2745S.pdf

Program 2745-S Specifications by DP Reviewed by JB

U.S. GOVERNMENT PUBLISHING OFFICE

Southcentral Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Official Military Ceremonial Printed Material as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Document Services

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending March 31, 2026, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on April 9, 2025, at the US Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must submit email bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The program number and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award.

BIDDERS, PLEASE NOTE: These requirements were previously procured under Program 1239-S. These specifications have been extensively revised; therefore, all bidders are cautioned to familiarize themselves with all provisions of these specifications before bidding, with particular attention to government furnished paper stock and contractor furnished paper stock.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Denise Przybylowicz at (214) 767-0451, x7 or dprzybylowicz@gpo.gov.

mailto:bids@gpo.gov https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

2745-S (03/26)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production functions is printing. Any bidder who cannot perform the predominant production functions will be declared non-responsible.

GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental Specifications, No. 9, is waived.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III

(b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Average Type Dimension in Publication P-9. Solid or Screen Tints Color Match Pantone Matching System

Digital printing is not allowed. Offset printing required.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract expires. If the Government exercises this option, the extended contract shall be considered to include this clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s). For each performance period after the first, a percentage figure will be calculated as described https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period will extend Date of Award to March 31, 2026, and the second and any succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval December 31, 2024 called the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by the Government. Failure to provide the requested information in the time specified by the Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may be issued under the contract from Date of Award through February 28, 2026, plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the contractor within the time specified in the order, and the rights and obligations of the contractor and the Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Immediately upon completion of each order, the contractor shall submit an itemized statement of billing to the ordering agency for verification, approval, and signature. The contractor must email their invoice along with all supporting documentation to the agency contact as specified on the print order.

After agency verification and approval, the contractor must submit the approved, signed billing invoice to the U.S.

Government Publishing Office.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

For more information about the billing process, refer to the General Information of the Office of Finance web page located at:

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”

https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment

SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of invitations, notepaper, stationery, place cards and envelopes requiring such operations as electronic prepress, thermographic and flat printing (in multiple ink colors), binding, construction, packing, and distribution.

TITLE: Official Military Ceremonial Printed Material

FREQUENCY OF ORDERS: Approximately 10 to 15 orders per year.

QUANTITY: Approximately 25 to 100,000 copies.

TRIM SIZE:

Invitations: 5-3/8 x 4-1/4”

Notepaper: 7 x 8-1/2” Stationery: 8-1/2 x 11” Place Cards: 5 x 2-1/16” Envelopes: 4-3/8 x 5-3/4” plus flap; 4-3/4 x 7-3/8” plus flap; 4-1/8 x 9-1/2” plus flap

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows -

Platform: Macintosh and Windows (current and near current versions).

Storage Media: Email.

Software: Adobe Acrobat, Adobe InDesign, PageMaker, Illustrator, and PhotoShop. (current and near current versions).

NOTE: All software upgrades (for specified applications) which may occur during the term of the contract must be supported by the contractor.

Files will be furnished in native application, PostScript format, and/or PDF format.

Pantone Matching System will be used for color identification.

Fonts: All printer and screen fonts will be furnished or embedded, as applicable.

The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after completion of the contract.

GPO Form 952 “Digital Publishing – Information”, or equivalent.

Manuscript or camera copy may be furnished. Reprint copy may be furnished – to be used as camera copy or typesetting.

The Government will furnish the following stocks for any items requiring the government watermark:

White 100% Cotton Fine Writing (4-Star Eagle Watermark) equal to JCP Code D50, Property No.1181-9, sheet size 34-1/2 x 44-1/2” (grain long), weight 230 lbs. per 1,000 sheets.

White 50% Cotton Fine Writing (2-Star Eagle Watermark) equal to JCP Code G70, Property No. unknown, sheet size 34-1/2 x 44-1/2” (grain long), weight 24 lbs. per 1,000 sheets.

White 100% recycled, 25% Cotton Fine Writing (1-Star Eagle Watermark) equal to JCP Code G45, Property No.6173.GP, sheet size 34-1/2 x 44-1/2” (grain long), weight 24 lbs. per 1,000 sheets.

*NOTE: The bidder is responsible for picking up the furnished stock at the Government Publishing Office, Washington DC (see “CONTRACTOR TO FURNISH” for more information).

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," necessary to produce the product(s) in accordance with these specifications.

Ordering Instructions for GPO Stock: Government supplied stock must be ordered through GPO Paper Control.

Contractor must contact the U.S. Government Publishing Office to order the paper stocks as specified under “GOVERNMENT TO FURNISH.” GPO will only furnish 34-1/2 x 44-1/2” sheets, as listed in the Paper Catalogue.

Custom-cut sizes cannot be accommodated.

After the print order is placed, the contractor is required to notify GPO Customer Services at papercontrol@gpo.gov with the number of sheets required. After the order is submitted, the contractor will be contacted to arrange for pickup of stock (third-party carriers are acceptable).

It is the contractor’s responsibility to order the amount of stock needed to fulfill the requirements of this contract.

The contactor will not be entitled to any additional time in the schedule due to the contractor’s failure to order this stock in sufficient time in order to meet the requirements of the contract schedule.

The contractor does not pay for the paper; however, the contractor is responsible for prepaying for the freight or any other charges related to obtaining the paper. Charges incurred by the contractor for pickup of GPO furnished stock via small package carrier will be reimbursable upon submission of shipping receipts with the billing invoice.

Contractor must keep an accurate and updated account of how much stock is used under the requirements of this contract, including spoilage and/or damaged stock (see “STORAGE OF FURNISHED PAPER STOCK” for more information.

When requested, the contractor shall provide one PDF proof to be held by ordering agency for no more than two (2) days.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be reported to the GPO Contract Administrator.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed product and shall be returned on the same type of storage media as was originally furnished. The Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. (The government will accept PDF files as digital deliverables when furnished by the Government.)

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019.

Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf.

All paper used in each copy order must be of a uniform shade.

The paper to be used will be indicated on each print order.

Watermark shall be the seal of the United States, with 1, 2, or 4 stars, on the basis of four times on a 17 x 22” sheet, one in each quarter. The watermark shall be clear and legible. When viewed from the felt side of the sheet, the design shall appear as Group II.

Invitations and Place Cards: Strathmore Premium 130# DTC or equal. JCP Code L21, Smooth and Embossed Cover, White and Colors, Basis size 20 x 26”

Note Paper: 7 x 8-1/2” Government Watermark

Stationery: 8-1/2 x 11” Government Watermark

Envelopes: 4-3/8 x 5-3/4” - Brilliant White 24 lb. 5-1/2 Bar Envelope. JCP Code V20, Writing Envelope, White and Colors, Basis size 17 x 22”

4-3/4 x 7-3/8” – Government Watermark 4-1/8 x 9-1/2” – Government Watermark

PRINTING: GPO imprint requirement is waived and must not print on the final products.

Invitations, Note Paper, Stationery, and Place Cards: Print face only in one to four ink colors. Printing will be thermographic or flat as indicated on the print order. Match Pantone number as indicated on print order.

Envelopes: Print face only (after manufacture) in one ink color. Printing consists of text and line matter. Printing will be thermographic or flat printing as indicated on the print order. Match Pantone number as indicated on print order. Printing shall be in accordance with the requirements for the style envelope ordered. All printing shall comply with all applicable USPS regulations. The envelope shall accept printing without feathering or penetrating to the reverse side.

*NOTE: Occasionally the ordering agency will order blank (no printing required) envelopes, notepaper, or stationery.

MARGINS: Margins will be as indicated on the print order or furnished media/copy. Adequate gripper margins throughout.

BINDING: Invitations, Notepaper, Stationery, and Place Cards: Trim four sides.

CONSTRUCTION (Envelopes): Envelopes must be open side, with gummed, fold-over flap for sealing and contain side or diagonal seams. Flap depth is at the contractor’s option but must meet all USPS requirements and must be coated with a suitable remoistenable glue that will securely seal the envelope without adhering to the contents of the envelope.

PACKING: Pack suitably in shipping containers not to exceed 45 pounds when fully packed.

The quantity within a shipping container will be at the discretion of the contractor (not to exceed 45 pounds as specified above) except for Air Force and Space Force orders for notepaper and invitations.

Shipping containers for Air Force and Space Force notepaper orders will be comprised of one box of 500 sheets of printed note paper, and when ordered, with 250 blank sheets for Air Force and Space Force, at bottom, and one box of 500 envelopes. Shipping containers for Air Force invitations will include one box of 250 invitations and one box of 250 envelopes.

Orders for the Air Force will have invitations and envelopes or notepaper packed separately unless otherwise indicated on the print order.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and durability and in such a manner which will guarantee that the product will not be damaged and the package will not open nor split during shipment.

NOTE: Air Force boxes and Space Force boxes will identify are to be identified by the item and quantity (e.g., “2-star printed (singular ) invitation, 250 each.”

Pallets are required. Maximum height of loaded pallet, including pallet height, is 48 inches.

LABELING AND MARKING (Package and/or Container label): Contractor to download GPO Form 905 (Rev. 7- 15), Labeling and Marking Specifications, which can be located at gpo.gov, fill in appropriate blanks, and attach to shipping containers.

Shipping containers labels will specify the quantity of boxes within a container, a description of the item and the quantity per box (e.g., “Contents: 2-star printed (singular) invitations, 4 boxes (250/box)”.

Air Force boxes will show the stock number as well.

All shipping containers and invitation boxes:

STOCK NUMBER

CONTROL NUMBER

UNIT OF ISSUE

DESCRIPTION OF ITEM

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify that the copies were selected as directed using GPO Form 917, Certificate of Selection of Random Copies, which can be located at gpo.gov. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of Ordered Sublots

500 - 3,200 50 3,201 - 10,000 80 10,001 - 35,000 125 35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected container. This form can be located at gpo.gov. The container and its contents shall be recorded separately on all shipping documents and sent to the address specified on the distribution list.

NOTE: For Air Force orders, samples are to be sent to: Air Force Departmental Publishing Office, 229 Brookley Avenue, Building. 520, Room 112, Joint Base Anacostia-Bolling, Washington, DC 20032.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the contractor may be required to submit quality assurance random copies to test for compliance against the specifications. The print order will indicate the number required, if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a consideration for award. A copy of the print order must be included with the samples.

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, identified by Program, Jacket and Print Order numbers, must be furnished with billing as evidence of mailing.

DISTRIBUTION: Mail/Ship F.O.B Destination. Delivery is complete when entire order is passed into the hands of the USPS and an official receipt from the USPS has been presented to contractor.

Complete addresses and quantities will be furnished with each order.

All mailing shall be made at the most economical rate to the Government - reimbursable.

Contractor is required to apply the appropriate postage to each mailing. Contractor will be reimbursed for postage by submitting a properly completed postage service form (or equivalent) with billing invoice for payment.

All copies mailed must confirm to the appropriate regulations in the U.S. Postal Service manuals for “Domestic Mail” or “International Mail” as applicable.

A single shipment or several shipments totaling 120 pounds or less scheduled for shipment on the same day to a single destination are to be mailed by reimbursable parcel post unless otherwise instructed.

Ship by traceable means: Registered Mail or Signature Service if by freight. No deviations from shipping instructions will be permitted.

All expenses incidental to picking up and/or returning materials and furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511).

Print Order and electronic media will be furnished via email.

When required, furnished materials (manuscript copy, camera copy, reprint copy) will be shipped at contractor’s expense.

Furnished stock must be picked up from the Government Publishing Office in Washington, DC.

SCHEDULE: No definite schedule for pick-up of material can be specified. Print orders will be emailed by agency.

When ordered, PDF soft proofs are to be emailed to the person specified on the print order.

The following schedule begins the workday after notification of the availability of print order and furnished material;

the workday after notification will be the first workday of the schedule.

When ordered, no specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for revised proofs if contractor’s errors are judged serious enough to require them.

Proofs will be returned within two workdays from their receipt at the ordering agency with changes/corrections/“O.K.

to Print” provided via email.

All proof and transit times are included in the above specified schedule.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be delivered to the destination(s) specified.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the compliance section via email at compliance@gpo.gov and courtesy copy the point of contact listed on the print order. Personnel receiving the email will be unable to respond to questions of a technical nature or to transfer any inquiries.

Production and delivery to the address listed on each print order must be made within 7 to 15 workdays from receipt of the material, as ordered.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be delivered to the destination(s) specified.

STORAGE OF FURNISHED PAPER STOCK: The contractor must properly store all furnished paper stock at no cost to the Government. The contractor will be responsible for reimbursing the Government for any stock that is damaged while in their possession.

The contractor must return any unused paper stock to the U.S. Government Publishing Office upon completion of the contract.

mailto:compliance@gpo.gov

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to the following units of production which are the estimated requirements to produce one (1) year's production under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered under this contract for a like period of time.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

(1) (2) (3) (4) I. (a) 3 35 2 35

(b) 2 35 2 30

(c) 1 35 1 30

(d) 1 30 XXX XXX

(e) 11 100 5 85

(f) 3 30 2 30

II. (a) 50

(b) 30

(c) 30

(d) 30

(e) 30

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid), Not Applicable (NA) or blank spaces for an item may be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated a the per 1,000 rate.

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF

PRICES.”

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations necessary for the complete production, packing, and distribution of the products listed in accordance with these specifications.

NOTE: Contractor is not allowed to charge for paper furnished by the Government.

Thermographic Printing Flat Printing Makeready Running Per Makeready Running Per and/or Setup 1,000 Copies and/or Setup 1,000 Copies

(A) (B) (C) (D)

(1) (2) (3) (4)

(a) Invitations:

Printing in one ink color per invitation $________ $________ $________ $________

(b) Notepaper:

per sheet $________ $________ $________ $________

(c) Stationery:

per sheet $________ $________ $________ $________

(Initials)

Thermographic Printing Flat Printing Makeready Running Per Makeready Running Per and/or Setup 1,000 Copies and/or Setup 1,000Copies

(A) (B) (C) (D)

(1) (2) (3) (4)

(d) Place Cards:

per place card $________ $________ $__XXX__ $__XXX__

(e) Each Additional Color:

Printing in a color in addition to the first single ink color charged for under Items I.(a) through (d) per color/per product $________ $________ $________ $________

(f) All Envelopes:

per envelope $________ $________ $________ $________

II. ADDITIONAL OPERATIONS:

(a) Blank Notepaper per 1,000 sheets $___________

(b) Blank Stationery per 1,000 sheets $___________

(c) Blank Envelopes (4-3/8 x 5-3/4”) per 1,000 envelopes $___________

(d) Blank Envelopes (4-3/4 x 7-3/8”) per 1,000 envelopes $___________

(e) Blank Envelopes (4-1/8 x 9-1/2”) per 1,000 envelopes $___________

(Initials)

SHIPMENT(S): Shipments will be made from: City _______________________, State

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder _____________________________________________________________________________________ (Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By _________________________________________________________________________________________ (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ (Initials) (Initials)