Attach_2-3_Stop_Act__277-15-0429.pdf

RFP No. 277-15-0429 Attachment 2

Schedule of Deliverables and/or Reporting Requirements

The contractor shall deliver the following items in accordance with the stated delivery schedule:

Task

Description/Items

Quantity

Due Date General

Requirements IT Security Plan 2 of each, 1 draft 1 final

Final due not later than 90 calendar days after CED

Prepare an IT Plan that will include the design, development, implementation, maintenance for all IT applications and major IT milestones and implementation dates of the project.

2 of each, 1 draft 1 final

Final due not later than 90 calendar days after CED

Content Development and Management Plan

2 of each, 1 draft 1 final

Final due within 60 days after the CED, the Contractor shall submit “Electronic Versions” and “Hard Copies”.

Task 1 Management Requirements

The Contractor shall conduct a kick-off meeting.

Within 2 weeks of Contract Effective Date (CED).

Subtask 1.1

Subtask 1.2

Meetings shall be held weekly between the Contractor, the COR, and other relevant parties. The Contractor shall provide agendas and meeting summaries prior to and following each meeting.

52 Agendas --at least two (2) business days in advance of each meeting. Meeting Summaries shall be provided within three (3) business days following each meeting

Task 2 Reporting

Requirements

Monthly Report

2 of each, 1 final

Drafts due Electronically at the end of each month, final due Electronically on or before the 10th day of the following month

Subtask 2.1

Subtask 2.2 Annual Report 2 of each, 1 draft 1 final

Drafts are due Electronically 45 days prior to end of award period with final due

Electronically within 30 calendar days before the end of the award period of performance

Subtask 2.3 Final Report 2 of each, 1 draft 1 final

Drafts are due Electronically 45 days prior to termination of the contract with final due Electronically within 30 calendar days before the termination of the contract

Task 3 OMB Clearance

Package

Draft and submit OMB evaluation plan for review of SAMHSA OMB Clearance Officer.

2 of each

1 final

Drafts due 45 calendar days of CED , Final due no later than 90 calendar days after CED

Subtask 3.1 Review evaluation plan with SAMHSA OMB Officer.

1 Drafts are due 45 calendar days of CED, Final due no later than 90 calendar days after CED

Subtask 3.2 Draft OMB Clearance Package and prepare any additional documents necessary for OMB data collection clearance, including revising proposed State questionnaires.

2 of each

1 Final

Draft OMB clearance package within 21 days of approval of the Evaluation Plan, final OMB Clearance Package within seven (7) calendar days following initial draft submission.

Subtask 3.3 Draft 60 day Federal Register Notice

(FRN)

2 of each 1 draft 1 Final

Draft 60 day Federal Register Notice (FRN) shall be submitted within 28 days of approval of the Evaluation Plan, and the final 60-day FRN within seven (7) calendar days following initial draft submission.

Subtask 3.4 Draft 30 day Federal Register Notice 2 of each 1 draft 1 Final

Draft submitted within 45 days of the 60-day FRN, with final 30 day FRN submitted within seven (7) calendar days following initial draft submission.

Subtask 3.5 Final OMB Clearance Package 2 of each Within 30 days after the

1 Final end of the 60 day FRN comment period

Task 4 Annual Report to

Congress

Develop the annual report to congress on national efforts to reduce underage drinking and state reports on the prevention and enforcement of underage drinking activities.

1 Final + drafts

Draft Annual RTC and SR due 90 days prior to estimated publish date

Subtask 4.1 Review the RTC prepared in the prior year and recommend changes for upcoming Annual RTC and SR for revision.

1 format per year and 1 final report per year

Upon COR approval

Subtask 4.2 Draft a severable executive summary for the RTC.

Upon COR approval

Subtask 4.3 Develop the upcoming year RTC and Executive Summary, revise reports as needed and make them 508 compliant.

Submit drafts for approval.

Upon COR approval

Subtask 4.4 Provide information needed for SR and assemble for each state.

51+ drafts

As state information becomes available

Subtask 4.5 When information is not available in APIS, collect and assemble additional information.

As needed As needed

Subtask 4.6 Modify the State Questionnaire based on comments solicited as a result of the Federal Register Notice and OMB’s feedback.

1 Within 1 month of receiving comments

Subtask 4.7 Survey states with approved questionnaire and provide technical assistance to States to ensure that the information that has been provided is consistent with the intent of the questionnaire.

Minimum of 51 contacts with states

Beginning one (1) month after questionnaire revision

Subtask 4.8 Develop State Reports 51 + Within two (2) months of receipt of all State questionnaires to COR

Subtask 4.9 Continue preparation for upcoming years RTC/SR, develop, and implement quality controls and record keeping.

As needed As needed

Subtask 4.10 Revise and submit drafts of the RTC & SRs as well as provide professional copy editing and ensuring that it is 508 compliant and submit final document.

1 Final Report (RTC w/SR)

Within two (2) months of receiving revisions to draft, submit to COR

Subtask 4.11 Conduct at least one (1) meeting of interested parties to consider potential changes, prepare additional documents, and submit to COR for review and modify state questionnaire accordingly.

1 Two (2) months after submission of current year final State Report

Subtask 4.12 Implement process for selecting new topics for SR with input from interested parties.

As Needed Within 2 months of new topic selection

Subtask 4.13 Document all operational procedures employed in developing the RTC and canvassing the states for the SRs.

As needed As needed

Task 5 Web-based questionnaire &

TTA

Develop, maintain, and update web-based questionnaire and provide technical assistance to states and the District of Columbia

1 plan As needed upon COR review and approval

Subtask 5.1 Provide maintenance, testing, and, as necessary, website design, revision, and repair for questionnaire website. Ensure that existing functionality incorporated in the design of the questionnaire website operates as intended, and that links (both internal and external) are operational and connect to the intended web pages.

12 Provide COR with updates in monthly report

Subtask 5.2 Provide and perform quality assurance procedures and develop a report related to development of questionnaire.

1 outline 1 report

An initial outline two (2) months after start of award;

a full report at the end of each contract year. First report is due after one (1) full year of award is completed

Subtask 5.3 Document all operational procedures employed in operating questionnaire website.

1 outline 1 report

An initial outline two (2) months after start of award;

a full report at the end of each contract year.

Subtask 5.4 Develop a plan for providing technical support to state agency staff filling out questionnaire.

1 plan No later than three (3) months after contract is awarded and plan is approved by COR Subtask 5.5 Develop and maintain a technical assistance website to be housed on Contractor website.

1 website Completed two (2) months after TA plan is approved by COR

Subtask 5.6 The Contractor, in consultation with the COR, shall answer any questions and post frequently asked questions (FAQs) that may be useful for others on the website.

As needed As needed

Task 6 Development of Analytic Papers

Task 6.1 Identify, acquire, and develop papers describing underage drinking related policies that are provide descriptive overviews and detailed characterizations of specific alcohol-related policies provisions.

5 per year These papers will be due one (1) – three (3) months after identification of issue, depending on complexity

Subtask 6.2 Identify experts in topic areas to provide data analysis and information relevant to the development of RTC and SR.

TBD Experts shall be confirmed one (1) month after contract award and within two (2) weeks of need being identified

Subtask 6.3 Prepare scientific journal articles approximately 10-20 pages related to current scientific trends, policy programs, practices and lessons learned.

2 Upon approval of COR

Task 7 Concept facilitation and consultation

Subtask 7.1 The Contractor shall identify national experts in topic areas to provide data analysis and information to support the ICCPUD data committee. The Contractor shall be responsible for the qualifications for consultants recruited by them in response to the tasks of this contract.

3 consultant per year, at

25 days each, with no more than six (6) trips.

Upon approval of the COR

Subtask 7.2 The Contractor shall negotiate a daily rate with proposed consultants on a per assignment basis. This rate should not exceed $450.00 per day unless the

TBD As needed upon COR/CO review and approval

Contractor requests an exception and can document an approved federal rate for the consultant for similar work and the Contracting Officer approves this rate.

Subtask 7.3 The Contractor will develop learning products and workshops on information contained the RTC/SR to enhance the federal prevention workforce.

Two workshops and related learning products

Upon approval of the COR

Task 8 Meeting/Work shop Facilitation

Contractor to plan for 3 two-day meetings/workshops for approximately 50 interested parties/federal staff.

TBD Upon approval of the COR

Subtask 8.1 Prior to each workshop or meeting, the Contractor and the COR shall meet to discuss meeting plans, proposed consultants in detail and development of invitation list.

TBD When possible six (6) weeks before the meeting

Subtask 8.2 Provide the COR with a Plan of Performance for meetings/workshops that should meet the requirement outlined in the SOW.

Draft invitation letters for signature

Final invitation letters for signature

Submit final agendas for review

3 per year Five (6) weeks before event

Five (5) weeks before event Five (4) weeks before event Four (4) weeks before event

Subtask 8.3 Hire consultants (on as need basis). 3 per meeting/ workshop

At least six (6) weeks before meeting/workshop when possible

Subtask 8.4 Identify meeting sites and arrange for meeting rooms, and as required microphones and public address systems as approved by the COR.

3 meetings/ workshops per year

At least five (5) weeks before workshop/meeting

Subtask 8.5 Prepare registration packets for each attendee and assist, if necessary in organizing and setting up display materials.

Contractor shall develop a meeting evaluation form to record comments made by participants and provide results to COR.

At least 50 per meeting/ workshop

Four (4) weeks prior to the workshop/meeting, the contractor shall submit sample packet to COR for approval.

Three (3) weeks prior to the workshop/meeting

Subtask 8.6 In addition to the evaluation forms, develop a mechanism to capture the number of attendees, amount of discussion, as well as impressionistic information on level of interest, quality of the presentations.

Contractor shall prepare a summary analysis of the meeting/workshop including, but not limited to the outcome of the evaluation as well as the major recommendations and points made.

TBD Submitted to COR two (2) weeks after meeting/workshop

Task 9.1 Transition Plan

Draft and submit a plan for transfer of the project to either the government or a new contractor as applicable.

1 No later than the eight (8) months of the final performance period and initiate transition actives sixty (60) calendar days prior to contract expiration.

Attachment 3

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Task/ Description

Performance Objective

Method of Surveillance

Acceptable Quality Level

Tasks 1–8 (Data Quality)

Develop and maintain procedures that insure a high standard of data quality across all tasks.

COR will monitor;

deliverables, customer and stakeholder feedback.

The quality of products coming from all major components of this contract (e.g., website accessibility, DAS, file downloads, data processing, report generation, data documentation, outreach efforts and materials) contain minimal errors, none of which causes significant delays or disruptions to website accessibility or the generation of deliverables.

Evidence of data quality is obtained from a variety of reports and analyses (e.g., by website availability and usage statistics, revisions to released datasets due to internal errors, quality of outreach materials, etc.).

Data quality and reporting criteria is approved by the

COR.

Task 1 (coordination, planning, and quality control)

Key personnel maintain full availability for access/communication with the COR. Fully coordinate tasks and subtasks so that work progresses in an orderly and efficient manner.

COR will monitor;

deliverables, budget estimates; invoices and reports.

Continue operations when key personnel are temporarily unavailable or have to leave the project for unforeseen reasons. Tasks are completed within specified time frames and approved budgets.

Task 1a (project meetings and communication strategies)

Conduct regular meetings, with predetermined agenda, and post-meeting summary and follow-up.

COR will monitor, review, revise, participate in meetings and give final approval to all activities.

Meeting summary documented within specified time, and shows clear evidence of progress on the project.

Task 1e (508 compliance)

Website is 508 compliant at all times.

COR will monitor;

deliverables.

Contractor certifies 508 compliance at request of COR within five (5) days of request. Once certified as 508 compliant, there are no failures to pass 508 compliance assessments by SAMHSA or the Department.

Task 2 (maintain current data holdings- online Data Analysis System)

Simple interface with user and rest of the website that correctly computes estimates and variances using means, crosstabs and regressions.

COR will monitor, review, revise and give final approval; deliverables;

customer and stakeholder feedback.

Variances match SUDAAN, Stata or otherwise justified estimates; speed of analysis matches or exceeds current capabilities.

Task 2 (maintain current data holdings-search functions)

Make available a search function that will allow users to search through the meta data (variable names, labels, questionnaire items or value labels). The search function is able to support wild card searches. There are advanced search features that allow users to search within specified surveys.

COR will monitor, review, revise and give final approval; deliverables;

customer and stakeholder feedback.

There is a search function that allows wildcard search of all meta data and arranges output in a logical manner that is easy to comprehend (i.e., by survey and chronological order).

Task 3 (maintain website-website availability)

Data on website is available 24 hours a day for download and online analysis.

COR will monitor;

deliverables; customer and stakeholder feedback.

Informs COR ahead of time about any anticipated disruption of service; keeps COR informed about unforeseen disruptions of service; website is operational

99.75 percent of the time;

when not operational, there is appropriate communication to users.

Task 3 (maintain website-outreach)

Provide ideas, drafts and implement outreach activities to promote CBHSQ data, SAMHDA and analysis tools available for use by public

COR will monitor;

deliverables; customer and stakeholder feedback.

Will provide outreach plan, and monitor website after an outreach activity has been implemented. Evidence of success is obtained from a variety of reports and analyses – website traffic increasing, more data downloads, increase to listserv, etc. These metrics are included in the monthly report that is approved by the

COR.

Task 4 (expand holdings)

Release data sets within pre-established period of time.

COR will monitor;

deliverables.

Release NSDUH data within two (2) to four (4) weeks of receipt; have TEDS and N- SSATS data ready to release prior to the release of the report, N-MHSS and any other datasets within timeframe as required by the contract.

Task 6 (provide technical assistance, training and dissemination-response to user enquiries)

Provide a customized response to user inquiries within 24 hours.

COR will monitor;

deliverables; customer and stakeholder feedback.

User enquiries are promptly responded to, except for Saturdays, Sundays and Federal holidays.

Task 7a (monthly progress

Submit monthly reports that: state goals for the next month and address

COR will monitor, review, revise and give final approval; deliverables, Comprehensive progress reports are delivered monthly, by the mutually agreed upon report) goals stated from the prior month; indicate anticipated problems which may impede performance or schedule; and propose corrective action for incomplete tasks.

Details on costs and usage statistics are included, as specified in the SOW.

budget estimates; invoices and reports.

date, and address the extent to which goals have been met, provide an explanation for why any goals were not met, and describe the action to be taken to meet upcoming goals. Cost and usage details are included, as specified in the SOW.

Task 8 (transition activities)

Participate in activities to assist the transition of the SAMHDA to a new contractor.

COR will monitor, review, revise and give final approval; deliverables, budget estimates; invoices and reports.

Transition activities are conducted in a thorough and timely manner, in accordance with the COR’s instructions.

Task 9 (Restricted-use Data Analysis System)

Make available public-use estimates using an online data analysis system (DAS) that applies on-the-fly, pre-established statistical disclosure limitation methods (SDL).

COR will monitor, review, revise and give final approval; deliverables, budget estimates; invoices and reports.

The DAS is able to implement customized subsets of SDL methods, as specified in the SOW, in order to produce public-use estimates from restricted-use data sets without any breach in confidentiality and data security.

Optional Task 10 (Restricted-use Data Dissemination Portal)

Make restricted-use confidential data available to data users through a secure data portal. Analysts can access the data and analysis results off location, but cannot download any of it.

COR will monitor, review, revise and give final approval; deliverables, budget estimates; invoices and reports.

Data analysts have 24-hour access to the data with reasonable analysis speed and software; disclosure analysis experts are available;

and the entire process from acceptance of applications to approval of dissemination materials occurs smoothly and in a timely manner.

Overall contract management, to include cost and time

Contractor maintains high level of quality assurance and is responsive to COR and Contracting Officer (CO); demonstrates reliability and completeness of tasks;

contacts COR immediately with any issues or problems;

remains within or below cost estimates; meets time frames identified by COR; notifies COR immediately of any budget issues; and experiences no cost overruns.

COR & CO will monitor;

deliverables; budget estimates; invoices and reports.

COR receives no more than four (4) valid complaints per 12-month period. No invoice per 12-month period requires suspension or disallowance due to mistakes, incompleteness or unallowable costs.