)

• AMPP/NACE SP0186 (CP for Water Storage Tanks) or other standards as appropriate to the specific component.

The City reserves the right to reject any materials or equipment that, in the City’s judgment, do not meet the minimum standards for durability, performance, or suitability for cathodic protection applications.

5.7 The Contractor shall submit the following for review and approval prior to ordering materials or performing work:

1) Rectifier product data, including output ratings, enclosure type, protective coatings, and wiring diagrams.

2) Anode materials, including manufacturer, model, alloy type, cable specifications, and expected service life.

3) Test station assemblies, including post type, terminals, shunts, wiring, and covers.

4) Cabling and wiring, including insulation type, burial rating, conductor size, and color coding.

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5) Continuity bond materials and welding procedures.

6) Internal reference cell product data (NE 71st Reservoir).

7) Backfill materials, if applicable (e.g., coke breeze for ground beds).

8) Cathodic protection test report forms the Contractor proposes to use.

9) Proposed testing equipment, if not standard CP industry equipment.

No work may begin until all required submittals have been approved by the City.

5.8 Contractor Qualifications

The Contractor shall have a minimum of five (5) years of experience in cathodic protection installation and maintenance for municipal or industrial facilities.

All testing and installation work shall be performed under the supervision of a NACE/AMPP Certified Cathodic Protection Technician (CP2) or higher.

Any rectifier wiring, AC electrical supply modifications, or grounding connections shall be performed by an Oregon-licensed electrician as required by State law.

6 Bid Form and Required Submittals

Each bidder shall complete and submit the Bid Form provided with this Invitation to Bid. All bids must be legible, signed by an authorized representative of the bidder, and include all information requested.

Bids must include, at a minimum, the following:

1) Completed Bid Form (Appendix A)

a) The Bid Form shall include:

i) Total Bid Price, shown in both numbers and words.

ii) Acknowledgment of receipt of all addenda issued.

iii) Certification that the bidder has attended the mandatory site visit and is familiar with the project conditions.

iv) Acknowledgment of the City’s Reference Documents.

v) Acknowledgment of the City’s Draft Public Improvement Contract.

vi) Acknowledgment of required submittals and coordination requirements.

2) Bid Security

a) A Bid Bond or certified check in an amount not less than ten percent (10 percent) of the Total Bid Price, payable to the City of Newport.

b) Bid security shall accompany each bid and be issued by a surety company licensed to do business in the State of Oregon. Bid security will be returned in accordance with ORS 279C.385.

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3) First-Tier Subcontractor Disclosure Form

a) In accordance with ORS 279C.370, bidders shall submit the First-Tier Subcontractor Disclosure Form within two (2) working hours after the bid closing time.

b) Failure to submit this form by the deadline shall render the bid non-responsive.

4) Resident Bidder Certification

a) Bidders shall indicate whether they are a resident bidder as defined under ORS 279A.120 and ORS 279A.125.

5) Contractor Qualifications Statement

a) Bidders shall submit a brief statement demonstrating that the bidder meets the qualification requirements identified in Section 5.8.

b) At a minimum, the qualifications statement shall include:

i) Confirmation that the bidder has at least five (5) years of cathodic protection installation and maintenance experience.

ii) Identification of the NACE/AMPP Certified Cathodic Protection Technician (CP2 or higher) who will supervise the work.

iii) Identification of the Oregon-licensed electrician or electrical subcontractor who will perform rectifier wiring or other electrical work required for the project.

iv) A list of at least three (3) cathodic protection installation, repair, or upgrade projects completed within the past ten (10) years that are similar in scope to the Work described in this solicitation and the name, phone number and email of a reference for each project.

Failure to provide this information may result in the bid being determined non-responsive or the bidder being determined non-responsible.

7 Bid Opening, Award of Contract, and Post-Award Requirements

7.1 Additional Submittals Required After Notice of Intent to Award

Within fifteen (15) calendar days after issuance of the Notice of Award, the successful bidder shall submit the following:

• Performance Bond and Payment Bond, each in an amount equal to 100 % of the Contract Price.

• Certificates of Insurance meeting the requirements of the City’s Public Improvement Contract (Appendix D).

• Proof of Public Works Bond in the amount of $30,000, filed with the Oregon Construction Contractors Board prior to commencing work, per ORS 279C.836.

• Contractor’s W-9

• A City of Newport Business License (if the contractor is not already licensed with the City).

• Any other documentation required by the City for execution of the final agreement.

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7.2 Payment Terms and Retainage

Progress payments, retainage, and final payment shall be made in accordance with the City’s Public Improvement Contract (Appendix D). Progress payments will be processed upon receipt and approval of invoices and supporting documentation. The City will retain five percent (5 %) from all progress payments until final completion and acceptance of the work.

7.3 Prevailing Wage Requirements

This project is a Public Works Project subject to Oregon Bureau of Labor and Industries (BOLI) prevailing-wage requirements under ORS 279C.800 to 279C.870. The applicable wage rates in effect at the first advertisement date shall apply. Bidders are responsible for compliance with all applicable wage and reporting requirements.

7.4 Warranty

The contractor shall warrant all materials, equipment, and workmanship provided under this project for a period of one (1) year from the date of the City’s final acceptance of the work. The warranty shall include correction of any defects in materials or workmanship at no cost to the City and shall be in addition to any manufacturer warranties.

This warranty obligation is defined under the City of Newport Public Improvement Contract (Appendix D).

8 Reimbursement

The City of Newport will not be responsible for any costs incurred by bidders in the preparation and submission of bids, or in any subsequent activities related to this solicitation.

9 Limitations

This Invitation to Bid does not commit the City of Newport to award a contract or to pay any costs incurred in the preparation or submission of a bid. The City reserves the right to:

• Accept or reject any or all bids received as a result of this Invitation to Bid;

• Cancel this solicitation, in whole or in part, if the City determines that cancellation is in the best interest of the public.

• Reject any bid not in compliance with all prescribed public contracting procedures and requirements.

• Reject, for good cause, any or all bids upon a finding that it is in the public interest to do so; and

• Seek clarification from any bidder on any portion of its bid that appears ambiguous or inconsistent.

No bidder shall have any claim against the City arising from such actions.

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10 False or Misleading Statements

Any bid that contains false or misleading statements, references, or omissions that materially affect the bid’s substantive requirements may be rejected. If, at any time, the City determines that a bidder has misrepresented any material fact, the City may reject the bid or, if a contract has been executed, terminate the contract for default.

11 Bid Opening and Award of Contract

Bids will be publicly opened and read aloud immediately following the deadline stated in this Invitation to Bid at the City of Newport Engineering Department, 169 SW Coast Highway, Newport, Oregon. The name of each bidder and the total amount of each bid will be announced.

All bids will be reviewed for responsiveness and responsibility in accordance with ORS Chapter 279C and OAR Chapter 137, Division 49. The City will evaluate bids and determine the bidder that best satisfies the requirements of this Invitation to Bid and serves the public interest.

Award will be made in accordance with the procurement method identified in Section 15 (Application of Public Contract Laws).

Following evaluation, the City will issue a Notice of Intent to Award to all bidders. Any bidder may file a written protest of the City’s Intent to Award within seven (7) calendar days after the notice is issued, in accordance with OAR 137-049-0450.

If no protests are received within the protest period, the award will become final. The successful bidder will then be required to execute the Contract and provide all required performance and payment bonds, certificates of insurance, and other documents within fifteen

(15) calendar days after receipt of the Notice of Award.

The Total Base Bid amount shown on Appendix A – Bid Form and Schedule of Prices will be used for bid comparison purposes. The award of this contract is contingent upon approval by the City’s Local Contract Review Board. A draft Public Improvement Contract is included as Appendix D.

12 Bid Withdrawal

A bidder may withdraw its bid at any time before the bid closing date and time by submitting a written request to the City stating the intent to withdraw. Withdrawal of a bid will not prejudice the right of a bidder to submit a new bid before the closing deadline. No bid may be withdrawn after the time fixed for opening, and all bids shall remain irrevocable for sixty (60) calendar days after the bid opening unless otherwise specified in writing by the City.

13 Rejection of Bids

The City of Newport may reject any bid not in compliance with all prescribed public contracting procedures and requirements and may reject for good cause any or all bids upon a finding that it is in the public interest to do so, in accordance with OAR 137-049-0440.

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14 Licenses

Bids for a public improvement project will not be received or considered by the City of Newport unless the bidder is licensed with the Oregon Construction Contractors Board (CCB) in accordance with ORS 701.026. Proof of an active CCB license shall be included in the bid submittal or made available upon request prior to award.

The selected contractor will also be required to obtain and maintain a City of Newport Business License for the duration of the project if not already licensed with the City.

15 Application of Public Contract Laws

The City of Newport is a municipality of the State of Oregon. Contracts with the City of Newport are subject to compliance with applicable statutory public contract requirements, including but not limited to those stated in ORS Chapter 279. All contracts with City of Newport are also subject to administrative rules of the City of Newport’s public contract review board.

This solicitation is issued pursuant to OAR Chapter 137, Division 49 governing Public Improvement Contracts. If the total contract value is determined to exceed $100,000, the City intends to award the contract through a Formal Competitive Bidding process in accordance with OAR 137-049-0390 and award will be made to the lowest responsive and responsible bidder. If the total contract value is determined to be $100,000 or less, the City may elect to utilize the Intermediate Procurement method in accordance with OAR 137-049-0270. Under the Intermediate Procurement process, the City may consider price, contractor qualifications, experience, and other factors in determining the proposal that best serves the public interest.

The City reserves the right to determine the applicable procurement method based on the bids received and the estimated contract value.

16 Appendices

Appendix Title / Contents Notes

A Bid Form and Schedule of Prices

Includes bid item table, addenda acknowledgment, and bidder certification referencing the City’s Public Improvement Contract (Appendix D).

B Location Figures Includes site maps

C Reference Documents

Coffman Reports listed in Section 3

D City of Newport Draft Contract

Standard form of agreement to be executed with the successful bidder.