27OSTBH1 - Scorecard - final~1.docx

DOCX document 114 KB Posted

Attached to
27OSTBH1 | Delivery of Approved Education Interpretation Training | RFR
Solicitation number
BD-27-1026-DOE02-DOE01-133623
Issued by
Massachusetts

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This is an Evaluation Criteria Scorecard used by the Massachusetts Department of Elementary and Secondary Education (DESE) to assess vendor responses for RFR 27OSTBH1, which solicits multiple vendors to deliver Department-developed interpreter training courses. The courses may be offered through virtual or in-person modalities, with districts also eligible to apply subject to participation and scheduling requirements. The bid is covered under World Trade Organization (WTO) provisions. The solicitation seeks vendors capable of delivering approved education interpretation training to public school educators and school-based personnel across multiple Massachusetts geographic regions, with flexibility in course delivery formats and locations to meet Department needs.

The scorecard establishes evaluation criteria totaling 100 points across required qualifications, supplier diversity program plans, preferred qualifications, vendor narratives, course delivery capacity, instructor qualifications, budget submissions, and organizational commitment to equity. Required qualifications include ensuring instructor completion of Department-sponsored training, staff expertise, access to wheelchair-accessible instructional space for in-person training, and technology infrastructure for online delivery. Bidders responding to this RFR valued over $250,000 annually must submit a Supplier Diversity Program (SDP) form with a minimum 1% commitment, with points awarded on a tiered scale from 5 to 25 points based on the percentage commitment. District bidders must demonstrate compliance with requirements that courses be conducted outside regular work hours and that at least 50% of participants in each course section originate from outside the bidding district. The scorecard uses a rubric ranging from non-responsive (0 points) to outstanding (5 points) across multiple weighted evaluation criteria.

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135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370

EVALUATION CRITERIA SCORECARD

Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)

Name of Bidder:
Name of Reviewer(s):
Date Reviewed:

Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)

1
Ability to ensure that all proposed instructors complete the required Department-sponsored Instructor Training and any required follow-up training before delivering courses.
Yes |_|
No |_|
2
Staff members with the requisite experience, expertise, and skills to deliver the services proposed
Yes |_|
No |_|
3
Control/access to a wheelchair accessible space which is large enough for vendor’s proposed maximum group size, with space and furniture that must be practicable for flexible instructional groupings, if applying to provide in-person training.
Yes |_|
No |_|
4
Access to technology necessary to provide the online format (LMS system and platform for registration)
Yes |_|
No |_|

Scoring rubric:

Non-Responsive
Qualifications is not applicable to request; elements missing / non-responsive to request
Unsatisfactory:
Little evidence of qualification. Many required elements are missing.
Below Average:
Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing.
Average:
Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise.
Above Average:
Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise.
Outstanding:
Application materials is complete, suggest exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise.

Alternate ID: 27OSTBH1 COMMBUYS Document #: BD-27-1026-DOE02-DOE01-133623 Non-Responsive 0 pts.

Unsatisfactory 1 pt.

Below Average 2 pts.

Average 3 pts.

Above Average 4 pts.

Outstanding 5 pts.

Multiplier
Maximum

Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)

Additional Evaluation Criteria:

1
Supplier Diversity Program Plan (Any Bidder responding to an RFR Bid, valued over $250,000 annually, must submit the SDP Form uploaded to COMMBUYS with this Bid, at the time of submission with a percentage 1% or greater. This form will be part of the evaluation on this scorecard and points will be calculated as follows: 1 % - 1.9% = 5 points, 2% - 2.9% = 10 points, 3% - 3.9% = 15 points, 4% - 4.9% = 20 points, 5% or higher = 25 points
(x5)
25
2
Preferred Qualifications:

Ability to deliver the Department-approved curriculum with fidelity to the Department-approved materials and requirements.

Capacity to manage participant registration, scheduling, attendance, course records, evaluations, and required reporting through a learning management platform or system that meets Department requirements.

Ability to collaborate effectively with Department staff and participate in Department quality monitoring and evaluation activities.

Established reputation as a provider of professional development or interpreter training to public school educators or school-based personnel.

Demonstrated experience training interpreters or bilingual staff in educational settings, including special education and/or English Learner contexts.

Demonstrated ability to recruit participants and sustain course enrollment across multiple Massachusetts geographic regions.

Experience providing high-quality synchronous virtual professional learning and/or accessible in-person training at multiple locations.

Experience supporting participants from diverse linguistic and cultural backgrounds and evidence of practices that advance equity and access.

Bidder provides evidence of activities focused on addressing racial inequities, articulates how their organization has and is currently working on supporting anti-raacist mindsets, internal practices, and services/offerings are culturally responsive and anti-racist.

(x1)
5
4
Vendor Narrative: Bidder's relevant experience, organizational capacity, and approach to delivering services
(x3)
15
5
Course Delivery Capacity: identified modalities and/or geographic regions of courese are matched to Department needs
(x3)
15
6
Instructor Information: Qualifications and experience of proposed instructors including status statements for each under 24MAOSTBH1.
(x2)
10
7
24MAOSTBH1 status: indicates whether the vendor is already approved or described the anticipated timing for completing the application process.
(x1)
5
8
Budget: All proposed fees clearly indicated and of best value and are submitted for each fiscal year (initial duration plus renewals).
(x3)
15
9
Commitment to Equity: Organization's commitment to ensuring equitable access to interpreter training
(x1)
5
10
District Vendor Attestation, if applicable. A district bidder must describe how it will meet the requirement that courses be run after regular district work hours and that at least 50% of participants in each course section are from outside the district.
(x1)
5
Total:
100

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