272922AMS_Project_Documents.pdf

REQUEST FOR QUALIFICATIONS (“RFQ”) – PART I

RFQ Template Revised 4/12/24 Page 1 of 3

RFQ #: 272922AMS

RFQ TITLE: Brick Paver Installation, Restoration, and Repair

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting qualified Contractors to provide brick paver restoration, repair, replacement, and/or installation services, at various locations throughout Sarasota County as stated herein.

Proposers are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 PROPOSER

2.1 For the purpose of this RFQ, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

3.0 QUALIFICATIONS

3.1 The Proposer must provide a minimum of two (2) verifiable commercial, industrial, institutional, or governmental references demonstrating experience in each of the following areas within the past seven (7) years preceding the submission deadline in OpenGov.

3.1.1. Brick paver installation, restoration, repair and/or removal.

3.1.2. Streetscape and/or walkway reconstruction,

3.1.3. Compaction and subgrade improvements.

3.2 A single reference may be used to verify multiple requirements. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.3 Responsibility

Proposer shall be required to meet all requirements of Part II, Section 5 prior to award and throughout the term of any resulting Contract.

Following verification of Qualifications, the County may require the apparent responsive and responsible Proposer(s) to provide evidence demonstrating it satisfies all requirements of Part II, Section 5. Failure of Proposer to provide evidence of requirements that demonstrate Proposer's ability to perform a Scope of Services to the County's https://procurement.opengov.com/portal/scgov

RFQ Template Revised 4/12/24 Page 2 of 3 satisfaction may result in a determination by the County that Proposer is non-responsible.

3.4 Required Licenses/Certifications

3.4.1. Bidder must have Certified General Contractor (CGC), Certified Building Contractor (CBC), Certified Underground Utility & Excavation Contractor (CUC), or Structural Masonry Specialty Contractor. Required license(s) must be active at time of bid opening. Required certification(s) must be achieved prior to bid opening.

3.4.2. Failure to submit proof of required licenses or certifications within 3 business days after request from the County may result in bidder being declared non-responsive.

4.0 MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline.

5.0 SUBMITTAL INSTRUCTIONS

Refer to Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

6.0 VENDOR QUESTIONNAIRE

All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov.

Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.0 SELECTION PROCESS

7.1 All timely responses meeting the criteria set forth in this RFQ shall be considered by the County.

7.2 Proposers will be evaluated based upon the information provided as requested in this RFQ.

8.0 AWARD

8.1 It is the intent of the County to establish a pre-qualified pool of contractors for future projects. The County intends to award contracts to all responsive and responsible proposer(s).

8.2 All Projects will be quoted by all Contractor(s) awarded Term Contracts resulting from this RFQ. Each project will be awarded to the Contractor submitting the lowest lump sum quote for that project.

RFQ Template Revised 4/12/24 Page 3 of 3

8.3 The County reserves the right to contract for a term less than or greater than the duration indicated in OpenGov.

8.4 The successful Proposer(s) shall be required to submit proof of licenses or certifications as required by the County.

8.5 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a Term Contract) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

(End of Part I) https://www.scgov.net/government/procurement/contract-templates

PART II

SCOPE OF SERVICES

Prepared by the Transportation Department Part II - Page 1 of 4

1. OVERVIEW

Contractor(s) shall furnish and deliver all labor, supervision, materials, equipment, tools, Temporary Traffic Control (TTC)/Maintenance of Traffic (MOT) Certification for transportation, disposal, and incidentals necessary to perform brick paver restoration, repair, replacement, or installation, at various locations throughout Sarasota County on an as-needed basis.

2. BRICK PAVER RESTORATION AND REPAIR

Unless specified otherwise, Contractor shall provide the following services for brick paver installation, restoration, maintenance, repair or removal in compliance with Florida Department of Transportation (FDOT) Standard Specifications Library at (https://www.fdot.gov/specifications/standard-specification-library), with 8,000 pounds per square inch (PSI) minimum compression strength, maximum 5% absorption, within the County geographical boundary.

All repaired or reconstructed pedestrian facilities shall comply with the Americans with Disabilities Act (ADA), the Florida Accessibility Code (FAC), applicable requirements of the FDOT Design Manual, and the current Public Rights-of-Way Accessibility Guidelines (PROWAG). TTC/MOT shall be performed on the roadway.

County staff will observe the appropriate implementation of any required permits, TTC/MOT requirements in accordance with FDOT Standard Plans 102-series and 600-series. Non-compliance with necessary permitting, TTC/MOT methods, guidelines, and/or best practices may result in the shutdown of Contractor operations by law enforcement personnel or County staff.

2.1 REQUIRED SERVICES:

A. Roadway paver installation, restoration, and repair (FDOT Standard Specification Section 526), minimum 80 mm (3 1/8") thickness bricks for vehicular traffic, color matching, concrete, or clay.

B. Walkway pedestrian paver installation, restoration, and repair (60 mm (2 3/8") only, color matching) as specified by the County.

C. Repair, removal, and resetting existing brick pavers with geotextile fabric, for settled, displaced, uneven, heaved, damaged, cracked, chipped, stained, or deteriorated pavers, or as requested by the County.

D. Repair and replacement of edge restraints.

E. Restoration of paver areas disturbed by utility work and streetscape restoration.

F. Removal and replacement of any signs needed during project restoration would be the Contractor's responsibility, including any repair or replacement as specified in Section 7.

2.2 BASE AND SUB-BASE REPAIR

A. Repair and replacement of compacted aggregate base, 6" to 12" Limerock base (depending on loading) with stabilization of https://www.fdot.gov/specifications/standard-specification-library https://www.fdot.gov/specifications/standard-specification-library

Prepared by the Transportation Department Part II - Page 2 of 4 subgrade materials (98% Modified Proctor for subgrade), including depressions.

B. Re-establishment of joint sand and compaction (ASTM C33, Bedding Sand, or ASTM C144 or Polymeric Sand), with excavation and removal of unsuitable materials from the existing base.

C. Compaction testing and verification.

2.3 ADA AND ACCESSIBILITY IMPROVEMENTS (FDOT Standard Index 522)

A. Correction of trip hazards with uniform surface conditions, with adjustment of paver grades to meet Americans with Disabilities Act (ADA) requirements, and to level any areas that have settled or are uneven as directed by County staff, and adequate skid resistance for surfaces where required.

B. Reconstruction of pedestrian crossings and accessible routes.

3. ASSIGNMENT OF WORK

3.1 The Administrative Agent (AA) or designee for the awarded contracts shall publish a request for Quick Quote in writing in OpenGov. The Contract Manager (CM) or designee will oversee expenditures, oversight, and inspections for projects on County-maintained roads and rights-of-way, including the Siesta Key Village Public Improvement District, as shown on Attachment A - Siesta Key Village Public Improvement District, that are subject to County oversight. The County will issue individual Purchase Orders (POs) for projects ranging from minor repairs to complete reconstruction of paver facilities.

3.2 Awarded Contractors shall submit a response to each quote request in OpenGov by the date and time specified. Failure to submit a response to a quote request in OpenGov by the specified deadline shall be considered a non-response.

A. A response may include a submission of a price or an affirmative “No-Bid” response. Submission of a “No-Bid” shall be considered a response for purposes of contract administration

B. Contractor shall provide a lump sum price for each project. The County shall not pay additional costs unless expressly authorized in writing by the County.

C. Site visit requirements, if applicable, shall be identified in the project quote request. Attendance at required site visits shall be mandatory.

Failure to attend a required site visit shall be considered a non-response for purposes of contract administration and performance tracking.

D. Failure to respond to more than two (2) project quote requests within any 12-month period may result in contract termination at the sole discretion of the County.

E. Prior to commencement of work, Contractor shall provide the County Project Manager with a minimum of 48 hours’ written notice.

4. INVOICING

Prepared by the Transportation Department Part II - Page 3 of 4

4.1 A PO will be issued for each order. The PO and Quick Quote bid number shall be referenced in all correspondence, including invoicing.

4.2 Quote requests in OpenGov shall be placed by the County's AA or designee on an as-needed basis for each project.

4.3 Contractor shall complete the project within thirty (30) business days after receipt of the PO or as specified by the County. If the project is delayed, written notification must be provided to the CM or designee via email.

5. FURNISHED BY THE CONTRACTOR

5.1 Contractor shall furnish at its expense all bricks, vehicles, equipment, tools, and supplies to perform the required work as specified by the County’s AA or CM.

5.2 All Contractor's vehicles shall clearly display Contractor's identification and be equipped with the safety equipment required by transportation authorities.

5.3 Contractor shall have at least one employee who holds a current FDOT Intermediate Temporary Traffic Control (ITTC) certification.

5.4 Contractor shall submit proof of required licenses or certification within three (3) business days after request from the County. Contractor shall comply with the State FDOT TTC/MOT Methods and Guidelines.

6. CONTRACTOR STAFF/SUPERVISION REQUIREMENTS

6.1 Contractor shall have a manager able to communicate in English employed full-time and available by cellular telephone for assigned projects.

6.2 Contractor's manager shall inspect services performed to ensure the services are properly performed and, where necessary, will correct any deficiencies.

6.3 Contractor's manager shall meet with the County's AA or CM as the County deems necessary.

6.4 Contractor is responsible for any damage to County or personal property by Contractor's staff. Notification and restoration to the County's satisfaction shall be made as quickly as possible, upon completion of work, with notification for inspection.

6.5 Contractor shall immediately inform the County's CM or designee of any known deficiencies at any location within the area.

7. FINAL INSPECTION AND CORRECTION OF WORK

7.1 County observations of Contractor's TTC/MOT practices will not relieve Contractor of responsibility or liability for injury to persons or damage to property caused by Contractor's operation.

7.2 Contractor shall notify the County's CM or designee within two (2) business days of completing the work via email for County inspection.

7.3 At the County's request, Contractor shall perform a joint inspection with

Prepared by the Transportation Department Part II - Page 4 of 4 the County.

7.4 If the County discovers deficiencies, the County shall document the issues in writing, hereinafter known as a "Punch List". The Punch List will include, but is not limited to, photos and detailed written descriptions of the observed deficiencies and will be provided to the Contractor via email.

7.5 Contractor shall respond to the County in writing, within one (1) business day, acknowledging the County's Punch List and shall complete the Punch List within three (3) business days of the County's initial notification.

7.6 Contractor shall bear all costs associated with completing the Punch List, including any damage or replacement on-site during restoration.

8. WORKDAYS AND HOURS

8.1 The scheduled workdays and hours for all project services are as follows:

A. January – December: Contractor will provide paver maintenance services for installation, repair, replacement or removal services as needed, as specified or agreed upon by the County, Monday through Friday, 7:00 a.m. to 5:00 p.m., not including County holidays, or as specified.

B. Power tools and/or apparatus activity shall commence no earlier than 8:00 a.m. per Sarasota County noise ordinance, and be completed before 5:00 p.m.

9. SECURITY/IDENTIFICATION

9.1 Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The County's AA or CM will notify Contractor's manager of any damage, deficiencies or staffing issues. Contractor shall take immediate corrective action, including disciplinary measures or removal of the individual from performing work under the contract. The County reserves the right to deny any Contractor employee access to any County facility for any violation of the contract or safety concerns.

9.2 Contractor shall require all its employees, agents, and representatives to wear a clean shirt bearing Contractor's company name and logo while performing work under the contract, and to provide safety vests to be worn by those working along the roadway.

(End of Part II)

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

(End of Part III)

Part III