CITY OF NEWTON

PURCHASING DEPARTMENT

CONTRACT FOR PUBLIC BUILDINGS

MAINTENANCE SERVICES

PROJECT MANUAL:

ON-CALL ROOFING REPAIRS & REPLACEMENTS

SERVICE CONTRACT

INVITATION FOR BID #27-18

Bid Opening Date: October 8, 2026, at 10:30 a.m.

SEPTEMBER 2026

Marc C. Laredo, Mayor

Project Manual #27-18 – On-Call Roofing Repairs & Replacements Service Contract

SPECIFICATION TABLE OF CONTENTS

ON-CALL ROOFING REPAIRS & REPLACEMENTS SERVICE CONTRACT

Cover Page 1

Table of Contents 2

Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract

1. - Invitation for Bid 3-4

2. - Instructions to Bidders 5-8

3. - Bid Form 9-10

▪ Itemized Bid Sheets 11-13

▪ Bidders Qualifications & References Form 14-15

▪ Certificate of Non-Collusion 16

▪ Certification of Tax Compliance 17

▪ Certificate of Foreign Corporation 18

▪ Debarment Letter 19

▪ IRS Form W-9 20

▪ Business Category Information Form 21

▪ Vendor Security Payment Questionnaire 22-23

4. - Bidder's Qualification Forms

▪ DCAM Certificate of Eligibility, Form CQ 7 (Supplied by Bidder)

▪ DCAM Update Statement, Form CQ-3, (Supplied by Bidder)

5. - Contract Forms (Informational only. Not required with bid submittal) 24

▪ Owner - Contractor Contract 25-28

▪ Certificate of Authority - Corporate 29

▪ Performance Bond 30

▪ Payment Bond 31

6. - General Conditions of the Contract 32-36

7. - Supplemental Conditions - Commonwealth of Massachusetts 37-42 and City of Newton

8. - Special Conditions 43-46

9. - Work Specifications 47-54

Part 2 - General Requirements and Project Specifications

1. - Wage Rate Requirements 55

▪ Department of Labor Minimum Wage Rates 56-86

▪ Notice to Awarding Authorities 87

▪ Statement of Compliance 88

▪ Weekly Payroll Report Form 89

END OF SECTION

PURCHASING DEPARTMENT

INVITATION FOR BID #27-18

The City of Newton invites sealed bids in accordance with M.G.L. c.149 from Contractors for

Bids will be received until 10:30 a.m., Thursday, October 8, 2026 at the Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Ave., Newton, MA 02459. Bids will not be accepted nor may submitted bids be corrected, modified or withdrawn after the dealine for bids. Following the deadline for bids, all bids received within the time specified will be publicly opened and read aloud.*

Contract Documents will be available online at the City’s website: www.newtonma.gov/bids after: 10:00 a.m., September 24, 2026. Bidders are responsible for downloading the specifications from the City’s web site at www.newtonma.gov/bids . Bidders are requested to email the Purchasing Department (purchasing@newtonma.gov ) their Company Name, Address, Email address, Phone & Facsimile number and what bid # (i.e. #27-18) they have downloaded.

All General Bids in excess of $150,000 must be accompanied by a copy of a “Certificate of Eligibility” (DCAMM Form CQ-7) issued by the Department of Capital Assest Management and Maintenance (DCAMM) and a “Contractor Update Statement”

(DCAMM Form CQ-3). In order to assure that bidders are properly qualified, the City may also require certification if the bid amount is less than $150,000. The category of work for which the Bidder must be certified: Roofing.

Work under this contract shall consist of providing all the labor, material, equipment, transportation and supervision necessary to install and make repairs to roofing systems at City Hall, Schools and other Public Buildings.

During the bidding period, the City of Newton shall make available, between the hours of 8:00 a.m. - 3:00 p.m., all facilities for all bidders to visit the facilities with designated City personnel. The City strongly encourages each bidder to visit each site;

bidders will be responsible for all work under this Contract whether they visit the facilities or not. To arrange site visits, contact Stephanie Tocci at 617.796.1603 or at stocci@newtonma.gov.

The term of this contract shall extend from December 1, 2026, through November 30, 2027. The City, at its sole discretion, shall have the option to renew this Contract for two (2) additional one (1) year terms, with no change in the contract price and terms and conditions. The exercise of each option to renew shall be subject to appropriation of funding therefor.

All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid, including all add alternates. Bid deposits, payable to the City of Newton, shall be either in the form of a bid bond, or cash, or a certified check on, or a treasurer's or cashier's check issued by, a responsible bank or trust company. Bidders are reminded that the bid deposit covers the City for damages when a bidder withdraws its bid after the bid submisssion date. Be advised that to the extent permitted by the law the City will retain all bid deposits for withdrawn bids.

The costs of any bond and any insurance required in this Invitation For Bid are the responsibility of the bidder; such costs will not be reimbursed by City and should be included in your bid.

All bids shall be submitted as one (1) ORIGINAL and one (1) COPY.

All bids are subject to the provisions of M.G.L. Chapter 149, Section 44 A-J. Wages are subject to minimum wage rates determined by the Massachusetts Department of Labor and Industries pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule of wage rates applicable to this contract is included in the bidding documents. In addtion, the prevailing wage schedule will be updated annually for all public construction projects lasting longer than one (1) year. You will be required to pay the rates set out in any updated prevailing wage schedule. Increases in prevailing wage schedules will not be the basis for change order requests. The successful bidder will be required to provide a Certificate of Insurance demonstrating current coverage of the type and amounts set forth in the Project Manual. In the event that the successful bidder’s contract amount is $150,000 or less, it will will be required to furnish a Labor and Materials Payment Bond in the amount of 50% of the contract total;in the event that the successful bidder’s contract amount exceeds 150,000, it will will be required to furnish both a Performance and Labor and

Materials Payment Bonds, each in the amount of 100% of the contract total.

http://www.newtonma.gov/bids mailto:purchasing@newtonma.gov mailto:stocci@newtonma.gov

All City of Newton bids are available on the City’s web site, www.newtonma.gov/bids Invitation for Bid. It is the sole responsibility of the contractor downloading these bids to ensure it has received any and all addenda prior to the bid opening.

Addenda will be available online within the original bid document as well as a separate file. If you download bids from the internet site and would like to make it known that your company has done so, you must fax the Purchasing dept. (617) 796-1227 or email purchasing@newtonma.gov with your NAME, ADDRESS, PHONE, FAX AND INVITATION FOR BID NUMBER.

The City will reject any and all bids in accordance with the above referenced General Laws. In addition, the City reserves the right to waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable accommodations will be provided to persons requiring assistance. If you need a reasonable accommodation, please contact the city of Newton’s ADA

Coordinator, Jae Beal, at least two business days in advance of the meeting: jbeal@newtonma.gov or (617) 796-1440. For

Telecommunications Relay Service, please dial 711.

Karen Munro

Chief Procurement Officer

September 24, 2026 mailto:jbeal@newtonma.gov

DEPARTMENT OF PURCHASING

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

1.1 Each General Bidder (hereinafter called the "Bidder") by making a bid (hereinafter called "bid") represents that:

1. The Bidder has read and understands the Bidding Documents, Contract Forms, General Conditions, Conditions of the

Contract, General Requirements and Project Specifications (collectively, referred to as the “Contract Documents”) and the bid is made in accordance therewith.

2. The Bidder is familiar with the local conditions and has been offered an opportunity to visit the sites where the work will be performed.

1.2 Failure to so examine the Contract Documents, visit work sites or familarize itself with local conditions will not relieve any Bidder from any obligation under the bid as submitted.

ARTICLE 2 - REQUEST FOR INTERPRETATION

2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency, or error which they may discover upon examination of the Contract Documents, the site, and local conditions.

2.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Chief

Procurement Officer, at purchasing@newtonma.gov. The City will only answer such requests if received by Friday, October 2, 2026 at 12:00 noon. In the event that the bid opening date is changed, the deadline for informational requests may also change as provided in an addendum issued by the City.

2.3 Interpretation, correction, or change in the Contract Documents will be made by addendum which will become part of the

Contract Documents. The City will not be held accountable for any oral communication.

2.4 Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Addenda will be emailed to every individual or firm on record as having taken a set of Contract Documents. Receipt of all addenda issued must be acknowledged in the Bid Form. YOUR FAILURE TO ACKNOWLEDGE ALL ADDENDA MAY

RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

2.5 Copies of addenda will be made available for inspection at the location listed in the Invitation for Bids where Contract

Documents are on file, in addition to being available online at www.newtonma.gov/bids.

2.6 Bidders or proposers contacting ANY CITY EMPLOYEE regarding an Invitation for Bid (IFB) or a Request for Proposal

(RFP), outside of the Purchasing Department, once an IFB or RFP has been released, may be disqualified from the procurement process.

2.7 Bidders downloading information off the internet web site are solely responsible for obtaining any addenda prior to the bid opening. If the bidder makes itself known to the Purchasing Department, at purchasing@newtonma.gov or via facsimile (617) 796-1227, it shall be placed on the bidder’s list. Bidders must provide the Purchasing Department with their company’s name, street address, city, state, zip, phone, fax, email address and INVITATION FOR BID #27-18.

ARTICLE 3 - MBE PARTICIPATION

3.1 Notice is hereby given that the Mayor’s Affirmative Action Plan for the City of Newton in effect at the time of this solicitation is applicable to all construction contracts in excess of $10,000.00.

3.2 Notice is hereby given that the City of Newton Minority/Women Business Enterprise Plan and the Supplemental Equal

Employment Opportunity Anti-Discrimination and Affirmative Action Program in effect at the time of this solicitation are applicable to all City contracts for goods and services in excess of $50,000.00.

3.3 Copies of the Plans and Program referred to in Sections 3.1 and 3.2 are available at:

www.newtonma.gov/government/purchasing.

ARTICLE 4 - PREPARATION AND SUBMISSION OF BIDS

4.1 Bids shall be submitted on the "Bid Form #27-18" and “Itemized Bid Sheet” as appropriate, furnished by the City

(collectively, the “Bid Form”).

4.2 All entries on the Bid Form shall be made by typewriter or in ink.

4.3 Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy between the bid sum expressed in words and the bid sum expressed in figures, the words shall control.

4.4 Bid Deposits shall be submitted in the amount specified in the Invitation for Bids. They shall be made payable to the City and shall be either in the form of cash, certified check, treasurer's or cashier's check issued by a responsible bank or trust company, or a bid bond issued by a surety licensed to do business in the Commonwealth of Massachusetts; and shall be conditioned upon the faithful performance by the principal of the agreements contained in the bid. Bidders are reminded that the bid deposit covers the City for damages when a bidder withdraws its bid after the bid submisssion date. Be advised that to the extent permitted by the law the City will retain all bid deposits for withdrawn bids.

Bid deposits of the three (3) lowest responsible and eligible Bidders shall be retained until the execution and delivery of the City-Contractor agreement.

4.5 The Bid, including the bid deposit shall be enclosed in a sealed envelope with the following plainly marked on the outside:

* GENERAL BID FOR: #27-18

* NAME OF PROJECT: On-Call Roofing Repairs & Replacements Service Contract

* BIDDER'S NAME, BUSINESS ADDRESS, AND PHONE NUMBER

4.6 Date and time for receipt of bids is set forth in the Invitation for Bids.

4.7 Timely delivery of a bid at the location designated shall be the full responsibility of the Bidder. In the event that Newton

City Hall is closed on the date or at the time that bids are due, the date and time for receipt of bids shall be on the next business day following that the Newton City Hall and the Purchasing Department are open.

4.8 Bids shall be submitted with one (1) original and one (1) copy.

4.9 Massachusetts law requires all employees who work on Massachusetts public works construction sites must have no

Less than 10 hours of OSHA-approved safety and health training. See M.G.L. c.30, §39M( c), M.G.L. c.30, §39S(a)(1), M.G.L. c.149, §44E(2) & M.G.L. c.149, §44F(2).

1. This requirement will apply to any general bid or sub bid submitted.

2. This law directs the Massachusetts Attorney General to restrain the award of construction contracts to any contractor who is in violation to this requirement and to restrain the performance of these contracts by non-complying contractors.

3. The contractor and all subcontractors on this project must certify on the Bid Form compliance with the applicable requirement. Non-compliance with this law will disqualify the bidder.

ARTICLE 5 - ALTERNATES

5.1 Each Bidder shall acknowledge alternates (if any) in Section C on the Bid Form.

5.2 In the event an alternate does not involve a change in the amount of the base bid, the Bidder shall so indicated by writing

"No Change", or "N/C" or "0" in the space provided for that alternate.

5.3 Bidders shall enter on the Bid Form a single amount for each alternate which shall consist of the amount for work performed by the Contractor.

http://www.newtonma.gov/government/purchasing

5.4 The low Bidder will be determined on the basis of the sum of the base bid and the accepted alternates.

ARTICLE 6 - WITHDRAWAL OF BIDS

6.1 Any bid may be withdrawn prior to the time designated for receipt of bids on written or electronic request. Electronic withdrawal of bids must be confirmed over the Bidder's signature by written notice postmarked on or before the date and time set for receipt of bids.

6.2 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids.

6.3 No bids may be withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the opening of the bids.

ARTICLE 7 - CONTRACT AWARD

7.1 The City is soliciting prices for the services set forth in the Bid Form attached hereto. It is the City’s intent to award up to three (3) contracts to the responsive and eligible bidders offering the lowest Proposed Contract Price based on the Itemized

Bid Sheet and set forth in Bid Form #27-18. The Primary Contract will be awarded to the bidder submitting the lowest price.

In the event that the Primary Contractor is unable to provide requested services under the contract, the City shall request the services from the second lowest bidder. If the secondary bidder is unable to provide such services, it shall go to the third lowest bidder. In addition, the City reserves the right, should it so elect, to solicit estimates of the number of hours and materials costs needed to complete work identified by the City as a special project. The City will obtain an estimate of hours from the Primary Contractor as well as the two (2) other contractors selected as lowest responsive and eligible bidders. The work on such special project will be given to the one of the three contractors whose number of hours times its hourly rate(s) plus materials costs result in the lowest special project price. A “special project” is one with a project cost of more than

$25,000.

7.2 Contract(s) will be awarded within sixty (60) days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

7.3 The City reserves the right to waive minor informalities in or to reject any or all Bids if it be in the public interest to do so.

7.4 The City reserves the right to reject any bidder who has failed to pay any local taxes, fees, assessments, betterments, or any other municipal charge, unless the bidder has a pending abatement application or has entered into a payment agreement with the collector-treasurer.

7.5 As used herein, the term "lowest responsible and eligible Bidder" shall mean the Bidder (1) whose bid is the lowest of those bidders possessing the skill, ability and integrity necessary for the faithful performance of the work; (2) who has met all the requirements of the invitation for bids; (3) who shall certify that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work; (4) who, where the provisions of section eight B of chapter twenty-nine apply, shall have been determined to be qualified thereunder.

7.6 Subsequent to the award and within five (5) days, Saturday, Sundays and legal holidays excluded, after the prescribed forms are presented for signature, the successful Bidder shall execute and deliver to the City a contract in the form included in the Contract Documents in such number of counterparts as the City may require.

7.7 In the event that the City receives low bids in identical amount from two or more responsive and responsible Bidders, the

City shall select the successful Bidder by a blind selection process chosen by the City such as flipping a coin or drawing names from a hat. The low Bidders who are under consideration will be invited to attend and observe the selection process.

ARTICLE 8 - TAXES

8.1 The Bidder shall not include in this bid any tax imposed upon the sale or rental of tangible personal property in this

Commonwealth, such as any and all building materials, supplies, services and equipment required to complete the work.

8.2 The City is exempt from payment of the Massachusetts Sales Tax, and the Bidder shall not include any sales tax on its bid. The City’s exemption Number is E-046-001-404.

ARTICLE 9 – PROPRIETARY SPECIFICATIONS

9.1 The City may have used a proprietary specification to describe the supply listed in the specifications. Such specifications are permitted under M.G.L. c. 30, §39M(b), provided that the City state in writing that use of the proprietary specification is in its best interest and that it will accept an “equal” of the item specified. An item is considered equal if (i) it is at least equal in quality, durability, appearance, strength, and design; (ii) will perform the intended function at least equally; and

(iii) conforms substantially, even with deviations, to the detailed requirements contained in the specifications.

Bidders wishing to provide an equal item should do so with their bids. The City shall have the sole right to determine whether or not said item is equal.

9.2 The required determination and justification have been duly prepared, and a copy may be requested in accordance with the

Massachusetts Public Records Law, M.G.L. c. 66, §10.

ARTICLE 10 – PERFORMANCE AND PAYMENT BOND ADJUSTMENTS

Inasmuch as bond amounts, if any, are based on the City’s estimated quantities, the City agrees that the bond amounts at the start of each option year shall be as follows:

1. For Year 2, the bond amounts(s) shall be the lower of (i) the Year 1 bond amount or (ii) 200% of the amount of work done under the contract in Year 1; and

2. For Year 3, the bond amounts(s) shall be the lower of (i) the Year 1 bond amount or (ii) 200% of the average of the work done under the contract in Years 1 and 2 provided, however, that bond amounts shall be increased as required by statute if the actual work exceeds that estimated at the beginning of an option term.

CITY OF NEWTON

BID FORM #27-18

TO THE AWARDING AUTHORITY:

A. The undersigned proposes to furnish all labor and materials required for ON-CALL ROOFING REPAIRS &

REPLACEMENT SERVICE CONTRACT in Newton, Massachusetts in accordance with the accompanying plans and specifications prepared by the City of Newton for the contract price specified below, subject to additions and deductions according to the terms of the specifications.

B. This bid includes addenda number(s) , , , , C. The Proposed Contract Price is:

(The figure inserted above shall be the GRAND TOTAL ITEMS 1 (a-e) and 2 (a-c) as computed on the Itemized Bid

Sheet at pp. 11-13 below.)

DOLLARS ($ ________________________________)

COMPANY:

For Alternate No. N/A Add $ N/A ; Subtract $ N/A

D. The undersigned has completed and submits herewith the following documents:

A five percent (5%) bid deposit/bid guarantee.

Signed Bid Form, 2 pages

Bidder's Qualifications and References Form, 2 pages

Certificate of Non-Collusion, 1 page

Certification of Tax Compliance, 1 page

Certificate of Foreign Corporation (if applicable), 1 page

Debarment Letter, 1 page

IRS Form W-9, 1 page

Business Category Information Form, 1 page

Vendor Payment Security Questionnaire, 1 page

Certificate of Eligibility for Roofing (DCAM Form CQ7)

Update Statement (DCAM Form CQ3)

Itemized Bid Sheet (3 pages)

E. Prompt Payment Discounts. Bidders are encouraged to offer discounts in exchange for an expedited payment. Payments may be issued earlier than the general goal of within 30 days of receipt of the invoice only when in exchange for discounted prices. Discounts will not be considered in determining the lowest responsible bidder.

Prompt Payment Discount ___________%____________Days

Prompt Payment Discount___________%____________ Days

Prompt Payment Discount ___________%____________Days

F. The undersigned agrees that, if s/he is selected as general contractor, s/he will within five days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the awarding authority, execute a contract in accordance with the terms of this bid and furnish a labor and materials or payment bond, each of a surety company qualified to do business under the laws of the commonwealth and satisfactory to the awarding authority and each in the sum of the contract price, the premiums for which are to be paid by the general contractor and are included in the contract price.

The undersigned hereby certifies that s/he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work and that s/he will comply fully with all laws and regulations applicable to awards made subject to section forty-four A of M.G.L. Chapter 30, s 39M.

The undersigned certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work; (2) that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health

Administration (“OSHA”) that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and (3) that all employees to be employed in the work subject to this bid have successfully completed a course in construction safety and health approved by the United States OSHA that is at least 10 hours in duration.

The undersigned understands that any employee found on a worksite subject to this section without documentation of successful completion of a course in construction safety and health approved by the United States Occupational

Safety and Health Administration that is at least 10 hours in duration shall be subject to immediate removal.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word "person" shall mean any natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the

Commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Date

(Name of General Bidder)

BY:___________________________________

(Signature)

(Printed Name and Title of Signatory)

(Business Address)

(City, State Zip)

(Telephone) (Fax)

(E-mail address)

NOTE: If the bidder is a corporation, indicate state of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential addresses of all partners; and if an individual, give residential address if different from business address.

ITEMIZED BID SHEET

PUBLIC BUILDINGS MAINTENANCE SERVICE:

ON-CALL ROOFING REPAIRS & REPLACEMENT SERVICE CONTRACT

Bidder submits the following itemized pricing for the Roofing Repair and Replacement services described in the Project Manual.

All bids shall be based on the estimated quantities set forth below. These quantities shall be used as a basis for the comparison of the bid proposals. It is agreed that the quantities given in this proposal are assumed solely as a basis for the comparison of the proposals. While the quantities are based on the City's best estimates of the work to be performed during the term of this Contract, the City does not expressly or by implication agree that the actual amount of work will even approximately correspond herewith, and the City reserves the right to increase or diminish the amount of any class or portion of the work as it may deem necessary, without change of price per unit of quantity. (Bond requirements may be adjusted in accordance with Article 10 of the IFB, above.)

The Roofing Contractor must be certified by the manufacturer to make repairs and/or installations to the following types of membrane roofing and a copy of this certification must accompany the bid submittal

1. LUMP SUM WORK - (a through e)

a. Repair asphalt built-up roofing (This price is for a total amount of square feet based upon a typical job consisting of a total 100 SF of repairs to a four-ply tar and gravel BUR in three different locations on the roof of a single building):

Standard Rate: *

Unit Cost Est. Qty Est. Annual Total

100 SF job=$____________ divide by 100 = $_________/SF x 3,000 SF = $_______________

Premium Rate: *

Unit Cost Est. Qty Est. Annual Total

100 SF job=$____________ divide by 100 = $_________/SF x 300 SF = $_______________

Adjustments: The following items are not included in the above price and their costs, if included, will be the basis for a cost adjustment to the base price above: coal tar pitch in the existing roof, total area less than 50 SF, height greater than 24’ to roof edge, replace insulation, vapor barrier, gravel, flashing work.

b. Repair EPDM roofing (This price is for a total amount of square feet based upon a typical job consisting of a total 100

SF of repairs to an adhered 60-mil EPDM in three different locations on the roof of a single building):

Standard Rate:* Unit Cost Est. Qty Est. Annual Total

100 SF job=$____________ divide by 100 = $_________/SF x 2,000 SF = $______________

Premium Rate:* Unit Cost Est. Qty Est. Annual Total

100 SF job=$____________ divide by 100 = $_________/SF x 300 SF = $______________

Adjustments: The following items are not included in the above price and their costs, if included, will be the basis for a cost adjustment to the base price above: ballast on existing roof, total area less than 50 SF, height greater than

24’ to roof edge, replace insulation, vapor barrier, furnish additional ballast, flashing work.

*See definitions of “Standard Rate” and “Premium Rate” at pp. 47-48 below.

c. Remove and replace asphalt shingle roofing (This price is for a total amount of square feet based upon a typical job consisting of the removal and disposal of a total of 1000 SF (10 SQ.) existing felt paper and 2 layers of shingles and replacement with 15# felt paper and 30-year, three-tab fiberglass-based shingles on a single building):

Standard Rate:* Unit Cost Est. Qty Est. Annual Total

1,000 SF job=$__________ divide by 1,000 = $_________/SF x 2,000 SF = $_____________

None required for this contract.

Adjustments: The following items are not included in the above price and their costs, if included, will be the basis for a cost adjustment to the base price above: roof slope greater than 6/12, area less than 500 SF, height to eave greater than 24’, flashing work.

d. Replace asphalt built-up roofing (This price is for a total amount of square feet based upon a typical job consisting of the removal and disposal offsite of existing 4-ply BUR and installation of new 4-ply tar and gravel asphalt BUR for a total replacement of 1,000 SF and 120 LF of tie-in to existing roof or roof edge in one location on the roof of a single building):

Standard Rate: * Unit Cost Est. Qty Est. Annual Total

1,000 SF job=$___________ divide by 1,000 = $_________/SF x 2,000 SF = $_____________

Adjustments: The following items are not included in the above price and their costs, if included, will be the basis for a cost adjustment to the base price above: coal tar pitch in the existing roof, total area less than 500 SF, height greater than 24’ to roof edge, replace insulation, vapor barrier, flashing work.

e. Replace EPDM roofing (This price is for a total amount of square feet based upon a typical job consisting of the removal and disposal offsite of existing single-ply membrane and replacement with adhered 60-mil EPDM for a total of 1,000 SF and 120 LF of tie-in to existing roof or roof edge in one location on the roof of a single building):

Standard Rate: * Unit Cost Est. Qty Est. Annual Total

1,000 SF job=$___________ divide by 1,000 = $_________/SF x 5,000 SF = $_____________

Adjustments: The following items are not included in the above price and their costs, if included, will be the basis for a cost adjustment to the base price above: ballast on existing roof, total area less than 500 SF, height greater than 24’ to roof edge, replace insulation, vapor barrier, furnish additional ballast, flashing work.

TOTAL OF ITEM 1, PARTS (a) THROUGH (e): $_____________

2. LABOR AND MATERIALS WORK

These are per/person labor rates based upon a two-person crew performing work not included in the basic lump-sum roofing operations described above.

a. Standard Rate - (Work Specifications Para. 1.08 A)

Standard Rate $/HR__________X 1500 HRS = $______________

b. Premium Rate - (Work Specifications Para. 1.08 B)

Premium Rate $/HR__________X 100 HRS = $______________

c. Allowance for materials

$ 75,000.00_____

TOTAL OF ITEM 2, PARTS (a) THROUGH (c): $______________

GRAND TOTAL ITEMS 1 (a – e)(Lump Sum Work) and 2 (a-c)(Labor and Materials Work)**

Dollars ($______________)

** Bidder to insert the Grand Total Items 1 (a-e) and 2 (a-c) in the space provided in Paragraph “C” of Bid Form #27-18 at

p. 9 above.

COMPANY NAME:

BIDDER'S QUALIFICATIONS AND REFERENCES FORM

All questions must be answered, and the data given must be clear and comprehensive. Please type or print legibly. If necessary, add additional sheet for starred items. This information will be utilized by the City of Newton for purposes of determining bidder responsiveness and responsibility with regard to the requirements and specifications of the Contract.

1. FIRM NAME: _________________________________________________________

2. WHEN ORGANIZED: ____________________________________

3 INCORPORATED? ______ YES ______ NO DATE AND STATE OF INCORPORATION: _______________

4. IS YOUR BUSINESS A MBE? _____YES _____NO WBE? _____YES _____NO or MWBE? _____YES _____NO

* 5. LIST ALL CONTRACTS CURRENTLY ON HAND, SHOWING CONTRACT AMOUNT AND ANTICIPATED

DATE OFCOMPLETION:

* 6. HAVE YOU EVER FAILED TO COMPLETE A CONTRACT AWARDED TO YOU?

______ YES ______ NO

IF YES, WHERE AND WHY?

* 7. HAVE YOU EVER DEFAULTED ON A CONTRACT? ______ YES ______ NO

IF YES, PROVIDE DETAILS.

* 8. LIST YOUR VEHICLES/EQUIPMENT AVAILABLE FOR THIS CONTRACT:

* 9. IN THE SPACES FOLLOWING, PROVIDE INFORMATION REGARDING CONTRACTS COMPLETED BY YOUR

FIRM SIMILAR IN NATURE TO THE PROJECT BEING BID. A MINIMUM OF FOUR (4) CONTRACTS SHALL

BE LISTED. PUBLICLY BID CONTRACTS ARE PREFERRED, BUT NOT MANDATORY.

PROJECT NAME: _____________________________________________________________________

OWNER: ____________________________________________________________________________

CITY/STATE: ________________________________________________________________________

DOLLAR AMOUNT: $ ___________________________ DATE COMPLETED: ________________

PUBLICLY BID? ______YES ______ NO

TYPE OF WORK?: ____________________________________________________________________

CONTACT PERSON: ___________________________ TELEPHONE #: ____)_________________

CONTACT PERSON'S RELATION TO PROJECT?: ________________________________________

(i.e., contract manager, purchasing agent, etc.)

PROJECT NAME: _____________________________________________________________________

CITY/STATE: ________________________________________________________________________

DOLLAR AMOUNT: $ ___________________________ DATE COMPLETED: ________________

PUBLICLY BID? ______YES ______ NO

TYPE OF WORK?: ____________________________________________________________________

CONTACT PERSON: ___________________________ TELEPHONE #: (____)________________

CONTACT PERSON'S RELATION TO PROJECT?: ________________________________________

PROJECT NAME: ____________________________________________________________________

CITY/STATE: ________________________________________________________________________

DOLLAR AMOUNT: $ ___________________________ DATE COMPLETED: _________________

PUBLICLY BID? ______YES ______ NO

TYPE OF WORK?: ____________________________________________________________________

CONTACT PERSON:___________________________ TELEPHONE #: (____)_________________

CONTACT PERSON'S RELATION TO PROJECT?:________________________________________

(i.e., contract manager, purchasing agent, etc.)

PROJECT NAME: _____________________________________________________________________

OWNER: ____________________________________________________________________________

CITY/STATE: ________________________________________________________________________

DOLLAR AMOUNT: $ ___________________________ DATE COMPLETED: ________________

PUBLICLY BID? ______YES ______ NO

TYPE OF WORK?: ____________________________________________________________________

CONTACT PERSON: ___________________________ TELEPHONE #:(____)_________________

CONTACT PERSON'S RELATION TO PROJECT?: ________________________________________

10. The undersigned certifies that the information contained herein is complete and accurate and hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Newton in verification of the recitals comprising this statement of Bidder's qualifications and experience.

DATE: ____________ BIDDER: ________________________________________

SIGNATURE: ____________________________________________

PRINTED NAME: _______________________________________ TITLE: ______________________

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee club, or other organization, entity, or group or individuals.

(Signature of individual)

Name of Business

CERTIFICATION OF TAX COMPLIANCE**

Pursuant to M.G.L. c.62C, §49A and requirements of the City, the undersigned acting on behalf of the Contractor certifies under the penalties of perjury that the Contractor is in compliance with all laws of the Commonwealth relating to taxes including payment of all local taxes, fees, assessments, betterments and any other local or municipal charges (unless the

Contractor has a pending abatement application or has entered into a payment agreement with the entity to which such charges were owed), reporting of employees and contractors, and withholding and remitting child support.*

Signature of Individual (Mandatory) *** Contractor's Social Security Number or Federal Identification Number

Print Name:___________________________ Date:__________________________________

Corporate Name

By: ________________________________ Date: ___________________________________

Corporate Officer

(Mandatory, if applicable)

Print Officer Name:__________________________

* The provision in this Certification relating to child support applies only when the Contractor is an individual.

** Approval of a contract or other agreement will not be granted until the City receives a signed copy of this Certification.

*** Your social security number may be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed, or extended.

CERTIFICATE OF FOREIGN CORPORATION

The undersigned hereby certifies that it has been duly established, organized, or chartered as a corporation under the laws of:

(Jurisdiction)

The undersigned further certifies that it has complied with the requirements of M.G.L. c. 30, §39L (if applicable) and with the requirements of M.G.L. c. 156D, §15.03 relative to the registration and operation of foreign corporations within the Commonwealth of Massachusetts.

Name of person signing proposal

Signature of person signing proposal

Name of Business (Please Print or Type)

Affix Corporate Seal here

Purchasing Department Karen Munro Chief Procurement Officer

1000 Commonwealth Avenue

Newton Centre, MA 02459-1449 purchasing@newtonma.gov

Date

Vendor

Re: Debarment Letter for Invitation For Bid #27-18

As a potential vendor on the above contract, the City requires that you provide a debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form.

Debarment:

Federal Executive Order (E.O.) 12549 “Debarment and Suspension“ requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government.

I hereby certify under pains and penalties of perjury that neither I nor any principal(s) of the Company identified below is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

__________________________________________ (Name)

_______________________________________ (Company)

________________________________________ (Address)

_______________________________________ (Address)

PHONE ________________ FAX ________________

EMAIL _________________________________________

____________________________________Signature

________________________Date

If you have questions, please contact Karen Munro, Chief Procurement Officer at (617) 796-1220.

Mayor

Marc C. Laredo

City of Newton Telephone

(617) 796-1220

Fax:

(617) 796-1227

TDD/TTY

(617) 796-1089

X

Name

Business Category Information Form*

IFB No. 27-18

On-Call Roofing Repairs and Replacements Service Contract

Business Type Categories*

Select All That Apply

MBE: Minority-Owned Business Enterprise

WBE: Women-Owned Business Enterprise

VBE: Veteran Business Enterprise

SDVOBE: Service-Disabled Veteran-Owned Business

Enterprises

DOBE: Disability-Owned Business Enterprise

LGBTBE: Lesbian, Gay, Bisexual, Transgender Business

Enterprise

*Information is being collected as part of a City initiative to open contract opportunities to underrepresented vendors.

I do not wish to complete this form.

There is no penalty for persons who do not complete this Form, and whether or not the Form is completed will not be taken into consideration in awarding a bid.

I certify that the foregoing information is true and correct.

Company Name:___________________________________

By: ______________________________

Date:_____________________________

City of Newton

VENDOR PAYMENT SECURITY QUESTIONNAIRE

Vendor Legal Name and Address:

__________________________________________________________________________ Principal Contact Person for financial matters (i.e. Chief Financial Officer):

Name: _____________________________________________________________________

Phone: _____________________________________________________________________

Email: _____________________________________________________________________

Principal Contact Person for Invoice Payments:

Name: _____________________________________________________________________

Phone: _____________________________________________________________________

Email: _____________________________________________________________________

Taxpayer EIN: _______________________________

Invoice & Payment Instructions:

Typical Payment Terms: _______________________________________________________

Payment Remittance Address: ___________________________________________________

Thank you for this information. If your company is the selected bidder, a representative of Newton

Treasury will be contacting you to verbally confirm this information and to conduct a brief interview on payment security.

Please be advised that the City of Newton partners with Bottomline Technologies, Inc. to provide a secure invoice payment platform called Paymode-X. In order to participate in this secure payment platform, vendors must enroll with Paymode-X. In order to facilitate enrollment, Newton Treasury will provide your contact information to the Enrollment Team at Paymode-X. You should expect to receive contact from a representative of Paymode-X soon.

Please see the brochure on the next page for more information on this important service.

Purchasing Dept. use only

Please Enter Vendor ID #: __________________

CITY OF NEWTON, MASSACHUSETTS

TREASURY DEPARTMENT

Office: (617) 796-1330

Email: treasury@newtonma.gov

Marc C. Laredo, Mayor

CONTRACT FORMS

The awarded bidder will be required to complete and submit documents substantially similar in form to the following.

These forms may need to be modified on account of changed circumstances, and are provided for informational purposes only.

CITY - CONTRACTOR AGREEMENT

CONTRACT NO. C-

THIS AGREEMENT made this day of in the year Two Thousand and Twenty-six by and between the CITY OF

NEWTON, a municipal corporation organized and existing under the laws of the Commonwealth of Massachusetts, hereinafter referred to as the CITY, acting through its Chief Procurement Officer, but without personal liability to him, and hereinafter referred to as the CONTRACTOR.

The parties hereto for the considerations hereinafter set forth agree as follows:

I. SCOPE OF WORK. The Contractor shall furnish all labor, materials and equipment, and perform all work required in strict accordance with the Contract Documents for the following project:

II. CONTRACT DOCUMENTS. The Contract documents consist of the following documents which are either attached to this

Agreement or are incorporated herein by referenced:

a. This CITY-CONTRACTOR Agreement;

b. The City's Invitation For Bid #27-18 issued by the Purchasing Department;

c. The Project Manual for On-Call Roofing Repairs & Replacements Service Contract including the Instructions to

Bidders; General Conditions; Special Conditions; MWBE/AA Requirements, Wage Rate Requirements and Wage

Rate Schedule(s) including any updated prevailing wage rate schedules if applicable; The Supplementary Special

Conditions; General Requirements and Project Specifications; and Drawings, if included or referenced therein;

d. Addenda Number(s) ;

e. The Bid Response of the CONTRACTOR submitted for this Project and accompanying documents and certifications;

f. Certificate(s) of Insurance and surety bond(s) submitted by the CONTRACTOR in connection with this Project;

g. Duly authorized and executed Amendments, Work Orders, or Change Orders issued by the CITY after execution of this CITY-CONTRACTOR Agreement.

This CITY-CONTRACTOR Agreement, together with the other documents enumerated in this Article, constitute the entire

Agreement between the CITY and the CONTRACTOR. The CONTRACTOR represents that its bid was made without condition, qualification or reservation of any kind, except upon the written acknowledgement and consent of the CITY.

III. PRIORITY OF DOCUMENTS. In the event of inconsistency between the terms of this CITY -CONTRACTOR

Agreement and the Project Manual, the terms of this Agreement shall prevail.

IV. APPLICABLE STATUTES. All applicable federal, state and local laws and regulations are incorporated herein by reference and the Contractor agrees to comply with same.

V. CONTRACT TERM. The term of this contract shall extend from December 1, 2026 through November 30, 2027.

The City shall have the option, at its sole discretion, to renew this contract for two (2) additional one (1) year terms. It is understood that in the event the term of this contract or any renewal option exercised extends beyond June 30 in any calendar year, the City reserves the right to terminate the contract if funding for its continuance is not appropriated in the succeeding fiscal year commencing July 1.

VI. AUTHORIZATION OF AND PAYMENT FOR WORK PERFORMED. The execution of this contract does not constitute a notice to proceed or authorization to perform work. No work shall be commenced unless authorized by a written

Work Order prepared by City of Newton Public Buildings Department specifying the work to be performed. The Contractor will be paid for work performed in accordance with the provisions contained in the Project Manual and applicable state law.

VII. RESPONSIBILITY FOR THE WORK/INDEMNIFICATION. The Contractor shall take all responsibility for the work, and shall take all precautions for preventing injuries to persons and property in or about the work and shall defend, indemnify and hold the City harmless from all loss, cost, damage or expense arising from injuries to persons or property in or about the work. The Contractor shall be responsible for any damage which may be caused by the failure or insufficiency of any temporary works. He shall effectively protect his work and shall be liable for all damage and loss by delay or otherwise caused by his neglect or failure so to do.

VIII. WARRANTY. Except as may be otherwise provided in the Project Manual, the Contractor shall replace, repair or make good, without cost to the City, any defects or faults arising within one (1) year after date of acceptance of work and materials furnished hereunder (acceptance not to be unreasonably delayed) resulting from imperfect or defective work done or materials furnished by the Contractor.

IX. PATENT INDEMNIFICATION. The Contractor agrees to assume the defense of and shall indemnify and save harmless the City and all persons acting for or on behalf of it from all suits and claims against them, or any of them, arising from or occasioned by the use of any material, equipment or apparatus, or any part thereof which infringes or is alleged to infringe on any patent rights. In case such material, equipment or apparatus, or any part thereof, in any such suit is held to constitute infringement, the Contractor, within a reasonable time, shall at its own expense, and as the City may elect, replace such material, equipment or apparatus with non-infringing material, equipment or apparatus, or remove the material, equipment, or apparatus and refund the sums paid therefor.

X. ASSIGNMENT/SUB-CONTRACTING. The Contractor agrees that he will not sell, assign or transfer this Contract or any part thereof or interest therein without the prior written consent of the City.

XI. TERMINATION. If the work to be done under this Contract shall be abandoned, or if this Contract or any part thereof shall be assigned or transferred, without the previous written consent of the City, or if the Contract or any claim hereunder shall be assigned by the Contractor otherwise than as herein specified, or if at any time the City determines that the conditions herein specified as to the rate of progress are not fulfilled, or that the work or any part thereof, is unnecessarily or unreasonably delayed, or that the Contractor has violated any of the provisions of this Contract, the City may terminate this Contract and/or notify the Contractor to discontinue such work or such part thereof as the City may designate, and the

City may thereupon by agreement or otherwise, as it may determine, complete the work, or any part thereof; and for such completion the City for itself or for its Contractor may take possession of and use or cause to be used in the completion of the work thereof any of such materials, apparatus, machinery, implements, and tools of every description as may be found upon said work.