278012-event.pdf

Green River Aerial Herbicide Aerial application, seeding , agricultural spreading

Open 8/22/2017 11:30 AM MST Type Invitation for Bid

Close 8/29/2017 2:00 PM MST Number CN18054 Currency US Dollar

Sealed Until 8/29/2017 2:00 PM MST

Contacts

Cody Nelson codynelson@utah.gov

Phone +1 801-538-3141

Commodity Codes

Commodity Code Description

70140 Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Green River Aerial Herbicide

SOLICITATION #CN18054

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: services for aerial herbicide application located in the areas of Cottonwood, Marshall Draw, and Blue Mountain. Treatment implementation is designed to prevent the establishment and/or spread of noxious and invasive non-native species. Within the treatment areas, a total of 4326 acres are proposed.

Location and Description: The project is located in three areas that consist of the Cottonwood, Marshall Draw, and Blue Mountain areas. Vicinity maps showing sites are attached.

Nearest Airport: Vernal, Utah @ 9 to 31 air miles from the application areas.

Acreage: 4326 acres +/- total acres - dependent upon bids and budget constraints.

Specific Tasks:

Pricing: Bids are to be submitted on a cost per acre basis. Contractor is responsible for the supply of chemical.

Application Rate: Plateau®Herbicide (6 oz. /acre; BASF corp.) is to be applied using 5-10 gallons/acre of water carrier at the pilots recommendation.

Nozzle Type: CP nozzle for aircraft. Five hundred to seven hundred micron size required.

06 September 201706 September 2017 mailto:codynelson@utah.gov mailto:codynelson@utah.gov mailto:codynelson@utah.gov

GPS Technology: The aircraft must be equipped with a global positioning system that is used to establish flight lines for 100% coverage. BLM will provide to the Contractor an electronic file containing coordinate positions of treatment areas in an ARC GIS format. BLM will supply maps of perimeter boundaries of treated and excluded areas. The Contractor shall provide a Trimble, ARC/INFO or ARCVIEW electronic file in UTM projection North America Datum 1983 of treatment coverage upon completion of each treated area or as required by the Contracting Officer. A government representative shall monitor the Contractor’s GPS to assure Contractor’s compliance with contract specifications.

Total Weight: Approximately 174,000-348,000 lbs.

Application Dates: Applicationmust take place between August 17 and September 11, 2017.

Contractor will work closely with the Project Manager to schedule optimal flight times.

Timing: The contractor will be expected to begin spraying by 7:00 a.m. to avoid windy conditions and minimize herbicide drift. The government reserves the right to postpone the operation if wind speed exceeds 10 miles per hour.

Experience: The contractor must have prior experience in aerial application of herbicide to be awarded. Negative references will be grounds to deny bids. References can be submitted with this bid.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #CN18054. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Shape Files:

For this project shape/KML file(s) [ X ] are [ ] are not available.

If available, files will be provided to any bidder who requests them. To request a shape/KML file, bidder must submit a request for the file(s) by email to___hbarela@blm.gov_____. Properly submitted requests will be granted and file(s) will be provided by the BLM representative by return email as long as the emailed request is sent prior to the question & answer closing time. The State purchasing agent codynelson@utah.gov shall be sent a cc:copy of the emailed request.

Requests for shape or KML files submitted by fax or phone will not be honored. The State/BLM is not responsible if said files cannot be delivered by email because of the bidder’s email system limitations. It is the sole responsibility of the bidder to ensure that his/her email capability is adequate. Shape/KML files will not be delivered under any other format or method. No other comments or questions are allowed in an emailed request. Note the “Questions” provision below.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

QUESTIONS:

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in SciQuest. There are no exceptions to this

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

06 September 201706 September 2017

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Attachment A Rangeland Terms and Conditions

06 September 201706 September 2017 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-554764479Attachment%20A%20Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=%2FVeb8BCioQtVI9Z0BX2EV8q%2B%2FnQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-554764479Attachment%20A%20Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=%2FVeb8BCioQtVI9Z0BX2EV8q%2B%2FnQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=Uvf1n%2F9eJ4AhEdJ8ZlhI9ONtf%2BM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=Uvf1n%2F9eJ4AhEdJ8ZlhI9ONtf%2BM%3D

2. Claim of Business Confidentiality Form

3. Performance evaluation document--- FOR REFERENCE USE ONLY.

4. Attachment B Scope of Work

5. Attachment C maps

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.2.

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3.

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B.

Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

06 September 201706 September 2017 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=Uvf1n%2F9eJ4AhEdJ8ZlhI9ONtf%2BM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=Uvf1n%2F9eJ4AhEdJ8ZlhI9ONtf%2BM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=1LTlPDzELd%2BLzXO6MZ4tepS8C6I%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-554761320Contract%20Performance%20Evaluation%20FOR%20REFERENCE%20USE%20ONLY.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=1LTlPDzELd%2BLzXO6MZ4tepS8C6I%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-559778367Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=k4l0MnUb33KEI1gW2zdG8Ocn%2BfE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-559778367Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=k4l0MnUb33KEI1gW2zdG8Ocn%2BfE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-559778371Attachment%20C%20Maps.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=L1exLnqD0QBjdL2fkTwQ16U3zpc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/278012-559778371Attachment%20C%20Maps.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1567788548&Signature=L1exLnqD0QBjdL2fkTwQ16U3zpc%3D

1.5.

Is Bidder an employee of the State of Utah?

If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.

gov.

1.7.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8.

Does Bidder have an outstanding tax lien in the State of Utah?

1.9.

Vendor acknowledges that a Performance Evaluation Review system has been implemented. All projects will be evaluated throughout the course of performance and corrective action may be required. Failure to comply with corrective action requirements may disqualify vendor from future work. This evaluation and potential disqualification from future work will apply to all vendors working with rangeland projects

2. Vendor Information

2.1.

Please provide your firm's legal company name.

2.2.

Please provide your federal tax identification number?

(If the vendor is sole proprietor please do not provide your social security number.)

2.3.

Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4.

Please provide your ordering address and the remit to address.

Please clearly identify each address.

2.5.

Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Green River Aerial Herbicide 4,326 AC - Acre

Service Line Items Service Line Items

There are no Items added to this event.