27_020_Commercial Storage Building_IFB.pdf

Macon-Bibb County, Georgia

INVITATION FOR BIDS

FOR

Commercial Storage Building

For Macon-Bibb County

15038

15518

15538

BID NUMBER: 27-020-LH

ISSUED: OCTOBER 23, 2026

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, NOVEMBER 19, 2026

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon City Hall

Macon, Georgia 31201

Commercial Storage Building For Macon-Bibb County

I. GENERAL

A. Invitation

Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (1) original and (1) flash drive in the Procurement Department, Suite 308, Macon-Bibb

Government Center, 700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 pm NOON at the time legally prevailing in Macon, Georgia on Thursday, November 19, 2026, for Commercial

Storage Building for the Macon-Bibb Vehicle Maintenance Department.

NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

1. Bids will be publicly opened in the Macon-Bibb County Board of Commissioners Conference

Room (2nd Floor), City Hall, Thursday, November 19, 2026 @ 2:00 pm.

2. Minority Women Owned and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use

M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Small

Business Affairs at (478) 300-2297 or cstephens2@maconbibb.us

3. The last day for submitting questions regarding the bid is Friday November 6, 2026 @

3:00 pm.

B. Bid Documents

1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement

Department, Suite 308, 700 Poplar Street, Macon, Georgia 31201or by calling (478) 803-0550.

Bid documents may also be viewed and downloaded from the Macon-Bibb County Procurement

Page or the Georgia Procurement Registry website.

www.maconbibb.us/purchasing

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/procurement

C. Pre-Bid

A non-mandatory conference is scheduled for Wednesday, November 4, 2026 @ 10:00 am 700 Poplar Street, Macon-Bibb County Commissioners Conference Room (2nd Floor), City Hall.

D. Sealed Bids

Envelopes shall be identified on the outside as

“Bid # 27-020-LH Commercial Storage Building”

And delivered by hand or mailed to:

Macon-Bibb County Procurement Department

700 Poplar Street Suite 308 lhardwick@maconbibb.us

Mark the outside of the envelope “Bid # 27-020-LH, “Commercial Storage Building” mailto:cstephens2@maconbibb.us http://www.maconbibb.us/purchasing http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100 http://www.maconbibb.us/procurement

E. Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

F. Contract Award

1. The contract, if awarded, will be based on an individual basis or whichever award serves the best interest of Macon-Bibb County.

2. Guidelines in the award of this contract will be Section 36-10-2.2 Official Code of Georgia

Annotated.

3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to establish a schedule of work.

G. Local Preference

1. Macon-Bibb County Reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.

H. Excise Taxes

1. Any material that is to be incorporated into the work of this project may be consigned to

Macon-Bibb County in care of the contractor. If the shipping papers show clearly that any such materials are consigned, the shipment shall be exempt from the tax on transportation of property under the provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public

Law 180-78th Congress.

2. The Contractor shall pay all transportation charges.

3. Each bidder shall take this exemption into account in calculating his bid.

II. INSTRUCTIONS TO BIDDERS

Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean

Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County

Board of Commissioners.

Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein, including, all labor, materials, equipment, transportation, and supervision necessary to complete the contract.

A. Bidder’s Representation

1. Each bidder, by making his bid, represents that he has:

a) Read and understand the bidding documents; and,

b) Visited the site and became familiar with the local conditions under which the work is to be performed.

(1) Bidders shall examine the areas wherein work of this project is to be carried out and shall take into consideration all conditions that might affect his work.

(a) Failure of the bidder to inspect firsthand the areas affected by work in this project shall not relieve him of the obligation to comply fully with the scope of the work as defined herein.

(b) No consideration will be given any claim based on lack of knowledge of existing conditions, except where the Contract

Documents make definite provisions for adjustment of cost or extension of time due to existing conditions that cannot be readily ascertained.

B. Document Discrepancies

1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once notify the Macon-Bibb County Procurement Department.

2. Requests for Interpretations of Specifications shall be made in writing to the Macon-Bibb

County Procurement Department not later than November 6, 2026, at 3:00 pm. Forward questions to lhardwick@maconbibb.us.

3. Any subsequent instructions to bidders will be issued in the form of addenda to the specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.

4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid

Form and the proposed Contract Documents including, but not limited to, drawings, project manual, and any addenda issued prior to receipt of bids.

a) Addenda are written or graphic instruments issued prior to the execution of the

Contract that may modify or interpret the bidding documents by deletion, additions, clarifications, or corrections.

b) Addenda will become part of the Contract Documents when the Contract is executed.

C. Submittals

1. In order for bids to be considered, the complete bid document package should be submitted including each of the following completed Required Submittal Documents.

Attachment “A”.

a) Bid Qualification Form

b) List of Sub-Contractors

c) Bidder Minority Participation Goal

d) Financial & Legal Stability Statement

e) Insurability Statement

h) Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion

i) Non-Collusion Affidavit

D. Forms

1. The attached Macon-Bibb County bid form shall be used. Use of other bid documents may deem the bid to be non-responsive.

2. Any questions related to this Invitation to Bid shall be directed to the following contact person lhardwick@maconbibb.us. No contact is to be made to anyone other than the contact listed. Such contact may result in disqualification from the proposal process.

E. Reservations

1. The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to the right to reject any and all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision of needed and unneeded features, usefulness to the using department and prior County experience. In addition, the bidder recognizes the right of the

Owner to reject a bid if the bidder failed to furnish any required submittals on the date required by the bidding documents, or if the bid is in any way incomplete or irregular. Hence the County may award bids to other than the lowest bidder if in the judgment of the Board of

Commissioners the interest of the County will be best served by award to another.

III. SPECIAL CONDITIONS

A. General

1. All work to be performed as part of this specification shall comply with all codes, ordinances, and regulations applicable to the contract, including, but not limited to:

a) International Building Code

b) State and Local Building Code

c) Georgia Department of Transportation (D.O.T.)

d) Occupational Safety and Health Administration (OSHA)

e) Other Federal, State, or Local Codes

B. Layout of Work

1. The Contractor shall verify all existing conditions and contiguous work and lay out his work there from, providing for himself all other necessary measurements, lines and levels, and shall assume the responsibility for the correctness of the layout of the work.

C. Work Area

1. The Contractor shall confine his operations to as small an area as possible, using only the areas designated for on-site storage.

2. The Contractor shall protect all surrounding adjoining private and public property, taking every precaution to prevent damage or injury to trees, shrubs, curbs, sidewalks, driveways and fences along or adjacent to the work. Should damage occur, the Contractor shall restore, at his expense, any such property damage or injuries by his operations to a condition equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed by, and to the satisfaction of the Owner.

mailto:lhardwick@maconbibb.us

3. In case of failure on the part of the Contractor to restore such property, or make good such damages or injury, the Owner may, after forty-eight (48) hours written notice, proceed to repair, rebuild, or otherwise restore such property as may be deemed necessary, and the cost thereof shall be deducted from any monies due, or which may become due the contractor under this contract.

D. Vandalism

1. The Contractor shall take every precaution not to leave equipment and materials where they can be reached and used for defacing new or existing work at any time.

E. Extension of Time

1. In the event the work under this project is delayed by neglect, delay, or default of any other

Contractor or the Owner, or by any damage which is the result of an Act of God, or by a general strike of the employees, the Contractor shall have reason to claim for delay and request an extension of time to complete the contract.

F. Inspection

1. Inspectors may be appointed to inspect all materials used and all work performed. Such inspection may extend to all or any part of the work and to the preparation of manufacture of the materials to be used. The inspectors will not be authorized to revoke, alter, enlarge or relax the provisions of this specification, nor will they be authorized to approve or accept any portion of the completed work or to issue instruction contrary to the plans and specifications. The inspector shall have authority to reject defective material and to suspend work that is being improperly done, subject to the final decision of the Inspector.

2. It is mutually agreed between the parties to the contract that to prevent all disputes and misunderstandings between them in relation to any of the provisions contained in these specifications, or their performance by either of said parties, the Owner shall serve as the referee to decide all matters of construction of the specifications and of the terms of the contract, and as to all matters arising or growing out of said contract and his decision shall be final and binding upon both parties.

3. The Owner and his inspectors shall have free access to all parts of the work, and to all material intended for use in the work. The work will be inspected as it progresses, but failure to reject or condemn defective work at the time it is done will in no way prevent its rejection whenever it is discovered before the work is finally accepted and approved, nor will final acceptance and approval constitute waiver by the County of any right of action for defective work or the failure to perform the contract according to its terms.

IV. EXECUTION

A. General

1. It is the intent of this specification to provide for a Commercial Storage Building, for the

Macon-Bibb County Government, Macon, Georgia.

B. Specifications

1. The Contractor shall provide all services as outlined in Attachment “B”- Specifications, Attachment C-Diagram, Attachment D – Drawings and attached hereto and incorporated herein.

V. WARRANTY

A. The Contractor shall guarantee all labor and workmanship for minimum of one (1) year from date of completion.

VI. INSURANCE REQUIREMENTS

A. Builders Risk Insurance. Contractor shall provide a Builder’s Risk Policy to be made payable to the

Owner and contractor, as their interests may appear. The policy amount should be equal to 100% of the Contract Sum, written on a Builder’s Risk “All Risk”, or its equivalent. The policy shall be endorsed as follows:

The following may occur without diminishing, changing, altering, or otherwise affecting that coverage and protection afforded by the insured under this policy:

(ii) Partial or complete occupancy by Owner; and

(iii) Performance of work in connection with construction operations ensured by the

Owner, by agents or lessees or other Contractors of the Owner or Using Agency.

VII. CONFIDENTIALITY AND OPEN RECORDS

In order to ensure compliance with Georgia’s Open Records Act, the following language must be included in all Macon-Bibb County contracts and will be a required term for any contract entered into as a result of this solicitation.

The Parties acknowledge that both Vendor and County are required to comply with the Georgia Open Records

Act, O.C.G.A. § 50-18-70, et seq. See, Milliron v. Antonakakis, 905 S.E.2d 657 (Ga. 2024). As a result, Vendor acknowledges and agrees that County may make such disclosures as are authorized or required under the Georgia Open Records Act, notwithstanding any claims of confidentiality asserted by Vendor as to any records or data in the County’s possession.

Upon execution of this Agreement, Vendor shall designate in writing that one or more of its officers shall be the open records officer for Vendor in accordance with the Open Records Act. In the event that Vendor receives a request for records under the Open Records Act, Vendor shall notify County within two business days by sending an email, return receipt requested, to OpenRecordsNotices@maconbibb.onmicrosoft.com.

The vendor shall provide the County with copies of all records proposed for production prior to responding to such requests. The vendor shall assert all exemptions and exceptions available to the fullest extent of the law and shall not produce any records which are subject to withholding under the Open Records Act or any other state or federal law. Vendor shall have a duty to consult with independent legal counsel concerning which records are or are not subject to production prior to making any production and shall certify to County at the time the proposed production is provided to County that the records contained therein have been reviewed by counsel for responsiveness and that all information that is protected or protectable from release under the law has been redacted therefrom. Vendor shall be responsible for calculating response costs and billing requestors for all requests sent in accordance with the Open Records Act, and Vendor’s complete compliance with the provisions of this section shall be performed at no cost to County.

Vendor assumes all civil and criminal liability for its own compliance with the Open Records Act. In the event that Vendor produces material records that are subject to withholding under the Open Records Act, and it would be impossible or very difficult to accurately estimate the damage and harm caused to County by such production, then Vendor shall pay County the sum of $10,000.00 per request as liquidated damages. The

Parties intend that these liquidated damages shall constitute compensation, and not a penalty, and that mailto:OpenRecordsNotices@maconbibb.onmicrosoft.com the liquidated damages are a reasonable estimate of the anticipated or actual harm that might arise from a breach by Vendor. Where actual damages are calculable, then the County shall reserve the right to seek actual damages for the harm caused by such production instead of liquidated damages. Nothing herein shall be construed as limiting in any way the County’s right to seek injunctive, declaratory, or other relief to prevent the release of protected information prior to any such production being made.

BID FORM

Macon-Bibb County Board of Commissioners

Laura Hardwick, Procurement Director

Macon-Bibb County, Procurement Dept.

700 Poplar Street Suite 308

DATE: ___________________________________

Re: Bid# 27-020-LH, Commercial Storage Building

Macon-Bibb County

Macon, Georgia

Dear Mrs. Hardwick:

1. We have examined the Specifications, related documents, and the site of the proposed Work, and are familiar with all the conditions surrounding this project, including the availability of materials and labor, and hereby bid to furnish all materials and labor, and to complete the project in accordance with the Contract Documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred in performing the Work required under these Specifications, of which this bid is part.

2. ADDENDUM RECEIPT:

a. We acknowledge our responsibility to ensure that all addenda have been received prior to the submission of a bid.

b. Bidder acknowledges receipt of the following addenda:

Addendum No. Dated ____________

Addendum No. Dated ___________

3. We agree to commence actual physical work on site, with adequate force and equipment within the timeframe presented in the specifications and to complete fully all work within the stated timeframe following notice to proceed.

4. We agree that this bid may not be revoked or withdrawn after the time set for the opening of bids and shall remain open for acceptance for a period of sixty (60) days following such time.

5. In case of written notification by mail, telegraph, or delivery of the acceptance of this bid within sixty (60) days after the time set for the opening of bids, the undersigned agrees to execute within ten (10) days a Contract for the

Work for the below stated compensation.

7. We hereby certify that we have not, nor have any member of the firm(s) or corporation(s), either directly or indirectly, entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bid in connection with this submitted bid.

8. We understand the total bid price listed below to be inclusive of all materials, labor, equipment, and other provisions necessary to provide the services in accordance with the associated specification.

Bid Price Form

For

27-020-LH

Commercial Storage Building

Total Bid Price

Timeline for Project

______________ Calendar Days

I certify that my bid meets these minimum specifications. This bid shall be valid and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.

Printed Name: _________________________________

Authorized Signature: ___________________________

Date: ___________________________

Company Name: ________________________________

VII. CONFIDENTIALITY AND OPEN RECORDS