Bid Item #27-290 Janitorial Services for Various Locations

Bid Due: Monday, September 14 2026 @ 11:00 a.m.

Invitation to Bid Item #27-290 August 13, 2026

For the provision of

Janitorial Services for Various Locations

Augusta, GA - on behalf of the Augusta Central

Services Department – Facilities Maintenance

Bid Due: Monday, September 14, 2026 @ 11:00 a.m.

Local Bidders Preference Is Applicable

Andy Penick, CPSM, GCPM

Director of Procurement

535 Telfair Street, Suite 605

Augusta, GA 30901

ITB Template Revised August 13, 2026 - AGP

Invitation to Bid

Sealed bids will be received until Monday, September 14, 2026 @ 11:00 a.m. Bid openings are open to the public in the Procurement Department located at 535 Telfair Steet, Suite 605, Augusta, GA 30901 and additionally virtually via Microsoft Teams: Teams: Meeting ID: 220 543 044

422 896 - Passcode: RQ7Pr9cAKQ6t5hK7 for furnishing:

Bid Item #27-290 Janitorial Services for Various Locations for Augusta, GA – Central Services

Department – Facilities Maintenance Division

No submittal will be accepted by email. All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday. No bids may be withdrawn for a period of ninety (90) days after bids have been opened.

Bid documents, and all Addenda, may be obtained on the Augusta, Georgia web site under the

Procurement Department ARCBid (http://appweb2.augustaga.gov/NewARCBid/ARCBid.html), Euna OpenBids (https://network.demandstar.com) and Georgia Procurement Registry

(https://ssl.doas.state.ga.us/gpr/index). Bid documents may be obtained at the office of the

Augusta, GA Procurement Department, 535 Telfair Street – Suite 605, Augusta, GA 30901.

Addenda will also be posted on the above listed website.

Questions, request for clarifications or interpretations regarding this Bid must be submitted to the

Procurement Department:

Augusta Procurement Department

Attn: Tywanna Scott

535 Telfair Street - Suite 605

Augusta, Georgia 30901

Phone: 706-821-2422

Email: procbidandcontract@augustaga.gov

All request for clarifications or interpretations for this bid must be submitted in writing by electronic email to procbidandcontract@augustaga.gov to the Procurement Department on or before the close of Monday, August 31, 2026 by 5:00 P.M.

The local vendor preference program is applicable to this project.

Bidders are cautioned that acquisition of BID documents through any other source than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

No bid will be accepted by email; all bids must be received by mail or hand delivered.

Publish:

Augusta Chronicle August 13, 20, 27, 2026 mailto:procbidandcontract@augustaga.gov

BID OPENINGS:

All bid openings are open to the public, either in person in the Procurement Department located at 535

Telfair Steet, Suite 605, Augusta, GA 30901, or via virtual teleconferencing. Augusta uses the Microsoft

Teams application for those wanting to attend virtually. The application is free to use. The Bid Opening is

Thursday, September 3, 2026 at 11:00 a.m.

Follow these instructions to attend virtually via TEAMS:

1. Join: https://teams.microsoft.com/meet/220543044422896?p=nyzrD4KIagTyDa08pE

2. Meeting ID: 220 543 044 422 896

3. Passcode: RQ7Pr9cA https://teams.microsoft.com/meet/220543044422896?p=nyzrD4KIagTyDa08pE

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to provide general and specific information for use by bidderss in submitting a bid to supply Augusta, Georgia with equipment, materials, supplies, and or services as listed above.

All bids are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All bids are governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.

1.3 Compliance with laws: The Bidder shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or

Augusta, Georgia statute, ordinances, and rules during the performance of any contract between the Bidder and

Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Bidder and

Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Bids For All Or Part: Unless otherwise specified, County reserves The Right To make an award(s) for all Items, or categories, or specific line items, to one or more bidders. Bidder may restrict their bid to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 All protests shall be made in writing to:

Attn: Andy Penick

Procurement Director

535 Telfair Street, Suite 605

Augusta, GA 30901

Email:procbidandcontract@augustaga.gov

1.6 Local Bidders Preference: The Local Bidders Preference policy shall only be applied to projects of one-hundred thousand dollars ($100,000) or less and only when the lowest local qualified bidder is within 10% or $10,000, whichever is less of the lowest non-local bidders.

1.7 Augusta, Georgia License Requirement: For further information contact the License and Inspection Department at (706) 312-5050.

General Contractors’ License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law.

Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law.

https://augustaga-my.sharepoint.com/personal/2019%20Bid%20Information/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures

NOTICE TO ALL BIDDERSS

ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS

PLEASE READ CAREFULLY:

Exhibit A – Bidders Information, is a consolidated document consisting of:

1. Copy of Business License Number

2. W-9 Form

3. Acknowledgement of Addenda (if any)

4. Statement of Non-Discrimination

5. Non-Collusion Affidavit of Prime Bidder/Offeror

6. Conflict of Interest Statement

Exhibit B - Contractor Affidavit for E-Verify

Bidder’s must provide their E-Verify affidavit along with their bid on the attached form. E-Verify User ID Number must be provided

Exhibit C - Systematic Alien Verification for Entitlements Program

Business License Requirement: Bidder must be licensed in the Governmental entity (state or local) for where they do the majority of their business. The company’s business license number must be provided. If your Governmental entity does not require a business license, your company will be required to obtain an Augusta, GA business license if awarded a contract.

For further information contact the License and Inspection Department phone number (706) 312-5050.

The successful bidders will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Bidder’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. E-Verify MOU (Memorandum of Understanding)

Exhibit A

Augusta, Georgia

ATTN: Procurement Director

535 Telfair Street, Suite 605

Augusta, Georgia 30901

Name of Bidder: _________________________________________________________________________________________________

Street Address: __________________________________________________________________________________________________

City, State, Zip Code: ____________________________________________________________________________________________

Phone: _______________________________________ Email: ____________________________________________________________

Where/How did you hear about this solicitation? __________________________________________________________________

Instructions:

1. Attach a copy of your Business License

2. Attach your Federal W-9 Form.

3. Provide a copy of your General, or other Contractor License, for the following (If applicable), Utility Contractors License # ________________________________________________

General Contractor License # _______________________________________________

Additional Specialty License # ______________________________________________

4. Acknowledgement of Addenda: (#1) ____ (#2) ____ (#3) ____ (#4) ____ (#5) ____ (#6) ____ (#7) ____ (#8) ___

Check the appropriate box(es)to acknowledge receipt of addenda

Statement of Non-Discrimination

1. The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated against on the basis of race, religion, gender, national origin, or ethnicity, with regard to prime contracting, subcontracting, or partnering opportunities.

2. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

3. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

4. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunity to do business with this

Company;

5. That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

6. That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

7. That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Bidder

1. By submission of a proposal, the bidders certifies, under penalty of perjury, that to the best of its knowledge and belief:

2. The prices in the proposal have been arrived independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidders or with any competitor.

3. Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the bidders prior to opening, directly or indirectly, to any other bidders or to any competitor.

4. No attempt has been made, or will be made, by the bidders to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

Conflict of Interest

By submission of a bid, the responding company certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. No circumstances exist which cause a Conflict of Interest in performing the services required by this Bid, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding company or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the bidders certifies under penalty of perjury, that to the best of its knowledge and belief:

a. The prices in the bid have arrived independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidders or with any competitor.

b. Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the bidders prior to opening, directly or indirectly, to any other bidders or competitor.

c. No attempt has been made, or will be made, by the bidders to induce any other person, partnership, or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment, or consideration.

The undersigned further agrees to submit a notarized copy of Exhibit A, and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated.

Signatory Name in Print Company Name

Signatory’s Title Signature of Authorized Officer or Agent

DATE: ___________________________________

SUBSCRIBED AND SWORN BEFORE

ME ON THIS ______ DAY OF

_____________, 202___.

__________________________________ My Commission Expires: ______________

NOTARY PUBLIC

Exhibit B

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by

O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which

Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Project Name and Number

Signatory Name in Print Signature of Authorized Officer or Agent

Signatory’s Title Date

SUBSCRIBED AND SWORN BEFORE

ME ON THIS ______ DAY OF

_____________, 202___.

__________________________________ My Commission Expires: ______________

NOTARY PUBLIC

Exhibit C

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or

Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for an Augusta, Georgia contract for

BID #27-290 Janitorial Services for Various Locations – Annual Contract [ITB Project Number and Project Name]

Print name of person applying on behalf of individual, business, corporation, partnership, or other private entity

[Print/Type: Name of business, corporation, partnership, or other private entity]

1. _________ I am a citizen of the United States.

2. _________ I am a legal permanent resident 18 years of age or older.

3. _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the

Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

NOTARY COMMISSIONING

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____

Notary Public

My Commission Expires: _______________________________ NOTARY SEAL

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

Bid Item #27-016 Rock Various Sizes

Bid Due: Thursday, September 3, 2026 @ 11:00 a.m.

TRADE SECRET STATUS AFFIDAVIT

Augusta, Georgia

All documents, data, letters and generated information received by Augusta, Georgia constitutes a “public record” and is subject to disclosure under the Georgia Open Records Act ("GORA"). O.C.G.A. § 50-18-70 et seq. However, pursuant to

O.C.G.A. § 50-18-72(a)(34), "[an] entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.].

O.C.G.A. § 10-1-761(4) defines “Trade secret" as “…information, without regard to form, including, but not limited to, technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which is not commonly known by or available to the public and which information:

A. Derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

B. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.”

Therefore, the records listed below and attached hereto, that were submitted with

_______________________response to Augusta, Georgia Request for Proposal, Request for Quote, or Request for

Qualified Contractor ______________are marked confidential pursuant to O.C.G.A. § 10-1-761(4):

• (List specific information that the supplier wishes to withhold and how that information constitutes a trade secret)

• Additional trade secret information requested to be withheld

• Your company is requested to send a redacted copy of your submittal.

Under penalty of perjury, acknowledging that O.C.G.A. §16-10-71 provides a penalty of a fine of up to $1,000 and potential imprisonment of one to five years, I attest that the specific information in the records listed above constitutes trade secrets pursuant to O.C.G.A. § 10-1-761(4), and request that Augusta, Georgia not disclose this protected information under the

Georgia Open Records Act ("GORA").

Signature:

[Signatory Name in Print] [Signatory’s Title] [Company Name]

_______________________________ Date: ______________________________________

[Signatory’s Title]

NOTARY COMMISSIONING

Subscribed and sworn before me on this _______ day of ____________________________, 20_______

Notary Public

My Commission Expires: ___________________________________ NOTARY SEAL

RETURN FORM ONLY IF APPLICABLE.

BIDDER COMPLIANCE AND EXCEPTIONS FORM

1. The Bidder certifies that the commodity(ies) and/or service(s) proposed in response to this solicitation fully comply with all requirements, specifications, terms, and conditions of the solicitation, except for any deviations or exceptions specifically identified below.

2. If the Bidder proposes any commodity(ies) and/or service(s) that differ in any manner from the requirements of this solicitation, the Bidder must clearly identify each deviation or exception by specification section number and provide a detailed description below.

3. Failure to identify any deviation or exception shall be deemed an affirmative representation that the Bidder's offer is in full and complete compliance with all requirements, specifications, terms, and conditions of the solicitation.

4. Return with submittal if the commodity and/or services proposed in the response to this bid are in any way different from that contained in the specifications.

Exceptions/Deviations:____________________________________________________________________

Specification Section No. Description of Exception or Deviation:

☐ NO EXCEPTIONS: The Bidder certifies that its offer is in full compliance with all requirements of this solicitation.

☐ EXCEPTIONS IDENTIFIED ABOVE: The Bidder certifies that all exceptions and deviations from the solicitation have been fully and accurately identified above.

BIDDER CERTIFICATION

I certify that I am authorized to submit this response on behalf of the Bidder and that the information provided on this form is true, complete, and accurate. I understand that failure to disclose an exception or deviation may result in the Bidder's offer being evaluated as fully compliant with the solicitation requirements.

Company Name: ______________________________________________

Authorized Representative: _____________________________________

Title: ___________________________________________________________

Signature: ______________________________________________________

Date: ______________________

Local Bidders Registration Form

(a) Augusta, Georgia encourages the use of local suppliers of goods, services and construction products whenever possible.

Augusta, Georgia also vigorously supports the advantages of an open competitive marketplace. Nothing in this Section shall be interpreted to mean that Augusta, Georgia Administrator or Procurement Director are restricted in any way from seeking formal bids or proposals from outside the Augusta market area.

(b) The Local Bidders Preference policy shall only be applied to projects of one-hundred thousand dollars ($100,000) or less and only when the lowest local qualified bidder is within 10% or $10,000, whichever is less of the lowest non-local bidders. The lowest local qualified bidder will be allowed to match the bid of the lowest non-local bidder and, if matched, the lowest local qualified bidder will be awarded the contract.

Please Check

Yes ____No_____

1. Has had a fixed office or distribution point in and having a street address within the geographic limits of

Richmond County, Georgia for at least six (6) months immediately prior to the issuance of the request for bids or quotes by Augusta; and

Yes ____No_____ 2. Holds any business license required by the AUGUSTA, GA. CODE; and

Yes ____No_____ 3. Employs at least one full-time employee, or two part-time employees whose primary residence is within the geographic limits of Richmond County, Georgia or if the business has no employees, the business shall be at least fifty percent (50%) owned by one or more persons whose primary residence is within the geographic limits of Richmond County, Georgia.

(c) Nothing in this section shall be interpreted to mean that the Augusta, Georgia Administrator or Commission may decline to follow the provisions of O.C.G.A. §§ 36-91-1 through 36-91-95, Public Works Contracts. O.C.G.A. § 36-91-22 requires that all

Augusta, Georgia public works contracts of one-hundred thousand dollars ($100,000) or more, as defined therein, be publicly advertised before letting out the contract to the lowest bidder. Further, nothing in this section shall be interpreted to mean Augusta, Georgia Administrator or Board of Commissioners may decline to follow the provisions of the AUGUSTA, GA. CODE requiring public advertising before letting certain contracts.

Term. The certification as a local bidder shall expire two (2) years from the date of the approval of the application. Following the expiration date, a business is no longer a local bidder. An eligible bidder must submit a new application for certification as a local bidder to the Procurement Director and establish that it continues to meet the requirements contained in subparagraph

(e) (See Criteria above) of this section in order to receive a bid preference on eligible local projects. Please review the Augusta

Code in its entirety at www.augustaga.gov.

Company Name__________________________________

Address:________________________________________

City:____________________ State:______ Zip:_________

Phone # __________________ Email: _________________________________________

Owner’s Name: __________________________________

Owner’s Signature: _______________________________

Sworn to and subscribed before me this ______ day of

_______________, 20___

Notary

Signature____________________________________________________

Notary Public: ___________________________________________ (Print

Name)

County: _______________________________________

State:_______________

Commission Expires: _____________________________

NOTARY SEAL

http://www.augustaga.gov/

Bid Item 27-290 Janitorial Services for Various Locations

Minority and Women Owned Business Enterprise Program Ordinance Requirements Notice To All Bidders (PLEASE READ CAREFULLY)

Shall apply to ALL Bids regardless of the dollar amount

In accordance with the Commission Action on 7/25/24 and the adoption of Ordinance No. 7945 Chapter 10C of the AUGUSTA, GA, CODE, Contractors agree to collect and maintain all records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women Owned Business Enterprise Program and to make such records available to Augusta, Georgia upon request. The requirements of the Minority and Women Owned Business Enterprise Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, bidders, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Compliance and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the M/WBE

Program office at (706) 821-2406. Failure to provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including, but not limited to, withholding payment from the

Contractor and/or collecting liquidated damages.

SHALL APPLY TO PROJECTS IN EXCESS OF $300,000

Minority and Women Owned Business Enterprise Program (Continued)

Sec. 1-10-138. Race and Gender-Conscious Efforts Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for Prime contracts in Construction, Architecture & Engineering, Professional Services, and Other Services valued in excess of $300,000. The City shall establish such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of M/WBE firms to perform the work for that specific contract.

The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified for the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

Good Faith Efforts (GFE) Requirements and Guidance

1. Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its Good Faith Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.

2. When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals.

The Director of Compliance will determine whether the Bidder has made such GFE.

Bid Documents

All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements, or forms, which shall be made available by the Procurement Department.

• Proposed Letter of Intent MBE/WBE.

• Proposed MBE/WBE Utilization Plan.

• Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).

Failure to submit the above documentation shall result in the bid being declared non-responsive.

Sec. 1-10-154.Exceptions

In accordance with § 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract. To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE Program, the federal (and/or Georgia) guidance shall control.

NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company’s Name &

Bid number

For questions and or additional information, please contact:

Minority-Owned and Women-Owned Business Enterprise Program

535 Telfair Street, Suite 530

Augusta, Georgia 30901

(706) 821-2406 mwbe@augustaga.gov

Website: https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise mailto:mwbe@augustaga.gov https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise

SECTION I

INFORMATION FOR BIDDERS

Augusta is seeking to secure a vendor to provide Janitorial Services for Various Locations. Your submittal should respond to, and be based on, the information included in this Invitation to Bid.

Bids will be received by the Augusta Commission, (hereinafter called the "Owner"), at the office of the Procurement Director, 535 Telfair Street, Suite 605, Augusta, GA until Monday, September 14, 2026 @ 11:00 a.m., and then, at said office, publicly opened and read aloud.

Your bid must be submitted in a sealed package and labeled with bidder’s name and the name of the project for "Bid Item #27-290 Janitorial Services for Various Locations” for Augusta, GA. You are required to submit one (1) marked unbound original and one (1) electronic copy of your bid.

The opening will be held publicly. Opening can be viewed via TEAMS Meeting ID: 220 543 044

422 896 - Passcode: RQ7Pr9cA

If the bid is forwarded by mail, or other second party delivery service, the sealed envelope containing the bid must be enclosed in another envelope addressed to:

Andy Penick, Procurement Director

Augusta Procurement Department

535 Telfair Street – Suite 605

Augusta, Georgia 30901

Bid Packages may be obtained at the Augusta Procurement Department, at the address listed above. All submittals must be received during our normal office hours from 8:30 a.m. to

5:00 p.m., Monday through Friday.

The Bid Package contains provisions required for the specifications. All bidders responding are cautioned to read this information carefully for understanding and request clarification from

Augusta on any questions pertaining to this request.

All questions must be submitted in writing by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, August 31, 2026 @ 5:00 P.M. No bid will be accepted by email; all must be received by mail or hand delivered. All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

No deliveries will be accepted prior to 8:30 a.m. or after 5:00 p.m., as the building is closed to the public and delivery services outside of these hours.

All bids must be made on the required Bid Form. All blank spaces for bid prices must be filled in with ink or typewritten, and the form must be fully completed and executed when submitted. Failure to provide all of the requested information may cause the bid to be rejected as non-responsive. An official authorized to bind the bidder to the terms and provisions of the bid must sign the bid form.

All interested bidders are required to meet Federal, State and Local laws and regulations.

The Owner may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Should there be reasons why the Contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the bidder.

After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the nature of the work to be done.

The party to whom the contract is awarded will be issued a Notice of Award. Should there be reasons why the Notice to Award cannot be issued the time may be extended by mutual agreement between the Owner and the Contractor.

The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Agreement and complete the work contemplated therein.

A conditional bid will not be accepted. Award will be made as a whole to one bidder.

The Owner reserves the right to consider bids or modification thereof received at any time before the award is made if such action is in the interest of the Owner.

Each bidder is responsible for reading and being thoroughly familiar with the specifications.

The failure or omission of any bidder to do any of the foregoing shall in no way relieve any bidder from any obligation in respect to his bid.

The Owner will not be liable for any costs incurred by any bidder prior to receiving the Notice of Award.

SECTION II

SCOPE OF SERVICES:

PURPOSE: The Augusta, Georgia Central Services Department, here after referred to as Owner, is seeking bids to perform janitorial services at the following locations:

1. Augusta Transit - Bus Operations and Maintenance Facility

2844 Regency Blvd, Augusta, GA 30904

Square footage 11,000

2. Housing and Community Development

510 Fenwick St, Augusta, GA 30901

Square Footage 19,000

3. Planning and Development

1803 Marvin Griffin Rd, Augusta, GA 30906

Square Footage 5,200

4. Records Retention Annex

1815 Marvin Griffin Rd, Augusta, GA 30906

Square Footage 3,500

Award will be made to the lowest most responsive bidder by location listed above. The department intent is to award by locations; however, their intent is not to award more than two (2) locations to a single bidder. Bidders may bid on multiple locations and may receive award for more than one (1) location. The products and services required are as detailed in this bid. All facilities have been cleaned on a regular basis and no initial cleaning will be required or allowed at an additional cost. In accordance to the Boma Standards / ISSA, level of cleaning is Class B.

The term of the award for services shall be for one (1) year to commence on January 1, 2027 and will expire on December 31, 2027 with an option to renew upon mutually agreeable terms for four

(4) additional one (1) year term. Prices must remain the same.

If an award of contract is made as a result of this solicitation, the contract will be made on the basis of the response which best satisfies the intent of this request. A draft contract is attached.

(Exhibit E)

SECTION III

PROGRAM SUMMARY

1. The successful Contractor shall be required to provide at a minimum the Janitorial Services outlined in the Janitorial Services Required Schedule (See Section IV) attached hereto, which shall be subject to review.

2. The successful Contractor shall be required to furnish all equipment, machinery, transportation, and other implements necessary to execute this Contract. This includes but is not limited to scrubbing machines, buffers, vacuum cleaners, carpet cleaners, dust mops, brooms, rags and brushes. A storage closet shall be provided to the contractor for storage of the contractor owned vacuum cleaners, brooms, mops and other cleaning materials at each facility.

3. The Contractor agrees to supply all janitorial materials necessary to perform the janitorial services. This includes but is not limited to floor finish, cleaning agents, trash liners, toilet tissue, all paper products, and hand soaps.

4. The Contractor will ensure there are sufficient personnel and equipment in order to execute the minimum requirements as set out in Section IV - Janitorial Services Required

Schedule.

The Contractor shall include the number of personnel which will be used to execute the janitorial service and the estimated time it will take to complete the janitorial service on a daily and weekly basis (See Exhibit I – Fee Proposal). The Owner expects the Contractor to secure all windows, doors, and check all security alarms to ensure proper engagement prior to leaving the premises. Violation of this responsibility shall lead to a minimum charge to CONTRACTOR’S account of one hundred dollars ($100.00) per incident to be deducted from the CONTRACTOR’S payment for that month.

5. Contractor shall maintain documentation that all employees have been trained in appropriate safety measures to ensure contractor employees are performing their work in a safe manner.

6. Contractor shall maintain documentation that all employees are insured within the contractor’s organization for liability to self and/or for damages to property.

SECTION IV

JANITORIAL SERVICES REQUIRED SCHEDULE

Daily:

• Empty and remove all trash in all offices/rooms and replace wastebasket liners; trash is then to be taken to Courtesy Drop-off trash container.

• Empty and remove all recycling in all offices/rooms; recycling is then to be taken to

Courtesy Drop-off recycling container.

• Dust all counters, desks, workstations (cubicles) only when free of all work materials

• Dust all ceiling vents, chairs, TVs, and other office furniture.

• Dust lobby furniture.

• Vacuum all carpeted areas; dust all windowsills, blinds, ledges, and other horizontal surfaces.

• Sweep all tile areas, to include stairwells if applicable.

• Clean all doorknobs with disinfectant solution.

• Spot clean doors, doorknobs, doorframes, and light switches.

• Clean all drinking fountains with disinfectant cleaner.

• Clean all doormats.

• Clean all lobby glass (entry doors, partitions, reception windows, etc.).

Restrooms Daily:

• The interior and exterior of toilet bowls and sinks shall be thoroughly washed with a commercial disinfectant including the rim leaving no discoloration, rust encrustations or water rings. Any hard water stains will be removed.

• Sanitary product receptacle will be emptied and disposed of with the trash.

• Paper towel, toilet paper, and soap dispensers will be checked daily to ensure they are at full capacity. (Contractor is required to supply all products)

• Mirrors will be cleaned and polished.

• Doors, doorknobs, doorframes, walls, and light switches will be spot cleaned.

• Floors will be swept then mopped with a disinfectant detergent.

• Counters, cabinet fronts, and partitions will be sprayed down with a disinfectant cleaner, and then wiped clean.

• Sinks will be cleaned and disinfected also, then dried and polished to a shine.

Break Room/Kitchen Daily:

• Sweep and mop floor with a disinfectant detergent.

• Tables, chairs, counters, cabinet fronts and sink will be cleaned with a disinfectant cleaner. (Any paper left on the tables is to be thrown away).

• Faces of appliances and vending machines will be cleaned with a disinfectant cleaner.

• Microwave will be cleaned inside and out with a disinfectant cleaner.

• Clean coffee machine.

• Dust TV.

• Dust table, chairs, and all horizontal surfaces.

• Door, doorknob, doorframe, walls and light switches will be spot cleaned.

• Contractor in not responsible for cleaning out the refrigerator.

Weekly Services – One (1) day per week:

• Perform all high and low dusting.

• Dust artificial trees.

• Spot clean carpeting.

• Dust/Spot clean walls, wall hangings, and light fixtures.

• Detail vacuum between desks and edges.

• Clean all windows inside and outside (floor to ceiling).

• Clean all windowsills.

Monthly Services:

• Recommend when carpet needs cleaning (to be on separate contract).

• Recommend when tile or concrete floors need to be stripped, waxed & buffed (to be on a separate contract).

SECTION V

CONTRACTOR’S TASK

1. CONTRACTOR shall furnish all materials, equipment, machinery, transportation and other implements and cleaning materials necessary to execute this Contract. Janitorial Services shall be provided as outlined in SECTION III Program Summary.

2. The CONTRACTOR shall provide a list of all materials that will be used within each facility with bid submittals. The owner will approve all materials prior to the start date of this contract.

3. The CONTRACTOR shall provide a listing of all authorized employees working at each facility. In the event that the employee list changes the CONTRACTOR must provide updated changes to the owner within 72 hours. Only authorized personnel shall be allowed inside each facility.

4. The CONTRACTOR is to secure all windows, doors, and check all security alarms to ensure proper engagement prior to leaving the premises. Violation of this responsibility shall lead to a minimum charge to CONTRACTOR’S account of one hundred dollars ($100.00) per incident to be deducted from the CONTRACTOR’S payment for that month.

5. CONTRACTOR shall maintain documentation that all employees have been trained in appropriate safety measures to ensure contractor employees are performing their work in a safe manner.

6. CONTRACTOR shall state previous Janitorial Services offered to businesses within the

Augusta, Georgia area, current cleaning contracts being performed by the Contractor, the length of time that this business has been performing this service, the length of time employees who will execute the service have been employed by the service, and any special qualifications those employees might have.

7. CONTRACTOR shall have a minimum of five (5) years previous experience in Janitorial

Services.

8. CONTRACTOR shall include their responsibilities and relevant experience of the person(s) who will be actively engaged in the janitorial service. The CONTRACTOR shall provide a list of three (3) references of clients who are being provided the same or similar type services. The reference list shall include current clients which services have been provided within the past three (3) years and shall provide a contact person and telephone number. Augusta reserves the right to contact clients for reference checks.

9. All janitorial work shall be performed starting after 6:00 P.M. and completed before 5 A.M.

Monday Through Friday of each week according to the agreed upon Janitorial Services

Required Schedule. Complete carpet cleaning (extraction) for the entire facility as agreed upon in Janitorial Services Required Schedule shall be performed on Saturday and be performed in a timely fashion that will assure that the carpet will be dry before business hours on the following Monday morning.

10. Contractor shall be aware that security cameras will be in use on premises.

SECTION VI

OWNER’S TASK

1. OWNER shall see that access to the building and janitorial closet is available and will issue pass codes and/or keys to the Contractor so that required janitorial duties may be performed.

2. The Contractor will be held accountable for the removable of any unauthorized item(s) from the OWNER. Contractor shall be aware that security cameras will be in use at all premises.

3. The Contractor will not allow employees to use, visit any equipment located at the OWNER location.

SECTION VII

PAYMENT SCHEDULE

Payment for any contract entered into as a result of this request will be made as follows:

1. For payment due for basic services the Contractor shall submit invoices at the end of each monthly billing period. Invoice amounts shall be based on the Contractor’s services as rendered.

2. The Contractor shall provide an invoice which provides detailed billing for services provided no later than ninety (90) calendar days after the date of services have been rendered.

Invoices received after this time has elapsed may be considered null and void. The invoice shall reference the purchase order number assigned to this agreement.

3. shall be paid to Contractor within thirty (30) days contingent upon the following:

a. From date of receipt by the Owner of properly documented invoices for payment as determined by the Janitorial Services Required Schedule.

b. On the condition that the Contractor has accomplished the services to the satisfaction of each office.

c. There will be no disputes over invoices.

SECTION VIII

SERVICE PERFORMANCE

Termination of Award:

Either Augusta or Contractor may terminate work under this award in the event the other party fails to perform in accordance with the specifications. Any party seeking to terminate this award is required to give a thirty (30) day prior written notice to the other party. The bidder shall be paid for any validated services under this award up to the time of termination. Shall be paid for any validated services under this award up to the time of termination.

Failure to Perform/ Breach of Contract:

In the event non-performance or unsatisfactory performance by the Contractor of any obligation of this contract or the contractor is in substantial non-compliance with any of its terms to include but not limited to multiple acts of a similar nature, augusta may terminate this contract under the termination for cause. Provided, that augusta shall provide written notice to the contractor of said non-performance or unsatisfactory performance or substantial non-compliance. Provided further, the contractor shall have five (5) days after such notice to cure said failure or non-compliance.

Provided further, that a major violation of the contract specifications dealing with building security could result in immediate termination of this contract without the five (5) day notice requirement.

SECTION IX

RESPONSE CONTENTS

All responses must be submitted on the enclosed bid form in the manner set forth in Section I –

Information for Bidders

The Owner reserves the right to reject any and all responses and to waive any informalities as deemed to be in the best interest of the Owner and reserves the right to request additional information from a respondent(s) as deemed necessary to analyze responses.

SECTION X

RECOMMENDATION OF AWARD

Contractor is to provide a lump sum price per location for the scope of work described above in accordance with the requirements included in this solicitation for each area.

The Owner reserves the right to consider bids or modification thereof received at any time before the award is made, if such action is in the interest of the Owner.

Bidder’s past performance shall be taken into consideration in the evaluation and award of this solicitation.

EXHIBIT D – COST WORKSHEET

SECTION I. Bidder Information

Name of Bidder:

Address: Zip:

Phone: E-mail:

Date Established:

Names of Principal Owners: To includes specifics on Related Experience, and Qualifications of the bidder. (Attach additional sheets if more space is required).

1.

2.

References: three (3) references of clients who are being provided the same or similar type services. Include current clients which services have been provided within the past three (3) years and which shall provide a contact person and telephone number. The City of Augusta reserves the right to contact clients for reference checks.

1.

2.

3.

SECTION II. Pricing The plan should include the number of personnel which will be used to execute the janitorial service, the time each day when personnel will report to perform the Janitorial Services, and the estimated time it will take to complete the janitorial service on a daily and weekly basis.

Bid will be awarded per location to the lowest most responsible and responsive bidder meeting the specification requirements.