278-20250516121806 CCSD.pdf

This is a Request for Proposal (RFP) issued by the Choctaw County School District (CCSD) for a 2025 Intercom and Communication Systems Project targeting Choctaw County High School, Choctaw County Career Center, and Opportunity Center. The district is seeking a turn-key project for a new school-wide intercom/bell system that will be installed, configured, and include brief staff training. The project requires a scalable and expandable system capable of communication throughout administrative offices, classrooms, hallways, and common areas, with call buttons in classrooms and an easily programmable bell scheduling system. Prospective bidders must attend a mandatory site walkthrough by May 26, 2025, and submit sealed bids by May 30, 2025, at 10:00 A.M. CST, with a project recommendation to the board scheduled for June 9, 2025.

The proposed system must include comprehensive features such as optional district-wide command and control capabilities, a web-based interface with secure permissions, emergency "check-in" functionality, audio monitoring capabilities, and IP communication paths. The system specifications require a military-grade computer server, network switch, speaker cards, phones, amplifiers, and associated hardware. Vendors must provide a complete solution including equipment, licensing, installation, documentation, technical assistance, maintenance, and training. The district expects the contractor to remove existing intercom systems and be responsible for all installation, with the option for a hybrid solution combining 25/70V and IP addressable endpoints. The project emphasizes system quality, functionality, and the ability to meet or exceed all specified standards.