INVITATION TO BID – COMMODITIES 27ITBC1650100A-ST

Water Meters

For

Department of Public Works BID ISSUANCE DATE: Monday, August 17, 2026 BID DUE DATE AND TIME: Tuesday, September 29, 2026 at 11:00 A.M.

PURCHASING CONTACT: Shondra Turner at (404) 612-1100 E-MAIL: shondra.turner@fultoncountyga.gov

FULTON COUNTY GOVERNMENT

DEPARTMENT OF PURCHASING & CONTRACT COMPLIANCE

130 PEACHTREE STREET, S.W., SUITE 1168

ATLANTA, GA 30303

INVITATION TO BID

Section 1 - INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS

1. Bid Preparation

2. Receipt and Opening of Bids

3. Certification of Independent Price Determination

4. Term of Contract

5. Examination of Contract Documents

6. Addenda and Interpretations

7. Non-Collusion

8. Certificate of Acceptance for Bid Requirements

9. Conflict of Interest

10. Bid Evaluation

11. Award Criteria

12. Disqualification of Bidders

13. Basis of Award

14. Samples

15. New

16. Brand Name Specifications and Approved Equivalents

17. Insurance and Risk Management Provisions

18. Indemnification

19. Taxes

20. Delivery

21. Placement of Orders

22. Rights and Remedies of County for Default

23. Invoices and Payment Terms

24. Legal Requirements

25. Assignment

26. Rejection of Bid

27. Termination

28. Debarment

29. Right to Protest

30. Binding Authority

31. Intergovernmental Cooperative Procurement Statement

32. Submittals

Section 2 – BID FORM Section 3 – BIDDER REFERENCE FORM Section 4 – SCOPE OF WORK AND TECHNICAL SPECIFICATIONS Section 5 – CONTRACT COMPLIANCE REQUIREMENTS Section 6 – DRAFT CONTRACT AGREEMENT

INVITATION TO BID - COMMODITY

Fulton County Government “County” is soliciting Bids for the procurement of water meters for the Department of Public Works. Bid responses, with required attachments, must be submitted electronically on-line no later than 11:00 a.m., local time, on Tuesday, September 29, 2026.

PURPOSE AND SCOPE

The purpose of this Invitation to Bid – Commodity (“ITBC”) is to establish an indefinite quantity, firm fixed price contract to be used as the primary source for the commodities/goods listed in the attached specifications. Commodities will be ordered from time to time in such quantity as may be needed to fill any requirements of the County. As it is impossible to determine the precise quantities that may be needed during the contract period, the Vendor is obligated to deliver in minimum/maximum quantities contracted for in accordance with the specific conditions of this bid.

METHOD OF SOURCE SELECTION

This procurement is being conducted in accordance with all applicable provisions of the Fulton County Code of Ordinances and the specific method of source selection for the services required in this bid is Code Section 102-373, Competitive Sealed Bid.

BID DOCUMENTS

In order to obtain complete information about this solicitation, please click the link below where this doc-ument and supporting documents can be downloaded, https://www.bidnetdirect.com/georgia/fulton-county.

PURCHASING CONTACT

Information regarding the bid or bid requirements, either procedural or technical, may be obtained by submitting questions to:

Purchasing Contact Name: Shondra Turner Email: shondra.turner@fultoncountyga.gov Phone: (404) 612-1100

PRE-BID CONFERENCE

No Pre-Bid Conference will be held. Inquiries regarding the solicitation either technical or oth-erwise must be submitted in BidNet Direct prior to the Due Date. All responses to questions will be distributed as an Addendum to this ITBC and posted on the BidNet Direct website.

VENDOR REGISTRATION

Bid responses must be submitted electronically on-line through BidNet Direct. The Bidder’s firm must be a registered vendor with BidNet Direct at https://www.bidnetdirect.com/georgia/fulton-county in order to submit a response to this ITBC. There is no charge to register, simply follow the registration path and select the "Limited Access" option.

https://www.bidnetdirect.com/georgia/fultoncounty https://www.bidnetdirect.com/georgia/fultoncounty https://www.bidnetdirect.com/georgia/fultoncounty https://www.bidnetdirect.com/georgia/fultoncounty

27ITBC1650100A-ST, Water Meters

If you need any assistance registering or using the E-Procurement platform, please call BidNet's Support Team at 800-835-4603 ext. 2 for assistance.

END OF SECTION

SECTION 1

INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS

The following provisions are hereby made a part of this Invitation to Bid - Commodities (ITBC).

Any Contract or Purchase Order awarded as the result of this request shall be governed by these General Terms and Conditions.

1. BID PREPARATION

a. Bid responses must be submitted electronically on-line via BidNet Direct (https://www.bidnetdirect.com/georgia/fultoncounty).

b. Unit prices must be entered in the appropriate spaces provided. The unit price for each unit shall include packing, unless otherwise specified.

c. The County may, in its sole discretion, reject any bid determined as irregular, a condi-tional bid or any bid on which there is an alteration of, or departure from the Bid Sched-ule attached.

d. The County reserves the right to award multiple contracts for the procurement of annual contracts for goods and commodities.

2. RECIEPT AND OPENING OF BIDS

Sealed bids will be received by the Department of Purchasing & Contract Compliance electronically via BidNet Direct as described above. All submitted bid responses will be time and date stamped at the time all documents are uploaded and received.

REQUIRED SUBMITTALS: The bidder must complete and execute the following documents and up-load as required:

1. Acknowledgement of each Addendum

2. Contract Compliance Forms

i. Exhibit A: Promise of Non-Discrimination

Any bid responses received after the stated time and date will not be considered. It shall be the sole responsibility of the bidder to have his/her bid submitted in BidNet Direct to the County for receipt on or before the stated time and date.

Bids shall be publicly opened via web conferencing, with only the names and total bid price of the bid-ders disclosed at the opening.

Date: Tuesday, September 29, 2026 Time: 11:00 A.M, Eastern Standard Time Web Conference Link: Zoom https://zoom.us/j/91488287659?pwd=94MPC6Fk8LfQuxDncaRwignBaXbMad.1

Meeting ID: 914 8828 7659 Passcode: 066951 https://zoom.us/j/91488287659?pwd=94MPC6Fk8LfQuxDncaRwignBaXbMad.1

One tap mobile +14703812552,,91488287659#,,,,*066951# US (Atlanta) +14702509358,,91488287659#,,,,*066951# US (Atlanta)

3. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

By submission of this Bid, the Bidder certifies, and in the case of joint bid each party thereto certifies as to its own organization, that in connection with this procurement:

(1) The prices in this Bid have been arrived at independently, without consultation, communi-cation, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this Bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to the opening, directly or indirectly to any other Bidder or to any competitor; and

(3) No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

4. MULTI-YEAR CONTRACT TERM

The period of this Agreement shall consist of a series of Terms as defined below. The County is obligated only to pay such compensation under this Agreement as may lawfully be made from funds budgeted and appropriated for that purpose during the County’s then current fiscal year.

a. Commencement Term

The “Commencement Term” of this Agreement shall begin on the date of execution of the Agreement in the year 2027, the starting date, and shall end absolutely and without further obligation on the part of the County on the 31st day of December 2027. The Commencement Term shall be subject to events of termination and the County’s termi-nation rights that are described elsewhere in this Agreement. Notwithstanding anything contained in this Agreement, the County’s obligation to make payments provided under this Agreement shall be subject to the County’s annual appropriations of funds for the goods, services, materials, property and/or supplies procured under this Agreement by the County’s governing body and such obligation shall not constitute a pledge of the County’s full faith and credit within the meaning of any constitutional debt limitation.

b. Renewal Terms Unless the terms of this Agreement are fulfilled with no further obligation of the part of either party on or before the final date of the Commencement Term as stated above, or unless an event of termination as defined within this Agreement occurs during the Commencement Term, this Agreement may be renewed at the written option of the County upon the approval of the County Board of Commis-sioners for two (2) one-year (“Renewal Terms”). However, no Renewal Term of this Agreement shall be authorized, nor shall any Renewal Term of this Agree-ment commence unless and until each Renewal Term has first been approved in writing by the County Board of Commissioners for the calendar year of such Re-newal Term. If approved by the County Board of Commissioners, each Renewal Term below shall begin on the 1st day of January for the calendar year of such Renewal Term and shall end no later than the 31st day of December of the calen-dar year of such Renewal Term:

c. Term Subject to Events of Termination All “Terms” as defined within this Section are subject to the section of this Agree-ment which pertain to events of termination and the County’s rights upon termi-nation.

d. Same Terms

Unless mutually agreed upon in writing by the parties, or otherwise indicated herein, all provisions and conditions of any Renewal Term shall be exactly the same as those contained within in this Agreement.

e. Statutory Compliance Regarding Purchase Contracts.

The parties intend that this Agreement shall, and this Agreement shall operate in conformity with and not in contravention of the requirements of O.C.G.A. § 36-60- 13, as applicable, and in the event that this Agreement would conflict therewith, then this Agreement shall be interpreted and implemented in a manner consis-tent with such statute.

5. EXAMINATION OF CONTRACT DOCUMENTS

Prospective bidders shall examine the contract documents and before submitting a bid, shall make a written request to the County for an interpretation or correction of any ambiguity, in consistency or error therein which could be discovered by a bidder. At the bid opening each bidder shall be presumed to have read and be familiar with the contract documents.

6. ADDENDA AND INTERPRETATIONS

Bidders may submit requests for clarification or questions regarding this ITBC to the Pur-chasing Contact Person via WWW.BidNetDirect.com . All responses to written request(s) will be distributed as an Addendum to this ITBC and posted on the County’s website at www.bidnetdirect.com .

The County will not respond to requests received after Tuesday, September 15, 2026 at 2:00 P.M.

7. NON-COLLUSION

By submitting a Bid, the Bidder certifies that this bid is made without prior understanding, agreement or connection with any other corporation, firm or person submitting a bid for the same work, labor or service to be done or the supplies, materials or equipment to be fur-nished and is in all respects fair and without collusion or fraud. Bidder further understands collusive bidding is a violation of state and federal law and can result in fines, prison sen-tences and civil damage awards. Bidder agrees to abide by all conditions of this bid and certifies that person signing is authorized to sign this bid or proposal for the bidder.

http://WWW.BidNetDirect.com http://www.bidnetdirect.com

8. CERTIFICATE OF ACCEPTANCE

By responding to this Bid, the Bidder acknowledges that he/she has read this solicitation document, including any addenda, exhibits, attachments, and/or appendices in its entirety, and agrees that no pages or parts of the document have been omitted, that he/she under-stands, accepts and agrees to fully comply with the requirements therein.

9. CONFLICT OF INTEREST

Bidder states that no County officer or employee, nor any business entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be employed in the perfor-mance of such contract without immediate disclosure of such fact to the County.

10.BID EVALUATION

a. Each Bid timely received and in the County's hands at the time set forth for the Bid opening shall constitute an offer to perform the Agreement on the terms and conditions thereof, in strict accordance with the Agreement documents, and all other requirements, all for the Bid total. For good cause and valuable consideration, the sufficiency of which is acknowledged by submittal of a Bid, each Bidder promises and agrees that its Bid shall be irrevocable for a period of sixty calendar days after the Bid opening and will not be withdrawn or modified during that time. The County may accept any Bid by giving the Bidder Written Notice of ac-ceptance during that time. If necessary, the period of time specified may be extended by written agreement between the County and the Bidder or Bidders concerned.

b. After the Bids have been opened and before any award is made, the County will evaluate the Bid process, the Bid total, the supplements to the Bid form, Bidder's experience, pro-posed Subcontractors and equipment manufacturers and other data relating to Bidders' re-sponsibility and qualifications to perform the Agreement satisfactorily.

c. All extension of the unit prices shown, and the subsequent addition of extended amounts may be verified by the County. In the event of a discrepancy between the unit price bid and the extension, the unit price will be deemed intended by the Bidder and the extension shall be adjusted. In the event of a discrepancy between the sum of the extended amounts and the bid total, the sum of the extended amounts shall govern.

d. Bidder may be required to submit, in writing, the addresses of any proposed Subcontrac-tors or Equipment manufacturers listed on the Bid, and to submit other material information relative to proposed Subcontractors or Equipment manufacturers. The County reserves the right to disapprove any proposed Subcontractor or Equipment manufacturers whose techni-cal or financial ability or resources or whose experience are deemed inadequate.

e. The County reserves the right to reject any Bid the prices of which appear to be unbal-anced, and to reject any or all Bids, or parts thereof, if it determines, in its sole discretion, that such rejection is in the best interest of the County. Where only a single responsible and responsive Bid is received, the County may in its sole discretion, elect to conduct a price or cost analysis of the Bid. Such Bidder shall cooperate with such analysis and pro-vide such supplemental information as may be required. The determination whether to en-ter into an Agreement with such sole Bidder shall be solely within the County’s discretion and not dependent upon performance of a price or cost analysis.

f. Bids will be evaluated on the basis of determining the lowest Bid total of a Bidder, not in-cluding alternates, whose Bid is responsive to the Invitation to Bid and who is determined to be technically, financially and otherwise responsible to perform the Agreement satisfacto-rily, and to meet all other requirements of the Bidding Documents relating thereto. Any Bid may be rejected if it is determined by the County to be non-responsive, provided, however, that the County reserves the right to waive any irregularities or technicalities which it deter-mines, within its sole discretion, to be minor in nature and in the interest of the public. Fur-thermore, any Bid may be rejected if it is determined by the County, in its sole discretion, that the Bidder is not capable of performing the Agreement satisfactorily based upon review of its experience and technical and financial capabilities, or the failure of such bidder to pro-vide information requested relating to such determination. Additionally, the County re-serves the right to disqualify Bids, before and after the bid opening, upon evidence of collu-sion with intent to defraud or other illegal practices upon the part of any Bidder(s).

g. The County intends to award the Agreement at the earliest practicable date to the lowest responsive, responsible Bidder(s), provided that the Bid is within the funds available for the project. In addition, the Commission reserves the right to reject all Bids if it determines, in its sole discretion, that the public interest will be best served by doing so.

h. A Pre-Award Conference may be conducted with the apparent low Bidder(s) to review gen-eral requirements of the Bidding Documents.

11. AWARD CRITERIA

Award will be made after evaluating the prices, responsiveness and responsibility of each Bidder.

A. Responsiveness: The determination of responsiveness will be determined by the follow-ing:

a. The completeness of all material, documents and/or information required by the County.

b. Whether the bidder has submitted a complete Bid form without irregularities, exci-sions, special conditions, or alternative bids for any item unless specifically re-quested in the Bid form.

B. Responsibility: The determination of the bidder’s responsibility will be determined by the following

a. The ability, capacity and skill of the Bidder to perform and/or provide the Work re-quired.

b. The County reserves the right to reject any bid if the evidence submitted by, or inves-tigation of, the bidder fails to satisfy the County that he/she is properly qualified to carry out the obligations of the Contract.

c. The character, integrity, reputation, judgment, experience and efficiency of the Bid-der.

d. The quality of performance of work on previous contracts or work; Maintains a per-manent place of business individually or in conjunction with the prime contractor.

e. Has the appropriate and adequate technical experience necessary to perform the Work.

f. Has adequate personnel and equipment to do the Work expeditiously.

g. Has suitable financial means to meet obligations incidental to the work.

12. DISQUALIFICATION OF BIDDERS

Any of the following may be considered as sufficient for disqualification of a Bidder and the re-jection of the Bid:

a. Submission of more than one Bid for the same work by an individual, firm, partnership or Corporation under the same of different name(s).

b. Evidence of collusion among Bidders.

c. Previous participation in collusive bidding on Work for the County.

d. Submission of an unbalanced Bid, in which the prices quoted for same items are out of proportion to the prices for other items.

e. Lack of competency of Bidder. The Agreement will be awarded only to a Bidder(s) rated as capable of performing the Work.

13. BASIS OF AWARD

The County shall award to the lowest responsive and responsible bidder(s) per line item(s) complying with the provisions of the ITB-Commodities.The following criteria may be consid-ered by the County in selecting the most advantageous quote: a) Ability to perform the ser-vice required within the specified time; b) Conformance to specification; c) The quality of performance in previous contracts; d) Financial ability to perform the contract; e) Item pric-ing; f) Bidder references. The County reserves the right to cancel the solicitation and to re-ject any or all bids in whole or in part and is not bound to accept any bid if rejection of that bid is determined to be contrary to the best interest of the County.

14. SAMPLES

Samples of items when required, must be furnished free of expense to the County and upon request, be returned to the Bidder at the Bidder’s expense. Samples of selected items may be retained for comparison purposes.

15. NEW

All items bid must be new. Used, rebuilt and refurbished items will not be considered unless specifically authorized by Fulton County in the written specifications.

16. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS

Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the specifications are intended only to identify the quality and characteristics desired. They are not intended to limit competition. The Bidder may of-fer any equivalent product which meets or exceeds the specifications. If bids are based on equivalent products, the bid must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete descriptive literature and/or specifications; c) Include proof that the proposed equivalent will meet the specifications. The County reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical to the published standard must be furnished.

17. INSURANCE AND RISK MANAGEMENT PROVISIONS

The successful Bidder(s) shall, during all terms of the Contract maintain in full force and effect

(i) commercial general liability insurance in the amounts of $1,000,000.00 (each occurrence), with a $2,000,000.00 (general aggregate), (ii) automobile liability insurance with a combined single limit for bodily injury and property damage of not less than $500,000 with respect to any owned, hired and/or non-owned vehicles utilized in the performance of its’ services. At the time of award, a copy of the successful Bidder’s Certificate of Insurance must be provided.

18. INDEMNIFICATION

Bidder hereby agrees to release, indemnify, defend and hold harmless the County, its Com-missioners, officers, employees, subcontractors, successors, assigns and agents from and against any and all losses (including death), claims, damages, liabilities, costs and ex-penses (including but not limited to all actions, proceedings, or investigations in respect thereof and any outcome of any such action, proceeding, or investigation), caused by, relat-ing to, based upon or arising out of any act or omission by contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or otherwise in connection with its acceptance, of the performance, or nonperformance, of its obligations under this agree-ments.

Bidder’s obligation to protect, defend, indemnity and hold harmless, as set forth herein-above, shall also include, but is not limited to, any matter arising out of any actual or alleged infringement of any patent, trademark, copyright, or service mark, or other actual or alleged unfair competition disparagement of product or service, or other tort or any type whatsoever, or any actual or alleged violation of trade regulations.

Bidder further agrees to protect, defend, indemnify and hold harmless Fulton County, its Commissioners, officers, employees, subcontractors, successors, assigns and agents from and against any and all claims or liability for compensation under the Worker’s Compensa-tion Act, Disability Benefits Act, or any other employee benefits act arising out of injuries sustained by any employees of Bidder. These indemnities shall not be limited by reason of the listing of any insurance coverage.

19. TAXES

Fulton County is exempt from the State of Georgia sales tax and exemption certificate will be furnished upon request.

20. DELIVERY

All prices must be FOB Destination, unloaded inside and assembled unless otherwise indi-cated.

21. PLACEMENT OF ORDERS

Orders will be placed using one of the following methods:

a) A Purchase Order (PO) will be issued as required for departments having a known re-quirement, fixed quantities, and one-time delivery, during the entire life of the contract.

b) A Delivery Order (DO) will be issued as required for departments having a known re-quirement, fixed quantities, and one-time delivery, during the entire life of the contract.

22. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT

If any item furnished by the Bidder fails to conform to specifications, or to the sample submit-ted by the Bidder, the County may reject it. Upon rejection, the Bidder must promptly re-claim and remove such item without expense to the County and shall immediately replace all such rejected items with others conforming to such specification and samples. If the Bidder fails to do so, the County has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the Bidder the difference be-tween the prices named in the purchase order and the actual cost to the County. If the Bid-der fails to make prompt delivery of any item, the County has the right to purchase such item in the open market and to deduct from any monies due the Bidder the difference between the prices named in the purchase order and the actual replacement cost to the County. The rights and remedies of the County identified above are in addition to any other rights and remedies provided by law or under the purchase order.

23. INVOICES AND PAYMENT TERMS

The awarded Vendor must be registered as a Vendor in the Vendor Self Service System at https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService in order for the Department of Purchasing & Contract Compliance to issue a purchase order or master agreement and for the Vendor to receive payment.

All invoices must include the purchase order number or master agreement number. Failure to comply may result in delayed payments. The County payment terms are Net 30 days un-less a cash discount is allowed for payment within not less than twenty (20) days. The pay-ment term shall begin on the date the merchandise is inspected, delivered and accepted by the County.

Submittal of Invoices: Invoices shall be submitted as follows:

Via Mail:

Fulton County Government 141 Pryor Street, SW Suite 7001 Atlanta, Georgia 30303 Attn: Finance Department – Accounts Payable https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService

OR

Via Email:

Email: Accounts.Payable@fultoncountyga.gov

At minimum, original invoices must reference all of the following information:

1) Vendor Information

a. Vendor Name

b. Vendor Address

c. Vendor Code

d. Vendor Contact Information

e. Remittance Address

2) Invoice Details

a. Invoice Date

b. Invoice Number (uniquely numbered, no duplicates)

c. Purchase Order Reference Number

d. Date(s) of Services Performed

e. Itemization of Services Provided/Commodity Units

3) Fulton County Department Information (needed for invoice approval)

a. Department Name

b. Department Representative Name

24. LEGAL REQUIREMENTS

Federal, State, County and local ordinances, rules and regulations, and policies shall govern development, submittal and evaluation of quote and disputes about quotes. Lack of knowl-edge by any Bidder about applicable law is not a defense.

25. ASSIGNMENT

Any purchase order awarded shall not be assignable by the Bidder without the express writ-ten approval of the County, and shall not become an asset in any bankruptcy, receivership or guardianship proceedings.

26. REJECTION OF BID

Bids may be considered irregular and may be rejected if they show omissions, alternations of form, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any kind. The County reserves the right to waive minor technicalities or ir-regularities of bid.

27. TERMINATION

In the event any of the provisions of the purchase order are violated, the County may serve written notice of its intention to terminate the purchase order. Such notice will state the rea-son(s) for such intention, and unless within ten (10) days after serving notice upon the con-tractor, such violation has ceased and satisfactory arrangements for correction made, the mailto:Accounts.Payable@fultoncountyga.gov purchase order shall, upon expiration of ten (10) days, be terminated. Further, the County reserves the right to terminate for its convenience any purchase order in whole or in part upon giving thirty (30) days prior written notice to the other party.

28. DEBARMENT

If a Bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency which prohibits your firm from participating in any procurement, the Bidder must provide the County with that in-formation as part of its response to this solicitation. Failure to fully and truthfully provide the information required, may result in the disqualification of your bid from consideration or ter-mination of the purchase order, once awarded.

29. RIGHT TO PROTEST

Any actual bidder or offeror that has submitted a bid/proposal for a particular procurement and is aggrieved in connection with the solicitation or award of the contract shall protest in writing to the purchasing agent after the date that the specific bid or proposal is submitted.

No protest will be accepted or considered prior to the date the specific bid or proposal is submitted; it will be considered untimely. All protests shall set forth in full detail the factual and legal basis for the protest and specific relief sought by the protestor. Protests arising from factual or legal basis that the protestor knew or should have known prior to the submis-sion of the bid/proposal must be submitted within three business days of the submission of the bid/proposal. Protests arising from factual or legal basis that the protestor knew or should have known subsequent to the date the bid/proposal was submitted must be submit-ted within ten business days after the protestor knew or should have known of such basis, but in no event shall any protest be submitted more than ten business days after the award of the contract. Untimely protests will not be considered by the purchasing agent and will be simply denied as untimely. Decisions on timeliness by the purchasing agent are not appeal-able. An oral protest or a protest to an official, employee, User Department, or other person apart from the Director of Purchasing & Contract Compliance does not comply.

30. BINDING AUTHORITY

The individual submitting this bid must have binding authority to submit contracts on behalf of the responding company. By submitting a response, Bidder agrees that their bid is an of-fer to sell. All bidders shall comply with all Fulton County purchasing laws, policies, and pro-cedures, as well as relevant state and federal laws, including compliance with EEOC hiring guidelines and requirements under the Americans with Disabilities Act.

31. INTERGOVERNMENTAL COOPERATIVE PROCUREMENT STATEMENT

The County through the Department of Purchasing & Contract Compliance grants to any public serving governmental agency, authorization to purchase equivalent services or prod-ucts described herein/with this solicitation at the same submitted unit bid price, terms and conditions, but only with the consent of the Contractor/Consultant/ Service Provider. Public agencies shall have the ability to purchase the awarded goods and services from the awarded Contractor(s)/Consultant(s)/Service Provider(s) under the terms and conditions of the resultant contract. Any purchases shall be between the Contractor/Consultant/Service Provider and the participating public agency and shall not impact the Contractor’s/Consul-tant’s/Service Provider’s obligation to the County. Any estimated purchase volumes listed herein do not include other public agencies and the County makes no guarantee as to their participation.

BID FORM INSTRUCTIONS

Submitted To: Fulton County Government

For: 27ITBC1650100A-ST, Water Meters

Submitted By: ______________________

Bid Due Date: [Insert Bid Due Date, 20XX]

Instructions: This Bid Form must be submitted in its entirety as an attachment with the Bid response submitted electronically using the County’s on-line Vendor Self Service System.

The undersigned, as Bidder, hereby declares that the only person or persons interested in the Bid as principal or principals is or are named herein and that no other person than herein men-tioned has any interest in this Bid or in the Contract to be entered into; that this Bid is made without connection with any other person, company or parties making a Bid; and that it is in all respects fair and in good faith without collusion or fraud.

The Bidder further declares that it examined the scope of work and is informed fully in regard to all conditions pertaining to the work to be provided and has examined the contractual docu-ments relative thereto and has read all instructions to Bidders and General Conditions furnished prior to the openings of bids; and is satisfied relative to the work to be performed.

The Bidder proposes and agrees, if this Bid is accepted, to contract with the Board of Commis-sioners of Fulton County, Atlanta, Georgia, in the form of contact specified, to furnish all neces-sary materials, equipment, machinery, tools, apparatus, means of transportation and labor nec-essary in the itemized cost and to complete the work in full and complete accordance with the scope of work shown, noted, and reasonably intended requirements of the scope of work to the full and entire satisfaction of the Board of Commissioners of Fulton County, Atlanta, Georgia, with a definite understanding that no money will be allowed for extra work except as set forth in the attached General Conditions and Contract Documents for the following prices.

THE TOTAL COST IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY

EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIVE

AND RESPONSIBLE BIDDER.

TOTAL COST AMOUNT (Total amount for all items) [Include this section only if awarding to overall lowest responsive and responsible bidder]

(Dollar Amount in Numbers)

(Dollar Amount in Words)

The Bidder agrees hereby to commence work under this Contract, with adequate personnel and equipment, on a date to be specified in a written “Notice to Proceed” from the County.

The Bidder declares that he understands that the quantities shown for the unit prices items are the estimated annual use and are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the Bidder proposes to provide the item(s) at the unit prices stated herein; and should the quantities be decreased, the Bidder also under-stands that the item(s) will be provided at the unit price bid and will make no claim for antici-pated profits for any decrease in quantities; and that actual quantities will be determined upon order, at which time adjustments will be made to the contract amount by direct increase or de-crease.

BASE BID AMOUNT

Item

Item Description Quantity Unit of Measure

Unit of Price

Extended Price

1. 5/8" X 3/4" Ultra-sonic COLD WATER

METER INTERGRATED

with R900 V5 RADIO

TRANSMITTER

EACH

2. 3/4" X 3/4" Ultrasonic

COLD WATER METER

INTERGRATED with

R900 V5 RADIO TRANS-

MITTER

25 EACH

3. 1" X 1" Ultrasonic

COLD WATER METER

INTERGRATED with

R900 V5 RADIO

TRANSMITTER

25 EACH

4. 1-1/2" X 1-1/2" Ultra-sonic COLD WATER

METER INTERGRATED

with R900 V5 RADIO

TRANSMITTER

5 EACH

5. 2" X 2" Ultrasonic COLD

WATER METER 15-1/4"

Lay Length INTER- GRATED with R900 V5

RADIO TRANSMITTER

5 EACH

6. 2" X 2" Ultrasonic

COLD WATER METER

17" Lay Length INTER- GRATED with R900 V5

RADIO TRANSMITTER

5 EACH

7. 3" Ultrasonic COLD WATER METER 12" Lay Length INTERGRATED with R900 V5 RADIO

TRANSMITTER

1 EACH

8. 4" Ultrasonic WATER METER 14" Lay Length INTERGRATED with R900 V5 RADIO

TRANSMITTER

5 EACH

9. 6" Ultrasonic WATER METER 24" Lay Length INTERGRATED with R900 V5 RADIO

TRANSMITTER

5 EACH

10. 2” MEASURING CHAM-

BER REPLACEMENT w/

R900 V5 RADIO TRANS-

MITTER

1 EACH

1 1. 2" STRAINER FOR 2”

METER

1 EACH

12. 3” MEASURING CHAM-

BER REPLACEMENT w/

R900 V5 RADIO TRANS-

MITTER

1 EACH

13. 3" STRAINER FOR 3”

METER

5 EACH

14. 3” HYDRANT METER

manual read

25 EACH

15. 4” MEASURING CHAM-

BER REPLACEMENT w/

R900 V5 RADIO TRANS-

MITTER

5 EACH

16. 4" STRAINER FOR 4”

METER

1 EACH

17. 6” MEASURING CHAM-

BER REPLACEMENT w/

R900 V5 RADIO TRANS-

MITTER

5 EACH

18. 8" Ultra Sonic Cold Wa-ter INTERGRATED with

R900 V5 RADIO TRANS-

MITTER

18 EACH

19. 8” MEASURING CHAM-

BER REPLACEMENT w/

R900 V5 RADIO TRANS-

MITTER

5 EACH

20. 8” TURBINE UNIT MEA-

SURING ELEMENT

(UME) w/ R900 V5 RA-

DIO TRANSMITTER

5 EACH

21. 10" Ultra Sonic Cold Water

2 EACH

22. INTERGRATED with

R900 V5 RADIO

TRANSMITTER

25 EACH

23. 10” MEASURING

CHAMBER RE-

PLACEMENT w/

R900 V5 RADIO

TRANSMITTER

3 EACH

24. 10” TURBINE UNIT

MEASURING ELE-

MENT (UME) w/

R900 V5 RADIO

TRANSMITTER

2 EACH

25. 12” MEASURING

CHAMBER RE-

PLACEMENT w/

R900 V5 RADIO

TRANSMITTER

1 EACH

26. 12” TURBINE UNIT

MEASURING ELE-

MENT (UME) w/

R900 V5 RADIO

TRANSMITTER

27. 1½ " FLANGE KIT &

ACCES FOR 1 ½

“ METER

1 EACH

28. 2 " FLANGE KIT &

ACCES. FOR 2” ME-

TER

100 EACH

29. 3/4” x 5/8” R900 V5

RADIO TRANSMIT-

TER w ENCODER REGISTER w UP TO

25 FT LEAD

100 EACH

30. 2” R900 V5 RADIO

TRANSMITTER w

ENCODER REGISTER

w UP TO 25 FT LEAD

25 EACH

31. 3” R900 V5 RADIO

TRANSMITTER w

ENCODER REGISTER

w UP TO 25 FT LEAD

25 EACH

32. 6” R900 V5 RADIO

TRANSMITTER w

ENCODER REGISTER

w UP TO 25 FT LEAD

10 EACH

33. 8” R900 V5 RADIO

TRANSMITTER w

ENCODER REGISTER

w UP TO 25 FT LEAD

10 EACH

34. BLUE MARKER, WA-

TER, BALL, NEAR

SURFACE

100 EACH

35. HYDRANT WRENCH 25 EACH

36. HYDRANT METER

REBUILD KIT

37. 5/8" X 3/4" Ultra-sonic COLD WATER

METER INTER-

GRATED with R900 Cellular Multi-Car-rier RADIO TRANS-

MITTER

2500 EACH

38. 3/4" X 3/4" Ultra-sonic COLD WATER

METER INTER-

GRATED with R900 R900 Cellular Multi- Carrier RADIO

TRANSMITTER

25 EACH

39. 1" X 1" Ultrasonic

COLD WATER ME-

TER INTERGRATED

with R900 R900 Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER

25 EACH

40. 1-1/2" X 1-1/2" Ul-trasonic COLD WA- TER METER Nicor with R900 Cellular Multi-Carrier RADIO

TRANSMITTER

5 EACH

41. 2" X 2" Ultrasonic

COLD WATER ME-

TER 15-1/4" Lay Length Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

5 EACH

42. 2" X 2" Ultrasonic

COLD WATER ME-

TER 17" Lay Length Nicor with R900 Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER

43. 3" Ultrasonic COLD

WATER METER 12"

Lay Length Nicor with R900 Cellular Multi-Carrier RADIO

TRANSMITTER

1 EACH

44. 4" Ultrasonic WA- TER METER 14" Lay Length Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

5 EACH

45. 6" Ultrasonic WA- TER METER 24" Lay Length Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

5 EACH

46. 2” T-10 MEASURING

CHAMBER REPLACE-

MENT w/ProCoder R900i Cellular Multi- Carrier RADIO

TRANSMITTER

1 EACH

47. 3” MEASURING

CHAMBER REPLACE-

MENT Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

5 EACH

48. 4” MEASURING

CHAMBER REPLACE-

MENT Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

1 EACH

49. 6” MEASURING

CHAMBER REPLACE-

MENT Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

50. 8" Ultra Sonic Cold Water Nicor with R900 Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER

1 EACH

51. 8” MEASURING

CHAMBER REPLACE-

MENT Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

1 EACH

52. 8” TURBINE UNIT

MEASURING ELE-

MENT (UME)

ProCoder R900i Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER

1 EACH

53. 10" Ultra Sonic Cold Water Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

1 EACH

54. 12" Ultra Sonic Cold Water Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

1 EACH

55. 10” MEASURING

CHAMBER REPLACE-

MENT Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

1 EACH

56. 10” TURBINE UNIT

MEASURING ELE-

MENT (UME) with ProCoder R900i Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER

57. 12” MEASURING

CHAMBER REPLACE-

MENT Nicor with R900 Cellular Multi- Carrier RADIO

TRANSMITTER

1 EACH

58. 12” TURBINE UNIT

MEASURING ELE-

MENT (UME) w/ ProCoder R900i Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER

1 EACH

59. 3/4” x 5/8” T-10 R900i Cellular Multi- Carrier RADIO TRANSMITTER w

ENCODER REGISTER

w UP TO 25 FT LEAD

1 EACH

60. 2” T-10 or HPT R900i Cellular Multi- Carrier RADIO TRANSMITTER w

ENCODER REGISTER

w UP TO 25 FT LEAD

1 EACH

61. 3” HPT R900i Cellu-lar Multi-Carrier RA-

DIO TRANSMITTER

w ENCODER REGIS- TER w UP TO 25 FT

LEAD

1 EACH

62. 3” T/T R900i Cellular Multi-Carrier RADIO TRANSMITTER w

ENCODER REGISTER

w UP TO 25 FT LEAD

1 EACH

63. 6” HP PIII R900i Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER w ENCODER REGISTER w UP TO

25 FT LEAD

64. 8” HP PIII R900i Cel-lular Multi-Carrier

RADIO TRANSMIT-

TER w ENCODER REGISTER w UP TO

25 FT LEAD

1 EACH

Total Cost (Lines 1-64) $

Bidder shall submit pricing exactly as directed. Bidder shall provide pricing on each of the items. Failure to comply will deem the bidder non-responsive and bid disqualified.

Renewal year price increase(s) in this contract, if exercised by Fulton County. Shall be lim-ited to the bid prices offered under this solicitation and subsequent contract unless other-wise specifically accepted by Fulton County, but in no instance shall exceed the consumer price index. The term "consumer price index" shall mean the consumer price index pub-lished by the Bureau of Labor statistics of the U.S. Department of Labor with particular ref-erence to the average shown on such index for all terms.

Due to the historical price volatility of brass products, this contract will allow for price changes. Specifically, a review may be conducted jointly between the successful vendor and the County to determine the current market trend for brass products. Price adjust-ments will be based upon the Producer Price Index (Commodities) for WPUI 0250239 Copper and copper-base alloy pipe and tube, as published by the United States Bureau of Labor Statistics. Prices may be adjusted only upon written verification of manufac-turer price changes. Producer Price detailed statistics including current percentage changes can be accessed at www.bls.gov/ppi.com.

http://www.bls.gov/ppi.com.

The undersigned acknowledges receipt of the following addenda (list by the number and date appearing on each addendum) and thereby affirms that its Bid considers and incorporates any modifications to the originally issued Bidding Documents included therein:

ADDENDUM # __________________________ DATED _____________

ADDENDUM # __________________________ DATED _____________

SUBMITTED BY:

BIDDER NAME:

ADDRESS: ____________

CITY/STATE/ZIPCODE: ___________________________________________________

CONTACT NAME: _______________________________________________________

EMAIL ADDRESS:

BUSINESS PHONE: ______________________________________________________

Indicate whether your firm is certified by any governmental agency (i.e. City of Atlanta, MARTA, etc.,) or professional organization (i.e. GSMDC, WBENC, SBA, etc.,) as:

Minority Business Enterprise (MBE)

Female Business Enterprise (FBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Small Disabled Veteran Business Enterprise (SDVBE)

BUSINESS TYPE: Corporation ____Partnership ____ Sole Proprietor ____ Other ____

Note: If the Bidder is a corporation, the Bid shall be signed by an officer of the corporation; if a partner-ship, it shall be signed by a partner. If signed by others, authority for signature shall be attached.

The full name and addresses of persons or parties interested in the foregoing Bid, as principals, are as follows:

Name Address

BIDDER REFERENCE FORM

Bidders are required to demonstrate their experience to perform the scope of work described in this solicitation. List a minimum of three (3) references of current and previous contract(s) that will demonstrate the Bidder’s experience. Experience must be in contracts that are similar to the proposed scope of work described herein. References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response.

Reference 1:

Organization/Company Name Project Description Contract Period Contact Name Contact Email Address

Reference 2:

Organization/Company Name Project Description Contract Period Contact Name Contact Email Address

Reference 3:

Organization/Company Name Project Description

Contract Period

Contact Name

Contact Email Address

Reference 4:

Organization/Company Name Project Description Contract Period Contact Name Contact Email Address

Reference 5:

Organization/Company Name Project Description Contract Period Contact Name Contact Email Address

SECTION 4

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

Water Meters Purpose:

Purchase of new, unused, current-production water meters and associated registers, end-points, and AMR/AMI components.

1. General Requirements

All ultrasonic meters furnished under this Invitation to Bid shall:

Be manufactured in an ISO 9001-certified facility

Be fully compatible with Neptune 360 metering software

Meet or exceed the latest revisions of AWWA C715 and AWWA C750

Meters shall be new, unused, and of current production.

2. Type Only solid-state ultrasonic meters with no moving parts will be accepted. Meters must demonstrate:

Superior low-flow accuracy

Long-term measurement stability

Extended accuracy retention over the meter’s service life

3. Size, Capacity and Pressure Rating Meter size, capacity, and lay length shall comply with AWWA C715

Applicable to meter sizes 5/8” through 12”

All meters up to 12” shall be of a uniform brand and manufacturer

Maximum working pressure shall be 200 psi

4. Measurement Technology Meters shall utilize ultrasonic sensing with:

Continuous measurement (>4 samples per second) No test mode; meters must perform identically on a test bench and in field operation Solid-state metrology ensuring accuracy during low-flow and start/stop conditions

5. Maincase Construction Maincase requirements:

Constructed from NSF/ANSI 61–certified lead‑free alloy containing at least 85% cop-per

Plastic or ductile iron maincases or flow tubes are not acceptable

Permanent serial number marking on the register

Markings must include size, model, flow direction, and NSF 61 certification

All bolts/screws shall be 300‑series nonmagnetic stainless steel

Sizes 3"–12" shall include a single changeable measuring element

Maincases shall carry a lifetime warranty against manufacturer defects

6. Electronic Register Registers shall meet the following:

Durable engineered composite enclosure designed for full meter life

Fully potted wire connection for AMR/AMI devices

9‑digit visual display and 8‑digit transmitted reading

LCD leak detection indicator and remote leak detection via ASCII format

Reverse flow detection and subtraction from total registration

Days‑of‑zero‑consumption indicator

Flow rate display automatically toggled with meter reading

Ability to accumulate consumption without AMR/AMI connection

For 3" and larger meters: replaceable electronic measurement assembly (UME) wit out recalibration or removal

Registers must automatically toggle between reading and flow rate without buttons or lid sensors.

7. Environmental Requirements Meters must feature:

Fully potted electronics and battery

Submersibility suitable for flooded meter pits

8. Strainers

Ultrasonic solid-state meters shall not require strainers for accurate operation.

9. GPS Capability

Meters, endpoints, or associated AMI system shall be capable of capturing GPS coordi-nates with sub-foot accuracy

10. Performance Requirements

Meters shall exceed AWWA C715 accuracy standards

Manufacturers shall warrant published accuracy levels for the life of the meter

Each shipment must include factory test data verifying meter accuracy

11. Manufacturer Qualifications

Manufacturers shall:

Be active AWWA members

Have at least 10 years of U.S. field and production experience

Produce all meters (5/8"–12") in the United States

Provide a 20‑year warranty covering the entire meter, including the register

Applicable standards include:

ANSI B1.20.1 (Pipe Threads)

ANSI B1.20.1 and B16.1 (Connections and Cast Iron Flanges)

AWWA C7xx series

NSF 61 and ASTM B‑62

12. Systems Compatibility Guarantee

All solid-state meters shall be guaranteed compatible, without special programming, with: Neptune AMR/AMI systems - R900, R450, L900, cellular MIU (CMIU) and Neptune N360 MDM software or Kamstrup software.

13. Acceptable Model

Acceptable meters shall be Neptune MACH 10 or approved equal.

14. Required Vendor Submittals

Product data sheets

AWWA compliance documentation

NSF 61 certification

ISO 9001 certification

Warranty documentation

Neptune 360 compatibility documentation

Factory accuracy test documentation

AMI/AMR endpoint technical documentation

Cybersecurity documentation

Proof of U.S. production

15. Purchase Flexibility Fulton County may elect to purchase exclusively radio‑frequency AMI meters, exclu-sively cellular AMI meters, or a blended mix of both network‑capable meter types, as de-termined to be in the County’s best interest.

Encoder Registers

1. Registration Accuracy

Registration accuracy shall be 98.5% to 101.5% over the normal operating range.

2. Encoder Register Requirements

Registers shall:

Use true absolute encoder technology Display cumulative consumption in U.S. gallons

Be electronically read in 100‑gallon units

Be hermetically sealed, waterproof, dustproof, and operable underwater

Include a manufacturer guarantee that mechanical and electronic reads match

Include factory‑sealed three‑conductor wiring

Each 5/8" and 3/4" positive displacement meter shall be provided with 6 feet of wire.

Each 1", 1 1/2" and 2" positive displacement meter shall be provided with 20 feet of wire.

Each compound meter shall be provided with 20 feet of wire. Each fire service meter shall be provided with 20 feet of wire

Store an 8‑digit programmable ID number

County shall not require making field wiring connections

The manufacturer must guarantee mechanical and electronic reads match in writing

3. Remote Capability

Meters shall be upgradeable to: Neptune Absolute Encoder Sensus ICE Encoder or approved equal Must meet AWWA C707 and C703 performance standards.

Radio Frequency (RF) AMR/AMI Capability Options

The metering system shall support upgrade to RF AMR/AMI using meter interface units (MIUs). Requirements include:

Compatibility with Neptune, Sensus, or approved absolute encoder registers No FCC licensing required Frequency‑Hopping Spread Spectrum (FHSS) transmission in the 902–928 MHz band Lithium battery with 20‑year life, field‑replaceable No programming required for installation Single‑port or dual‑port MIU options Unique permanent 10‑character ID number Tamper detection via “non‑reading” status PIT antenna compatibility through standard 1‑3/4" pit lid hole No degradation of range when pit is flooded Fully…