Town of Burlington

Invitation for Bids

27-630-60

Overlook Park Painting & Repairs

Bids Due:

Wednesday, October 28th, 2026, at 10:00 AM

*Late bids will be rejected

Rachel Leonardo Chief Procurement Officer

Town of Burlington 29 Center Street, 2nd Floor

Burlington, MA 01803

OVERLOOK PARK PAINTING

COVER SHEET

PLEASE TYPE:

Name of Bidder:

Contact Individual:

Address:

# Street City/Town Zip Code

Phone:

Alternate Phone:

Email Address: Social Security/Federal Tax Identification Number:

Authorized Signature:_______________________________________

CHECKLIST

Invitation to Bid:

Sealed bids for Overlook Park Painting & Repairs must be received by the Chief Procurement Officer, Town Hall, 29 Center Street, Burlington, Massachusetts, 01803 until October 28th, 2026, at 10:00 AM and will be publicly opened and read aloud at such time.

• Specifications and bid forms are available on the Town’s website at https://www.burlington.org/Bids.aspx

• Each bidder must attend a mandatory pre-bid walkthrough of the facility on

Wednesday, October 21st, 2026 at 9:00 AM, beginning at 1 Edgemere Ave, Burlington, MA, to participate in this bid.

• Successful bidder must provide a 50% payment bond if the bid exceeds $25,000.

• This project is bid according to MGL 30-39M.

• Town’s Designated Representative and point of contact for questions is: Brendan

Egan, began@burlington.org

• Prevailing wage must be paid per MGL 149 SECT. 26-27D

• This project must be completed by November 10th, 2026

Submissions:

Completed Cover Sheet Checklist (this sheet) Bid Form Signed Certifications Certificate as to Corporate Bidder Reference Form Prevailing Wage Certification Debarment Certification

Minimum Requirements:

Yes No A. Bidder must furnish at least three references with this Invitation for Bids.

B. Bidder must be regularly engaged in the business of painting.

C. Bidder shall provide a list of all painting projects completed within the last 3 years.

BID FORM

To the Awarding Authority:

A. The Undersigned proposes to furnish all labor and materials required for the Overlook Park Renovation Project in Burlington, Massachusetts, in accordance with the accompanying plans and specifications for the contract price specified below, subject to additions and deductions according to the terms of the specifications.

B. This bid acknowledges the following addenda:

No.:_____________ Dated: _____________

No.: _____________ Dated: _____________

No: _____________ Dated: _____________

C. The proposed contract price is ____________________________dollars and

____________________________ cents ($_______________________)

D. The undersigned agrees that, if he is selected as general contractor, he will within five days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the awarding authority, execute a contract in accordance with the terms of this bid and furnish a performance bond and also a labor and materials or payment bond, each of a surety company qualified to do business under the laws of the commonwealth and satisfactory to the awarding authority and each in the sum of the contract price, the premiums for which are to be paid by the general contractor and are included in the contract price; provided, however, that if there is more than 1 surety company, the surety companies shall be jointly and severally liable.

The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that he will comply fully with all laws and regulations applicable to awards made subject to section 44A.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Date:

(Name of General Bidder)

By:

(Name of Person Signing Bid)

(Business Address)

(City and State)

(ZIP Code)

CERTIFICATIONS

FORM A

NON-COLLUSION

I certify under penalties of perjury that this bid or proposal has been made and submitted under good faith and without collusion or fraud with any other person. As used in this certification, the word “person” means any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

TAX COMPLIANCE

Pursuant to Massachusetts General Law Chapter 62C, Section 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

LABOR HARMONY / OSHA 10-HOUR

I will furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work, and all employees to be employed in the work subject to this bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration.

Signature: __________________________________________________________ (Person Signing Bid)

(Name of Business)

FORM B

CERTIFICATE OF CORPORATE AUTHORITY (if applicable):

I, _______________________________ certify that I am the _____________________ of the corporation named as Bidder in the Bid included herein, that _________________, who signed said Bid on behalf of the Bidder was then ________________________ of said corporation, that I know his signature, that his signature thereon is genuine and that said Bid was duly signed, sealed and executed for and in behalf of said corporation by authority of its governing body.

(Corporate Seal) (Secretary-Clerk)

(Signature of authorized individual submitting proposal)

(Printed Name)

(Name of Proposer)

(Date)

FORM C

PREVAILING WAGES:

The undersigned bidder or quoter hereby certifies, under the pains and penalties of perjury, that the foregoing bid or quote is based upon the payment to laborers employed on the project of wages in an amount no less than the applicable prevailing wage rates established for the project by the Massachusetts Department of Labor and Workforce Development. The undersigned bidder or quoter agrees to indemnify the awarding authority for, from and against any loss, expenses, damages, action or claims, including any expense incurred in connection with any delay or stoppage of the project work, arising out of or as a result of (1) the failure of the said bid or quote to be based upon the payment of the said applicable prevailing wage rates, or (2) the failure of the bidder or quoter, if selected as the Contractor, to pay laborers employed on the project the said applicable prevailing wages.

(Printed Name)

(Name of Proposer)

FORM D

DEBARRMENT:

The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

(Printed Name)

(Name of Proposer)

REFERENCE FORM

(1) Reference Name (Contact Person):

City/Town/Company:

Fax:

Email:

Dates of Services Provided:

_____ / _____ / _____ to _____ / _____ / _____

Description of Services Provided:

(2) Reference Name (Contact Person):

(3) Reference Name (Contact Person):

PART 1. GENERAL INFORMATION

1.1 PROCUREMENT DESCRIPTION

The Town of Burlington (‘Town’), acting through its Department of Parks and Recreation, is seeking bids from qualified contractors to complete the scope of work contained herein and generally referred to as the Overlook Park Painting Project.

Attachment A - Prevailing Wage Rates Attachment B – Sample Contract

1.2 APPLICABLE LAW

This procurement will be conducted pursuant to Massachusetts General Laws Chapter 30, Section 39M.

1.3 APPROVAL

Any contract(s) that may result from the procurement shall be subject to the approval of the Recreation Commission.

1.4 INCORPORATION BY REFERENCE

All requirements, specifications, terms and conditions described in this Invitation for Bids shall be incorporated by reference into any contract that may result.

1.5 TIME FOR AWARD

Any contract that may result from the procurement shall be awarded within thirty (30) days after the bid opening. The Contractor must agree to hold its bid prices firm for that period.

1.6 RIGHT TO CANCEL/REJECT

The Town reserves the right to cancel this Invitation for Bids or reject in whole or in part any and all bids if the Town determines that cancellation or rejection serves the best interests of the Town.

1.7 TAXATION

Purchases made by the Town are exempt from the payment of Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid pricing.

Copies of the Town’s tax-exempt paperwork shall be available upon request of the selected contractor.

PART 2. INSTRUCTIONS TO BIDDERS

2.1 REQUIREMENTS AND SUBMISSIONS

Below please find a description of the requirements and submissions that must be included as part of a bid.

2.1.1 BID PRICING FORM

Every bid must include a completed ‘Bid Pricing Form’. See attached. All material, equipment and labor is F.O.B. Town of Burlington.

2.1.2 NON-COLLUSION

Every bid must include a certification of good faith, certifying that the bid was made in good faith and without collusion or fraud. See ‘Non-Collusion Form’ attached.

2.1.3 TAX COMPLIANCE

Every bid must include a written certification that the bidder has complied with all state laws relating to taxes, reporting of employees and contractors, and child support. See ‘Tax Compliance Form’ attached.

2.1.4 CORPORATE BIDDER

If the bid is being submitted by a corporation, the bid must include a certification that the individual submitting the bid has been authorized to bind the corporation. See ‘Certificate of Corporate Authority’ attached.

2.1.5 REFERENCE FORM

Every bid must be accompanied by at least three (3) professional references.

2.1.6 PREVAILING WAGE

Wages for this project are subject to the prevailing wage rates as set by the Department of Labor Standards. A copy of the prevailing wage rates for this project is included in the Invitation for Bids, along with a Payroll Record Form and Statement of Compliance.

In the event that the option to renew is exercised, an updated prevailing wage rate sheet will be sent to the Contractor along with the contract amendment letter.

Certified Weekly Payroll documents shall be sent to the Purchasing Office via email to purchasing@burlington.org. Payroll records must be sent three (3) business days after the close of the previous work week. See ‘Certification Regarding Payment of Prevailing Wage Rates’ attached.

2.1.7 DEBARMENT

Every bid must include a certification regarding the contractor’s debarment status. A debarred contractor is not eligible or the award of public contracts during the period of its debarment. See ‘Certification Regarding Debarment’ attached.

2.1.8 LABOR HARMONY AND OSHA CERTIFICATION

Every bid must include a certification regarding labor harmony training approved by the U.S.

Occupation Safety and Health Administration, completed by all employees to be employed at the worksite. See ‘Labor Harmony and OSHA Certification” attached.

2.1.9 MANDATORY WALKTHROUGH

In order to be eligible to bid on this project, each bidder must attend a mandatory walkthrough on Wednesday, October 21st, 2026, at 9:00 AM. This walkthrough will take place at the site of the project at 1 Edgemere Ave, Burlington, MA, 01803. Please be aware that this is an active construction site.

2.2 BID DELIVERY

Below please find a description of the manner in which sealed bids must be submitted.

2.2.1 DUE DATE AND TIME

Bids shall be received by the Office of the Purchasing Agent on or before 10:00 AM, Wednesday, October 28th, 2026.

Any bid received after that time shall be rejected as non-responsive.

2.2.2 ADDRESS

Sealed bids shall be delivered to the Office of the Chief Procurement Officer, 29 Center Street, 2nd Floor, Burlington, MA 01803.

2.2.3 HOURS OF OPERATION

Bids must be delivered during the normal hours of operation of the Town of Burlington:

Monday, Tuesday, Thursday: 8:30 AM-4:30 PM Wednesday: 8:30 AM-7:00 PM Friday: 8:30 AM-1:00 PM

2.2.4 COPIES

Bidders must submit one (1) original copy of the bid.

2.2.5 LABELING

The outside of the envelope containing the sealed bid must be labeled with 1) the solicitation number 2) the opening date and time and 3) the name of the bidder

2.3 SIGNATURES

A bid must be signed as follows: 1) if the bidder is an individual, by her/him personally; 2) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the clerk/secretary of the corporation, and with the corporate seal affixed.

2.4 QUESTIONS, CHANGES, MODIFICATIONS AND WITHDRAWALS

2.4.1 QUESTIONS/REQUESTS FOR CLARIFICATION

Questions concerning this Invitation for Bids must be submitted in writing to: Rachel Leonardo at rleonardo@burlington.org at least 5 days prior to the bid opening date. Written responses will be emailed to all bidders on record as having picked up the Invitation for Bids.

2.4.2 CHANGES

If any changes are made to this Invitation for Bids, addenda will be issued. Addenda will be posted in the Office of the Chief Procurement Officer, on the website and e-mailed to all bidders on record as having picked up the Invitation for Bids.

2.4.3 MODIFICATIONS AND WITHDRAWALS

A bidder may correct, modify, or withdraw a quote by written notice received by the Town of Burlington prior to the time and date set for quote opening.

Modifications must be submitted in a sealed envelope clearly labeled "Modification No.__" to the address listed in part one of this section. Each modification must be numbered in sequence, and must reference the Invitation for Bids.

After the bid opening a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Town or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

mailto:rleonardo@burlington.org

2.5 UNFORESEEN OFFICE CLOSURES

If, at the time of the scheduled bid opening, 29 Center Street, Burlington, MA 01803, is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed until 2:00 PM on the next normal business day. Bids will be accepted until that date and time.

2.6 BID OPENING PROCEDURE

At the time and place fixed for opening of bids, the Town will cause to be opened and publicly read aloud every bid received within the time set for receiving bids, irrespective of any irregularities therein. Bidders and other persons properly interested may be present, in person or by representative.

2.7 SECURITY

If the total bid exceeds $25,000, a 50% payment bond is required.

PART 3. SCOPE OF WORK

Invitation

The Town of Burlington, through the Burlington Parks & Recreation Department, is seeking quotations from qualified contractors to perform exterior repairs and painting of two (2) buildings and chimney located at Overlook Park. The work includes surface preparation, carpentry repairs, window enclosure, and complete exterior painting.

Scope of Work –

The contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the work described below.

1. Surface Preparation

The contractor shall:

• Power wash the entire exterior of the building to remove dirt, mildew, loose paint, and other contaminants.

• Allow surfaces to dry thoroughly before performing repairs or painting.

• Scrape all loose, peeling, or flaking paint.

• Sand feathered edges to create a smooth surface for painting.

• Prepare all surfaces in accordance with manufacturer recommendations.

2. Exterior Wall Repairs

The contractor shall:

• Repair and fill cracks in exterior walls using appropriate exterior-grade patching compounds or repair materials.

• Seal all repaired areas to provide a weather-resistant surface.

• Ensure repairs are smooth and ready for painting.

3. Window Enclosure

• Permanently close all existing windows.

• Install either:

• Composite boards, or

• Exterior-grade composite plywood.

• Materials shall be securely fastened to framing.

• All edges and seams shall be sealed against moisture intrusion.

• Finished installation shall provide a clean, uniform appearance suitable for painting.

4. Wood Trim Repairs

• Fill and repair all holes in existing wood trim and soffits.

• Replace any rotten, deteriorated, or structurally unsound wood trim.

• Replacement materials shall match existing profiles and dimensions as closely as possible.

• Prime all new wood prior to painting.

5. Exterior Painting

Following completion of all repairs, the contractor shall:

• Prime all bare wood, patched surfaces, and repaired areas.

• Apply two finish coats of premium-quality exterior acrylic latex paint.

• Paint all exterior walls.

• Paint all trim.

• Paint all newly installed composite window coverings to match the building.

• Finish shall be uniform with no visible streaks, runs, lap marks, or missed areas.

Color(s) shall be selected by the Burlington Parks & Recreation Department.

Materials

The contractor shall use premium exterior products suitable for New England weather conditions.

Equivalent products may be submitted for approval.

Workmanship

All work shall be performed in a professional and workmanlike manner.

Repairs shall blend with existing construction and be completed to the satisfaction of the Owner.

Any defective workmanship identified during the project or within the warranty period shall be corrected at no additional cost.

Site Protection

• Protect adjacent landscaping, pavement, signs, fencing, and park amenities.

• Remove all debris generated during construction.

• Maintain a clean work site at all times.

• Dispose of waste materials legally off-site.

Safety Requirements

• Comply with all OSHA regulations.

• Secure the work area from public access.

• Provide all necessary barricades, caution tape, and signage.

• Be responsible for the safety of employees and park visitors.

Work Schedule

• Work shall be coordinated with the Burlington Parks & Recreation Department.

• Contractor shall minimize disruption to park operations.

• Normal work hours shall be Monday through Friday unless otherwise approved.

Contractor Qualifications

The successful bidder shall:

• Be experienced in exterior building repair and painting.

• Carry all licenses required by the Commonwealth of Massachusetts.

• Provide proof of General Liability Insurance and Workers' Compensation Insurance.

• Be responsible for obtaining any permits required to complete the work.

Warranty

The contractor shall provide:

• A minimum one-year warranty on workmanship.

• Manufacturer warranties on all paint and materials used.

Bid Submission

Bidders shall include:

• Lump-sum bid price.

• Labor should be figured at prevailing wage.

• Estimated project duration.

• List of major materials to be used.

• Three references for similar completed projects.

• Proof of insurance.

Final Inspection

Final payment shall not be made until:

• All work has been completed.

• The site has been cleaned.

• A final inspection has been conducted by the Burlington Parks & Recreation Department.

• All deficiencies identified during the inspection have been corrected to the satisfaction of the

Town.

PART 4. TERMS AND CONDITIONS

4.1 TERM OF CONTRACT

The performance period for any contract that results from this shall commence on or around November 2nd, 2026, and be completed on or around November 10th, 2026.

4.2 ASSIGNMENTS AND SUBCONTRACTING

The selected vendor shall not assign, sell, subcontract or otherwise transfer any interest in this contract without the prior written consent of the Town. The successful bidder shall be fully responsible to the Town for the acts and omissions of his subcontractor, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him.

4.3 PAYMENT

The Town shall make every effort to furnish payment within thirty (30) days of receipt of a reasonably detailed invoice. Any invoice received must reference the contract number.

Nothing contained in the contract shall create any contractual relation between any subcontractor and the Town of Burlington. The Successful Bidder shall cause appropriate provision to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the application provisions of the Contract for the improvements embraced in the site preparation.

Invoicing for all work must be done weekly and must be accompanied by copies of original bills for material used. Billing must separate labor and itemize materials

Weekly payroll record reporting forms (prevailing wage) and signed statement of compliance (form attached) must be submitted with all billing.

4.4 INSURANCE REQUIREMENTS

General- The Vendor shall before commencing performance of the Contract be responsible for providing and maintaining insurance coverage in force for the life of the Contract of the kind and in adequate amounts to secure all of the obligations under the Contract and with insurance companies licensed to write insurance in the Commonwealth of Massachusetts. All such insurance carried shall not be less than the kinds and amounts designated herein, and the Vendor agrees that the stipulation herein of the kinds and limits of coverage shall in no way limit the liability of the Vendor to any such kinds and amounts of insurance coverage.

All policies issued shall indemnify and save harmless the Town of Burlington, its agents and employees from any and all claims for damages to persons or property as may rise out of the performance of this Contract.

Vendor’s Comprehensive General Public Liability and Property Damage Liability Insurance - The Vendor shall carry Comprehensive General Liability Insurance providing for a limit of not less than Five Hundred Thousand Dollars ($500,000.00) for all damages arising out of bodily injury to or death of one person, and subject to that limit for each person, a total limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries or death of two or more persons in any one accident; and Vendor’s Comprehensive Property Damage Liability Insurance providing for a limit of not less than Five Hundred Thousand Dollars ($500,000.00) for all damages arising out of injury to or destruction of property in any one accident, and subject to that limit per accident, a total (or aggregate) limit or not less than One Million Dollars ($1,000,000.00) for all damages arising out of injury to or destruction of property during the policy period.

Comprehensive Automotive and Property Damage Insurance - The Vendor shall carry Automobile Insurance covering all owned vehicles, hired vehicles or non-owned vehicles under the control of the Vendor while performing work under the Contract in the amount of not less than Five Hundred Thousand Dollars ($500,000.00) for all damages arising out of bodily injuries to or death of one person and subject to that limit for each person, a total of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or death of two or more persons in any one accident; and Property Damage coverage in the amount of not less than Five Hundred Thousand Dollars ($500,000.00) for all damages to or destruction of property.

The Vendor must carry Workman’s Compensation Insurance in the amounts prescribed under Massachusetts State Law and meet all other Town and State Laws and Regulations.

No cancellation(s) of such insurance, whether by the insurer or by the insured party shall be valid unless written notice thereof is given by the parties proposing cancellation to the other party and to the Town of Burlington at least fifteen (15) days prior to the intended effective date thereof, which date shall be expressed in said notice, which shall be sent by registered mail, return receipt requested. These provisions shall apply to the legal representative(s), trustee in bankruptcy, receiver, assignee, trustee, and successor(s) in interest of the Vendor.

All insurance coverage shall be at the sole expense of the Vendor and shall be placed with such company as may be acceptable to the Town of Burlington and shall constitute a material part of the contract documents.

Failure to provide written proof to Town and continue in force such insurance as aforesaid shall be deemed a material breach of the contract, and may constitute sufficient grounds for immediate termination of the same.

4.5 CHANGE ORDERS AND ADJUSTMENTS

Any request for a change order or adjustment must be submitted in writing and contain, an explanation of the need for the change order, a statement of work including a cost breakdown of each addition, and a statement that the change order is in the best interest of the awarding authority. The Town is not obligated to pay for change orders that are not approved in writing, by the original contract signatories. Three (3) copies of the change order shall be required.

4.6 INDEMNIFICATION

Unless otherwise provided by law, the Vendor will indemnify and hold harmless the Town against any and all liability, loss, damages, costs or expenses for personal injury or damage to real or tangible personal property which the Town may sustain, incur or be required to pay, arising out of or in connection with the performance of the Contract by reason of any negligent action/inaction or willful misconduct by the Contractor, its agents, servants or employees.

4.7 FEDERAL AND STATE LAW

The selected contractor shall comply with all applicable Federal, State and Local laws and ordinances.

4.8 STATEMENT OF WORK

Except as otherwise specifically stated in the bid and contract documents the selected contractor shall secure, at its own expense, all necessary permits and licenses and comply with all Town and state codes and regulations. The selected contractor shall provide and pay for all materials, equipment, labor, tools, temporary construction of every nature, charges, levies, fees, or other expenses incurred and all other services and facilities of every nature whatsoever for his performance of the Contract within the specified time, and required for this project. The selected contractor must provide all materials and equipment free of any lien, claim or encumbrance.