27-38 Cross connections and Backflow AD.pdf

Invitation for Bid/Proposal

RFP No. 27-38

The Purchasing Agent, City of Norwich, on behalf of Norwich Public Utilities, will receive bids/proposals for Cross Connection Inspections and Backflow Prevention Testing until 2:00 P.M. prevailing time on November 16, 2026, at which time they will be opened on the Procurement website and be available to view. All bids are to be submitted via the City of Norwich Procurement Portal at the following website :

City of Norwich Procurement Portal

The bid documents may be downloaded from the following website:

City of Norwich Procurement Portal

Addenda, if any, will be posted on the website listed above. All bidders, prior to submitting their bids, should check the websites to ensure they have received all issued addenda.

Norwich Public Utilities reserves the right to reject and all bids, in whole or in part, to waive minor irregularities in the bidding and to award the bid to other than the low bidder if deemed in the best interest of the City of Norwich.

No Bidder may withdraw its bid within sixty (60) days of the bid opening date. Should there be reason why the contract cannot be awarded within the specified time, the time may be extended by mutual agreement between Norwich Public Utilities and the designated, qualified low bidder.

All final awards of the bid shall be in compliance with the City of Norwich Code of Ordinances §7-46 – Delinquent Tax Setoff Against Money Due Bidder or Contractor.

By submitting a bid to this RFP, the vendor certifies they are not on a state or federal debarment or suspended list and are not prohibited from performing any state or federal work.

All bidders must submit bids/proposals through the City Procurement Portal.

Responding bidders must ensure that employees and applicant for employment are not discriminated against because of their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to blindness, unless it is shown by such bidder that such disability prevents performance of the work involved.

Karl J. Klein Jr.

Purchasing Agent

City of Norwich Department of Finance – Purchasing Agent Phone: (860)823-3706 100 Broadway, Room No. 105 Fax: (860)823-3812 Norwich, CT 06360 E-mail: kklein@cityofnorwich.org https://norwichct.bonfirehub.com/portal/?tab=openOpportunities https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

Norwich Public Utilities Request for Proposal Cross-Connection Inspections and Backflow Prevention Testing

5. Demonstration of Ability to Complete the Project – Describe the firm’s ability to perform the services as reflected by current workload and the availability of adequate personnel and equipment to perform the service expeditiously.

6. Detailed project approach and scope of services sufficient to demonstrate a sound understanding of the project and required elements for its successful completion.

7. Description of Relevant Experience – Include a minimum of two projects that are similar to that being requested (minimum 300 inspections performed annually – can be a combination of annual and 5-year frequency properties – and minimum 300 devices tested annually). For each project, include the name of the organization for whom the work was performed; contact name, address, and telephone number; total contract fee;

date the project was completed; and a description of the services performed.

8. Other information that the Contractor believes conveys their qualifications and experience.

6.0 CONTRACTOR’S DUTIES AND RESPONSIBILITIES

The Contractor's duties and responsibilities consist of those services performed by the Contractor, the Contractor’s employees, and the Contractor's professional associates. The Contractor's responsibilities shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the work.

The Contractor will be communicating and interacting with customers of Norwich Public Utilities and shall, at all times, perform those duties in a professional and courteous manner with customer service as a top priority. Upon request of NPU, the Contractor will remove any individual (or individuals) from the project team should it be identified that the level of professionalism and customer service performed by that (those) individual(s) is not up to the standards/expectations of Norwich Public Utilities.

7.0 GENERAL REQUIREMENTS

1. All requirements identified in the Selection Criteria must be enclosed to be considered.

2. The firm selected from this request for bids will herein be referred to as the

“Contractor”.

3. The selected Contractor will work at the direction of the Norwich Public Utilities Water Integrity Manager.

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