27-09-1620 Kitchen Exhaust Systems Inspections_ Cleaning_ and Maintenance (1).pdf

Forsyth County Procurement Department 2435 Freedom Parkway, Suite 3100

Cumming, GA 30041 | Phone 770.888.8872

Invitation to Quote Quote No: 27-09-1620

Kitchen Exhaust Systems Inspections, Cleaning, and Maintenance

Forsyth County Cumming, Georgia

Closing Date and Time:

Thursday, September 24th, 2026, 2:00 pm

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Procurement Department

INVITATION TO QUOTE

QUOTE NO: 27-09-1620

Date Issued: 8/27/26

Forsyth County, Georgia is seeking quotes from qualified vendors for services described as Kitchen Exhaust System Inspection, Cleaning, and Maintenance at various County locations in accordance with the terms, conditions, and specifications contained in this Invitation to Quote (“ITQ”)

Deadline for Receiving Quotes:

2:00 p.m. (EST) Thursday, September 24th, 2026

Pre-Bid Conference/Site Visit: None

Deadline for Questions:

No Questions will be accepted after 2:00p.m. (EST) September 17th, 2026 All questions are to be asked via EUNA under Opportunity Q&A No questions accepted outside of EUNA

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”)

Interested parties may log in to EUNA to obtain the bid tabulation.

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Procurement Department

TABLE OF CONTENTS

INVITATION TO QUOTE

SECTION 1 INTRODUCTION AND INFORMATION

SECTION 2 SOLICITATION TERMS AND CONDITIONS

SECTION 3 SCOPE OF SERVICES

QUOTE SCHEDULE

REFERENCES

NON-COLLUSION AFFIDAVIT

CONTRACTOR AFFIDAVIT AND AGREEMENT

SOLICITATION ACKNOWLEDGMENT

ADDENDUM ACKNOWLEDGEMENT

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SECTION 1 INTRODUCTION AND INFORMATION

1.1 Purpose

Forsyth County (“County”) is seeking quotes from qualified, experienced, and licensed Vendors to provide services described as Kitchen Exhaust Systems Inspection, Cleaning, and Maintenance at various County locations in accordance with the terms, conditions, specifications, and scope of services contained in this ITQ. For the purposes of this ITQ the terms Bidder, Vendor, and Contractor may be used interchangeably and shall have the same meaning.

1.2 Nondiscrimination

The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives.

Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether or not those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters into a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

1.3 Familiarity with Scope; Pre-quote Conference and/or Site Visit It is the Vendor's sole responsibility to become familiar with the scope of the County's requirements before submitting a quote. No variation in price or conditions shall be permitted based upon a claim of ignorance.

If this ITQ includes a pre-quote conference and/or site visit. It is strongly suggested that all Vendors attend. Tours might be unavailable at other times.

It will be the sole responsibility of the Vendor to attend the scheduled pre-quote/site visit to inspect the County's location(s) prior to submitting a quote.

Submission of a quote will be considered evidence that the Vendor has familiarized itself with the nature and extent of the work, equipment, materials, and labor required. Individual tours will not be available.

1.4 EUNA

Forsyth County uses EUNA Procurement formerly Bonfire Interactive https://forsythco.bonfirehub.com/portal/?tab=openOpportunities

Page 5 | 20 to administer the competitive solicitation process, including but not limited to soliciting quotes, issuing addenda, posting results, and issuing notification of an intended decision. Vendors are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA as well in advance of their intention of submitting a quote to ensure familiarity with the use of EUNA. The County shall not be responsible for a Vendor's inability to submit a quote by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Vendors to register and participate in the solicitation process, nor will any fees be charged to the awarded Vendor.

1.5 Point of Contact

For information concerning procedures for responding to this solicitation, contact the Procurement Agent, Zoe Burr, at (770) 888-8872 or email at Zdburr@forsythco.com. This contact is for clarification purposes only.

For questions concerning scope of services, please utilize the question/answer feature provided by EUNA. Questions must be received prior to the cut-off date specified in the ITQ schedule. Material changes, if any, to the scope of services or quoting procedures will only be transmitted by written addendum. (See addendum section of EUNA). Vendors, please note: No part of your quote can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a quote will be considered evidence that the Vendor has familiarized itself with the nature and extent of the work, equipment, materials, and labor required. The entire quote response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in EUNA shall become part of this ITQ or any contract created from.

It is the sole responsibility of the Vendor to ensure that its quote is submitted electronically through EUNA.

SECTION 2 SOLICITATION TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

All questions concerning the meaning or intent of this solicitation or any request for clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this solicitation shall be submitted to the County in writing via the question/answer feature provided by EUNA and must be received prior to the Deadline for Questions. Questions received after this deadline may not be addressed.

All questions and requests for information received through EUNA will be responded to by an official written addendum issued by the County and uploaded to EUNA as an addendum to this ITB. Responses given by any County official, officer, staff, or agent will have no legal effect and shall not be binding

Page 6 | 20 upon the County. All addenda are a part of the solicitation documents, and each Bidder will be bound by such addenda.

NOTE: It is the responsibility of each Bidder to read, comprehend, and ensure receipt of all the addenda issued. In the absence of an addendum, all provisions shall be construed in favor of the County. The County may issue addenda to modify Bid documents as it deems necessary.

2.2 Changes and Alterations

Vendors may change or withdraw a quote at any time prior to quote submission deadline; however, no oral modifications will be allowed.

Modifications shall not be allowed following the quote deadline.

2.3 Withdrawal of Quote

The Vendor shall give notice in writing of its claim to withdraw its quote, without penalty, due to an error within twenty-four hours (24) after the conclusion of the quote opening. Quotes may be withdrawn from consideration due solely to a mistake therein, provided the quote was submitted in good faith, the mistake was a clerical mistake as opposed to a judgment mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the quote, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the quote sought to be withdrawn. The Vendor’s original work papers shall be the sole acceptable evidence of error and mistake if Vendor elects to withdraw its quote.

No Vendor who is permitted to withdraw a quote shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the contractor to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the services for which the withdrawn quote was submitted.

Quote withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Vendor’s Costs

The County shall not be liable for any costs incurred by Vendors in responding to this ITQ.

2.5 Pricing

Vendor shall quote a firm, fixed price for all services contemplated in this ITQ.

All pricing should be identified on the Quote Schedule form provided in this ITQ. No additional costs may be accepted other than the pricing and costs

Page 7 | 20 stated on the Quote Schedule. Failure to use the County’s Quote Schedule form and provide pricing as requested in this ITQ may cause your quote to be deemed non-responsive.

Pricing must include ALL COSTS, including delivery, unloading, inside delivery (if applicable), personnel travel, and any other cost associated with providing the services contemplated in this ITQ. The County will not accept additional pricing or costs.

2.6 Price Validity

Prices provided in this ITQ shall be valid for at least one hundred twenty (120) calendar days from the ITQ opening unless otherwise extended and agreed upon by the County and Vendor. The County shall award the contract within this time period or request from the recommended awarded contractor an extension to hold pricing until award.

2.7 Prices Quoted

Vendors should deduct trade discounts and quote firm net prices. Pricing quoted should include service unit price, extended total, or as otherwise requested on the Quote Schedule. In the case of a discrepancy in computing the amount of the quote, the unit price quoted will govern.

Each item must be bid separately. Vendors shall not condition quotes by linking any item in this ITQ to other business with the County.

2.8 Taxes

Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax for goods and services. A sales tax certificate of exemption will be provided upon request. This exemption applies only to Forsyth County. The Successful Bidder remains responsible for paying all applicable taxes, including sales, use, and other taxes required by law.

2.9 Payment Terms

Payment terms and provisions stated in this solicitation and any resulting contract shall govern and supersede any conflicting provisions of the Georgia Prompt Pay Act (O.C.G.A. § 13-11-1, et seq.).

2.10 Discounts

Vendors may offer discounts for prompt payment, but such discounts will not be considered when determining the award. If a Vendor provides a prompt payment discount, the discount period will begin only after all of the following have occurred (1) satisfactory delivery of the services at the designated place of acceptance (2) formal acceptance, and (3) receipt of the correct invoice at

Page 8 | 20 the specified office. The discount time will be calculated starting from the latest of these events.

If Vendor offers a discount on the items listed in this ITQ, the discount will be deducted from the total of the firm net unit prices submitted. The discounted total will be considered when tabulating bids and determining an award.

2.11 Submission and Receipt of Quotes

To receive consideration, quotes must be received prior to the quote opening date and time. Unless otherwise specified, Vendors shall use the solicitation forms provided by the County. These forms may be duplicated, but failure to use the County forms may cause the quote to be rejected. Forms submitted by the Vendor shall be printed or typewritten and signed (if applicable).

Quotes must be signed. Any erasures or corrections on the quote must be initialed by Vendor. Quotes are only accepted through EUNA. Paper quotes will not be accepted. Separate quotes must be submitted for each ITQ issued by the County. Quotes will be reviewed by the Procurement Department.

Tabulated quotes will be made available for review by Vendors and the public via EUNA under Public Files.

2.12 Mistakes

The Vendor shall carefully examine this ITQ. Vendor’s submission of a quote shall serve as prima facie evidence that the Vendor has full and complete knowledge of the scope, nature, and quality of the work to be performed, the detailed requirements of the specifications and scope of services, and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the Vendor from liability and obligations under any contract resulting from this ITQ.

Vendors are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to this ITQ.

2.13 Time of Performance and Right to Cancel

Time is of the essence for all orders resulting from this ITQ. The County reserves the right to cancel any order, in whole or in part, without liability or obligation, if delivery or performance does not strictly comply with the schedule committed by the Bidder and accepted by the County. Failure to meet delivery deadlines shall constitute a material breach of contract, entitling the County to pursue all available remedies, including procurement from alternate sources at the Bidder’s expense.

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2.14 Qualifications/Inspections

Quotes will only be considered from Vendors normally engaged in providing the types of services specified herein. The County reserves the right to inspect the Vendor's facilities, equipment, personnel, and organization at any time or to take any other action necessary to determine the Vendor's ability to perform. The Procurement Director reserves the right to reject quotes where evidence or evaluation is determined to indicate an inability to perform.

2.15 Responsive/Responsible

2.15.1 In order to be considered responsive to the solicitation, the quote shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

2.15.2 In order to be considered as a responsible, vendor shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

2.16 Specification Compliance/Late Deliveries/Penalties

Items offered may be tested for compliance with quote specifications. Items delivered which do not conform to quote specifications may be rejected and returned at Vendor’s expense. Any violation resulting in contract termination for cause or delivery of items not conforming to specifications, or late delivery may also result in:

Vendor’s name being removed from the County’s bidder mailing list for a specified period and Vendor will not be recommended for any award during that period.

All County departments being advised to refrain from doing business with the Vendor.

2.17 Use of Governmental Contracts and Cooperatives

County reserves the right to reject any part or all of any quotes received and utilize other available governmental or cooperative contracts, if such action is in its best interest.

2.18 Acceptance of Quotes / Minor Irregularities

2.18.1 The County reserves the right to accept or reject any or all quotes or portions thereof, and to waive minor irregularities or variances to specifications contained in quotes or in the solicitation process which do not make quote conditional in nature. A minor irregularity is defined as a variation that:

Does not affect the price of the quote or contract;

Does not provide a bidder an advantage or benefit not available to other bidders;

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Does not adversely impact the interests of other bidders; and Does not compromise the fundamental fairness of the solicitation process.

The County also reserves the right to reissue an ITQ.

2.18.2 The County reserves the right to disqualify a Vendor at any stage of the solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Vendor. The Vendor will be required to execute a Non-Collusion Affidavit and submit this form with the quote documents.

2.19 Rules and Submittals of Quotes

The signer of the quote must declare that the only person(s), company, or parties interested in the quote as principals are named therein; that the quote is made without collusion with any other person(s), company, or parties submitting a quote; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the quote has full authority to bind the Vendor.

2.20 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Vendor as a result of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications from Vendors by a person designated as authorized to bind the Vendor will be recognized by the County as duly authorized expressions on behalf of Vendors.

2.21 No Exclusive Contract

Vendor agrees and understands that the contract awarded from this ITQ shall not be construed as an exclusive arrangement and further agrees that the County may, at any time and in its sole discretion, secure similar or identical services from another contractor.

2.22 Form of Agreement

Attached to this ITQ is a draft form of agreement which contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, in the County’s discretion, to include any additional specific terms related to the services being provided.

Any questions regarding the form of agreement must be submitted in writing by the deadline for questions specified in this ITQ.

2.22.1 The County’s minimum insurance requirements are outlined in the draft form of agreement included in this solicitation. Vendors are

Page 11 | 20 responsible for reviewing the draft form of agreement for the complete insurance requirements. Questions regarding the insurance must be submitted in writing by the deadline for questions specified in this ITQ.

The County may, at any time before the award and based on the nature of the services, require additional coverages or higher limits. Any changes made prior to the quote closing will be communicated through an addendum.

2.22.2 Prior to the notice of intent to award, the Vendor must provide a Certificate of Insurance (COI) and any required endorsements evidencing compliance with the specified coverages and limits.

Contract award is conditional upon receipt and approval of a compliant COI and required endorsements.

2.23 Background Checks

Forsyth County reserves the right to have any potential vendor or contractor undergo a Forsyth County Sheriff’s Office criminal history background check for any project at any time. Background checks will be required when working in any County-operated facility. Contractor will be responsible for all fees associated with background checks.

2.24 Minimum Qualifications

To be eligible for the award of a contract in response to this ITQ, the Vendor must demonstrate that it has completed services, as specified in the scope of services section of this ITQ, is normally and routinely engaged in performing such services, and is properly and legally licensed to perform such work. In addition, the Vendor must have no conflict of interest with respect to the County.

2.24.1 Vendors and principals shall have no record of judgments, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

2.24.2 Neither Vendor nor any principal, officer, or stockholder shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), nor have failed to faithfully perform on any previous contract with the County.

2.25 Public Records/Trade Secrets

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to

Page 12 | 20 keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.

2.26 Reservations for Award and Rejection of Quotes

The County reserves the right to accept or reject any or all quotes, parts of quotes, and to waive minor irregularities or variations to specifications contained in quotes, and minor irregularities in the quote process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible Vendor whose service meets the terms, conditions, and specifications of this ITQ and whose quote is considered to best serve the County’s interest. In determining the responsiveness of the offer and the responsibility of the Vendor, the following, at a minimum, may be considered when applicable: the ability, capacity, and skill of the Vendor to perform as required; whether the Vendor can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the Vendor; the quality of past performance by the Vendor; the previous and existing compliance by the Vendor with related laws and ordinances; the sufficiency of the Vendor’s financial resources; the availability, quality and adaptability of the Vendor’s supplies or services to the required use; the ability of the Vendor to provide future maintenance, service or parts; and the number and scope of conditions attached to the quote.

If the ITQ provides for a contract trial period, the County reserves the right, in the event the selected Vendor does not perform satisfactorily, to award a trial period to the next ranked Vendor or to award a contract to the next ranked Vendor if that Vendor has successfully provided services to the County in the past. This procedure to continue until a Vendor is selected or the contract is re-bid, at the sole discretion of the County.

2.27 E-Verify Contractor Affidavit and Agreement

Under state law, the County shall not enter into a contract for the physical performance of services unless the potential contractor provides an affidavit, in the form attached to this ITQ, regarding contractor’s compliance with the E- Verify program. When applicable, the Contractor Affidavit and Agreement form shall be completed and submitted with the Vendor’s response to this ITQ.

(O.C.G.A. § 13-10-91).

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2.28 Contractor/Vendor Solicitation Information

The County maintains automated contractor and vendor email address lists generated for each commodity class item through its procurement issuing service, EUNA. Notices of open solicitations are sent by email notification to the contractors and vendors who have fully registered with EUNA. Prospective contractors and vendors may then view the quote documents online.

Contractors and suppliers who have been informed of a solicitation’s availability in any other manner are responsible for registering with EUNA to view the solicitation documents. There is no fee to register. Contractors and vendors are responsible for maintaining accurate and up to date email address(es) through EUNA directly.

2.29 Intent to Award

Any notice of intent to award a contract resulting from this ITQ and the County’s formal solicitation process may be found on EUNA.

(REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)

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SECTION 3 SCOPE OF SERVICES

3.1 General Information

The County is seeking Kitchen Exhaust System Inspections, Cleaning, and Maintenance at various County facilities operating cooking equipment.

3.2 Scope of Work

a) Work shall comply with NFPA 96 (Standard for Ventilation Control and Fire Protection of Cooking Operations) and any stricter requirements adopted by the County or any other Authority Having Jurisdiction (AHJ) (hereinafter collectively the “Code”).

b) Work shall be conducted by appropriately trained and certified personnel.

c) Inspections shall performed semi-annually and include but not limited to the following equipment/areas:

Grease Exhaust Hood(s) Plenum Trough Duct-up from Kitchen Duct-down from Roof Roof around the exhaust fan(s), including grease containment devices, if any.

Exhaust Fan(s): Bowl, base, blades, and undercarriage Backsplash down to the equipment line

e) All fan assemblies shall remain fully supported and safely accessible per NFPA 96 requirements.

f) Contractor shall clean all accessible internal surfaces of the exhaust path and components to bare metal as required to maintain Code compliance. Accessible will meet the following requirements:

NFPA 7.3.1 Openings shall be provided at the sides or at the top of the duct, whichever is more accessible, and at changes in direction.

NFPA 7.4.1.1 On horizontal ducts, at least one 508 mm x 508mm (20in. x 20in.)

opening shall be provided for personnel entry.

g) Contractor shall provide maintenance to include minor repairs/replacements (hinge kits, access panel gaskets, fan belt replacement/tensioning, filter replacement, grease containment maintenance, labeling) to ensure the equipment meets Code compliance.

h) Contractor shall provide a written report and service tags/labels (when applicable) after each visit and documentation of findings (including photos) related to maintenance items requiring capital work or specialty trade involvement. Written reports and documentation of findings shall be in pdf format.

3.3

Work shall be performed Monday – Friday between the hours of 7:00 am and 5:00 pm except County holidays, unless agreed upon by the County Public Facilities Department.

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QUOTE SCHEDULE

QUOTE NO: 27-09-1620

Furnishing all labor, equipment, and materials necessary for services described as Kitchen Exhaust Systems Inspection, Cleaning, and Maintenance at various County locations. The Vendor must examine quote documents and form of agreement before submitting a quote. Pricing is requested for each of calendar years (CY) 2027, 2028, and 2029.

Quotes must be completed using the Quote Schedule found in EUNA under public files.

Vendor accepts the terms and conditions contained in the ITQ document package, including, without limitation, those dealing with the County’s time for accepting the quote.

Vendor has examined the site and locality where the services are to be performed, legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and conditions affecting cost, difficulty, progress, or performance and has made independent investigations as Vendor deems necessary.

Vendor has given County written notice concerning conflicts, errors, or discrepancies discovered in the ITQ document package, and the written resolution by the County is acceptable to Vendor. All services are to be completed as specified in the ITQ specifications and scope of services.

Authorized Signature:

Printed Name and Title:

Company Name:

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REFERENCES

Please list at least three (3) references below where the Vendor has provided similar services in similar size and scope. Please do not include Forsyth County as a reference.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

3)

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NON-COLLUSION AFFIDAVIT

QUOTE DATE:

PROJECT DESCRIPTION: Kitchen Exhaust Systems Inspection, Cleaning, and Maintenance

STATE OF _______________}

COUNTY OF _____________}

__________________________________________, being first duly sworn, deposes and says that (s)he is ______________________________________ (the sole owner, a partner, the president, secretary, etc.) of _________________________________________________ the party making the foregoing proposal or quote (“Vendor”); that such quote is genuine and not collusive or a sham; that said Vendor has not colluded, conspired, connived, or agreed, directly or indirectly, with any Vendor or person, to put in a sham quote, or that such other person refrain from quoting, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the quote price of the affiant or any other Vendor, or to fix any overhead, profit or cost element of said quote price, or that of any other Vendor, or to secure any advantage against Forsyth County, or any person interested in the proposed contract; and that all statements in said proposal or quote are true;

and further, that such Vendor has not, directly or indirectly submitted this quote, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 20____ by (print name(s) of individual(s) making statement) who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known

OR

Produced Identification (ID)

ID Type:

ID # (last 4 digits only):

ID Expiration Date:

Notary Public My Commission Expires:

(Notary Seal)

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CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Forsyth County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor agrees that the employee-number category designated below is applicable to the Contractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Contractor

E-Verify Company ID Number

E-Verify Date of Enrollment

Kitchen Exhaust Systems Inspection, Cleaning, and Maintenance Name of Project

Forsyth County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________________, 202__ in __________________ (city), ________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF ___________, 202__.

Notary Public My Commission Expires: _______________ (Notary Seal)

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SOLICITATION ACKNOWLEDGMENT

QUOTE NO: 27-09-1620

The undersigned acknowledges and agrees to the following:

Acceptance Period: If this bid is accepted within 120 calendar days from the date of Bid Opening the awarded Bidder will furnish all equipment, materials, or services in strict accordance with the specifications or other provisions set forth in the solicitation at the prices submitted in the bid.

Taxes: Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax.

Bidder shall be solely responsible for payment of all taxes arising out of or related to the Work as required by law. Bid pricing must not reference, list, or label any taxes for which Forsyth County is exempt.

Business License: An awarded Bidder providing services to Forsyth County must hold a valid Forsyth County business license; and must also hold a valid business license in the jurisdiction where the awarded Bidder’s business location if required by such jurisdiction.

Registration: An awarded Bidder must be duly registered with the Georgia Secretary of State.

The Company’s full legal name must match the business name as registered with the Georgia Secretary of State.

Insurance: The Bidder has provided a Certificate of Insurance evidencing ability to comply with the coverages and limits specified in the solicitation.

Company Full Legal Name:

__________________________________ Person Authorized to Submit this Quote:

Company Tax ID No.

Signature

Printed Name

Title

Street Address: Mailing Address:

Contact person for this quote:

Name

Telephone

Email

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ADDENDUM ACKNOWLEDGEMENT

QUOTE NO: 27-09-1620

The undersigned Vendor acknowledges receipt and review of all addenda issued for this solicitation and confirms that all addenda have been reviewed and incorporated into the quote.

The undersigned further acknowledges that failure to confirm the receipt of addenda is cause for rejection of Quotes.

It is the responsibility of the Vendor to ensure receipt of all addenda issued.

Addendum No. Date Issued

If no addenda were issued, mark “N/A” above.

By signing below, the Vendor affirms that its Quote is submitted without exceptions, qualifications, or deviations from the requirements of this Invitation to Quote and associated Contract Documents.

Authorized Signature:

Print Name: Date: