27REBAUMHOLDER_Attachment 1_ROM_090326.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- DoWEA Daily Commute Student Transportation Services to the Baumholder Military Community, Germany
- Solicitation number
- HE1254-27-RE-BAUMHOLDER
- Issued by
-
Department of Defense Education Activity
About this file
This is a Rough Order of Magnitude (ROM) pricing workbook template for daily commute student transportation services at the Baumholder Military Community in Germany under solicitation HE1254-27-RE-BAUMHOLDER. The workbook is designed for offerors to populate cost estimates across a base year (SY 2026-2027) and four option years (SY 2027-2031), with an additional FAR 52.217-8 six-month extension option. The pricing structure requires offerors to complete labor category costs (including drivers, safety attendants, dispatchers, and contract managers), fleet capital and operating costs (vehicle lease/depreciation, maintenance, fuel, insurance, and inspections), and other direct costs (driver and safety training). The service requirements include transportation for two ridership populations (351-450 and 451-550 students) across 180 days per school year, approximately 1,500 curricular runs, 1,500 co-curricular runs, and 15,000 safety attendant runs annually, with associated training sessions. Offerors must provide unit pricing for each contract line item number (CLIN) across all performance periods, with all costs to be quoted in Euros. The workbook includes detailed cost element definitions addressing labor escalation factors, indirect cost structure (fringe, overhead, G&A, and fee), and fleet lifecycle cost assumptions aligned with FAR requirements for fixed-price contracting. The template explicitly notes that offerors assume the risk for market fluctuations in fuel, maintenance, and vehicle parts under the fixed-price arrangement.
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Other files
| File | Type | Posted |
|---|---|---|
| 27REBAUMHOLDER_RFI_SSN_091826.pdf | ||
| 27REBAUMHOLDER_RFI_SSN_090926.pdf | ||
| 27REBAUMHOLDER_Attachment 1_ROM_090926.xlsx | XLSX spreadsheet | |
| 27REBAUMHOLDER_RFI_SSN_090826.pdf | ||
| 27REBAUMHOLDER_RFI_SSN_090326.pdf | ||
| 27REBAUMHOLDER_PWS_090326.pdf |
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Text version
ROM Cost Breakdown
| Base Period | |||||||||||
| Labor Category | # of Personnel | # of Labor Hours | Direct Rate | Direct Labor | Fringe | Overhead | G&A | Fee | Total | Indirect Cost Element | Rate (%) |
| Daily Commute Driver | 0.0 | 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | Fringe | 0% |
| Co-Curricular/Curricular Driver | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | Overhead | 0% | ||
| Safety Attendant | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | G&A | 0% | ||
| Dispatcher | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | Fee | 0% | ||
| Contract Manager | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | ||||
| Alternate Contract Manager | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | ||||
| € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | |||||
| Base Period Labor | 0 | 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | € - 0 | |||
| Subtotal Fleet Capital & Operating Cost | |||||||||||
| Vehicle Capital/Lease Cost | € - 0 | ||||||||||
| Vehicle Depreciation | € - 0 | ||||||||||
| Maintenance & Repair Cost | € - 0 | ||||||||||
| Fuel (Diesel/Gas) | € - 0 | ||||||||||
| Fleet Insurance | € - 0 | ||||||||||
| Vehicle Inspections (state, host nation) | € - 0 | ||||||||||
| Vehicle Enhancements (GPS, Routing Software, etc) | € - 0 | ||||||||||
| Vehicle Overhead & G&A | € - 0 | ||||||||||
| Subtotal Fleet Capital & Operating Cost | € - 0 | ||||||||||
| Other Direct Cost (ODCs) | |||||||||||
| Driver Training | € - 0 | ||||||||||
| Safety Training | € - 0 | ||||||||||
| Other ODCs | € - 0 | ||||||||||
| Subtotal ODC Cost | € - 0 |
Base Year Total Estimated Price € - 0
Rough Order of Magnitude (ROM) Pricing Workbook Instructions
Tab 1 – Complete all yellow cells, as applicable. Base Year Total Estimated Price will calculate automatically.
Tab 2 – Complete all yellow cells with unit prices. Totals will calculate automatically.
Tab 3 – Cost element definitions.
Note - Add any additional cost elements not included in this workbook
ROM CLIN Structure
| SOLICITATION HE125427REBAUMHOLDER |
| DoWEA EUROPE CENTRAL |
| Baumholder Daily Commute Transportation Services |
| Summary of Base plus Option Periods |
| Baumholder Daily Commute Student Transportation | Base Year SY 2026-2027 | ||||
| CLIN | Description | Unit of Issue | Quantity | Unit Price | Total Cost |
| 0001 | Daily Commute Transportation Service | ||||
| 0001AA | Ridership Population 351-450 | Days | 180 | € - 0 | € - 0 |
| 0001AB | Ridership Population 451-550 | Days | 180 | € - 0 | € - 0 |
| 0001AC | Curricular (career practicum, gym, day trips, etc) | Runs | 1500 | € - 0 | € - 0 |
| 0001AD | Co-Curricular (late activity, sports, etc) | Runs | 1500 | € - 0 | € - 0 |
| 0001AE | Safety Attendants | Runs | 15000 | € - 0 | € - 0 |
| 0001AF | Drivers Training | Sessions | 2 | € - 0 | € - 0 |
| 0001AG | Student Safety Training | Sessions | 4 | € - 0 | € - 0 |
| BASE YEAR TOTAL | € - 0 |
| Baumholder Daily Commute Student Transportation | Option Year One SY 2027-2028 | ||||
| CLIN | Description | Unit of Issue | Quantity | Unit Price | Total Cost |
| 1001 | Daily Commute Transportation Service | ||||
| 1001AA | Ridership Population 351-450 | Days | 180 | € - 0 | € - 0 |
| 1001AB | Ridership Population 451-550 | Days | 180 | € - 0 | € - 0 |
| 1001AC | Curricular (career practicum, gym, day trips, etc) | Runs | 1500 | € - 0 | € - 0 |
| 1001AD | Co-Curricular (late activity, sports, etc) | Runs | 1500 | € - 0 | € - 0 |
| 1001AE | Safety Attendants | Runs | 15000 | € - 0 | € - 0 |
| 1001AF | Drivers Training | Sessions | 2 | € - 0 | € - 0 |
| 1001AG | Student Safety Training | Sessions | 4 | € - 0 | € - 0 |
| OPTION YEAR 1 TOTAL | € - 0 |
| Baumholder Daily Commute Student Transportation | Option Year Two SY 2028-2029 | ||||
| CLIN | Description | Unit of Issue | Quantity | Unit Price | Total Cost |
| 2001 | Daily Commute Transportation Service | ||||
| 2001AA | Ridership Population 351-450 | Days | 180 | € - 0 | € - 0 |
| 2001AB | Ridership Population 451-550 | Days | 180 | € - 0 | € - 0 |
| 2001AC | Curricular (career practicum, gym, day trips, etc) | Runs | 1500 | € - 0 | € - 0 |
| 2001AD | Co-Curricular (late activity, sports, etc) | Runs | 1500 | € - 0 | € - 0 |
| 2001AE | Safety Attendants | Runs | 15000 | € - 0 | € - 0 |
| 2001AF | Drivers Training | Sessions | 2 | € - 0 | € - 0 |
| 2001AG | Student Safety Training | Sessions | 4 | € - 0 | € - 0 |
| OPTION YEAR 2 TOTAL | € - 0 |
| Baumholder Daily Commute Student Transportation | Option Year Three SY 2029-2030 | ||||
| CLIN | Description | Unit of Issue | Quantity | Unit Price | Total Cost |
| 3001 | Daily Commute Transportation Service | ||||
| 3001AA | Ridership Population 351-450 | Days | 180 | € - 0 | € - 0 |
| 3001AB | Ridership Population 451-550 | Days | 180 | € - 0 | € - 0 |
| 3001AC | Curricular (career practicum, gym, day trips, etc) | Runs | 1500 | € - 0 | € - 0 |
| 3001AD | Co-Curricular (late activity, sports, etc) | Runs | 1500 | € - 0 | € - 0 |
| 3001AE | Safety Attendants | Runs | 15000 | € - 0 | € - 0 |
| 3001AF | Drivers Training | Sessions | 2 | € - 0 | € - 0 |
| 3001AG | Student Safety Training | Sessions | 4 | € - 0 | € - 0 |
| OPTION YEAR 3 TOTAL | € - 0 |
| Baumholder Daily Commute Student Transportation | Option Year Four SY 2030-2031 | ||||
| CLIN | Description | Unit of Issue | Quantity | Unit Price | Total Cost |
| 4001 | Daily Commute Transportation Service | ||||
| 4001AA | Ridership Population 351-450 | Days | 180 | € - 0 | € - 0 |
| 4001AB | Ridership Population 451-550 | Days | 180 | € - 0 | € - 0 |
| 4001AC | Curricular (career practicum, gym, day trips, etc) | Runs | 1500 | € - 0 | € - 0 |
| 4001AD | Co-Curricular (late activity, sports, etc) | Runs | 1500 | € - 0 | € - 0 |
| 4001AE | Safety Attendants | Runs | 15000 | € - 0 | € - 0 |
| 4001AF | Drivers Training | Sessions | 2 | € - 0 | € - 0 |
| 4001AG | Student Safety Training | Sessions | 4 | € - 0 | € - 0 |
| OPTION YEAR 4 TOTAL | € - 0 |
| Baumholder Daily Commute Student Transportation | FAR 52.217-8 Option SY 2026-2031 | ||||
| FAR 52.217-8 Option to Extend Services may be exercised for an additional six (6) months of service to be exercised at any time during the contract. Considering the potential exercise of FAR 52.217-8, the unit prices proposed for Option Period 4 will be considered in making the award. | |||||
| CLIN | Description | Unit of Issue | Quantity | Unit Price | Total Cost |
| 5001 | Daily Commute Transportation Service | ||||
| 5001AA | Ridership Population 351-450 | Days | 90 | € - 0 | € - 0 |
| 5001AB | Ridership Population 451-550 | Days | 90 | € - 0 | € - 0 |
| 5001AC | Curricular (career practicum, gym, day trips, etc) | Runs | 750 | € - 0 | € - 0 |
| 5001AD | Co-Curricular (late activity, sports, etc) | Runs | 750 | € - 0 | € - 0 |
| 5001AE | Safety Attendants | Runs | 7500 | € - 0 | € - 0 |
| 5001AF | Drivers Training | Sessions | 1 | € - 0 | € - 0 |
| 5001AG | Student Safety Training | Sessions | 2 | € - 0 | € - 0 |
| FAR 52.217-8 OPTION TOTAL | € - 0 |
Cost Element Descriptions
1. Labor Category Development Labor categories were developed to support the objectives from the PWS that the labor categories address.
2. Direct Labor Rate Direct Labor is the cost of labor that can be specifically identified and charged to this specific student transportation requirements. These employees perform the actual work required by the contract.
3 Indirect Cost Structure Fringe Benefits: Includes benefits such as health insurance, retirement contributions, payroll taxes, and paid leave, as applicable.
Overhead: Covers indirect labor, facilities, equipment, utilities, and program support costs.
General & Administrative (G&A): Covers corporate-level expenses including finance, HR, legal, and executive management.
Fee/Profit: Represents contractor profit consistent with competitive federal services contracting environments.
4. Escalation :Expected wage inflation in the area(s) where contract performance will take place labor market Anticipated increases in compensation for cleared and specialized personnel
5. Fleet Capital & Operating Cost Development Fleet capital and operating costs required to acquire, maintain, and operate vehicles and equipment dedicated to or utilized in direct support of the PWS requirements.
| -Cost Composition: the estimate accounts for both capital components (such as vehicle depreciation, capital lease charges or financing costs) compliant with FAR 31.205-11 and operating components (including fuel, routine maintenance, repairs, tires, insurance, state registration and mandatory local licensing fees. | |
| -Pricing Assumption: Because this is a fixed-price requirement, fleet capital and operating costs are incorporated into the fixed unit or total prices. The Offeror assumes the risk of market fluctuations in fuel prices, maintenance expenses, and vehicle parts. Projections used reflect realistic lifecycle cost assumptions over | |
| the period of performance without adjustment for actual cost variances. | |
| -Allocation & Basis of Projections: Fleet quantities, vehicle types and mileage/usage assumptions are tied directly to operational support volume, geographic dispersion, and travel requirements within the place of performance. Option year pricing incorporates appropriate vehicle maintenance inflation and fuel price trend factors | where applicable. |
6. Other Direct Cost (ODCs) ODCs to capture essential non-labor, non-fleet expenses requried for successful contract performance that are not otherwise included in indirect cost pools or standard labor pricing. Under a fixed-price arrangement, projected ODCs are incorporated into the fixed unit or total price. ODCs may include but are not limited to:
| -Materials and Supplies: Software licenses, training materials, office supplies or specialized equipment required exclusively for contract execution. |
| -Driver & Safety Training: Specialized training required to ensure all personnel operating government or contractor-owned fleet vehicles meet strict regulatory, safety and operational standards. |
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