RFP270-12-0390.doc

RFP No. 270-12-0390

OMB NO. 0990-0115

SOLICITATION

SECTION A - SOLICITATION/CONTRACT FORM

Page 1 of 56 pages

1.

REQUEST FOR PROPOSAL (RFP)

NUMBER: 270-12-0390

2.

ISSUE DATE:

March 26, 2012

3.

SET ASIDE: NO

x YES See Part IV

Section L

TITLE: The National Center on Substance Abuse and Child Welfare (NCSACW)

5.

ISSUED BY:

Division of Contracts Management

Office of Program Support

Substance Abuse and Mental Health Services Administration

1 Choke Cherry Road, Room 7-1063

Rockville, Maryland 20857 6.

6. SUBMIT OFFERS TO:

See Part III, Section J, "Packaging and Delivery of the Proposal," ATTACHMENT 4 of this Solicitation

7.

Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 4 until 3:00 p.m. local time on April 24, 2012.

8. THIS SOLICITATION REQUIRES DELIVERY OF PROPOSALS TO THE OFFICIAL POINT OF RECEIPT FOR THE PURPOSE OF DETERMINING TIMELY DELIVERY AS STATED IN THE COVER LETTER OF THIS RFP. THE COVER LETTER IS AN OFFICIAL PART OF THIS RFP PACKAGE. IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS DESIGNEE AT THE PLACE AND TIME SPECIFIED, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH FAR CLAUSE 52.215-1, ALTERNATE I, ENTITLED, "INSTRUCTIONS TO OFFERORS-COMPETITIVE ACQUISITION”

9.

Offeror must provide full name, address, TIN, and, if different, the address to which payment should be mailed.

10.

FOR INFORMATION CALL: Tracy Davidson, Contract Specialist

PHONE: (240) 276-1509

COLLECT CALLS WILL NOT BE ACCEPTED.

11.

Table of Contents on following page.

DETAILED TABLE OF RFP CONTENTS

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTON C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHERATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K- REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS

SECTION L- INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1.GENERAL INFORMATION 34

2. INSTRUCTIONS TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

1. GENERAL

2. EVALUATION CRITERIA

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

This contract shall support the Substance Abuse and Mental Health Services’ (SAMHSA’s) ability to advance the application of state-of-the-art knowledge around behavioral health, child welfare and the criminal justice system’s capacity to respond to needs of families involved in the child welfare system as a result of parental substance use disorders. This contract builds on work completed in previous contracts and provides for technical assistance and training on these topics. This contract is supported in part through an IAA with the Administration on Children, Youth and Families (ACYF). The tasks include technical assistance, training, information dissemination and specialized support to two grant programs: SAMHSA’s Children Affected by Methamphetamine grants and ACYF’s Regional Partnership Grants.

B.2. ESTIMATED COST, BASE FEE, AWARD FEE AND OPTIONS

b.2.1 Estimated Cost: the estimated cost (exclusive of any fees) including direct and indirect costs, of the Base Year of this contract is To be Inserted at Time of Award (TOA).

b.2.2 Base Fee: The base fee for the Base Year of this contract is Time of Award (TOA). The base fee shall be paid in installments based on the percentage of completion of work, as determined by the Contracting Officer, and subject to the withholding provisions of the clauses ALLOWABLE COST AND PAYMENT (52.216-7), and FIXED FEE (52.216-8) incorporated herein. Payment of the base fee shall not be made in less than monthly increments.

b.2.3 Award Fee: The maximum Award Fee obtainable for the base year of this contract is Time of Award (TOA). Award Fee earned shall be based upon an evaluation and determination by the Government as to the Contractor's level of performance in accordance with the procedures set forth in Section H.2 of this contract.

b.2.4 Government’s Maximum Obligation: The Estimated Cost-Plus-Base Fee-Plus Maximum Award Fee Obtainable for the Base Year of this contract is To Be Inserted at Time of Award (TOA). This represents the Government’s MAXIMUM OBLIGATION under this contract.

b.2.5 Total Contract Value/Government’s Maximum Obligation if all Options are Exercised: If the Government exercises its options pursuant to Section H.1.b of this contract, the Government’s MAXIMUM obligation represented by the sum of the Estimated Cost-Plus-Base Fee-Plus Maximum Award Fee Obtainable, will be increased as follows:

b.2.6 Total Funds Currently Available

Total funds currently allotted to and available for payment and obligated to this contract are Time of Award (TOA) of which Time of Award (TOA) represents the Estimated Cost; Time of Award (TOA) represents the Base Fee; Time of Award (TOA) represents the Maximum Award Fee Obtainable.

This Action (9/7/12-9/6/13)

Option Year 1 (9/7/13-9/6/14)

Option Year 2 (9/7/14-9/6/15)

Option Year 3 (9/7/15-9/6/16)

Option Year 4 (9/7/16-9/6/17)

Total b.2.7 It is estimated that the amount currently allocated to the contract will cover performance of the contract through Time of Award (TOA).

b.2.8 The Contracting Officer may allot additional funds to the contract without the concurrence of the contractor. For further provisions on funding, see the LIMITATIONS OF COST AND THE ALLOWABLE COST AND PAYMENT (AND FIXED FEE) clauses incorporated into the contract.

b.2.9 Summary of Funding

Base Fee

Award Fee

Base Fee

Award Fee

Base Fee

Award Fee

Base Fee

Award Fee

Base Fee

Award Fee

Total

B.3. PROVISIONS APPLICABLE TO DIRECT COSTS

a.

Notwithstanding the clauses ALLOWABLE COST AND PAYMENT, incorporated in this contract, unless authorized in writing by the Contracting Officer, the costs of the following items or activities shall be unallowable as direct costs:

(1) Acquisition, by purchase or lease, of any interest in real property;

(2) Special rearrangement or alteration of facilities;

(3) Accountable Government property (defined as both real and personal property with an acquisition cost of $1,000 or more, with a life expectancy of more than two years) and "sensitive items" (defined and listed in the Contractor's Guide for Control of Government Property) regardless of acquisition value;

(4) Purchase or lease of any personal computer, related item of hardware, or software, regardless of dollar value;

(5) Travel to attend general professional meetings;

(6) Foreign Travel - See paragraph b.(2);

(7) Any costs incurred prior to the contract's effective date;

(8) Rental of meeting space not otherwise expressly authorized by the contract;

(9) Any formal subcontract arrangements above the simplified acquisition threshold ($150,000), any cost-reimbursement subcontract regardless of cost, or not otherwise expressly provided for in the contract;

(10) Consultant fees in excess of $450/day,

(11) Cost of delivery of any vouchers under the contract using other than the USPS Standard mail service;

(12) Airfare in excess of $1,000.

(13) Arrangement for or cost of food, beverages and/or light refreshments for meetings, workshops or conferences not including per diem cost.

b.3.2 Travel Costs

(1) Domestic Travel

(a) Contractor costs for travel, including lodging, subsistence, and incidental expenses, shall be allowable only to the extent that they do not exceed the amount allowed for under the contractor’s travel policies, and further travel expenses incurred by the Contractor exclusively in direct performance under this contract shall not exceed:

1.

Cost of air travel by most direct route, using "air coach" or "air tourist" (less than first class) unless it is clearly unreasonable or impracticable (e.g., not available for reasons other than avoidable delay in making reservations, would require circuitous routing or entail additional expenses offsetting the savings on fare, or would not make necessary connections); or

2.

Cost of rail travel by most direct route, coach class or nearest equivalent; or

3.

Cost of travel by privately owned automobile. However, reimbursement for transportation by this means shall not exceed the cost of 1. or 2. above, whichever is less.

(b) The cost of travel by privately-owned automobile shall be reimbursed at the Government mileage rate allowed Federal employees and in effect at the time incurred in lieu of actual costs. However, reimbursement for transportation by this means shall not exceed the otherwise allowable comparative costs of travel by common carrier.

(c) No funds provided under this contract shall be used for reimbursement of travel expenses incurred by Government employees.

(d) All travel arrangements shall be made by the Contractor utilizing Government rates when that rate is the lowest available. Should the Government's rate not be the best price, in such cases as discount and/or super saver airfare, then the lowest price will dictate. Any refunds, rebates, or other benefits provided by airlines, hotels, etc., as a result of travel arrangements made under this contract shall be applied to the contract and shall not revert to the Contractor or the Contractor's affiliates. The Contractor shall cite in any claim for reimbursement of travel costs the source of the rate used.

(2) Foreign Travel Requests for foreign travel must be submitted at least six weeks in advance, and shall contain the following: (a) meeting(s) and place(s) to be visited, with costs and dates; (b) names and titles of contractor personnel to travel and their functions in the contract project; (c) contract purposes to be served by the travel; (d) how travel of contractor personnel will benefit and contribute to accomplishing the contract project, or will otherwise justify the expenditure of SAMHSA contract funds; (e) how such advantages justify the costs for travel and absence from the project of more than one person if such are suggested; and (f) what additional functions may be performed by the travelers to accomplish other purposes of the contract and thus further benefit the project.

B.4. ADVANCE UNDERSTANDINGS

a.

Other provisions of this contract notwithstanding, approval of the following items within the limits set forth is hereby granted without further authorization from the Contracting Officer:

To be Negotiated.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. STATEMENT OF WORK

a.

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work, SECTION J, ATTACHMENT 1, attached hereto and made a part of this Contract.

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

D.1.

PACKAGING, AND MARKING

a.

Slides (and other transparencies) All slides will be delivered in person or through the mail using slide sheets, plastic containers, or slide trays for protection. Each slide will be labeled with title and/or identifying number in series and labeled with a red dot in lower left corner.

b.

Audio Cassettes, Videotapes, and Film All tapes and film will be delivered either in person or through the mail in plastic cases (tape), cardboard boxes (film) and be enclosed in padded mailing bags for protection. All tapes and film will have identifying labels on the tape/film and outside on the case/box. Labels will have SAMHSA identification and specific identifying information about the project.

c.

Photographs All photographs will be delivered either in person or using cardboard to protect the photographs from bending. Each photograph will be labeled either on the back or with the label otherwise attached to the actual photograph. Release forms will be secured for all photographs, filed, and be turned over to the Contracting Officer’s Representative (COR) at the end of the contract.

d.

Storyboards All original mechanicals for storyboards will be delivered in person in protective cases for transport to the Government Printing Office.

D.2.

SHIPPING

a. Oversized envelopes and other containers In addition to requirements stated in the Performance Work Statement, the Contractor shall be required to provide containers to accommodate oversized materials that must be transported to the COR, or Government Printing Office, e.g., for posters, etc.

D.3.

All of the above required deliverables shall be marked "Contract No. To Be Determined " and shall indicate the contract title. All deliverables shall be made to the SAMHSA COR at the following address:

Time of Award (TOA)

1 Choke Cherry Road, Room Time of Award (TOA)

Rockville, Maryland 20857

SECTION E - INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

a.

The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b.

For the purpose of this SECTION, the Contracting Officer’s Representative (COR) is the authorized technical representative of the Contracting Officer.

c.

Inspection and acceptance will be performed at:

Time of Award (TOA)

1 Choke Cherry Road, Rm. Time of Award (TOA)

Rockville, Maryland 20857

Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative with 30 days of receipt.

d.

This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FAR Clause No. 52.246-5, INSPECTION OF SERVICES-COST REIMBURSEMENT (APRIL 1984).

SECTION F - DELIVERIES OR PERFORMANCE

F.1. PERIOD OF PERFORMANCE

Performance of this contract shall begin on Time of Award (TOA), and shall not extend beyond the estimated completion date of Time of Award (TOA), unless the period is extended by modification of the contract. See Section H.1 regarding potential Option periods: Option 1 extends the contract through Time of Award (TOA), Option 2 extends the contract through Time of Award (TOA), Option 3 extends the contract through Time of Award (TOA), and Option 4 extends the contract through Time of Award (TOA).

F.2. DELIVERIES

a.

Satisfactory performance of this contract shall be deemed to occur upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the following items in accordance with the stated delivery schedule:

(1) The items as described in SECTION C, STATEMENT OF WORK Attachment 1, shall be delivered in accordance with and by the date(s) specified below [and any specifications stated in SECTION D, PACKAGING AND MARKING, of this contract]:

Note: Unless noted otherwise, 2 copies of each deliverable is required. Due Dates are calendar dates (not business days.)

IT Security Plan

Content Development and Management Plan

Web Content Migration Plan w/i 90 days of contract award w/i 90 days of contract award w/i 60 days of contract award

TBD

Initial

Subsequent w/i 15 days of the 1st Qtr.

7 days before year end (with the annual report)

-Agenda

- Summary 12/year

12/year

12/year monthly prior to meeting w/i 7 days of meeting

-Provide Quarterly Reports

-Provide Annual Reports

-Provide Ad-hoc Reports 4/year

1/year occasional w/i 15 days of end of quarter

7 days before year end

1-2 days after assigned

-Delivery of TA

400 yr

On-going

Up to 6/yr

On-going

-Provide Quarterly Reports

-Provide Annual Reports

4/year

1/year w/i 15 days of end of quarter

7 days before year end

· Update curricula

· Report on usage

On-going, as directed by the COR

In the quarterly report

-Marketing plan

3d.

Training Tracking, Monitoring, Evaluation

-Provide Quarterly Reports

-Provide Annual Reports

4/year

1/year w/i 15 days of end of quarter

7 days before year end

- Identify speaking engagements

-Submit Power Point Presentations

- Respond to meeting presentation requests 6/year

6/year

3/year w/i 90 days of contract award, and on-going.

14 days before meetings

On-going.

-Prepare articles/spin-off products

- Update National Center promotional materials.

3-4/year

1-4/year On-going w/i 120 days of contract award w/i 150 days of contract award and on-going.

- Make updates

-Biannual Reports

-Ad Hoc Reports

45 days after grantee biannual reports received.

As directed by the COR (Base and Option 1 only)

-Conduct site visits (2.5 days each)

As needed

Up to 6/year On-going (Base and Option 1 only)

On-going

-Delivery of TA

-Biannual Reports

-Ad Hoc Reports

45 days after grantee biannual reports received.

As directed by the COR (Base and Option 1 only)

-CAM Final Report

· Meeting plan

· Invite identified speakers

Up to 6 180 days prior to annual meetings

120 days prior to annual meetings

-Dissemination Plan

-Conduct site visits (1 per site in Base, 6 per year during Options)

15-20/year

15-20 in base year

Up to 6/year in Option Year On-going

On-going

1 Program Announcement

Within 4 weeks of award (Base and Option 1 only).

- Meeting plan

- Invite identified speakers

CAM grantee meeting

· Meeting plan

· Invite identified speakers up to 6

Up to 6 180 days prior to annual meetings

120 days prior to annual meetings

180 days prior to annual meetings

120 days prior to annual meetings

· Communication protocol

· Signed protocols with grantees

· Final signed protocols

15-20

15-20 W/i 4 weeks of meeting in Base Yr.

W/i 60 days of agreement

W/i 2 weeks of signature

-Prepare Plan

-Complete Implementation

This delivery schedule will be repeated for each of the twelve (12) month options, if the options are exercised. If the Contractor is unable to meet the delivery schedule stated because of unforeseen difficulties, notwithstanding the exercise of good faith and diligent efforts in performance of the work, the Contractor shall immediately notify the Contracting Officer in writing of the anticipated delay, the reason for the delay, and the expected date of delivery.

Concurrent with submission of the required number of copies of each report to the Project Officer, the contractor shall submit one copy of the monthly, annual report and final reports to the Contracting Officer at the following address:

Time of Award (TOA)

Contract Specialist

Division of Contracts Management

Office of Program Services, SAMHSA

1 Choke Cherry Road, Rm. Time of Award (TOA)

Rockville, MD 20857

F.3 STOP WORK ORDER

This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSE: 52.242-15, STOP WORK ORDER (AUGUST 1989) with ALTERNATE I (APRIL 1984)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. Contracting Officer’s Representative (COR) The following project officer(s) will represent the Government for the purpose of this contract:

COR

Alternate COR To Be Inserted

Center for To Be Inserted

Center for To Be Inserted 1 Choke Cherry Road, 1 Choke Cherry Road, Rm. To Be Inserted

Rm.To Be Inserted Rockville, MD 20857

Phone: To Be Inserted

Phone: To Be Inserted

Fax: To Be Inserted

Fax: To Be Inserted

Email: To Be Inserted

Email: To Be Inserted The COR is responsible for: (1) monitoring the contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as an agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the contractor of any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.

The Government may unilaterally change its COR designation.

G.2. KEY PERSONNEL

Pursuant to the Key Personnel clause incorporated in this contract, the following individual(s) is/are considered to be essential to the work being performed hereunder:

NAME

TITLE

PERCENTAGE OF TIME

The clause cited above contains a requirement for review and approval by the Contracting Officer of written requests for a change of Key Personnel reasonably in advance of diverting any of these individuals from this contract. Receipt of written requests at least 30 days prior to a proposed change is considered reasonable.

G.3. INVOICE SUBMISSION

Invoice/Financing Request Instructions for SAMHSA Cost-Reimbursement Type Contracts, are attached and made part of this contract. The Billing Instructions and the following directions for the submission of invoices/financing requests must be followed to meet the requirements of a "proper" payment request pursuant to FAR 32.9.

a.

The Contractor agrees to provide a Contact Name, Phone Number, and DUNS # on every invoice b.

The contractor shall submit an original and one (1) copy of its invoice(s) to:

Contract Specialist

Substance Abuse and Mental Health Services Administration

Division of Contracts Management, OFR

1 Choke Cherry Road, Room 7-1051

Rockville, Maryland 20857

This shall include the completed Voucher Review Sheet in Attachment 3.

c.

The contractor shall submit one (1) copy of its invoice(s) to:

Contracting Officer’s Representative (COR)

1 Choke Cherry Road, Room ______

This shall include the completed Voucher Review Sheet in Attachment 3.

d.

The contractor shall submit one (1) copy of its invoice(s) to:

Chief, Commercial Payment Section

General Accounting Branch

5600 Fishers Lane, Room 16A-12 e.

Inquiries regarding payment of invoices should be directed to the designated payment office:

Department of Health and Human Services

Program Support Center (PSC)

Accounting and Finance Branch

Parklawn Bldg., Room 16-36

5600 Fishers Lane

(301) 443-6766

(301) 480-5089 fax

G.4. INDIRECT COST RATES

In accordance with Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) Clause 52.216-7(d)(2), Allowable Cost and Payment incorporated by reference in this contract in Part II, Section I, the cognizant Contracting Officer responsible for negotiating provisional and/or final indirect cost rates is identified as follows:

These rates, including modifications thereto, are hereby incorporated without further action of the Contracting Officer.

If the contractor’s provisional negotiated rate agreement lapses the contractor is limited to the following billing rates until such agreement is finalized:

Billing Rate

Notwithstanding the foregoing, the Contractor shall, in the case of an upward adjustment of the provisional rates, comply with the requirements of FAR 52.232-22 “Limitation of Funds” of the contract, and provide timely notification to the Contracting Officer, where such increase in costs causes operation of that clause.

G.5. GOVERNMENT PROPERTY

a.

If this Contractor is authorized to acquire Government Property during the performance of this contract, the DHHS Publication (OS) 686, entitled, Contractor's Guide for Control of Government Property, (1990). Will be incorporated by reference. The contractor is referred to http://www.ogam2000.com/log/contractorsguide.htm for the latest Contractor’s Guide.

The Contract's Property Management Officer is:

Logistics Management Specialist

Building, Logistics and Telecommunications Branch

DOS/OMTO/SAMHSA

1 Choke Cherry Road, Room L-1055 Rockville, Maryland 20857

Upon completion of this contract, and throughout the contract as requested, the Contractor agrees to furnish to the Contracting Officer, without delay, the inventory schedule covering all Government Data furnished or acquired for use in the performance of the predecessor contract. Title to all data acquired or furnished under the predecessor contract and now accountable under this contract shall vest and remain vested in the Government.

G.6. PUBLICATION CLEARANCE REQUIREMENTS

1. Concept Clearance Requirement:

The contractor shall not expend funds on the development of any specific communications product until the SAMHSA Office of Communications has issued a concept clearance or other commensurate approval for the product. For this purpose, a communications product is defined as an item of printed or audiovisual information carrying the Department's name as the publisher or in which the Department has a proprietary interest, whether written or published in the Department or outside, regardless of how it is financed. A publication or audiovisual product requires clearance through SAMHSA and DHHS communications channels if 50 or more copies of it are to be distributed outside of DHHS or if it will be posted on a Website available outside of DHHS. This applies to communications products distributed to Congress, other Federal, State, and local branches of government, contractors, grantees and intermediaries. It includes products printed or duplicated by contractors or by desktop means. Communications products include, but are not limited to, books, booklets, brochures/pamphlets, reports, newsletters, electronic/web, videos and audiotapes.

2. Writer/Editor Requirement:

Products being developed under this contract for potential dissemination by SAMHSA must be developed and/or reviewed by a senior writer/editor who has been identified among the key personnel for this project. That individual must be able to provide the necessary expertise for appropriate and accurate content and editorial review needed to achieve a high standard of excellence in content, syntax, grammar, and style, including attention to the match between target audience and content level.

3. Manuscript/Galley Requirement:

Products developed under this contract for potential dissemination by SAMHSA should (i) reflect consistent use of a consistent style manual (preferably Government Printing Office (GPO), although other manuals may be selected and used with reason), (ii) adhere to common standards of grammar and usage, and (iii) include correct form and content in use of logos, content and look of cover, title page, and acknowledgment/disclaimers, as determined by SAMHSA's Office of Communications.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1. OPTIONS

a.

Unless the Government exercises its options pursuant to options clause for Options 1, 2, 3 and 4 described in section B, the contract consists only of one 12 month base year of the Statement of Work as defined in Sections C and F of this contract Pursuant to clause 52.217-9 set forth in paragraph b., below, the Government may, by unilateral contract modification, require the Contractor to perform Years 2, 3, 4 and 5 of the Statement of Work as also defined in Sections C and F of this contract. If the Government exercises these options, notice must be given at least 30 days prior to the expiration date of this contract, and the estimated cost of the contract will be increased as set forth in Section B.

b.

52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT (MARCH 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor for up to (Insert Number of Option Years at Time of Award) additional years, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises these options, the extended contract shall be considered to include this option provision.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

a. 52.217-8, OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period specified in the Schedule.

H.2. Performance Based Contract Plan

a. Introduction This is a performance-based contract oriented toward outcomes and products. As such, it gives the contractor the liberty to propose creative solutions and conceive new or alternative methods to achieve the Government’s objectives. Management of the award fee and performance objectives are discussed in detail below. As an additional incentive option years for the continuation of this contract will only be awarded with continued acceptable performance (Satisfactory or better).

b.

Award Fee Plan The contractor will receive a small base fee and will be eligible for an award fee, which will be tied to the achievement of the performance objectives and targets specified. The award fee determinations are not subject to the Disputes Clause (FAR 52.233-1). The Agency's decision to pay or not to pay Award Fee in no way alters the contractor's responsibilities to perform any functions or produce any deliverables required by the contract. The Agency’s decision to pay or not to pay award fee in no way alters the Department's obligation to pay the contractor for satisfactory deliverables in accordance with the contract. The distribution of the award fee, in whole or in part, will occur annually at the end of each contract year, based on the Government’s evaluation of whether the Contractor has met or exceeded the performance standards, in accordance with the Quality Assurance Surveillance Plan, at Attachment 2. Award Fee is available for services and products identified below:

ANNUAL AMOUNTS AVAILABLE FOR AWARD FEE (to be evaluated and paid annually):

Service/Product/Task

See amounts available annually at Section B.3 Award for Evaluation

Unacceptable Reduces fee by $1,000 annually per unacceptable rating (can affect base fee).

Award for Evaluation

Satisfactory

0%*

Satisfactory Plus 40%* Award for Evaluation

Excellent 80 % * Award for Evaluation

Superior 100*

Customer Satisfaction

Each Pool gets 1/11 of the available award fee for the current year. The evaluation rating will be that % of the 1/11 of the available award fee.

Task 1: Project Management and Reporting

Each Pool gets 1/11 of the available award fee for the current year. The evaluation rating will be that % of the 1/11 of the available award fee.

Task 2: Technical Assistance

Each Pool gets 1/11 of the available award fee for the current year. The evaluation rating will be that % of the 1/11 of the available award fee.

Task 7: TA for RPGs

Each Pool gets 1/11 of the available award fee for the current year. The evaluation rating will be that % of the 1/11 of the available award fee.

Total Award Fee Available

See Chart in Section B.3 for Total Award Fee Available

Percentage of Award Fee that can be actually awarded at this score.

The Contracting Officer and the COR shall together determine whether a product/service is delivered on time and within budget. If it is deemed to be on time and within budget, it will be evaluated for quality by an Award Fee Evaluation Group (Group). Each Group will consist of the COR, the Contracting Officer or his/her designee, and approximately one other government officials or non-government personnel (depending on specific expertise) specified by the P.O. and approved by the Contracting Officer. The composition of the Group may change from task to task.

Each member of the Group will evaluate the quality of the task using a numerical rating scale from 0 to 100. The scale will be defined as follows:

Superior - Contractor’s performance exceeds standards by substantial margin, the monitor can cite few areas for improvement, all of which are minor.

80%

Satisfactory 70 - 79

61 - 69 40%

0%

Each member of the Group will give the product a numerical rating and those ratings will be averaged. An Average of less than 60 (Unacceptable) will result in a reduction in the base fee of $1,000 for that twelve month rating period. An average score between 61-69 (Satisfactory Performance) will result in Award of 0%, an average of 70-79 (Satisfactory Plus) will result in Award of 40%, an average of 80-89 (Excellent) will result in Award of 80%, and an average of 90 through 100 (Superior) will result in Award of 100%.

H.3. PRIVACY ACT

This procurement action requires the Contractor to do one or more of the following: design, develop, or operate a system of records on individuals to accomplish an agency function in accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 USC 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties. The Contractor shall ensure that each Contractor employee knows the prescribed Rules of Conduct and each Contractor employee knows that he/she can be subject to criminal penalties for violation of the Privacy Act.

The Privacy Act System of Records applicable to this project are Systems Notice 09-30-0049. This document is incorporated into this contract as an Attachment 11 in Section J.

The Privacy Act is applicable to the records kept by the Contractor on paying honorarium and/or per diem to Consultants. The Contractor shall destroy these records in accordance with the provisions of the Privacy Act after contract closeout has occurred and the accounting record retention requirements of the Internal Revenue Service and the General Accounting Office have been met.

H.4. SALARY RATE LIMITATION LEGISLATION PROVISIONS

Pursuant to P.L. 112-74, no Fiscal Year 2012 (October 1, 2011 – September 30, 2012) funds may be used to pay the direct salary of an individual through this contract at a rate in excess of the direct salary rate for Executive Level II of the Federal Executive Pay Scale. Direct salary is exclusive of overhead, fringe benefits, and general and administrative expenses. The salary limit also applies to individuals proposed under subcontracts. If this is a multi-year contract, it may be subject to unilateral modifications by the Government if any salary rate ceilings are established in future DHHS appropriation acts. P.L. 112-74 states in pertinent part:

None of the funds appropriated in this Act for the National Institutes of Health, the Agency for Healthcare Research and Quality and the Substance Abuse and Mental Health Services Administration shall be used to pay the salary of an individual, through a grant or other extramural mechanism, at a rate in excess of Executive Level II.

Contractors shall absorb that portion of an employee’s salary (plus the dollar amount for fringe benefits and indirect costs associated with the excess) that exceeds a rate of $179,700 a year.

H.5. IT SYSTEMS SECURITY REQUIREMENTS

All Governmental, proprietary and potentially sensitive data will be securely collected, processed, maintained, and in general safeguarded in compliance with the requirements of the Computer Security Act of 1987, Office of Management and Budget Circular A-130, Appendix III (“Security of Federal Automated Information Systems”), and Part 6 of the DHHS IRM Manual (specifically, the most recent release of the AIS Security Program Handbook). The contractor shall include this clause in any subcontract award pursuant to this prime contract. The information technology security plan should conform to the documentation standards of the National Institute of Standards and Technology (see NIST special publications SP800-12, 800-14, SP800-19 at http://csrc.nist.gov/publications/nistpubs/index.html).

NOTE: An on-line version of the DHHS AIS Security Program Handbook is available at http://www.ahcpr.gov/downloads/pub/contract/rfp010006.doc

On-line versions of the Computer Security Act of 1987 and the Office of Management and Budget’s Circular A-130, Appendix III (“Security of Federal Automated Information Systems”) are available at http://wwwoirm.nih.gov/security/aissp.html Adequate security is essential. This means security commensurate with the risk and magnitude of the harm that could result from the loss, misuse, or unauthorized access to or modification of information. This includes assuring that systems and applications operate effectively and provide appropriate confidentiality, integrity, and availability, through the use of cost‑effective management, personnel, operational, and technical controls.

Security procedures and practices must address but are not limited to:

Administrative procedures to guard data integrity, confidentiality, and availability – these are documented, formal practices to manage the selection and execution of security measures to protect data and the conduct of personnel in relation to the protection of data, and

Physical safeguards to guard data integrity, confidentiality, and availability – these relate to the protection of physical computer systems and related buildings and equipment from fire and other natural and environmental hazards, as well as from intrusion. Physical safeguards also cover the use of locks, keys, and administrative measures used to control access to computer systems and facilities.

Technical security services to guard data integrity, confidentiality, and availability – these include the processes that are put in place to protect and to control and monitor information access, and

Technical security mechanisms – these include the processes that are put in place to prevent unauthorized access to data that are transmitted over a communications network.

For data protected under the Privacy Act transmitted over the Internet, the minimum technical safeguard is secure socket layer (SSL) 128-bit certificates. Similarly, data protected under the Privacy Act residing in a workstation must be encrypted to avoid unauthorized access to the data in the event of theft or loss of the workstation. However, as security threats become more sophisticated, the security system to guard against those threats must evolve as well.

H.6. EPA ENERGY STAR REQUIREMENTS

In compliance with Executive Order 12845 (requiring Agencies to purchase energy efficient computer equipment) any microcomputers, including personal computers, monitors, and printers that are purchased using Government funds in performance of a contract shall be equipped with or meet the energy efficient low-power standby feature as defined by the EPA Energy Star Computers Program unless the equipment always meets EPA Energy Star efficiency levels. Contractors shall include Energy Star as a specification when soliciting bids for computer equipment which requires Energy Star compliance.

This low-power feature must already be activated when the computer equipment is delivered and be of equivalent functionality of similar power managed models. If the equipment will be used on a local area network, the vendor must provide equipment that is fully compatible with the network environment. In addition, the equipment will run commercial off-the-shelf software both before and after recovery from its energy conservation mode.

H.7. PURCHASE OF INFORMATION RESOURCE TECHNOLOGY

At least 30 days prior to purchase of Information Resource Technology (IRM) hardware and software, the Contractor shall submit a list of all proposed IRM equipment to the SAMHSA Contracting Office for approval by the Contracting Officer. The list shall contain: (1) name of item, (2) manufacturer, (3) part number, (4) version, (5) quantity, (6) options and (7) evidence of competition (i.e. list of vendors and equipment prices). The Contractor shall not purchase any IRM equipment until the Contracting Officer notifies the Contractor in writing that approval has been granted.

H.8. SOFTWARE IMPLEMENTATION

Software packages proposed for use by the Contractor that are not otherwise specified in the Statement of Work, shall be approved by the Contracting Officer prior to implementation. The Contractor may be required to demonstrate software packages before approval is granted. This does not apply for software that is for internal use of the Contractor.

H.9. VIRUS PROTECTION

The Contractor shall utilize a comprehensive virus protection software package to screen all data, information, and software provided to the Government on 3 ½" and CD-ROM media. The screen shall include the identification and removal of all viruses, worms, and other forms of data information, and software infestation. The Contractor shall also utilize the virus protection software to screen all data information, and software obtained from the Government and other sources for processing on the Contractor's network(s) and personal computer(s).

The Contractor shall immediately notify the COR of any virus, worm, or other form of data information, and software infestation found on Government provided electronic media. The Contractor shall recommend to the Government the specific virus protection software the Contractor intends to use.

H.10. COMPLIANCE WITH SAMHSA/DTM GUIDELINES

The Contractor shall use software that meets SAMHSA guidelines: specifically, the system(s) will be PC compatible; operate in a Windows environment; and use WordPerfect, Lotus, PowerBuilder or other software consistent with SAMHSA Division of Technology Management (DTM) standards. The Contractor shall at all times maintain compliance with current DTM standards, which may change over the duration of this contract. Any deviation from the SAMHSA standard should be negotiated with DTM.

H.11. FTS 2001

The Contractor will be assisted by the COR in using the appropriate Federal Procedures for the initiation and use of any “Toll-Free” and/or Domestic and International Long Distance Telephone services under the GSA Government Networkx Service. The Division of Operation Services (DOS) on behalf of the Office of Management, Technology and Operations (OMTO), will coordinate the implementation of the Networkx service at the Contractor site (This may take up to eight weeks).

If the Contractor will travel to different locations and place or receive only occasional domestic and/or international long distance calls exclusively for SAMHSA, the Contractor may obtain a Networkx calling card through the Government Telecommunications Program Manager/Contracting Officer Representative located in Office of Management, Technology and Operations (OMTO), (This may take up to two weeks).

For any other telecommunications requirements, the Contractor shall coordinate the request through the Government Telecommunications Program Manager/Contracting Officer Representative and the Office of Management, Technology and Operations OMTO. In order to control potential waste, fraud, and abuse of Government-provided telecommunications resources, the Government reserves the right to monitor the Contractor’s usage of the Networkx Service.

H.12. OWNERSHIP OF MATERIALS AND DISPOSITION OF DATA

a.

All information and materials including data developed under this contract are the property of the government and shall be delivered as part of the deliverables under the contract. No information developed under this contract shall be released by the contractor without the written permission of the government.

b.

Where automated data bases are developed, maintained or regularly updated by the contractor, the Government maintains ownership of all software, manuals, data, data processing, user documentation and any other materials developed by the contractor to manage it. Any software developed to manage or enhance these data must be fully documented and the documentation provided to the Government. Any required transfer of the data will be effected in such a way that the data base will be immediately available without interruption.

H.13. ACCESSIBILITY

Pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d) as amended by P.L. 106-246, all Electronic and Information Technology (EIT) developed, procured, maintained, or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The contractor shall ensure that this technology is accessible to employees, government personnel and members of the public with disabilities to the extent it does not post an “undue burden..” Section 508 Standards speak to various means for disseminating information, including computers, software, and electronic office equipment. It applies to, but is not solely focused on, federal pages on the Internet or the World Wide Web. It does not apply to the web pages of private industry. The complete text of Section 508 Standards can be accessed at http://www.section508.gov.

H.14. CORRESPONDENCE PROCEDURE

To promote timely and effective administration, correspondence (except for invoices, technical progress reports, deliverables) submitted under this contract shall be subject to the following procedures:

(1) Technical Correspondence. Technical correspondence (as used herein, this term excludes technical correspondence which proposes or otherwise involves waivers, deviations, or…