274-PRCR-UF-MSA-OnCall addendum 1.pdf

v.04/2022

City of Raleigh

Request for Proposals #: 274-PRCR-UF-MSA-OnCall

Title: Urban Forestry MSA On-Call Services

Proposal Due Date and Time: August 30, 2024 4:00 p.m.

ADDENDUM NO. (1)

Issue Date: (8-23-2024)

Issuing Department: Parks, Recreation, and Cultural Resources Direct all inquiries concerning this RFP to:

Christopher Crum Natural Resources and Parks Supervisor, Senior Email: christopher.crum@raleighnc.gov mailto:%20christopher.crum@raleighnc.gov

City of Raleigh Addendum (1) to RFP 274- -PRCR-UF-MSA-OnCall

Issue Date: 8-23-2024

To: All Proposers

This Addendum, containing the following additions, clarifications, and/or changes, is issued prior to receipt of proposal packages and does hereby become part of the original RFP documents and supersedes the original RFP documents in case of conflict.

Receipt of this addendum must be acknowledged by signing in the area indicated below. Please make the follow additions, clarifications, and/or changes to the RFP as listed below and sign and return this addendum with your proposal package.

Question 1: Tab 4 in the RFP references a project schedule, how do we submit a project schedule under an MSA on-call RFP?

Answer 1: The project schedule would come into play more after the contract award at the time an Statement of Work (SOW) will be issued. The project manager will contact the vendor and ask him to provide a cost estimate with a schedule to complete the work in question.

Question 2: Is any storm response included under this MSA on-call contract?

Answer 2: No, storm response work will be handed under another city-wide contract.

Question 3: Is there a landfill where the debris could be taken?

Answer 3: Not a free one. In some cases, the SOW may allow debris to be chipped and left on site.

Question 4: Will the vendors be responsible for acquiring the required permits for tree work?

Answer 4: The City will handle that. The City won’t provide any traffic control or lane closure support, however.

Question 5: Does the City anticipate assigning work to different vendors based on sections of the city? Or breaking the work up by specific parks.

Answer 5: No, work will be assigned based on the appropriate category and best fit for each project's defined scope of work.

Question 6: Will any of the work require work need utility lines and coordination with Duke Progress Energy?

Answer 6: The City will coordinate with Duke Progress Energy if necessary.

Question 7: What will be the primary method of communication between the City and the vendor?

Answer 7: Email.

Question 8: Are any of these stumps located in marshy areas?

Answer 8: No

Question 9: How far down should stumps be ground?

Answer 9: Generally 6” down. Exceptions may be made for areas with underground utilities.

Question 10: When would the work begin?

Answer 10: We estimate the first part of December 2024 based on contract routing timeframes.

Question 11: Appendix I asks for a “not to exceed” cost for the proposal.

Answer 11: This does not need to be completed. Please just provide a cost sheet or cost estimate with any assumptions listed for the categories your firm wishes to be considered.

Question 12: Is it ok to seal Tab 3: Financial Information and mark it as “Confidential” for review only by the RFP review team?

Answer 12: Yes, that is acceptable.

Chris Crum

Christopher.crum@raleighnc.gov

Sign below and return this addendum with your proposal.

Proposer Name & Company: _____________________________ Date: __________

Signature: ____________________________ Title: ___________________________ mailto:Christopher.crum@raleighnc.gov