272926MH_Solicitation_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/6/25 Page 1 of 5

IFB #: 272926MH

IFB TITLE: Mosquito Aerial Adulticide Application Services

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide mosquito aerial adulticide application services as stated herein.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as

“Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience providing mosquito aerial adulticide application services within the past 7 years preceding the submission deadline in OpenGov. A minimum of 2 references are required.

3.1.2. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

3.2.1. Bidder must have a Florida Department of Agriculture and Consumer Services (FDACS) Public Health Pest Control License. Required license(s) must be active at time of bid opening. Required certification(s) must be achieved prior to https://procurement.opengov.com/portal/scgov

IFB Part I Revised 10/6/25 Page 2 of 5 bid opening.

3.2.2. Failure to submit proof of required licenses or certifications within three (3) business days after request from the County may result in bidder being declared non-responsive.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

In the event a meeting and/or site visit is scheduled it will take place at the time, date, and location specified in the Solicitation Timeline posted in

OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in

OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor

IFB Part I Revised 10/6/25 Page 3 of 5

Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local &

American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/6/25 Page 4 of 5

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the

County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card

(if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the

Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

IFB Part I Revised 10/6/25 Page 5 of 5

12.0 PERFORMANCE AND PAYMENT BOND

Only applicable if this box is checked

12.1 The awarded bidder will be required to obtain a performance and payment bond equal to INSERT AMOUNT. Any bonding company submitting a performance and payment bond to Sarasota County Government must be licensed to transact a fidelity and surety business in the State of Florida, and shall have an A.M. Best rating of: if bond is under $500,000 “B+” (very good) or better, and over $500,000 “A-” (excellent) or better, and a “T” Underwriting Limitation not exceeded by this project’s bond.

12.2 Execution of Bonds and Power of Attorney

12.2.1. If the successful Bidder is a partnership, each bond should be signed by each of the individuals who are partners; if a corporation, the bonds should be signed in the correct corporate name by a duly authorized officer, agent or attorney-in-fact. The appropriate number of bonds should be executed to correspond to the number of signatories to the contract. Each executed bond should be accompanied by (a) appropriate acknowledgment of the respective parties; (b) appropriate duly certified copy of power-of-attorney or other certification of authority where bond is executed by agent, officer or other representative of successful Bidder or surety;

(c) duly certified extract from by-laws or resolutions of Surety under which power-of-attorney or other certificate of authority of its agent, officer or representative was issued.

12.2.2. Attorneys-in-fact who sign bid bonds or performance and payment bonds must file with such bond a certified copy of their power-of-attorney to sign such bonds. Attorneys-in-fact must place name, address, and telephone number on this certificate.

PART II

SCOPE OF SERVICES

Revised 10/07/20 Prepared by Mosquito Management Part II - Page 1 of 6

I. INTRODUCTION

A. Sarasota County Mosquito Management is seeking safe, reliable, and efficient mosquito population control for large areas (up to 34,000 acres) using fixed-wing, dual-engine aircraft. Vendor must have the capacity to treat up to 34,000 acres within 6 hours of flight operations and must operate above

300-foot elevations to avoid unmarked or unlit structures

II. DEFINITIONS

A. Whenever the following terms are used, they shall have the meaning hereinafter set forth unless specifically noted otherwise in the text.

1. ADULTICIDING: The application of an insecticide registered for mosquito control by the US Environmental Protection Agency (EPA) and the

Florida Department of Agriculture and Consumer Services (FDACS).

2. AERIAL ADULTICIDING: The aerial application of insecticides to control adult mosquito population.

3. ADULTICIDE: A pesticide used for the control of adult mosquitoes.

4. MISSION: Any aerial adulticide service in a designated area, e.g., in an aerial polygon and/or zone.

5. WORK ORDER (WO): County issued service requests made up of one or more missions.

6. PURCHASE ORDER (PO): County issued Purchase Order.

7. STANDARD SERVICE: Tuesday – Saturday.

III. CONTRACTOR RESPONSIBILITIES

A. The Contractor shall perform the WO, which may be made up of one or more missions, in the timeframe provided by Sarasota County (County).

1. During the mosquito season, April through December, the Contractor shall be available to perform adulticiding services within one (1) business day after the County’s request

2. During the non-mosquito season, January through March, the

Contractor shall be available to perform adulticiding services for disease emergencies or as otherwise requested by the County within four (4) business days of the County’s request.

B. Work Orders:

1. The Contractor shall acknowledge each WO for standard service within two (2) hours of notification by email; non-standard service shall be acknowledged within five (5) hours by email.

Revised 10/07/20 Prepared by Mosquito Management Part II - Page 2 of 6

2. The Contractor shall notify the County of the completion status of each mission as indicated on the WO no later than 7:30 a.m. on the morning following the mission by email.

3. The Contractor shall email the County a report including all aspects of each mission within twenty-four (24) hours of completion. The report shall include raw Geographic Information System (GIS) data for County GIS records and provide any software and mission data needed to process and review the missions. All reports and data need to be compatible with the County's current system, ArcGIS.

4. The WO number shall be referenced in all communication, including invoicing.

C. The Contractor shall have an FDACS approved storage site to maintain a sufficient stock of adulticides on hand to treat at least 102,400 acres with an aerial adulticide product.

D. The County reserves the right to provide the adulticides to the Contractor or have the Contractor provide the adulticides.

E. The Contractor shall be responsible for the legal disposal of adulticides containers.

F. The Contractor shall prepare for and carry out the missions as planned, weather permitting.

G. The Contractor shall provide all personnel and equipment necessary to perform the services described herein.

H. All employees and subcontractors of the Contractor shall be considered to be, at all times, the sole employees of the Contractor and under the Contractor’s sole direction.

I. Every Contractor crew must have at least one (1) employee on site that can effectively communicate in English with County staff and the public.

J. The Contractor is responsible for any damage to the County or personal property due to negligence on the part of the Contractor or their employees.

Restoration shall be made to the County’s satisfaction and at the Contractor’s cost.

K. The Contractor is required to participate in preseason and postseason performance and project report meetings as deemed necessary by the County.

L. The Contractor shall have the ability to receive Global Positioning System (GPS) coordinates, polygon and/or zone information for the missions.

IV. CONTRACTOR REQUIREMENTS

A. The Contractor shall comply with all applicable federal, state, and local laws and regulations.

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B. The Contractor shall only use chemicals listed on the County’s approved chemical list in Attachment 1 – Sarasota County Integrated Pest Management Procedural Guidelines, attached hereto and incorporated herein.

C. The Contractor shall comply with the provisions of Chapter 388, Florida Statues and Rule 5E-13 of the administrative code to be found at www.myflorida.com.

D. The Contractor shall apply adulticides in accordance with the manufacturer’s label directions and all rules and regulations of the EPA and FDACS.

E. All employees and subcontractors of the Contractor loading or directly handling adulticides shall have a Public Health Pest Control license in accordance with

FDACS.

F. The Contractor shall have the capability of receiving and opening an email version of the target area map as delineated on the County’s GIS.

G. The Contractor shall have the ability to record and report release altitude for aerial ultra-low volume (ULV) missions.

H. The Contractor shall comply with all Federal Aviation Administration (FAA) regulations, inclusive of applicable Federal Air Regulations (FAR) Part 137 that may apply when providing services under this Contract.

I. The Contractor shall utilize official National Oceanic and Atmospheric Association (NOAA) wind data for determining if atmospheric conditions are suitable to attempt aerial missions.

J. All Pilots employed by the Contractor shall maintain all certifications required by FAA and as described in Chapter 388 F.S. and Florida Administrative Code (FAC) 5E-13 for aerial Public Health Pest Control. The pilot in command of any flight shall be instrument qualified for multi-engine aircraft operations. The Contractor shall provide written proof of current certifications for all pilots who provide services under this Contract.

V. REQUIRED LICENSES

A. Contractor must have at least one (1) applicator (employee or subcontractor) licensed as a commercial pesticide applicator in the State of Florida.

License(s) must be provided within three days of County’s request.

B. Contractor must have at least one applicator (employee or subcontractor) licensed as a public health pesticide applicator by the State of Florida.

License(s) must be provided within three days of County’s request.

C. Contractor must have at least one (1) employee or a subcontractor licensed as a public health pesticide applicator with aerial category in the State of Florida. License(s) must be provided within three days of County’s request.

VI. AERIAL ADULTICIDING SERVICES

http://www.myflorida.com/

Revised 10/07/20 Prepared by Mosquito Management Part II - Page 4 of 6

A. Aerial missions will be planned, scheduled, ordered, and reviewed for accuracy of the application by the County.

B. Upon request from the County, the Contractor shall provide copies of equipment calibration within ten (10) business days from request. Calibration records for spray equipment shall be available for County inspection within three business days of County request. Spray equipment shall be calibrated for flow rate and droplet size at least once per year by the Contractor and after any modifications to the equipment that would affect droplet size or application rate.

C. Operational Requirements

1. The Contractor shall file a Congested Area Flight Plan with the approval of the County. Congested area plans must be approved by the FAA prior to any adulticide application being performed.

D. Aircraft Requirements

1. The Contractor shall have one (1) dual-engine airplane capable of applying the mosquito adulticides specified in this Contract in accordance with the label directions and conforming to all rules and regulations of the FAA, EPA, and FDACS.

2. The Contractor shall have the ability to supply alternate aircraft, within 48 hours, to replace primary aircraft in the event the primary aircraft becomes unable to complete the mission as ordered.

3. The application aircraft shall be in good mechanical condition with all inspection records current as mandated by FAR 137.

4. All aircrafts operated by the Contractor shall be maintained by the

Contractor at no cost to the County.

5. The Contractor shall record and report GPS location, adulticide application on/off tracking, application equipment speed, and data point time, in a format compatible with the County’s system, ArcGIS.

6. The Contractor shall maintain accurate daily flight records. Upon County request, the Contractor shall provide copies of the daily flight records within three business days to the County by email.

E. Chemical Specification

1. The Contractor shall be responsible for providing Dibrom (Naled) to be applied at 0.6 ounce/acre at 300-350 feet above ground level at an average air speed of 150 knots.

2. The Contractor shall be responsible for providing Anvil to be applied at

0.62 ounces/acre at 300-350 feet above ground level at an average air speed of 150 knots.

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VII. COUNTY RESPONSIBILITY

A. For all missions, the County shall provide the Contractor with instructions detailing the name of the adulticide(s) to be used, the rate(s) of application, and polygon(s) to be treated.

B. The County shall determine the adulticide formulation and application rates and methods to be used by the Contractor for the adulticides identified in

Attachment 1.

C. Assignment of Work

1. The County shall provide WO to the Contractor by email of the need for mission(s).

a) The WO will include the polygon(s), the date(s) and time(s), type(s) of adulticide to be used, and order of the polygons to be sprayed, whether the adulticide will be supplied by the County or the Contractor, and any additional information that will increase the safety margin of the mission(s).

b) The County may, as necessary, provide instructions to revise the

WO.

2. The County shall provide the County contact information to the

Contractor for all applications.

VIII. IMPLEMENTATION SCHEDULE AND ORGANIZATION MEETINGS:

A. Implementation Schedule: Within five (5) calendar days after issuance of the

Purchase Order, the Contractor shall deliver to the County an Implementation Schedule with specific dates for approval by the County. The Implementation

Schedule shall also include the specific calendar dates for the delivery or completion of all documents, and reports required for this Contract.

B. The initial organization meeting between the Contractor and the County will be scheduled within five (5) business days after the execution of the Contract.

The date and time of the meeting will be determined by mutual consent of the Contractor and the County. The Contractor shall be prepared to present their operational plan and required licenses.

IX. PERMITS

A. The Contractor is responsible for determining if a permit is required for any work order and shall obtain all necessary permits. The Contractor shall be reimbursed for the cost of the permit fee only. No percentage markup shall be paid to the Contractor for permit fees. The Contractor’s invoices for permits must include supporting documentation, clearly showing the cost paid by the Contractor for the permit.

X. SUBCONTRACTING

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A. Any use of subcontractors will require prior approval in writing by the County.

XI. SAFETY PLAN REQUIREMENTS

A. The Contractor shall provide a safety plan for hazardous spills, in-flight emergencies, or downed aircraft within five (5) business days after the

County’s request. The safety plan should include, but is not limited to, notification lists, responders, and resources available.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 3

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial

Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

Insurance Template 1 Revised 05/13/16 Page 2 of 3

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business

Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial

General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

SPECIALIZED REQUIREMENTS (LIABILITY EXPOSURES)

A. AIRCRAFT LIABILITY: Contractor shall maintain Aircraft Liability insurance with limits not be less than $1,000,000 each occurrence for bodily injury and property damage. Sarasota County Government is to be included as an additional insured.

B. UMBRELLA/EXCESS LIABILITY: Contractor shall maintain Umbrella or Excess

Liability insurance with limits not less than $2,000,000.00 each occurrence and in the aggregate. Coverage shall follow the terms of the underlying insurance, including the additional insured provisions.

C. POLLUTION LIABILITY: Contractor shall maintain Pollution Liability coverage with limits not less than $1,000,000 per claim/occurrence for bodily injury, property damage and environmental damage from sudden and gradual occurrences resulting from pollution conditions arising out of the work or services performed under this Contract (including any transportation and disposal of hazardous materials or pollutants). Coverage shall include, but not be limited to, Insurance Template Adopted 04/19/19 Page 3 of 3 third party liability, clean up, corrective action including assessment, remediation and defense costs. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two year extended reporting period endorsement.

2. The County shall provide the County contact information to the Contractor for all applications.

PART III