27_013 Engineering Services.pdf

CITY OF ALBANY

PROCUREMENT DIVISION

FINANCE DEPARTMENT

ALBANY, GEORGIA

INSTRUCTIONS TO PROPOSERS

These instructions will bind proposers to terms and conditions herein set forth,

1. The following criteria are used in determining which proposal is in the best interests of the city.

(a) The ability, capacity and skill of proposer to perform required service.

(b) Whether proposer can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of proposer.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for City/County use.

(f) The ability of proposer to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining best proposer if they are deemed advantageous to the City.

3. All requested information should be included in submittal package. All desired information must be signed and included for your proposal to receive full consideration. Failure to submit any required form will be cause for proposal to be rejected as non-responsive.

4. All questions, inquiries and requests for clarification shall be directed to Procurement.

5. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the City or County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the City or County to terminate such contract, and the nature of such action shall be determined by the City or County and specified in the contract; (3) The contract shall state the total obligation of the City or County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the City or County.

6. Quote all prices F.O.B. Albany or our warehouse or as specified in proposal documents.

7. Each proposal shall be clearly marked on the outside of the package as a Sealed Proposal.

8. Proposal must be received and stamped by the Procurement Office before time stipulated in proposal documents. No responsibility will attach to any City representative or employee for premature opening of proposal not properly addressed or identified.

9. Proposals received late will not be accepted, and the City will not be responsible for late mail delivery.

10. Should a proposal be misplaced by the City and found later it will be considered.

11. Proposals requiring bid security will not be read or considered if security is not enclosed. Security may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

12. All proposers must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A proposer at any time requested must satisfy the Procurement Office and City Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

13. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or cost schedule are done at the risk of the proposer.

14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the City to do so for the purpose of testing.

15. City will reject any material, supplies or equipment that do not meet the specifications, even though proposal lists the trade name or names of such materials on the price quotation form.

16. The unauthorized use of patented articles is done entirely at the risk of the successful proposer.

17. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of seeking a proposal. The City may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

18. Only the latest model equipment as evidenced by the manufacturer’s current published literature will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

19. The successful proposer on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

20. Proposers are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

RFQ #27-013 Engineering Services

21. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the City will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the City sound and satisfactory materials, equipment or supplies. The proposer agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the City or County.

22. Unless otherwise specified by the procurement officer all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on price quotation sheet.

23. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the City/County or who has failed in any former contract with the City/County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

24. Reasonable grounds for supposing that any proposer is interested in more than one proposal for the same item will be considered sufficient cause for rejection of all proposals in which he/she is interested.

25. Unless otherwise specified the City reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the City/County.

26. The City reserves the right to waive any minor discrepancies, reject any or all proposals, and to purchase any part, all or none of the services, materials, supplies or equipment specified.

27. Failure of the proposer to sign the offer or have the signature of any authorized representative or agent on the proposal will be cause for rejection of the proposal. Signature must be written in ink.

28. Any proposer may withdraw his proposal at any time before the time set for opening of proposals. No proposal may be withdrawn without cause in the 60-day period after proposals are opened.

29. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the proposer is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Officer shall have the power to notify the aforesaid proposer of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the City out of such monies as may become due to the said proposer, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the proposer, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the City on notice by the Procurement Officer of the excess due.

30. If the proposer proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on proposal.

31. Any complaint from proposer relative to the Request for Proposals or any attached specifications should be made prior to the time of opening of proposals, otherwise such complaint cannot be properly considered.

32. Contracts may be cancelled by the City/County with or without cause with 30-day written notice.

33. All Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the bid/proposal.

34. All bidders/proposers should provide their tax identification number with the bid/proposal.

35. The Board of Commissioners passed a local preference ordinance on January 27, 2015. Where applicable, this ordinance will govern. Local preference will not be a basis of award for projects that are federally funded.

36. The proposer shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Proposer as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

37. Prior to submitting proposal, check website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any subsequent addendums.

PROCUREMENT FORM – Revised 4/20/2018.

RFQ #27-013 Engineering Services 3

ENGINEERING SERVICES

GENRAL CONDITIONS & INFORMATION

RFQ #27-013

1. The City of Albany strongly encourages Disadvantaged Business Enterprises to participate in this RFP and further urges that all design teams reflect inclusion of women and minorities.

2. WITHDRAWAL: The respondent may withdraw his/her submitted response by providing a written request to the Procurement Division before the stipulated closing date and time. Withdrawal of your response will not cause prejudice or interfere with the right of the respondent to submit a new response, provided the latter is received by the predetermined date and time provided herein. No submittal may be withdrawn for a period of sixty (60) days following the closing date.

3. GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT: The successful respondent will provide certification that they are in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of GA Law, O.C.G.A 13-10-91, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A 13-10-90(2), all subcontractors entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program. Complete and submit a copy of the form, applicable to your company, and applicable Subcontractor Affidavits, with your response.

4. FORMS: Submit with proposal an executed copy of Governing Law & Venue, Certificate of Non-Collusion, Drug- Free workplace and Debarred Bidders Certification Form (attached).

5. INSURANCE: Consultant shall maintain insurance with companies licensed to do business in the State of

Georgia acceptable to the City for the protection of the City and name it as an additional insured, against all claims, losses, costs or expenses arising out of injuries or death of persons whether or not employed by consultant, whether arising from the acts or omission, negligence or otherwise of consultant or any of its agents, employees, patrons, or other persons, and growing out of work being done by Consultant on behalf of City, such policies to provide for a liability limit on account of each accident resulting in the bodily injury or death of not less than One Million ($1,000,000) Dollars, a liability limit of not less than One Million ($1,000,000) Dollars for each accident for property damage. Consultant shall also carry product liability insurance for personal injuries and/or death in the amount not less than One Million ($1,000,000) Dollars for any one person. Consultant shall maintain a combined single liability limit of One Million ($1,000,000) Dollars, covering owned, non-owned, leased, and hired vehicles and name the City of Albany as an additional insured. Consultant shall maintain professional liability covering errors and omissions of not less than One Million ($1,000,000) Dollars, per claim covering itself and all of its employees and agents and shall indemnify and hold harmless the City of Albany and their representatives and employees, from any claims, demands, actions, and causes for actions arising from any negligent act or omission under the terms of the contract. Consultant shall furnish to the City satisfactory evidence that it carries Worker’s Compensation Insurance in the statutory limits of Georgia and Employers’ Liability with limits of liability of no less than One Hundred Thousand ($100,000) Dollars of each accident/disease. These polices must also contain a waiver of subrogation in favor of the City of Albany.

Consultant shall furnish evidence of the continuance in force of said policies by providing copies of timely declaration page(s) to the Procurement Agent. Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsements (a Certificate of Insurance by itself is not acceptable) or

(ii) Declaration Pages of the insurance policies which show the City of Albany as additional insured. The Certificate of Insurance must provide the project name and our project number on all certificates; where the Project requires Contractor’s Pollution Legal Liability coverage or Contractor’s Professional E & O coverage, per project coverage would be allowed. All insurance policies must provide that the City of Albany will be notified within 30 days of any changes, restrictions, and/or cancellation.

The City’s sole judgment shall control as to the sufficiency of the coverage.

SUBMIT WITH RESPONSE, specimen copy of Certificate of Insurance. Upon award of contract and prior to commencement of work under this contract, the selected consultant(s) shall provide the City of Albany with acceptable proofs of insurance coverage.

6. INDEMNIFICATION: Respondent agrees to indemnify and hold harmless the City of Albany, its agents, officers, and employees, their successors and assigns, individually and collectively, with respect to all claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of the activities of consultant or based on alleged negligence of consultant, its officers, agents, or employees and consultant shall defend against all such claims and pay all expenses of such defense, including attorney fees, and all judgments based thereon; provided that this obligation shall not extend to any damage, injury or loss due to the negligence of the City of Albany.

7. TERMINATION FOR CONVENIENCE: This contract may be terminated in whole or in part by the City of Albany with the consent of the vendor in which case the two parties shall agree upon the termination conditions, including the effective date in the case of partial termination, and the portion to be terminated; or by the vendor upon written notification to the City of Albany setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated.

However, if in the case of partial termination, the City of Albany determines that the remaining portion of the award will not accomplish the purposes for which the contract was awarded, the City of Albany may terminate the contract in its entirety.

8. TERMINATION FOR CAUSE: In the event that the vendor shall for any reason or through any cause be in default of the terms, conditions, or obligations of the contract documents, the City of Albany may give the vendor written notice of such default and terminate the contract. All terms, conditions, and obligations of the contract documents are considered material. The City of Albany may, in its discretion, provide the vendor an opportunity to cure the default, if curable, prior to termination. Unless a different duration is provided in the notice of default, the vendor shall have fourteen (14) calendar days to cure the default from the date such notice is mailed to the vendor, unless notification is by facsimile or personal delivery, in which case the opportunity to cure shall commence upon delivery of the notice. Upon failure of the vendor to cure the default the City of Albany may immediately terminate the contract effective as of the mailing or delivery of the default notice. If the City of Albany terminates the contract, the vendor shall remain liable for performance of all terms, conditions, and obligations through the date of termination.

Termination by the City of Albany shall not constitute a waiver by the City of Albany of any other rights or remedies available to the City of Albany by law or contract.

9. DELIVERY: Submit one (1) original (labeled), one (1) electronic copy (PDF), and five (5) complete hard copies by 5:00 pm on September 9, 2026, to:

City of Albany Procurement Division

222 Pine Avenue, Suite 260 Albany, GA 31701

Sealed responses may be hand delivered or mailed to the above listed address. Sealed responses must be delivered in writing. Verbal responses are not acceptable. The City of Albany assumes no responsibility for responses received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. If responses are delivered by other than hand delivery, it is recommended that the respondent verify delivery. Any submittal received after the specified time and date will not be considered and will be returned unopened to the firm.

The response should be sealed and clearly marked "ENGINEERING SERVICES – RESIDENTIAL

SUBDIVISION PLAT, CONSTRUCTION PLANS, AND PERMITTING” - RFP #27-013.

10. The contract resulting from acceptance of a proposal shall be in a form supplied or approved by the City and shall reflect the specifications in this RFQ. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in the RFQ.

11. LOBBYING: All firms and their agents who intend to or have submitted responses to this solicitation are hereby placed on formal notice that lobbying of City of Albany Government employees or members of the Evaluation Committee with the intent to manipulate the Procurement process may result in the immediate disqualification of such firm by the City from further consideration for this project.

12. By submitting a response, the Contractor certifies that it has read and understands this Request for

Qualifications and has full knowledge and willingness to comply with the scope, nature, quantity and quality of the work to be performed, the detailed requirements of the services to be provided and the conditions under which the services are to be performed.

13. EXCUSABLE DELAY: The Contractor shall not be liable for any excess costs, if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the Contractor. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor. If the failure to perform is caused by the default of a subcontractor, and if such default arises out of causes beyond the control of both the Contractor and the subcontractor, and without the fault or negligence of either of them, the Contractor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery schedule.

14. OFFEROR RESPONSIBILITY: Each offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this solicitation. It is expected that this will sometimes require on-site observation. The failure or omission of an offeror to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this solicitation or to the contract.

15. AFFIRMATIVE ACTION: The Contractor will take affirmative action in complying with all Federal and

State requirements concerning fair employment and employment of the handicapped and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical handicap.

16. PRIME CONTRACTOR RESPONSIBILITIES: The Contractor will be required to assume sole responsibility for the complete effort, as required by this RFQ. The City will consider the Contractor to be the sole point of contact with regard to contractual matters.

17. Subcontracting: If any part of the work covered by this RFQ is to be subcontracted, the Contractor shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved, in writing by the City. The successful offeror will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the vendor. The City reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein.

Responses should address all items included in the EVALUATION CRITERIA section below. Past performance on similar projects should be documented by references and other means. References should include name of contact and phone number and should be current. The scope of work, the elements and tasks therein and the method of accomplishment shall be outlined in the response.

Successful respondent shall provide a contract covering all the terms and conditions of this request and those agreed to in the negotiation. A sample contract from the proposer should be attached to the response.

18. EVALUATION CRITERIA:

Project Approach & Understanding 50%

References & Portfolio 30% Work Schedule 20%

Award will be made to the responsible proposer whose proposal best meets the needs of the City of Albany as set forth herein. Proposers will be evaluated on the following criteria:

• Project Approach & Understanding: The City will evaluate the respondent’s understanding of the work to be performed. The vendor should address the overall concept with this proposal including staffing and responsibilities. Submittal should clearly express the firm’s understanding and approach to the proposed project and demonstrate proven surveying, engineering, and permitting experience in Albany, GA, for single-family residential developments. Weight - 50%

• References and Portfolio: The City will evaluate the respondent’s portfolio and references provided.

Provide verifiable proof of present and past performance as prime surveyor/engineer on other contracts in terms of quality of work, ability and experience to administer, manage and coordinate similar projects. Weight - 30%

• Work Schedule: Provide a schedule related to the project approach that details project tasks, milestone dates, review dates, and project design completion. The schedule will be incorporated into the agreement and failure to meet deadlines may constitute Contract non-compliance. All proposals must explain how the proposer will perform and provide the following: For each task include resource assessment, Level of Effort (LOE) and staffing needs, for City staff and the proposer’s staff. Weight - 20%

19. SELECTION PROCESS: The selection process will be in accordance with the Brooks Act (Public Law 92-

582) requirements. After review of the firm qualifications, a short-list of the qualified firms will be determined. The most highly qualified firms will be contacted to begin negotiations. If a lump sum agreement is not reached within a reasonable time with the most qualified firm, negotiations will conclude, and the negotiation process will continue until an agreement is reached with the next qualified firms. Any negotiated agreement shall be presented to the City Commission for approval. Negotiated fees must comply with the funding source requirements.

Proposals will be evaluated by the City of Albany who will score the proposals on the evaluation factors listed. The City is an Equal Opportunity Employer. Further in accordance with Section 504 of the Rehabilitation Act of 1973, as amended, the City does not discriminate on the basis of handicapped status in the administration or operation of its programs.

20. ANTI-LOBBYING PROVISION: During the period between the proposal submission date and the contract award, respondents, including their agents and representatives, shall not directly discuss or promote their submission with any member of the Albany Board of City Commissioners or City staff except in the course of City-sponsored inquiries, briefings, interviews, or presentations. Violation of this provision may result in the rejection of the respondent’s proposal.

21. EQUAL OPPORTUNITY POLICY: The City of Albany has an equal opportunity purchasing policy. The City of Albany seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the City programs. The City of Albany affirmatively works to encourage utilization of minority business enterprises in their procurement activities. The City of Albany provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

22. Certificate of Non-Collusion: An executed copy of this form should accompany your submittal. See

Attached).

23. Governing Law & Venue: An executed copy of this form should accompany your submittal. (See

Attached).

24. OWNERSHIP: All documents prepared as a result of this contract shall become property of the City of

Albany without additional compensation to the respondent, for disposition or usage at their discretion.

25. For additional information, contact Destin Adams, at (229)302-1461. Submit all questions via email to dadams@albanyga.gov; cc: jwilliams@albanyga.gov and kross@albanyga.gov. The deadline for questions is August 27, 2026, at 2:30 p.m. Questions received after this deadline may not be answered. Replies of substance will be in the form of written addenda and made available to all.

mailto:jwilliams@albanyga.gov mailto:kross@albanyga.gov

SCOPE OF WORK

RESIDENTIAL SUBDIVISION PLAT, CONSTRUCTION

PLANS AND PERMITTING

RFQ #27-013

BACKGROUND:

The City of Albany has received a grant from the U.S. Department of Housing and Urban Development (HUD) for the Albany Medical District Housing Project near Phoebe Putney Memorial Hospital. Specifically, the 4.035-acre site is located on the south side of the 500 Block of Second Avenue in the City of Albany, Dougherty County, Georgia (Parcel 000CC/00007/022). The project will consist of subdividing the parcel (via subdivision re-plat) into 18 single-family units, 10 townhome/live-work units with an alleyway bisecting the block, increasing the West First Street right-of-way to current City standards, and providing full construction plans and permitting services through local and state authorities.

SCOPE OF WORK:

The City of Albany, Georgia, is requesting statements of qualifications from professional engineering firms licensed in the State of Georgia, with experience in providing surveying, engineering design, and permitting services for residential projects.

SCOPE OF SERVICES REQUESTED

The City of Albany desires that the Consultant provide, either with its own forces or through a sub-consultant team member, provide comprehensive services necessary to fulfill all surveying, engineering design and permitting services for the proposed project. See Attachment 1 for details of services requested.

ATTACHMENT 1

I. PLATTING PHASE:

a. Perform all research, field work and permitting services to obtain a subdivision plat approval through the Albany Plat Review Committee

II. ENGINEERING DESIGN AND PERMITTING PHASE:

a. Perform engineering design for the proposed residential subdivision, located on 4.035 acres of land on Parcel 000CC/00007/022 in the City of Albany, GA. Plans must be designed in accordance with City ordinances and requirements. Plans to include:

i. Topographic survey

ii. General lot grading for future house construction

iii. Stormwater drainage system meeting City requirements

iv. Alley construction through the center of parcel in an east-to-west direction

v. All utilities with stub outs and connections at rights-of ways-or in the alley

vi. Widening West First Street to current City standards

vii. Perimeter sidewalks within rights of ways. Handicap ramps as needed at street crossings.

viii. Erosion control plans

ix. Details

b. Provide a summary of quantities and project specifications

c. Cost Estimating: Provide an Engineering Estimate (summary of the construction line items for a unit cost contract with estimated costs to accomplish all construction work).

d. Permits must be obtained through all applicable local and state authorities. All permit fees will be paid for by the Grant Administrator, not the consultant. The Consultant will be responsible for requesting and coordinating the review fees with the Grant Administrator.

III. BIDDING PHASE (ADDITIONAL SERVICE AS NEEDED):

a. Bidding: Assist City with review of bids with recommendation of bidder.

IV. CONSTRUCTION ADMINISTRATION PHASE (ADDITIONAL SERVICE AS NEEDED):

a. Conferences and Meetings: Attend meetings with Contractor, such as pre-construction conference, progress meetings, job conferences/site meetings and other project-related meetings including interpretation of plans.

b. Construction Observation: The City of Albany has inspection staff and will provide Full-Time-

Resident-Inspection services. The Consultant may be required to perform inspections as needed to assist City Inspectors.

c. Pay Application Review: Review and recommendation of pay applications, change orders, and associated contract administration processes during the construction period.

d. Project Close-Out: Conduct final inspections, Issue Certification of Substantial Completion and other activities required for project close-out. Prepare As-built plans.

V. ADDITIONAL ACTIVITIES (ADDITIONAL SERVICE AS NEEDED):

a. Meetings and Presentations:

i. Consultant may be required to present project details and answer questions at City Commission meetings, public presentations, regulatory agencies and others.

ii. Consultant may be required to attend meetings to discuss the project status, timeline, and other project-related items.

* COMPLETE AND SUBMIT *

BID REFERENCE

NO. 27-013

ADDENDUM ACKNOWLEDGEMENT FORM

Instructions: Please acknowledge receipt of addenda received by completing this addendum acknowledgement form. Check the box next to each addendum received and sign below. This addendum acknowledgement form should be submitted with your bid to expedite document processing.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the above referenced Invitation To Bid and have made any necessary revisions to my response or submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

Addendum No. 1 ⃣ Addendum No. 3 ⃣

Addendum No. 2 ⃣ Addendum No. 4 ⃣

⃣ No Addenda received for Bid Reference NO. 27-013.

Print Name and Title of Authorized Signer

Authorized Signature

Date

*COMPLETE AND SUBMIT*

CERTIFICATION OF NON-COLLUSION

The respondent being sworn, disposes and says, _______________________________________

The Vendor submitting this certification and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this submittal.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

GOVERNING LAW AND VENUE

Consultant agrees that as to any actions or proceedings arising out of or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Consultant further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty

County, Georgia.

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

Drug Free Workplace Certification

DRUG FREE WORKPLACE REQUIREMENTS: The Contractor will provide the following certification that a Drug Free Workplace will be provided on the Project.

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating the "Drug Free Workplace Act", have been complied with in full. The undersigned further certifies that:

1. A drug free workplace will be provided for the Contractor’s employees during the performance of the Contract; and

2. Each Contractor who hires a Subcontractor to work in a drug free workplace shall secure from that Subcontractor the following written certification:

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

DEBARRED BIDDERS/INTEGRITY CERTIFICATION

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (49 CFR, Part 29):

The Contractor must certify that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the Contractor certifies that he or she shall obtain an identical certification from all its sub-contractors. The Contractor also agrees that when a sub-contractor is unable to certify to any of the statements in this certification, the prospective participant shall submit an explanation to the Contractor.

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of CITY OF ALBANY (“ALBANY”), a municipal corporation, by ______________________.

WHEREAS, _________________ has submitted a proposal to ALBANY so as to provide

NOW, THEREFORE, as an additional consideration in ALBANY awarding the contract to

___________________ agrees to indemnify and hold harmless ALBANY, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of ________________________, its officers, agents, or employees in connection with said bid /award;

provided this indemnity shall not extend to any damage, injury or loss due to ALBANY’s sole negligence or willful misconduct of ALBANY. ____________________ shall defend against all such claims and pay expenses of such defense, including reasonable attorney fees, and all judgments based thereon.

WITNESS THE HAND AND SEAL of the _______________ pursuant to proper corporate authority

____ day of _________, 2023.

[CORPORATE NAME]

By:

Title

Attest:

Title

[Affix Corporate Seal]

COMPLETE AND SUBMIT

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract No.:

Solicitation /Contract Name:

CONTRACTOR AFFIDAVIT

I understand that the City of Albany may not enter into a contract with __________________(Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13-10-90(2), to-wit” (2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of the City of Albany has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by

O.C.G.A. § 13- 10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

(EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent Contractor)

Signature (of Authorized Officer or Agent) Date Signed

SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public My Commission Expires: Approved 10/23/2020

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Please let us know how you heard about the BID/RFP advertisement by selecting one of the following.

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2. City of Albany website Yes____ No____

3. City of Albany local access channel (channel 16) Yes____ No____

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AUTHORIZED REPRESENTATIVE NAME: ________________________________________