IFB270627

San Manuel Community

Center Renovation #3346021

Pinal County

Office of Budget & Finance 31 N. Pinal Street

Bldg. A PO Box 1348

Florence, AZ 85132

Solicitation No:

Project Title: San Manuel Community Center Renovation

Project No: 3346021

NOTICE OF INVITATION FOR BID

Bidder’s Name:

Designated Agency: PINAL COUNTY FACILITIES MANAGEMENT

Project Site Location: 101 W. 5TH AVENUE, SAN MANUEL, AZ 85631

Project Number: 3346021

Contract Type: FIRM FIXED PRICE

Pre-Submittal Conference: SEPTEMBER 3, 2026 AT 9:00 AM MST – OPTIONAL

Question Due Date: SEPTEMBER 11, 2026 BY 5:00 PM MST

Solicitation Due Date: SEPTEMBER 22, 2026 BY 2:00 PM MST

Number of Copies Required: ELECTRONIC SUBMITTAL

Solicitation Opening Date: SEPTEMBER 22, 2026 AT 2:05 PM MST

Solicitation Opening Location: GOOGLE MEET/CONFERENCE CALL

HTTPS://MEET.GOOGLE.COM/HAJ-UOGA-EZM

OR DIAL: 6015-909-(US) +1 414 PIN: 573 928 982#

Procurement Officer Contact Name:

KRISTEN GRIECO

Telephone: (520) 866-6639

Email: Kristen.Grieco@pinal.gov https://meet.google.com/haj-uoga-ezm mailto:Kristen.Grieco@pinal.gov

Table of Contents

Finance Department 31 N. Pinal St.

Bldg. A P.O. Box 1348

Project Title: San Manuel Community Center Renovation

SOLICITATION DOCUMENTS

DEFINITIONS……………………………………………………………………………………..……………………. PG – 3

INVITATION FOR BIDS……………………………………………………..………………………………………. PG – 5

INSTRUCTIONS TO BIDDERS……………………………………………………………………………..……… PG – 7

BID FORM…………………………..……………………………………………..………………………………….. PG – 13

GENERAL PROVISIONS……………………………………………………………..…………………………….. PG – 16

SPECIAL PROVISIONS AND SPECIFICATIONS………..…………………………..………………………..... PG – 27

CONTRACTOR PERFORMANCE EVALUATION FORM AND DEFINITIONS…………..……………..…….. PG – 33

CERTIFICATION OF INTENTIONS CONCERNING SUBCONTRACTING……………..…………………….. PG – 36

NONCOLLUSION AFFIDAVIT…………………………………………………..………………….……………… PG – 37

AFFIDAVIT OF SUSPENSION AND/OR DEBARMENT……………………..…………………………………. PG – 39

PRE-APPROVED EQUAL APPLICATION FORM………………………………..………………………………. PG – 41

CONTRACTOR IMMIGRATION CERTIFICATION…………………………………..……………………………. PG – 43

CONTRACT AGREEMENT FORM……………………………………..………………..…………………..……… PG – 45

LIST OF EXHIBITS AND ATTACHMENTS

Attachment A – Bonfire Submission Instructions

Attachment B – Section 3 Eligibility Worksheet

Attachment C – Demographic Information Sheet

Exhibit A – Technical Specifications

Exhibit B – Plans

Exhibit C – Structural Calculations

Exhibit D – IECC Interior Lighting Compliance Certificate

Exhibit E – Asbestos Mitigation Report

Exhibit F – Site Map

Exhibit G – Federal Grant Contract Terms

Exhibit H – HUD 4010 Form

Exhibit I – HUD 1321 Notice

Exhibit J – Wage Rate Determination (WRD)

Definitions

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Project Title: San Manuel Community Center Renovation

The following definitions apply to the entire Solicitation Document:

“Attachment” means any item the Solicitation requires a Responder to submit as part of the Offer.

“Contract” means the combination of the Solicitation, including the Uniform and Special Instructions to Responders, the Uniform and Special Terms and Conditions, Statement of Work, Technical Specifications, Plans; the Offer; and any Solicitation Addendums or Contract Addendums.

“Contractor” means a bidder in whose favor the Pinal County Board of Supervisors has awarded the Contract and who has provided the necessary Contract security, met the required insurance requirements and entered into a contract agreement with Pinal.

“County” means Pinal County and any Department of Office of the County that executes the Contract.

“Days” mean calendar days unless otherwise specified.

“Department” means the Pinal County Department of Public Works.

“Director” means the Pinal County Director of Public Works, acting in the official capacity as said Director.

“Exhibit” means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation.

“Materials” means any substances specified for use in the construction of the Project.

“Material Supplier” means one who fabricates, or processes an item off the Project Site, and who may or may not deliver this to the Project Site. For purposes of this definition, a supplier shall not include one who establishes a fabricating process or facility expressly for use of the Project, whether on or off the Project Site; or one who performs work on the Project Site that is incorporated into the Project.

“May” means something that is not mandatory but permissible.

“Offer” means bid, proposal or quotation.

“Offer Due Date” means the exact date and time offers are due.

“Plans” means the project plans, standard drawings, working drawings and supplemental drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions and details of the Work to be performed. All such documents are to be considered as a part of the plans whether or not they are reproduced in the Invitation for Bid packet.

“Progress Payment” means monthly draw against the contract price based on work completed and determined by the Schedule of Values and approved by the Engineer.

“Responsible Bidder” means a person who has the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance as demonstrated by a score of 70% or more on the final project performance evaluation for Contractors who have previously been awarded contract with Pinal.

“Responsive Bid” means a bid which conforms to all material respects to the invitation for bid.

“Shall, Will, Must” means a mandatory requirement.

“Should” means something that is recommended but not mandatory.

“Solicitation” means an Invitation for Bids (“IFB”), a Request for Proposals (“RFP”), Review of Qualifications (“ROQ) or a Request for Quotations (“RFQ”).

“Solicitation Addendum” means a written document that is issued by the Procurement Officer for the purpose of making changes to the Solicitation.

Definitions

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Project Title: San Manuel Community Center Renovation

“Subcontractor” means an individual, partnership, firm or corporation or any acceptable combination thereof, or joint venture, which performs any of the prescribed Scope of Work, directly or indirectly for or on behalf of Contractor whether or not in privity of contract with Contractor.

Invitation for Bids

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Bldg. A

Project Title: San Manuel Community Center Renovation

NOTICE IS HEREBY GIVEN THAT SEALED BIDS shall be received on the above referenced Project by Pinal County, hereinafter “Pinal”, until 2:00 PM MST (Arizona) on September 22, 2026 for the Scope of Work set forth below. No bids shall be received after this date and time.

SCOPE OF WORK: The project consists of renovation of the existing San Manuel Community Center. This includes upgrades to the HVAC system, roof, floors, restrooms, utilities, windows and doors as well as the exterior of the building. The Contractor shall furnish all labor, materials, and equipment to completely construct the proposed project in strict conformity and in accordance with the design plans and specifications prepared for Pinal County by BWS Architects and their Associated Firms. The work is to be accomplished in a good and workmanlike and substantial manner and to the satisfaction of the Pinal County Facilities Management Director and of the Architect/Engineer of Record. This work shall be accomplished in accordance with the standards of the Industry in use at the time of the signing of this contract. The project is fully funded by Federal grant.

All Work shall commence within ten (10) calendar days from the issuance date of the written “Notice to Proceed” and be completed within Two Hundred Forty (240) calendar days from the issuance date of the written “Notice to Proceed”.

An optional pre-bid conference to discuss the scope of work and technical aspects of the project will be held September 3, 2026 at 9:00 AM MST (Arizona), at the project site, 101 W. 5th Avenue, San Manuel, Arizona 85631. Attending the pre-bid conference is optional for bidders. Any perceived or apparent omission or discrepancy in the Bid Documents may be presented in writing to the County Engineer at this pre-bid conference. If the County Engineer deems a response to a written requests is necessary, the response shall be in the form of a written addendum. Oral statements or instructions shall not constitute an amendment to the Invitation for Bid.

Questions shall be submitted on or before the question due date in the “Vendor Discussion” section of Bonfire using the link noted on the Executive Summary. Answers to questions will be posted as an addendum in the “Supporting Documentation” section in Bonfire.

Registered suppliers will be notified when the addendum has been posted. Any correspondence related to a solicitation should refer to the appropriate page and paragraph number of the solicitation, if applicable. The Procurement Officer will not respond to inquiries received in any other manner.

Failure to use this single point of contact when submitting questions may cause your bid to be rejected. Any answers or clarifications affecting the cost shall be addressed to all bidders in an addendum. Under no circumstances shall verbal interpretations or clarifications be given to individual contractors.

Bids shall be publically opened and read publically on September 22, 2026 at 2:05 PM Arizona time according to the Pinal County Finance / Procurement Department’s clock. The bid opening will be held via Google Meet. The meeting can be accessed at HTTPS://MEET.GOOGLE.COM/HAJ-UOGA-EZM OR DIAL: (US) +1 414-909-6015 PIN: 573 928 982#

Bidding documents, including drawings and specifications, Plan Holders List, Bid Form and Addendum(s) shall be uploaded in Pinal County’s web portal Bonfire, when available. The address is: https://pinalcountyaz.bonfirehub.com/portal/?tab=openOpportunities

Bids shall be submitted on bid forms provided by Pinal in the manner and according to the conditions set forth in the instructions to bidders. All required documents shall be submitted, as set forth in the instructions to bidders, accompanied by a bid security. If bidder fails to submit the required documents, the bid shall be deemed to be non-responsive and rejected. In accordance with Arizona Revised Statutes, title 34, as amended, every bid shall be accompanied by a Bid Security payable to Pinal County for ten percent of the amount of the total Bid Price by certified check or cashier’s check drawn on a responsible bank doing business in the State of Arizona or by surety bond acceptable to Pinal County and issued and executed solely by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona in the form required by Arizona State Statutes, title 34, as amended, and executed by the bidder and the surety with a certified and current Power of Attorney of surety’s attorney-in-fact attached thereto. The surety bond shall not be executed by an individual surety or sureties. No bid shall be considered unless it is accompanied by the required Bid Security.

Return of the Bid Security shall be in the manner and according to the conditions set forth in the Instructions to Bidders.

AT THE TIME OF SUBMITTAL OF A SEALED BID, AND AT ALL TIMES DURING THE PERFORMANCE OF THIS CONTRACT, BIDDER SHALL BE APPROPRIATEDLY LICENSED CONTRACTOR IN THE STATE OF ARIZONA TO PERFORM THE WORK AS IDENTIFIED IN THE INVITATION FOR BID; ALL PROPOSED SUBCONTRACTORS SHALL BE APPROPRIATELY LICENSED AS CONTRACTORS IN THE STATE OF ARIZONA FOR PERFORMING THE PORTION OF THE WORK FOR WHICH THEY ARE RESPONSIBLE.

If the Bidder or proposed subcontractor is not licensed prior to the bid submittal, the bid shall be deemed non-responsive and shall be rejected.

https://meet.google.com/haj-uoga-ezm https://pinalcountyaz.bonfirehub.com/portal/?tab=openOpportunities

Instructions for Bidders

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Project Title: San Manuel Community Center Renovation

To be considered, Bids shall be made in accordance with these Instructions to Bidders.

1. ONLINE SUBMISSION OF BIDS. Each offer shall be submitted through Pinal County’s web portal, Bonfire, by the date and time stated on the Invitation for Bid cover page.

Upload your submission at: https://pinalcountyaz.bonfirehub.com/opportunities/243226

Requested Information

Name Type # Files Requirement

Cover Sheet File Type: PDF (.pdf) Multiple Required

Completed Bid Form File Type: PDF (.pdf) Multiple Required

Certification of Intentions Concerning Subcontractors File Type: PDF (.pdf) Multiple Required

Non-Collusion Affidavit File Type: PDF (.pdf) Multiple Required

Affidavit of Suspension and/or Debarment File Type: PDF (.pdf) Multiple Required

Contractor Immigration Certification File Type: PDF (.pdf) Multiple Requested

Copy of Bid Bond (Original will be required from lowest bidder) File Type: PDF (.pdf) Multiple Required

Contractor’s License(s) File Type: PDF (.pdf) Multiple Required

W9 File Type: PDF (.pdf) Multiple Required

Demographic Information Sheet File Type: PDF (.pdf) One (1) Required

2. DESCRIPTION OF WORK. As set forth under Scope of Work (“Work”) in the Invitation for Bid.

3. PROCUREMENT OF BID DOCUMENTS.

3.1 Copies of the Bid Document may be obtained as set forth in the Invitation for Bids. The purpose of providing copies of Bid Documents is for obtaining bids on the Work and does not confer a license or grant for any other use.

3.2 Complete sets of Bid Documents shall be used in preparing bids. Neither Pinal County nor the Engineer assumes any responsibility for errors or misinterpretation from the use of incomplete sets of Bid Documents. Bidder shall take careful note of all Addenda issued for this Project.

3.3 It shall be the responsibility of the bidder to determine, prior to the submittal of its bid, if any addenda have been issued for this Project. All addenda issued, if not already bound in the Invitation for Bid packet, shall be submitted by bidder with the bid and noted on the bid form by the Bidder. Bids which do not have all issued addenda attached and/or noted https://pinalcountyaz.bonfirehub.com/opportunities/243226

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Project Title: San Manuel Community Center Renovation on the bid form by the Bidder, shall be rejected by Pinal County. Bidder may call Pinal County Purchasing Department in order to ascertain if addenda have been issued for this project.

4. BIDDER’S OBLIGATION TO EXAMINE BID DOCUMENTS AND INVESTIGATE PREVAILING CONDITIONS. A Bidder has the obligation to be aware of the prevailing conditions before submitting a bid and is obligated to consider those conditions in fixing its Bid Price. The failure or omission of any Bidder to receive or examine the Bid Documents or to investigate prevailing conditions shall in no way relieve any Bidder from any obligation with respect to its bid. No term, matter or condition that a Bidder could have discovered through an exercise of reasonable diligence shall constitute a basis for an allowance from or extra payment by Pinal. Before submitting a Bid, each Bidder shall:

4.1 Consider federal, state and local laws, regulations and ordinances that may affect cost, progress or performance of the Work.

4.2 Notify Pinal in writing of any conflict, error, inadequacy or discrepancy in the Bid Documents and request resolution or clarification thereof.

4.3 Verify Bidder has received and considered any and all Addenda issued by Pinal County.

4.4 Agree that submission of a Bid shall constitute an incontrovertible representation by Bidder that the Bid Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work, that Bidder has complied with every obligation imposed on bidder in these Bid Documents and that without exception the bid is based on performing the Work in accordance with the standards and specifications set forth in the Bid Documents and on such timetable as may be required by the Bid Documents, in exchange for the Bid Price without need or cause for delay or additional compensation arising from any matter that could have or should have been discovered by Bidder in the fulfillment of the obligations imposed herein.

4.5 Check all responses for accuracy before submitting a bid. Negligence in preparing a bid confers no right of withdrawal after due time and date.

4.6 Examine thoroughly and familiarize itself with the Bid Documents (see definition under General Provisions and Specifications).

4.7 Become familiar with conditions under which the Work is to be performed, including but not limited to access, transportation/delivery routes, and traffic control, if applicable, weather conditions, and any other conditions and all other relevant matters that may affect cost, progress, performance of the Work and the required time for performing the Work.

4.8 At their own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions that may affect cost, progress, performance of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

4.9 Visit the site to become familiar with conditions under which the Work is to be performed concerning the site work, structure of the ground, obstructions which may be encountered, transportation access, drainage conditions, adjacent buildings, any other visible condition and all other relevant matters that may affect cost, progress, performance or furnishing of the Work.

4.10 Study and carefully correlate Bidder’s observations with the Bid Documents. Any quantities shown by Engineer in these Bid Documents are estimates only and it is the Bidder’s responsibility to determine the quantities needed for the Work described in the Bid Documents and for determining the Bid Price. Pinal shall not be responsible for any mistake or error made by Bidder nor shall any mistake or error constitute a basis for an allowance from or extra payment by Pinal.

4.11 At bidder’s sole expense, provide any staging, storage, temporary construction facilities, and access thereto.

5. PREPARATION AND SUBMITTAL OF BID.

5.1 Each Bidder shall complete and/or submit the following: Bid Security, Copies of Contractors license, Copies of Subcontractors license(s), Bid Proposal Form, Certification of Intentions Concerning Subcontracting, Non-Collusion Affidavit, Affidavit of Suspension and/or Debarment, and Contract Agreement. All Addenda issued by Pinal shall be noted on the bid proposal form by the Bidder.

5.2 The Bidder’s name shall be entered on the cover page and the required information, price and signature entered where specified on the Bid form. It is permissible to copy these forms as required. Facsimile bids, telegraphic bids or mailgrams shall not be considered.

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Project Title: San Manuel Community Center Renovation

5.3 The Bid form shall bear an original ink signature by the person authorized to sign.

5.4 Erasures, interlineations or other modifications in the bid shall be initialed in original ink by the authorized person signing the Bid form.

5.5 Responding with a signed Bid form shall constitute an irrevocable offer to perform the specified Work according to the provisions and specifications set forth in the Bid Documents.

5.6 All blanks on the Bid form shall be completed in ink or be typed.

5.7 A bid made by an individual shall be signed with the Bidder’s full name and be notarized.

5.8 A bid by a corporation shall be executed in the corporate name by the president, vice-president, or other officer who presents competent evidence of authority to sign, and shall also have the corporate seal affixed and be attested to by the secretary of the corporation or a notary.

5.9 A bid by a partnership shall be executed in the partnership name and signed by a general partner whose title shall appear under the signature, and said signature shall be notarized.

5.10 The name of every signer shall be typed or legibly printed below the signature.

5.11 The completed bid form shall contain an acknowledgement of receipt of all Addenda, the number of which shall be filled in on the Bid form.

5.12 The address and telephone number for notice to the Bidder/Contractor shall be completed on the Bid form.

5.13 An Arizona commercial contractor’s license number and the corresponding license classification, by which the Bidder warrants that the Bidder is legally qualified to perform the work.

5.14 Arizona sales tax license number, if any.

6. CALCULATION OF BID PRICE.

6.1 The bid shall be based upon the Scope of Work to be performed in strict conformity with the specifications and plans for said Scope of Work. Reference is made to said specifications and plans for full particulars and descriptions of the Scope of Work. Copies of the specifications and plans may be obtained as set forth in the Invitation for Bid.

6.2 The successful bidder is responsible and liable for the payment of all applicable taxes, fees and permit costs.

6.3 Quantities appearing in the Bid Documents are approximate only and are to be used for the comparison of bids.

Payment to Contractors shall be made only for the actual quantities of work performed and accepted and/or for materials furnished in accordance with the contract at the unit price in the Bid. Contractor shall verify actual quantities prior to construction and notify the Engineer of any deviation, either exceeding or under the Bid Price/Contract Price. No additional payment shall be paid to Contractor for additional quantities without a prior written change order approved by Pinal. Any additional payment paid to Contractor for additional quantities shall be based on the applicable unit price in the Bid.

7. INTERPRETATIONS AND ADDENDA. All questions concerning the Bid Documents, including requests for “or equal” approvals, are to be submitted as instructed in the Invitation for Bid. Interpretations or Clarifications considered necessary by Pinal in response to such questions shall be issued by Addenda. Any Addenda shall be made available at the same location where the Invitation for Bids was issued. As a courtesy only, Pinal may mail, fax or deliver copies of such Addenda to parties recorded by Pinal as having requested and received the Invitation for Bid packet. Only factual questions answered by formal written Addenda shall be binding. Any non-factual interpretation of the Bid/Contract Document shall be without legal effect. As stated in paragraph

3.3 hereinabove, it shall be the responsibility of the bidder to ascertain the existence of Addenda and the content of each.

7.1 Pre-Approved Equal

7.1.A. The Contract, if awarded, shall be on the basis of materials and equipment described in the Drawings or specified in the Specifications unless Bidder requests consideration of a proposed material and/or equipment as a “pre-approved equal” as defined in Paragraph 7.2.B. The County shall only consider application for acceptance as a “pre-approved equal” during the bidding phase. Such application must be received by the County at least fourteen (14) calendar days prior to the established bid date. The Bidder, at his own expense, shall complete the Pre-Approved Equal Application Form labeled as Attachment B at the end of this Section, and provide the additional information requested on the form. The completed form with required attachments shall be submitted to the County. It is the Bidder’s responsibility to provide the necessary data to validate that

31 N. Pinal St.

Bldg. A

Project Title: San Manuel Community Center Renovation the physical and operational performance and qualities of the proposed material and/or equipment is equivalent to the material and/or equipment named in the Bid Documents If, in the opinion of the County, the proposed material and/or equipment is equivalent, a “pre-approved equal” status shall be granted by County through a written Addendum to the Bid Documents at least five (5) calendar days prior to the established bid date.

If in the sole opinion of the County the pre-approved equal application is incomplete and lacks sufficient information to judge the quality and conformance of the proposed preapproved equal, the Bidder shall be notified in writing and the application shall be returned without further consideration

7.2 “Or-Equals”

7.2.A Whenever an item of material or equipment is specified or described in the Bid or Contract Documents by using the name of a proprietary item or the name of a particular Supplier, the specification or description is intended to establish the type, function, appearance, and quality required. If the specification or description contains or is followed by the words “or-equal”, other items of material or equipment or other Suppliers may be accepted by the County under circumstances stated in Paragraph 7.2A.1 below. Requests for acceptance of “or-equal” items shall be received by the County after Notice to Proceed has been issued.

7.2.A.1 “Or Equal” Items: If in County’s sole discretion an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work shall be required, it may be considered by County as an “or equal” item, in which case review and approval of the proposed item may, in County’s sole discretion, be accomplished without compliance with some or all of the requirements for acceptance of proposed substitute items. For the purposes of this Paragraph 7.2.A.1, a proposed item of material or equipment shall be considered functionally equal to an item so named if:

7.2.A.1.a the exercise of reasonable judgment the County determines that:

7.2.A.1.a.1 it is at least equal in materials of construction, quality, durability, appearance, strength, and design characteristics;

7.2.A.1.a.2 it shall reliably perform at least equally well the function and achieve the results imposed by the design concept of the completed Project as a functioning whole, 7.2.A.1.a.3 it has a proven record of performance and availability of responsive service; and

7.2.A.1.b Contractor certifies that, if approved and incorporated into the Work:

7.2.A.1.b.1 there shall be no increase in cost to the County or increase in Contract Times, and

7.2.A.1.b.2 it shall conform substantially to the detailed requirements of the item named in the Bid/Contract

Documents.

7.2.B If the specification, description, list of acceptable equipment and/or Suppliers is not followed by the words “or-equal”, other equivalent equipment or Suppliers proposed by the Contractor shall be reviewed as a “pre-approved equal” by the County only prior to the Bid date. The Instructions to Bidders describes the time schedule, procedure, and other requirements for application for “pre-approved equal” acceptance. Proposed “pre-approved equal” and “or-equal” items must be determined by the County to be equivalent as prescribed in Paragraph 7.2.A.1.

8. BID SECURITY.

8.1 Each Bid shall be accompanied by Bid Security as set forth in the Invitation for Bid. Bid Security is submitted as a guarantee that the bidder, if awarded the Contract, shall enter into a Contract to perform the Work in accordance with the plans and specifications and shall promptly provide contract security in the manner and form required in the Bid Documents. Failure to strictly comply with these provisions shall result in the bid security being retained by Pinal as liquidated damages. No bid shall be considered unless it is accompanied by the required Bid Security.

8.2 The Bid Security of the successful bidder shall be retained until such bidder has furnished the bonds required by A.R.S §34-222, as amended, insurance certificates, insurance policy endorsements of additional insured and any other documents required in the Bid/Contract Documents. If, within fifteen (15) calendar days from the issuance of the Notice

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Bldg. A

Project Title: San Manuel Community Center Renovation of Award of the contract the successful Bidder fails to deliver all the required documents and fails to execute the instrument entitled “Contract”, the Bid Security of that Bidder shall be retained by Pinal as liquidated damages.

8.3 The Bid Security of unsuccessful Bidders whom Pinal believes to have a reasonable chance of receiving the award if the successful Bidder fails to provide the necessary documentation to Pinal and enter into a contract with Pinal, may be retained by Pinal until the earlier of the day after the signing of the Contract instrument by the Pinal County Board of Supervisors or the sixty-first day after the bid opening, whereupon the Bid Security shall be returned to such Bidders.

The Bid Security of the three lowest Bidders may be retained until the Notice of Award has been issued and a contract has been finalized.

8.4 As a courtesy, Bid Security may be returned to noncompetitive Bidders not sooner than seven days after the bid opening. Compliance with the provisions herewith shall be determined in all cases by the Director of the Pinal County Public Works Department and said Director’s determination shall be final.

9. CERTIFICATION OF INTENTIONS CONCERING SUBCONTRACTING.

9.1 Each Bidder shall fill out, sign, date and submit with its bid, the Certification of Intention Concerning Subcontracting form provided in the Invitation for Bids packet. Bidder shall list the name of each subcontractor who shall perform the work to the contractor awarded this project. Failure to list subcontractors shall constitute a non-responsive bid and result in rejection.

9.2 No Bidder shall be required to employ any subcontractor, supplier, subsupplier or other person or organization against whom the Bidder has reasonable objection.

9.3 Prior to payment to Contractor of final retention of compensation and release of Labor and Material Bond (Payment Bond) by Pinal, Contractor shall fulfill the requirements set forth in the General Provisions in paragraph 30 entitled “Liens”.

9.4 At the time of bid submittal, bidder shall be appropriately licensed as a contractor in the State of Arizona for performing the Scope of Work and bidder’s subcontractors shall be appropriately licensed in the State of Arizona for performing their share of the Scope of Work.

10. NONCOLLUSION AFFIDAVIT. Each Bidder shall complete the Noncollusion Affidavit form provided in the Invitation for Bid packet. In front of a notary public, said form shall be executed by or on behalf of the person, firm, association or corporation submitting the bid, certifying under penalty of perjury, that such person, firm, association or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion or otherwise taken action in restraint of free competitive bidding in connection with the submitted bid. Failure on the part of any Bidder to observe these provisions shall result in disqualification.

11. PRE-OPENING MODIFICATION OR WITHDRAWAL OF BIDS. A Bidder may modify or withdraw its bid at any time prior to the closing date and time set for the receipt of bids. A bid may be withdrawn or modified by presenting a written withdrawal or written modification clearly identifying the Bidder and the Project Name at the location designated for receipt of bids in the Invitation for Bid. No telephone, telegraphic, or facsimile transmission of modification or withdrawal shall be accepted.

12. LATE BIDS, LATE MODIFICATIONS, LATE WITHDRAWALS. Late bids, modifications and withdrawals shall not be considered. A bid, modification or withdrawal is late if it is received at the location designated in the Invitation for Bid for receipt of bids after the closing date and time set for receipt of bids.

13. MISTAKES IN BIDS AFTER BID OPENING. After Bid opening, the Director of the Purchasing Department may permit a bidder to withdraw a bid without penalty if:

13.1 A mistake is clearly evident on the face of the bid but the intended correct bid is not similarly evident; or

13.2 The bidder establishes by clear and convincing evidence that a mistake was make.

13.3 Mistakes shall not be corrected after award of the contract.

14. OPENING OF BIDS.

14.1 Bids shall be opened, and unless obviously unresponsive, the Bidder’s name and the corresponding bid amount shall be read aloud publicly. A synopsis of the bid results shall be made available within a reasonable time after opening.

14.2 Periods of time, stated as number of days, shall be calendar days, unless specifically stated otherwise.

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Project Title: San Manuel Community Center Renovation

15. BIDS TO REMAIN IRREVOCABLE SUBJECT TO ACCEPTANCE. All bids shall remain irrevocable and subject to acceptance for sixty (60) days after the date of the bid opening.

16. AWARD OF CONTRACT. Contract award will be made to the responsive and responsible bidder based on the low total base bid or on the low combination of the total base bid and any selected alternate(s), whichever is in the best interests of the County.

If unit pricing is required in the proposal, the extensions and additions will be verified to assure correctness. Award will be based on the revised total if any errors are found. The award shall not be finalized into a contract until the successful Bidder has furnished the necessary surety bonds and insurance documents as required in the Bid/Contract Documents in the manner and form required in said documents. Failure to provide the necessary surety bonds and insurance documents in the required manner and form, permits Pinal to award the contract to the next lowest responsible, responsive Bidder, subject to the same requirements, but does not obligate Pinal to make such an award. Neither the issuance of the Notice of Award nor any submission by the bidder in response thereto obligates Pinal to enter into a contract for the work.

17. RESERVATION OF RIGHTS BY PINAL. As set forth in the Invitation for Bid.

Bid Form

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Bldg. A

Project Title: San Manuel Community Center Renovation

To: Pinal County Office of Budget & Finance, Purchasing Division 31 N. Pinal Street Bldg. A

PO Box 1348, Florence, AZ 85132

Bid of , hereafter "Bidder."

BIDDER AFFIRMS that notice pursuant to this bid may be delivered to:

Individual name:

Company name:

Address:

Phone: _

Email:

BIDDER AFFIRMS that it is:

A corporation incorporated in the State of ; or _____ A partnership consisting of ; or A sole proprietorship, doing business as

BIDDER AFFIRMS that it holds the following licenses:

Arizona Commercial Contractor's License Classification(s) ____________ Arizona Commercial Contractor's License No. ____________ Arizona Sales Tax License No. ____________

Other: (type of license) ______________ Federal Tax ID No. ______________

BIDDER CERTIFIES that it has reviewed understands and does accept the obligations set forth in the Bid Documents, including the Addenda numbered through .

BIDDER CERTIFIES that the Invitation for Bids packet for the Project, including, but not limited to, plans, construction specifications, addenda, forms of contract, bonds and sureties constituting essential parts of this Bid, has been carefully examined.

BIDDER CERTIFIES that they have visited and made a detailed investigation of the Project Site(s) and surrounding area.

BIDDER CERTIFIES that it is familiar with conditions under which the Work is to be performed, including delivery routes, and any other conditions and all other relevant matters that may affect cost, progress and performance of the Work, and the required time for performing the Work; is fully familiar with the plans and specifications for the Project and has a clear and thorough understanding of the amount and nature of the Work and is basing this bid on its own observations.

BIDDER DECLARES that at no time shall misunderstanding of the plans, specifications, special provisions or conditions to be overcome, be pled.

BIDDER DECLARES any failure to fully investigate, inspect, take proper measurements and satisfy himself as to the Scope of Work for the Project shall NOT be grounds for additional compensation under this Contract.

31 N. Pinal St.

Bldg. A

Project Title: San Manuel Community Center Renovation

BIDDER UNDERSTANDS that this is a Fixed Price / Lump Sum Contract and that the total bid price set forth below includes all applicable taxes.

With that knowledge and commitment and guaranteed by the required Bid Security, Bidder offers and agrees to:

1. Hold open the bid for sixty (60) calendar days after the opening of bids and to accept the provisions of the Instructions to Bidders regarding disposition of Bid Security;

2. Within Fifteen (15) calendar days of a Notice of Award to the Bidder, to deliver to Pinal County a Labor and Material

Bond, a Performance Bond, a Schedule of Performance, a Schedule of Values, and insurance certificates, all as required by the Bid/Contract Documents and to execute a contract for the Work; and

3. Upon acceptance of this offer by Pinal County, perform and complete the Scope of Work which includes the supply, delivery and application of material/construction performance, as described in the Invitation for Bids in a workmanlike manner and according to the required specifications and within the required time and furnish the necessary labor, tools, equipment, and services for such performance and completion, and to comply with all the terms, conditions and provi-sions of the Bid/Contract Documents. (Note: Include $130K Allowance in the Base Bid Price).

Base Bid Price of:

____________________________________________Dollars ($ ) Written Words

Alternate #1 “NW Cooking Patio”:

Alternate #2 “NE Patio & Entry Porch”:

Submitted by:__________________________________________________________________ Contractor (Name typed or printed)

Executed by: _______________________________________________

Signature of Officer, Partner or Proprietor

Title (typed or printed)

Dated: Corporate Seal (If a corporation)

(To be signed in front of a notary and notary to complete and sign the appropriate acknowledgment.)

31 N. Pinal St.

Bldg. A

Project Title: San Manuel Community Center Renovation

Corporate/Partnership Acknowledgment

STATE OF ARIZONA )

) ss

COUNTY OF )

On this day of , 2026, before me, a Notary Public, personally appeared , of , and being authorized so to do executed the foregoing instrument for the purposes therein contained.

Notary Public

My commission expires:

Individual Acknowledgment

STATE OF ARIZONA )

) ss

COUNTY OF )

On this day of , 2026, before me, a Notary public, personally appeared , and executed the foregoing instrument for the purposes therein contained.

Notary Public

My commission expires:

(END OF SECTION)

General Provisions

31 N. Pinal St.

Bldg. A

Project Title: San Manuel Community Center Renovation

1. DEFINITIONS. For this Contract certain words, phrases and terms shall have special meaning as defined herein. Furthermore, words used in the present tense shall include the future; words used in the singular shall include the plural; words in the plural shall include the singular; and words in the neutral or masculine gender are inclusive and do not in any way connote a specific gender.

1.1. Architect: Architect Corporation and their associate firms.

1.2. Bid Documents: The whole of the Invitation for Bid packet, which consists of all documents listed in the index of said bid packet and all Addenda thereto.

1.3. Bid Price: Total amount quoted by bidder for performing the Scope of Work described in the Bid Documents.

1.4. Bid Form: The approved County form on which the bidder affixes an authorized signature certifying that the bidder has carefully reviewed the Scope of Work and is willing to perform said Scope of Work and furnish all labor, equipment and materials necessary to complete said Work for an amount not to exceed the bid price quoted.

1.5. Bid Security: A cashier’s check, certified check, or surety bond written by a surety holding a certificate of authority to transact surety business in Arizona, in the amount of ten percent (10%) of the total bid price to guarantee the bidder will enter into the contract if the bid is accepted and which is the agreed amount of liquidated damages in case of failure to enter into Contract or provide contract security.

1.6. Bidder: An individual, partnership, firm, corporation, or any acceptable combination thereof, or joint venture responding to an Invitation to Bid by submitting a signed Bid.

1.7. Board: Pinal County Board of Supervisors.

1.8. Days: A period of time meaning consecutive days including Saturdays, Sundays and holidays.

1.9. Change Order: Amendment of the Contract, Contract Documents or both, which is not effective until after approval by the Contractor and the Pinal County Board of Supervisors. Approval by the Board of Supervisors shall be in accordance with the provisions of paragraph 4 of the General Provisions of this contract. These changes include but are not limited to adding additional streets or roadway segments to the Scope of Work.

1.10. Channel: A natural or artificial watercourse.

1.11. Contract Administrator: Director of the Pinal County Department of Public Works, who reviews and approves recommendations for all contracts, change orders and pay estimates to the Board of Supervisors.

1.12. Contract Bonds/Contract Security (Performance Bond and Labor and Material Payment Bond): The approved forms of security, furnished by the successful bidder/contractor the Contractors surety or sureties, guaranteeing the full and complete performance of the contract and all supplemental agreements pertaining thereto and the payment of all legal debts including the payment of all taxes pertaining to the Scope of Work.

1.13. Contract/Contract Documents: The written instrument between Pinal and the contractor entitled “Contract Agreement” and the Bid Documents, as defined above, constitute the entire Contract/Contract Documents after (a) award of the Contract; (b) the successful bidder has furnished the required security and insurance and executed the Contract Agreement; (c) Pinal has accepted and approved the security; and (d) execution of the Contract Agreement by Pinal.

1.14. Contract Time: The number of calendar days allowed for completion of the Contract, including authorized time extensions. If a specified completion date is shown in lieu of the number of working or calendar days, the contract time expires on that date and the Contract shall be completed on or before that date or the date of any authorized extension.

1.15. Contractor: A bidder in whose favor the Pinal County Board of Supervisors has awarded the Contract and who has provided the necessary Contract security, met the required insurance requirements and entered into a contract agreement with Pinal.

1.16. County: Pinal County, a political subdivision of the State of Arizona.

1.17. County Engineer or Engineer: The Pinal County Engineer, acting by and under authority of the laws of the State of Arizona, or the County Engineer’s designee acting under the County Engineer’s supervision, on behalf of the Pinal county Board of Supervisors.

31 N. Pinal St.

Bldg. A

Project Title: San Manuel Community Center Renovation

1.18. Culvert: Any structure not classified as a bridge which provides an opening under the roadway.

1.19. Days: Calendar days (see above).

1.20. Department: The Pinal County Department of Public Works

1.21. Director: The Pinal County Department of Public Works, acting in the official capacity as said Director.

1.22. Equipment: All machinery and equipment, together with the necessary supplies for upkeep and maintenance and also tools and apparatus necessary for acceptable completion of the Scope of Work.

1.23. Holidays: The legal holidays as defined in the latest revisions at the time of bidding, of the Arizona Revised Statutes, Title 1, Chapter 3, §1-301.

1.24. Laboratory: A testing laboratory that has been approved by Pinal to perform testing and that has been determined by Pinal to be free from any conflict of interest

1.25. Labor and Material Payment Bond: A payment bond furnished by Contractor and Contractor’s surety or sureties for the full amount of the Bid Price to guarantee payment to laborers and material supplies

1.26. Materials: Any substances specified for use in the construction of the Project.

1.27. Material Supplier: One who fabricates, or processes an item off the Project Site, and who may or may not delivery this to the Project Site. For purposes of this definition, a supplier shall not include one how establishes a fabricating process or facility expressly for use of the Project, whether on or off the Project Site; or one who performs work on the Project Site that is incorporated into the Project.

1.28. Notice of Award: Written notice to the successful bidder notifying that the bid has been accepted by the Pinal County Board of Supervisors.

1.29. Notice to Proceed: A written notice from Pinal to Contractor informing Contractor of the start date for the Scope of Work, and in some instances the start dates for phases of the Scope of Work.

1.30. Performance Bond: A bond in the full amount of the total Bid Price furnished by Contractor and Contractor’s surety sureties to protect Pinal by conditioning release of the bond sum upon Contractors full and complete performance of the Contract and all supplemental agreements thereto.

1.31. Plans: The project plans, standard drawings, working drawings and supplemental drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions and details of the Work to be performed.

All such documents are to be considered as a part of the plans whether or not they are reproduced in the Invitation for Bid packet.

1.32. Progress Payment: Monthly draw against the contract price based on work completed and determined by the Schedule of Values and approved by the Engineer.

1.33. Project Plans: Specific details and dimensions peculiar to the Work which are supplemented by the Standard Drawings insofar as they may apply.

1.34. Purchase Order: A document which specifies, identifies and/or describes an item, service or supply delivery and/or transportation purchased by Pinal and includes a written note from Pinal to nay contractor or vendor of the start date and the Scope of Work.

1.35. Assurance Inspector/QA Inspectors: The Engineer’s authorized representative assigned to make detailed inspections of contract performance.

1.36. Repetition of Expressions: In order to avoid cumbersome and needless repetition, such phrases as “to the Engineer” and “by the Engineer” shall be understood to mean that when an order, instruction, decision, exercise of judgment or other similar action is indicated, such order, instruction, decision, exercise of judgment or other similar action shall be issued, given, made by or reserved to the County Engineer.

1.37. Responsible Bidder: A person who has the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance as demonstrated by a score of 70% or more on the final project performance evaluation for Contractors who have previously been awarded contracts with Pinal..

1.38. Responsive Bid: A bid which conforms to all material respects to the invitation for bid.

31 N. Pinal St.

Bldg. A

Project Title: San Manuel Community Center Renovation

1.39. Schedule of Performance: A timetable prepared by a bidder given a Notice of Award, to commence running upon Pinal’s issuance of a Notice to Proceed, defining the Bidder’s projection of significant milestones in the course of the performance of the Contract, as well as the number of days elapsed from the issuance of the Notice to Proceed to each such milestone.

1.40. Schedule of Values: Prices set by the Contractor for specified divisions of the Work. These prices shall be used to arrive at the amounts due under the contract on the progress payments. They shall include everything for that particular quantity of work which the Contractor expects to be paid, e.g. labor, material, overhead, profit. Equipment costs or rental, transportation.

1.41. Special Detour: A detour, which requires the contraction of a paved surface and generally does not include any portion of a route utilizing an existing roadway.

1.42. Shop Drawings: Drawings approved for repetitive use, showing details to be used where appropriate.

1.43. Specifications: The compilation of provisions and requirements for the performance of the prescribed Scope of Work, which include general, special and technical specifications.

1.44. Subcontractor: An individual, partnership, firm or corporation or any acceptable combination thereof, or joint venture, which performs any of the prescribed Scope of Work, directly or indirectly for or on behalf of Contractor whether or not in privity of contract with Contractor.

1.45. Superintendent: Contractor’s authorized representative in responsible charge of the Work.

1.46. Surety: The corporate body bound with and for Contractor, for the full and complete performance of the Contract and for payment of all debts pertaining to the Work.

1.47. Working Day: A calendar day, exclusive of Saturdays, Sundays, and County recognized holidays, on which weather and other conditions not under the control of Contractor shall permit Contractor’s operation to proceed for the major part of the day with the normal working force engaged in performing the controlling item or items of work which would be in progress at that time.

1.48. Working and Supplemental Drawings: Supplemental design sheets, shop drawings or similar data which Contractor is required to submit to Pinal.

2. NO WAIVER OF LEGAL RIGHTS. Partial or final acceptance of the Work under this Contract shall not preclude or prohibit Pinal from correcting any measurement, estimate or certificate made before or after completion of the Work, nor shall Pinal be precluded or prohibited from recovering from Contractor or its surety, or both, such overpayment as it may sustain, or by failure on the part of Contractor to fulfill its obligations under the Contract.