27NOIMP01 Literacy Pro NOI 091626.pdf

Revised: February 12, 2025

Due Diligence Posting of Notice of Intent to Purchase a Proprietary Product or Service

The Executive Office of Education, (“EOE” or “Department”) of the Commonwealth of Massachusetts, on behalf of the Department Elementary and Secondary Education (“DESE”), announces its intent to Purchase a Proprietary Product or Service pursuant to the Commonwealth’s Due Diligence Posting policy, to contract for the following with LiteracyPro Systems, Inc., (“LiteracyPro” or “Offeror”), pending the results of this Notice of Intent (“Notice”):

Description

Pursuant RFR 18ESEEK1 (https://www.commbuys.com/bso/external/bidDetail.sda?docId=BD- 18-1036-EDU02-EDU02-23167&external=true&parentUrl=bid ), EOE has been contracting with LiteracyPro Systems, Inc. since 2018, with an investment of over $2,500,000 in costs for implementation, customization, and annual maintenance and support.

LiteracyPro has supported the Massachusetts adult education system and its network of nearly 100 sites ensuring that the state can meet its oversight and monitoring of federally funded grantees, improving data quality and collection with a state-of the-art user interface. The system:

• Meets data collection and reporting requirements;

• Meets security and accessibility requirements;

• Improves oversight and risk assessment and mitigation;

• Provides data to providers and the Commonwealth for evidence-based decision-making;

• Improves constituent-facing digital experience (e.g. intuitive interface, streamlined data entry, full accessibility); and

• Increases local provider management capacity (e.g. supporting staff professional development, improved class scheduling, more precise enrollment records).

Through addressing the requirements of the Workforce Innovation and Opportunity Act (current and future modifications of NRS requirements). This includes data collection at the local (sub-grantee) level and state (grantee) oversight and desk review monitoring for performance and compliance.

The maximum term of the contract resulting from the RFR was identified as nine years. Due to the robust competition under RFR 18ESEEK1, LiteracyPro’s position as a market leader, its highly satisfactory contract performance, significant Commonwealth investment, mission critical need, and extensive procurement and project planning cost, timeline, and effort to potentially replace this system, EOE is posting this Due Diligence posting to extend the contracting relationship for maintenance and support, as well as necessary upgrades and enhancements, for an additional five years.

https://www.commbuys.com/bso/external/bidDetail.sda?docId=BD-18-1036-EDU02-EDU02-23167&external=true&parentUrl=bid https://www.commbuys.com/bso/external/bidDetail.sda?docId=BD-18-1036-EDU02-EDU02-23167&external=true&parentUrl=bid

The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors.

Any such vendors must submit documentation that they can also provide the same proprietary product or service.

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. Further, Bidders must submit a cost response which identifies all costs for the next five years. Annual price increases must not exceed 3%. All required information must be submitted by 1:00 PM Eastern Standard Time on September 30, 2026.

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will accept the offer from the Offeror.

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions Instructions for Vendors Responding to Bids Electronically

Read and agree prior to submitting a Response.

RFR - Required Specifications Read and agree prior to submitting a Response.

Prompt Payment Discount Form Complete electronically and submit as an attachment to Quote.

Commonwealth Terms & Conditions Read and agree. Sign and submit original upon

Award, if any.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with signature upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree. Sign and submit original with signature upon Award, if any.

Standard Contract Form and Instructions Read and agree. Sign and submit original with signature upon Award, if any.

Authorization for Electronic Funds Transfer

(ETF)

*Note: Vendors should acquire this form directly from purchasing departments when awarded.

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS.

COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download https://www.mass.gov/doc/rfr-required-specifications-for-commodities-and-services/download https://www.mass.gov/doc/prompt-payment-discount-form/download https://www.mass.gov/doc/exhibit-f-1-commonwealth-terms-and-conditions-0/download https://www.mass.gov/doc/fy2022-contractor-authorized-signatory-form/download https://www.mass.gov/doc/form-w-9-request-for-taxpayer-identification-number-certification/download https://www.mass.gov/doc/form-w-9-request-for-taxpayer-identification-number-certification/download https://www.macomptroller.org/wp-content/uploads/instructions_standard-contract-form.pdf http://www.commbuys.com/

Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote: www.mass.gov/doc/how-to-request-quotes-from-vendors-on-statewide-contracts/download ;

• Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-

8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

http://www.mass.gov/doc/how-to-request-quotes-from-vendors-on-statewide-contracts/download http://www.mass.gov/doc/how-to-request-quotes-from-vendors-on-statewide-contracts/download https://app.screencast.com/g2ZDQhqpyr4M4 https://app.screencast.com/g2ZDQhqpyr4M4 https://www.mass.gov/osd-buyer-training http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us