27CRDWBTVENT-0004S - RFQ FOR IMPACS.pdf

IOWA DEPARTMENT OF NATURAL RESOURCES (DNR)

REQUEST FOR QUOTE - INFORMAL

RFQ COVER SHEET

Administrative Information:

TITLE OF RFQ: McCord Pond Tree Removal RFQ Number: 27CRDWBTVENT-0004S

Bureau: Wildlife

DNR seeks to purchase: Service for tree removal and tree piling on 21 +/- acres.

Number of mos. or yrs. of the initial term of the contract:

7 Months Number of possible annual extensions: 1

Tentative Contract term start date: 10/1/2026 Tentative Contract term end date: 03/31/2027

DNR Issuing Officer: Colton Lullmann

(515) 361-0743

Colton.Lullmann@dnr.iowa.gov

PROCUREMENT TIMETABLE—Event or Action: Date/Time (Central Time):

DNR Issues RFQ 09/04/2026 @ 1:00PM CST

Site Visit Location and Address: McCord Pond WMA, Upon Request

RFQ written questions, requests for clarification, and suggested changes from Respondents are due: 09/14/2026 @

11:59PM CST

DNR’s written response to RFQ questions, requests for clarifications, and suggested changes are due: 09/15/2026 @

4:30PM CST

Quotes Due Date: 09/18/2026

Quotes Due Time: 10:00AM CST

Relevant Websites

● Internet website where RFQ, Addenda, and Questions and Answers to this RFQ will be posted: Iowa Management of Procurement and Contract Systems (IMPACS)

● Internet website where DNR Contract General Conditions, DNR Contract Special Conditions - Formal, and DNR Contract Special Conditions - Informal, are posted: Iowa DNR Solicitations & Construction Bid Lettings

10/2025 cmc 1 DNR Form 542-0924 mailto:Colton.Lullmann@dnr.iowa.gov https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa https://www.iowadnr.gov/about/solicitations-construction-bid-lettings

SECTION 1 INTRODUCTION

1.1 Bidder Instructions

All responses must be reviewed prior to submission and are required to be submitted through IMPACS at the following link: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa.

1.2 Purpose

The purpose of this Request for Quote (RFQ) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFQ to the DNR. The DNR intends to award a contract(s) beginning and ending on the dates listed in this solicitation, and the DNR may extend the contract(s) for up to the number of annual extensions identified in this solicitation at the sole discretion of the DNR. Any contract(s) resulting from the RFQ will not be an exclusive contract.

“Responsible Bidder” means a Bidder that has the capability in all respects to perform the requirements of the Contract. In determining whether a Bidder is a Responsible Bidder, the DNR may consider various factors including, but not limited to, the Bidder’s competence and qualifications to provide the goods or services requested, the Bidder’s integrity and reliability, the past performance of the Bidder relative to the quality of the goods or services offered by the Bidder and the best interest of the DNR.

“Responsive Bid” means a Bid that complies with each of the provisions of this RFQ, or is either an alternative bid or a bid with an exception, if accepted by the DNR.

1.3 Background Information

This RFQ is designed to provide Bidders with the information necessary for the preparation of competitive Bids.

The RFQ process is for the DNR’s benefit and is intended to provide the DNR with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

This 21 acre project at McCord Pond WMA in Guthrie County at Coordinates 41.83579, -94.60394 is to accomplish tree removal and tree piling to remove invasive species and improve habitat by preparing the area to be reconstructed to diverse native prairie. The project area has a road (Hickory Avenue) on the West boundary and a road (120th St) on the South Boundary. These two boundaries also have powerlines, the West with the powerline in the right of way and the South with it on the South side of the road. It will be important that trees along these boundaries are removed in a matter that does not damage the powerlines/power poles and the county gravel roads. The project area has had understory brush and small trees forestry ground. There are existing tree piles from earlier tree removal projects. These piles will be added to instead of creating new. Project will be subject to change based on the DNR’s discretion based on bid results and available funding. Changes could include reduction of tree removal acres and/or reduction of tree piling.

SECTION 2 ADMINISTRATIVE INFORMATION

2.1 Issuing Officer

The Issuing Officer identified in this solicitation is the sole point of contact regarding the RFQ from the date of issuance until selection of the successful Bidder.

2.2 Restriction on Communication

From the issue date of this RFQ until announcement of the successful Bidder, Bidders may contact only the Issuing Officer. The Issuing Officer will respond only to electronic questions regarding the procurement process. Questions related to the interpretation of this RFQ must be submitted as provided in Section 2.3. Oral questions related to the interpretation of this RFQ will not be accepted. Bidders may be disqualified if they contact any DNR employee other than the Issuing Officer about the RFQ.

10/2025 cmc 1 DNR Form 542-0924 https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa

The DNR assumes no responsibility for oral representations made by its officers or employees unless such representations are confirmed in writing and incorporated into the RFQ through an addendum.

2.3 Questions, Requests for Clarification, and Suggested Changes Bidders are invited to submit written questions and requests for clarifications regarding the RFQ. Bidders may also submit suggestions for changes to the specifications of this RFQ. The questions, requests for clarifications, or suggestions must be in writing and received by the Issuing Officer on or before the date and time listed on the RFQ cover sheet. Oral questions will not be permitted. If the questions, requests for clarifications, or suggestions pertain to a specific section of the RFQ, Bidder will reference the page and section number(s). The DNR will send written responses to questions, requests for clarifications, or suggestions received from Respondents on or before the date listed on the RFQ cover sheet. The DNR’s written responses will become an addendum to the RFQ. If the DNR decides to adopt a suggestion that modifies the RFQ, the DNR will issue an addendum to the RFP.

2.4 Amendment to the RFQ

The DNR reserves the right to amend the RFQ at any time using an addendum. The Bidder will acknowledge receipt of all addenda in its Bid. It is the Bidder’s sole responsibility to check daily for addenda to posted documents.

2.5 Submission of Bids

The DNR must receive the Bid before the “Bids Due” date and time. This is a mandatory requirement and will not be waived by the DNR. Any Bid received after this deadline will not be accepted. It is the Bidder’s responsibility to ensure the bid is received prior to the deadline.

2.6 Costs of Preparing the Bid

The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.

2.7 No Commitment to Contract

The DNR reserves the right to reject any or all Bids received in response to this RFQ, cancel this RFQ, or advertise a new RFQ at any time prior to the execution of the Contract. Issuance of this RFQ in no way constitutes a commitment by the DNR to award a contract.

2.8 Nonmaterial Variances

The DNR reserves the right to determine whether a Bid substantially complies with the requirements of this RFQ.

Nonmaterial variances are not necessarily disqualifying. The determination of materiality is in the sole discretion of the DNR.

2.9 Public Records and Requests for Confidential Treatment

In order to request confidential treatment, you must comply with the provisions of 561 Iowa Administrative Code chapter 2, which may be found at the following location:

https://www.legis.iowa.gov/law/administrativeRules/agencies. 561 Iowa Administrative Code section 2.5(7) provides that all claims for confidential treatment made to the Iowa Department of Natural Resources must be substantiated in writing with the following information.

1) A statement of all measures the business has taken to protect the confidentiality of the information, and a statement of intent to continue to take such measures;

2) Practices and policies of other businesses, if known, regarding confidentiality of similar information;

3) A statement that the information is not, and has not been, reasonably attainable without the consent of the business by other persons other than government bodies by use of legitimate means;

4) A statement demonstrating that disclosure of the information is likely to cause substantial harm to the business’s competitive position; and

5) A reference to any other determinations of confidential status of the information or similar information.

2.10 Release of Claims

By submitting a Bid, the Bidder agrees that it will not bring any claim or cause of action against the DNR based on

10/2025 cmc 2 DNR Form 542-0924 https://www.legis.iowa.gov/law/administrativeRules/agencies any misunderstanding concerning the information provided herein or concerning the DNR's failure, negligent or otherwise, to provide the Bidder with pertinent information in this RFQ.

2.11 Evaluation of Quotes Submitted

The DNR will evaluate the Responsive Bids submitted by Responsible Bidders to determine the lowest responsible bidder(s) and will award the Contract(s) to the Bidder(s) submitting the lowest responsible bid(s) based on price.

2.12 Award Notice and Acceptance Period

Notice of Intent to Award the Contract(s) will be sent to all Bidders submitting a timely Bid. Negotiation and execution of the Contract(s) will be completed no later than thirty (30) days from the date of the Notice of Intent to Award. If the apparent successful Bidder fails to negotiate and deliver an executed contract by that date, the DNR, in its sole discretion, may cancel the award and award the Contract to the remaining Bidder the DNR believes will provide the best value to the DNR.

2.13 No Contract Rights until Execution

Bidders will not acquire any legal or equitable rights regarding the Contract unless and until the Contract has been fully executed by the successful Bidder and the DNR.

SECTION 3 – STATEMENT OF WORK AND SPECIFICATIONS

The successful Respondent will provide the services to the DNR in accordance with the requirements as provided in this Scope of Work.

3.1 Statement of Work The work to be completed in this project is the removal and piling of trees in the 21 acre project area at McCord Pond. All trees 3” diameter and greater must be cut as low to the ground as possible and stump treated with chemical. Chemical will be provided by the DNR. All tree debris will be piled in spots designated by the DNR (existing piles). Tree debris includes cut stump pieces, deadfall trees, felled trees that are not in a designated pile and any material from the trees to be felled.

Statement of Work. Contractor shall perform the following Tasks by the Task Milestone Dates set out in the following table:

Deliverables Task Milestone Date

Task 1: Tree Removal and Tree Piling Description: All trees 3” diameter and greater must be cut as low to the ground and stump treated with chemical in the 21 acre work area as described in the map. All trees and logs must be piled in designated areas by the DNR.

No later than 4/30/2027

3.2 Minimum Bidder Qualifications/Equipment Specifications: The bidder agrees to perform tree removal along gravel roads and powerlines in a manner that prevents damage to powerlines, power poles, and county gravel roads. The bidder further agrees to provide and utilize all equipment necessary to safely perform the work.

SECTION 4 - OTHER

4.1 Insurance

The Contract will require the successful Respondent to maintain insurance coverage(s) in accordance with the insurance provisions of the General Terms and Conditions and of the type and in the minimum amounts set forth below, unless otherwise required by the DNR.

10/2025 cmc 3 DNR Form 542-0924 https://dasebid.ionwave.net/Desktop.aspx?pid=259&caid=3&at=19&ret=254&bret=252

TYPE OF INSURANCE LIMIT AMOUNT

General Liability (including contractual liability) written on an occurrence basis

General Aggregate Products $2 million

Comp/Op Aggregate $1 Million

Personal injury $1 Million

Each Occurrence $1 Million

Automobile Liability (including contractual liability) written on an occurrence basis

Combined single limit $1 Million

Property Damage Each Occurrence $1 Million

Aggregate $1 Million

Workers Compensation and Employer Liability As Required by Iowa law Value of the Contract

Acceptance of the insurance certificates by the Department shall not act to relieve Contractor of any obligation under this Contract. It shall be the responsibility of Contractor to keep the respective insurance policies and coverages current and in force during the life of this Contract. Contractor shall be responsible for all premiums, deductibles and for any inadequacy, absence or limitation of coverage, and the Contractor shall have no claim or other recourse against the State or the Department for any costs or loss attributable to any of the foregoing, all of which shall be borne solely by the Contractor. Notwithstanding any other provision of this Contract, Contractor shall be fully responsible and liable for meeting and fulfilling all of its obligations under this section of the Contract.

4.2 Payment Terms

Per Iowa Code § 8A.514 the DNR of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder.

https://dasebid.ionwave.net/Desktop.aspx?pid=255&caid=3&at=21&ret=254&bret=252