CITY OF CRESTVIEW

FLORIDA

STATE ROAD 85 AT GARDEN STREET

Intersection Improvements

Prepared For:

Mayor JB Whitten Councilor Precinct 1 – Dusty Allison Councilor Precinct 2 – Sylvester Echols Councilor Precinct 3 – Doug Capps Councilor Group 1 - At Large – Shannon Hayes Councilor Group 2 - At Large – Brandon Frost

Jessica Leavins, City Manager Kyle Lusk, PE, Project Manager

SEPTEMBER 2026

Prepared By:

PANHANDLE ENGINEERING & CONSTRUCTION, INC.

4277 Lafayette St

Marianna, FL 32446

(850) 526-2291

FDOT FINANCIAL PROJECT ID # 457091-1-54-01

i

Table of Contents

Bidding and Contract Requirements

C-111 Advertisement

C-200 Instructions to Bidders

C-410 Bid Form

C-430 Bid Bond

C-510 Notice of Award

C-520 Agreement Between Owner and Contractor

C-550 Notice to Proceed

C-610 Performance Bond

C-615 Payment Bond

C-620 Application for Payment

C-625 Certificate of Substantial Completion

C-641 Certificate of Final Completion

C-700 Standard General Conditions

C-800 Supplementary Conditions

C-940 Work Change Directive

C-941 Change Order Form

Supplemental Bidder Requirements

Exhibit 1 – Statement of No Proposal

Exhibit 2 – References

Exhibit 3 – Proposer Qualification Form

Exhibit 4 – Submission Checklist

Exhibit 5 – Public Access Form

Exhibit 6 – MBE Certification

Unless otherwise indicated or modified on the plans or specifications all work shall be in accordance with the City of Crestview Engineering Standards Manual and the Florida Department of Transportation FY2026-2027 Standard

Specifications for Road and Bridge Construction, supplements, and special provisions thereto.

Bid Documents

COMPONENTS OF BID

CONSTRUCTION PLANS INCLUDING:

ROADWAY

DRAINAGE

SIGNING & MARKING

SIGNALIZATION

UTILITY ADJUSTMENTS

GEOTECHNICAL ENGINEERING REPORT

STRAIN POLE DESIGN CALCULATIONS

STRAIN POLE DESIGN DRAWINGS

FDOT Access Permit 2026-A-395-00046

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

City of Crestview Project No. 27-10-08-PS

State Road 85 at Garden Street Intersection Improvements

ADVERTISEMENT FOR BIDS

Sealed Bids for the construction of the State Road 85 at Garden Street Intersection Improvements will be received by the Crestview City Council at city hall located at 198 N. Wilson Street, Crestview, FL, until 2:00 PM local time on October 8, 2026, at which time the Bids received will be “publicly” opened and read. This project consists of the construction of a northbound right turn lane, a southbound left turn lane, and a connection to Industrial Drive. Reconstruction of the existing signal features and incidental construction including drainage, utility adjustments, signing & marking, and fiber optic interconnect are included. An FDOT Access Permit has been obtained for the proposed work and the contractor shall comply with all provisions of the permit. A Non-mandatory Pre-Bid Meeting will be held September 16, 2026, at 10:00 AM local time, Crestview City Hall, Council Chambers, 198 N. Wilson St., Crestview, FL 32536.

Bids will be received for a single prime Contract. Bids shall be on a lump sum basis and awarded based on the lump sum of the unit prices. The contractor must be FDOT pre-qualified in the following work classes for the bid to be accepted:

7 – Drainage 10 – Flexible Paving 11 – Grading 12 – Grassing, Seeding and Sodding 28 – Pavement Marking 38 – Roadway Signing 39 – Traffic Signal 40 - Sidewalk

All questions regarding the Bidding Documents shall be submitted in writing to the City of Crestview Procurement Office no later than 5:00 p.m. local time on September 28, 2026. Questions received after the deadline may not be considered. Responses to questions requiring clarification or modification of the Bidding Documents will be issued by Addendum.

Direct all questions to:

City of Crestview - City Hall Attn: Heather Sutton PO Box 1209 198 N Wilson Street Crestview, FL 32536 Ph. (850) 682-1560 Fax: (850) 682-8077 Email: procurementoffice@cityofcrestview.org

The Issuing Office for the Bidding Documents is:

City of Crestview - City Hall Attn: City Clerk – Natasha Peacock PO Box 1209 198 N Wilson Street Crestview, FL 32536 Ph. (850) 682-1560 mailto:procurementoffice@cityofcrestview.org

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2

Fax: (850) 682-8077 Email: cityclerk@cityofcrestview.org

Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Thursdays between the hours of 8 a.m. to 5 p.m. or Fridays between the hours of 8 a.m. to 11 a.m. and may obtain copies of the Bidding Documents from the Issuing Office as described below.

Bidding Documents may be obtained from the Issuing Office during the hours indicated above, online at www.cityofcrestview.org, or through Central Bidding at www.centralbidding.com. For assistance with the electronic bidding process, please contact Central Bidding at (225) 810-4814. Bidding Documents are available as Portable Document Format (PDF) files, e-mailed free of charge. Alternatively, printed Bidding Documents may be obtained from the Engineer of Record’s Office either via in-person pick-up or via mail, upon Engineer Office’s receipt of payment for the Bidding Documents.

The nonrefundable cost of printed Bidding Documents is $_250_ per set, payable to “Panhandle Engineering & Construction, Inc.”, plus a non-refundable shipping charge. Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Bid security shall be furnished in accordance with the Instructions to Bidders.

Owner(s): City of Crestview, Florida Department of Transportation By: Natasha Peacock Title: City Clerk Date: October 8, 2026

The City of Crestview reserves the right to accept or reject, in part or in total, any or all proposals and to waive any informalities as deemed in the best interest of the City. All proposals must be marked on the outside of the envelope with the proposer’s name, the time and date of the opening. It shall be the bidders’ responsibility to ensure that proposals are delivered to the above address at the appointed time.

The City of Crestview, Florida does not discriminate on the basis of race, color, national origin, sex, religion, age, and handicapped status in employment or provision of service.

+ + END OF ADVERTISEMENT FOR BIDS + +

mailto:cityclerk@cityofcrestview.org http://www.cityofcrestview.org/ http://www.centralbidding.com/

EJCDC® C-200, Suggested Instructions to Bidders for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

Article 1 – Defined Terms

Article 2 – Copies of Bidding Documents

Article 3 – Qualifications of Bidders

Article 4 – Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

Article 5 – Bidder’s Representations

Article 6– Interpretations and Addenda

Article 7 – Bid Security

Article 8 – Contract Times

Article 9 – Liquidated Damages

Article 10 – Substitute and “Or-Equal” Items

Article 11 – Subcontractors, Suppliers, and Others

Article 12 – Preparation of Bid

Article 13 – Basis of Bid

Article 14 – Submittal of Bid

Article 15 – Modification and Withdrawal of Bid

Article 16 – Opening of Bids

Article 17 – Bids to Remain Subject to Acceptance

Article 18 – Evaluation of Bids and Award of Contract

Article 19 – Bonds and Insurance

Article 20 – Signing of Agreement

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office – The office from which the Bidding Documents are to be issued.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number and format stated in the advertisement or invitation to bid.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within [__5___] days of Owner’s request, Bidder shall submit (a) written evidence establishing its qualifications such as financial data, previous experience, and present commitments, and (b) the following additional information:

A. Evidence of Bidder’s authority to do business in the state where the Project is located.

B. Bidder’s state or other contractor license number, if applicable.

C. Subcontractor and Supplier qualification information; coordinate with provisions of Article 12 of these Instructions, “Subcontractors, Suppliers, and Others.”

D. Bidder’s underground utility and excavation contractor license number

E. Other required information regarding qualifications

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

ARTICLE 4 – SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify:

a. those reports known to Owner of explorations and tests of subsurface conditions at or adjacent to the Site.

b. those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

c. reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site are set forth in the Contract Documents and are based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.

4.03 Site Visit and Testing by Bidders

A. Bidder shall conduct the required Site visit during normal working hours, and shall not disturb any ongoing operations at the Site.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder access to the Site to conduct such additional examinations, Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. As the General Conditions indicate, if an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 5 – BIDDER’S REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

D. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs;

E. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

H. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work;

and

I. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 6 – INTERPRETATIONS AND ADDENDA

6.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received less than seven days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding.

Oral and other interpretations or clarifications will be without legal effect.

6.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 7 – BID SECURITY

7.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of [__5%___] percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and

6.02 of the General Conditions.

7.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

7.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

7.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

ARTICLE 8 – CONTRACT TIMES

8.01 The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 9 – LIQUIDATED DAMAGES

9.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10 – SUBSTITUTE AND “OR-EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, and those “or-equal” or substitute or materials and equipment subsequently approved by Engineer prior to the submittal of Bids and identified by Addendum. No item of material or equipment will be considered by Engineer as an “or-equal” or substitute unless written request for approval has been submitted by Bidder and has been received by Engineer at least 15 days prior to the date for receipt of Bids. Each such request shall comply with the requirements of Paragraphs 7.04 and 7.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any such proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

10.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly in the Specifications) to do so. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

11.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

11.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the following portions of the Work:

If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.

ARTICLE 12 – PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown.

12.03 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

12.04 A Bid by an individual shall show the Bidder’s name and official address.

12.05 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

12.06 All names shall be printed in ink below the signatures.

12.07 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

12.08 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

12.09 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 13 – BASIS OF BID

13.01 Lump Sum

A. Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7

13.02 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity” (which Owner or its representative has set forth in the Bid Form) for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

13.03 Allowances

A. For cash allowances the Bid price shall include such amounts as the Bidder deems proper for Contractor's overhead, costs, profit, and other expenses on account of cash allowances, if any, named in the Contract Documents, in accordance with Paragraph 13.02.B of the General Conditions.

ARTICLE 14 – SUBMITTAL OF BID

14.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 7 of the Bid Form.

14.02 A Bid shall be received no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to [_Natasha Peacock, City Clerk, PO Box 1209, 198 N. Wilson Street, Crestview, FL 32536_].

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 15 – MODIFICATION AND WITHDRAWAL OF BID

15.01 A Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 16.01 and submit a new Bid prior to the date and time for the opening of Bids.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 8

15.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 16 – OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 17 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18 – EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

18.02 If Owner awards the contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid.

18.03 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

18.04 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

18.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 19 – BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 9

Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 20 – SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder shall execute and deliver the required number of counterparts of the Agreement (and any bonds and insurance documentation required to be delivered by the Contract Documents) to Owner. Within ten days thereafter, Owner shall deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

EJCDC® C-410, Bid Form for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

BID FORM

City of Crestview State Road 85 at Garden Street Intersection Improvements

TABLE OF CONTENTS

Page

ARTICLE 1 – Bid Recipient

ARTICLE 2 – Bidder’s Acknowledgements

ARTICLE 3 – Bidder’s Representations

ARTICLE 4 – Bidder’s Certification

ARTICLE 5 – Basis of Bid

ARTICLE 6 – Time of Completion

ARTICLE 7 – Attachments to this Bid

ARTICLE 8 – Defined Terms

ARTICLE 9 – Bid Submittal

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Natasha Peacock, City Clerk, City of Crestview

PO Box 1209, 198 North Wilson Street, Crestview, FL 32536

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:

Addendum No. Addendum, Date

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs.

E. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

G. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder.

H. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

I. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents. for the following price(s):

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3

0001 SUMMARY OF ROADWAY

ITEM ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

0101 1 MOBILIZATION 1 LS

0102 1 MAINTENANCE OF TRAFFIC 1 LS

0102 14 TRAFFIC CONTROL OFFICER 40 MH

0102 60 WORK ZONE SIGN 3,000 ED

0102 74 1

CHANNELIZING DEVICE- TYPES I,

II, DI, VP, DRUM, OR LCD

22,500 ED

0102 74 8

CHANNELIZING DEVICE-

PEDESTRIAN LCD

2,700 ED

0102 99

PORTABLE CHANGEABLE MESSAGE

SIGN, TEMPORARY

656 ED

0102104

TEMPORARY SIGNALIZATION AND

MAINTENANCE, INTERSECTION

150 ED

0102107 1

TEMPORARY TRAFFIC DETECTION

AND MAINTENANCE,

INTERSECTION

150 ED

0102115 TYPE III BARRICADE 300 ED

0104 10 3 SEDIMENT BARRIER 200 LF

0104 18 INLET PROTECTION SYSTEM 6 EA

0107 1 LITTER REMOVAL AND DISPOSAL 2.456 AC

0107 2 MOWING 2.456 AC

0110 1 1 CLEARING & GRUBBING 0.614 LS/AC

0120 1 REGULAR EXCAVATION 571 CY

0120 6 EMBANKMENT 120 CY

0145 2

GEOSYNTHETIC REINFORCED

FOUNDATION OVER SOFT SOIL

641 SY

02857XX 18” GRADED AGGREGATE BASE 906 SY

0327 70 5

MILLING EXISTING ASPHALT

PAVEMENT, 2" AVG DEPTH

331 SY

0334 1 53

SUPERPAVE ASPHALTIC

CONCRETE, TRAFFIC C, PG76-22

100 TN

0337 7 83

ASPHALT CONCRETE FRICTION

COURSE,TRAFFIC C, FC-12.5, PG

76-22

136 TN

0425 1352 INLETS, CURB, TYPE P-5, >10' 1 EA

0425 1521 INLETS, DT BOT, TYPE C,<10' 1 EA

0425 1551 INLETS, DT BOT, TYPE E, <10' 1 EA

0425 2 71 MANHOLES, J-7, <10' 2 EA

0430175115

PIPE CULVERT,OPTIONAL

MATERIAL,ROUND, 15"S/CD

74 LF

0520 1 10

CONCRETE CURB & GUTTER, TYPE

F

418 LF

0522 1

CONCRETE SIDEWALK AND

DRIVEWAYS, 4" THICK

125 SY

0522 2

CONCRETE SIDEWALK AND

DRIVEWAYS, 6" THICK

108 SY

0527 2 DETECTABLE WARNINGS 152 SY

0570 1 2 PERFORMANCE TURF, SOD 1,300 SY

ROADWAY SUBTOTAL

0002 SUMMARY OF SIGNING & PAVEMENT MARKINGS

0700 1111

SINGLE COLUMN GROUND SIGN

ASSEMBLY, F&I GROUND MOUNT,

LESS THAN 12 SF 4 EA

0700 1500

SINGLE COLUMN GROUND SIGN

ASSEMBLY, RELOCATE 1 EA

0700 1600

SINGLE COLUMN GROUND SIGN

ASSEMBLY, REMOVE 3 EA

0705 10 1 OBJECT MARKER, TYPE 1 3 EA

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

0706 1 3

RAISED PAVEMENT MARKER, TYPE

B 60 EA

0710 90

PAINTED PAVEMENT MARKINGS,

FINAL SURFACE 1 LS

0711 11123

THERMOPLASTIC, STANDARD,

WHITE, SOLID, 12" FOR

CROSSWALK AND ROUNDABOUT 308 LF

0711 11124

THERMOPLASTIC, STANDARD,

WHITE, SOLID, 18" FOR DIAGONAL

OR CHEVRON 28 LF

0711 11125

THERMOPLASTIC, STANDARD,

WHITE, SOLID, 24" FOR STOP LINE

AND CROSSWALK 70 LF

0711 11170

THERMOPLASTIC, STANDARD,

WHITE, ARROW 9 EA

0711 11224

THERMOPLASTIC, STANDARD,

YELLOW, SOLID, 18" FOR DIAGONAL

OR CHEVRON 25 LF

0711 11241

THERMOPLASTIC, STANDARD,

YELLOW, 2-4 DOTTED GUIDE LINE/

6-10 DOTTED EXTENSION LINE, 6" 0.015 GM

0711 14125

THERMOPLASTIC, PREFORMED,

WHITE, SOLID, 24" FOR

CROSSWALK 0.045 GM

0711 16101

THERMOPLASTIC, STANDARD,

OTHER SURFACES, WHITE, SOLID,

6" 0.131 GM

0711 16201

THERMOPLASTIC, STANDARD,

OTHER SURFACES, YELLOW, SOLID,

6" 0.146 GM

SIGNING & MARKING SUBTOTAL

0003 SUMMARY OF SIGNALIZATION

0611 2 1

ITSFM LOCATION DOCUMENTATION-

INTERSECTION 1 EA

0630 2 11

CONDUIT, FURNISH & INSTALL,

OPEN TRENCH 664 LF

0630 2 12

CONDUIT, FURNISH & INSTALL,

DIRECTIONAL BORE 633 LF

0632 7 1

SIGNAL CABLE- NEW OR

RECONSTRUCTED INTERSECTION,

FURNISH & INSTALL 1 PI

0632 7 6

SIGNAL CABLE, REMOVE-

INTERSECTION 1 PI

0633 1121

FIBER OPTIC CABLE, F&I,

UNDERGROUND,2-12 FIBERS 547 LF

0633 3 12

FIBER OPTIC CONNECTION

HARDWARE, F&I, SPLICE TRAY 1 EA

0633 3 16

FIBER OPTIC CONNECTION

HARDWARE, F&I, PATCH PANEL-

FIELD TERMINATED 1 EA

0633 6 FIBER OPTIC CABLE LOCATOR 150 DA

0634 4153

SPAN WIRE ASSEMBLY, F&I, TWO

POINT, BOX OR DROP BOX 1 PI

0635 2 11 PULL & SPLICE BOX, F&I, 13" x

24" COVER SIZE 21 EA

0635 2 12

PULL & SPLICE BOX, F&I, 24" X

36" COVER SIZE 2 EA

0635 2 13

PULL & SPLICE BOX, F&I, 30" X

60" RECTANGULAR OR 36" ROUND

COVER SIZE 1 EA

0639 1122

ELECTRICAL POWER SERVICE, F&I,

UNDERGROUND, METER

PURCHASED BY CONTRACTOR 1 AS

0639 2 1

ELECTRICAL SERVICE WIRE,

FURNISH & INSTALL 100 LF

0639 3 11 ELECTRICAL SERVICE 1 EA

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

DISCONNECT, F&I, POLE MOUNT

0641 2 12

PRESTRESSED CONCRETE POLE,

F&I, TYPE P-II SERVICE POLE 1 EA

0641 2 18

PRESTRESSED CONCRETE POLE,

F&I, TYPE P-VIII 4 EA

0641 2 60

PRESTRESSED CONCRETE POLE,

COMPLETE POLE REMOVAL-

PEDESTAL/SERVICE POLE 1 EA

0641 2 70

PRESTRESSED CONCRETE POLE,

SHALLOW POLE REMOVAL- POLE 30'

AND GREATER 2 EA

0646 1 11

ALUMINUM SIGNALS POLE,

PEDESTAL 7 EA

0646 1 60 ALUMINUM SIGNALS POLE, REMOVE 2 EA

0650 1 14

VEHICULAR TRAFFIC SIGNAL,

FURNISH & INSTALL ALUMINUM, 3

SECTION, 1 WAY 8 AS

0650 1 16

VEHICULAR TRAFFIC SIGNAL,

FURNISH & INSTALL ALUMINUM, 4

SECTION, 1 WAY 2 AS

0653 1 11

PEDESTRIAN SIGNAL, FURNISH &

INSTALL LED COUNTDOWN, 1 WAY 6 AS

0653 1 12

PEDESTRIAN SIGNAL, FURNISH &

INSTALL LED COUNTDOWN, 2 WAYS 1 AS

0660 1110

LOOP DETECTOR INDUCTIVE, F&I,

TYPE 10 13 EA

0660 2101 LOOP ASSEMBLY- F&I, TYPE A 10 AS

0660 2102 LOOP ASSEMBLY, F&I, TYPE B 12 AS

0665 1 11

PEDESTRIAN DETECTOR, FURNISH

& INSTALL, STANDARD 8 EA

0670 5161

TRAFFIC CONTROLLER ASSEMBLY,

F&I, NEMA W/STANDARD LOCK, 1

PREEMPTION 1 AS

0670 5600

TRAFFIC CONTROLLER ASSEMBLY,

REMOVE CONTROLLER WITH

CABINET 1 AS

0684 1 1

MANAGED FIELD ETHERNET

SWITCH, FURNISH & INSTALL 1 EA

0685 1 11

UNINTERRUPTIBLE POWER SUPPLY,

FURNISH AND INSTALL, LINE

INTERACTIVE 1 EA

SIGNALIZATION SUBTOTAL

Pay Item Notes:

0102-1 MAINTENANCE OF TRAFFIC: Includes payment for all work zone sign, temporary barricades, channelizing devices, portable changeable message signs, detour signs flagmen, temporary signalization and all other items needed to maintain a safe work zone and maintain traffic through the duration of the construction activities, according to the FDOT Standard Plans Series 102.

Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item, and (2) estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and the bid award and final payment will be based on the lump sum bid amount. Once awarded, the owner reserves the right to add or deduct from the scope due to budgetary reasons. Those adds or deduction are to be based on the unit prices included in the bid schedule.

Total of Lump Sum = Total Bid Price

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6

5.02 Bid Alternates: No bid alternates are proposed for this contract.

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security;

B. List of Proposed Subcontractors;

C. List of Proposed Suppliers;

D. List of Project References;

E. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids;

F. Contractor’s License No.: ___ [or] Evidence of Bidder’s ability to obtain a State Contractor’s License and a covenant by Bidder to obtain said license within the time for acceptance of Bids;

G. Required Bidder Qualification Statement with supporting data; and

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7

ARTICLE 9 – BID SUBMITTAL

BIDDER: [Indicate correct name of bidding entity]

By:

[Signature]

[Printed name]

(If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidence of authority to sign.)

Attest:

[Signature]

[Printed name]

Title:

Submittal Date:

Address for giving notices:

Telephone Number:

Fax Number:

Contact Name and e-mail address:

Bidder’s License No.:

(where applicable)

NOTE TO…