INVITATION TO BID

27-007

SCHOOL BUSES

CLOSING DATE: Thursday, October 15, 2026 CLOSING TIME: 2:00 p.m. EST

BIDS ARE TO BE SUBMITTED THROUGH THE EUNA/BONFIRE PORTAL:

https://dcssga.bonfirehub.com

Douglas County School District

Becky Eigel, Assistant Director of Business Services Business Services

11490 Veterans Memorial Hwy Douglasville, GA 30134

Becky.Eigel@dcssga.org 770-651-2376

770-920-4026 Fax

ALL BIDS ARE SUBJECT TO THE FOLLOWING INSTRUCTIONS WHEN CHECKED:

1. _X_ The Instructions, and Standard Terms and Conditions attached.

2. _X_ The attached Agency Insurance Requirements shall apply.

3. ___ The attached “Additional Terms and Conditions” shall apply (__) page(s).

4. _X_ In conformance with the attached “Specifications” (_14_) page(s).

5. ___ See attached (____) page(s) of (_____) line items

6. ___ Equipment or supplies offered to conform to the attached: ___Plans___Drawing(s) __Sample(s)

7. _X_ Respondents must show manufacturer's name and model number for each line item offered.

8. _X_ Respondents to furnish specifications and complete descriptive literature with bid if offering substitute or alternate item.

Respondent is cautioned to carefully read the instructions and the terms and conditions on the attached sheets.

Failure to adhere to these instructions and terms and conditions may result in rejection of response.

ACKNOWLEDGE RECEIPT OF ADDENDUM:

#1_____ #2_____ #3_____ #4_____ #5_____ (Please Initial) mailto:Becky.Eigel@dcssga.org

ITB 27-007 School Buses Page 2 of 41

TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM QUALIFICATIONS

III. CALENDAR OF EVENTS

IV. INSTRUCTIONS

V. STANDARD TERMS AND CONDITIONS

VI. INSURANCE REQUIREMENTS

VII. SCOPE OF WORK AND REQUIREMENTS

VIII. GENERAL CONDITIONS

IX. DCSD NON-DISCRIMINATION POLICY

X. INVITATION TO BID PROCEDURES AND GUIDELINES

XI. EXHIBITS

EXHIBIT A: SPECIFIC REQUIREMENTS

XII. RESPONDENT PRICING SHEET

XIII. RESPONDENT RESPONSE FORM

XIV. CERTIFICATE OF NON-COLLUSION

XV. REFERENCE SHEET

XVI. VENDOR INFORMATION

XVII. ITB CHECKLIST

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I. INTRODUCTION

The Douglas County School District, with this document, hereby request bids from licensed, qualified companies to furnish twenty-one (21) 83/84-Passenger school buses in accordance with the plans and specifications outlined in this bid package 27-007 entitled School Buses. Sealed bids for ITB 27-007 School Buses will be received by the Douglas County School District through the Euna/Bonfire portal until Thursday, October 15, 2026 at 2:00 pm EST.

The location included in this bid is:

Douglas County School System Transportation Department 8329 Durelee Lane Douglasville, GA 30134

Bid Packages will be available to all interested Respondents on September 8, 2026. Bid Packages can be obtained by visiting the Euna/Bonfire Portal for the Douglas County School District:

https://dcssga.bonfirehub.com

The Douglas County School District reserves the right to waive technicalities, to accept or reject any and all bids and to waive any irregularity in bids received, to award the entire bid to one Respondent or to multiple Respondents or to make awards by group or location, whichever is in the best interest of the Douglas County School District; hereafter referred to as “DCSD”, except where noted for clarity.

The DCSD is an equal opportunity employer.

All questions concerning this Invitation to Bid should be directed through the Euna/Bonfire portal.

II. MINIMUM QUALIFICATIONS

• It is preferred that each Respondent be registered to do business in the State of Georgia. Each

Respondent should provide evidence of their registration with each bid submittal. For Georgia businesses, a photocopy of your Georgia business license is acceptable.

• Respondents must meet the minimum requirements for liability insurance and worker’s compensation coverage as stated in this document.

• Respondents shall submit with their bid, sufficient evidence of a minimum of 5 years’ experience in similar projects preferably with public school systems. This information should be included on the Reference Sheet.

• All services provided by the awarded Respondent must be performed by a direct employee or

Principal of the firm. Awarded Respondent may subcontract any portion of the services for this project, with approval from DCSD.

• Respondents shall submit all required Vendor information in the Euna/Bonfire Vendor Registration portal.

• Respondents shall also submit the completed “Georgia Security and Immigration Compliance Act OCGA 13-10-91” document, “Respondent Affidavit and Agreement” and “Subcontractor Affidavit” (if applicable).

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III. CALENDAR OF EVENTS

ACTION DEADLINE

Issuance of Invitation to Bid (ITB) Tuesday, September 8, 2026

Submission of Questions by Tuesday, September 22, 2026 2:00 pm EST

Response to Questions Monday, September 28, 2026 5:00 pm EST

Bid Submission Deadline Thursday, October 15, 2026 2:00 pm EST

Evaluation Period October 15 - 22, 2026

Submittal of Agenda Item for Board Recommendation Friday, October 23, 2026

Board Meeting Monday, November 9, 2026

Issuance of Purchase Order Friday, November 13, 2026

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IV. INSTRUCTIONS

1. Bids shall be submitted through the Euna/Bonfire portal.

2. All bids must be must be signed in ink by an officer or employee having authority to bind the company or firm.

The signatory of the bid must initial corrections or changes on any document.

3. Respondents should provide all of the information required on all forms, including the Bid Form, and shall sign the Standard Terms and Conditions.

4. The offer conveyed by this bid shall remain open pending award for a period of ninety (90) days from the date of opening.

5. Any cash discount offered to the DCSD must be listed in the Bid Response. Cash discounts offered from one percent up to five percent for payment in thirty days or more will be considered for the purposes of evaluation.

Any further cash discount will not be considered in the evaluation.

6. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called for in the

Invitation to Bid, may be treated as non-responsive and may not be considered for award.

7. In the event there is a discrepancy between the unit price and extended price, the unit price shall govern.

8. Any reference to quantities or dollar amounts is provided as an estimate only, and shall not serve to obligate the DCSD to purchase any minimum amount; nor shall any such reference serve to establish any maximum amount the Respondent is required to furnish.

9. Quotes containing provisions for late or interest charges will not be considered.

10. Prepayment and/or progress payment requirements contained in responses will be treated as non-responsive and will not be considered for award.

11. Respondents must specify the manufacturer and/or brand name on each of the items proposed. If an item has a specified manufacturer and/or brand name and the words “or equal” do not follow, substitutions will not be accepted.

12. The DCSD reserves the right to amend this Invitation to Bid prior to the due date.

13. Special Instructions:

Manufacturers listed in the bid document are to establish the general quality required. Items of other manufacturers of equal or better quality will be considered. The DCSD shall be the sole determiner as to whether the substituted item is of equal or better quality than those specified. The DCSD may request samples as needed from Respondents to determine manufacturer equivalence.

14. Any contract awarded pursuant to this Invitation to Bid shall be awarded to the most responsive and responsible Respondent that is within the budget parameters for the project and whose bid response meets the requirements and criteria set forth in this Invitation to Bid.

15. Purchases of the DCSD are not subject to sales taxes. Tax exempt certificates will be furnished upon request.

Respondent understands and accepts all Instructions as it pertains to this Invitation to Bid:

Respondent Signature Date

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V. STANDARD TERMS AND CONDITIONS

1. Respondent shall transfer and deliver to the DCSD all of the goods and/or services described herein for the consideration set forth herein.

2. Delivery shall be made to the address listed on the Purchase Order or Contract and within the time specified.

3. Risk of loss shall remain with Respondent until acceptance by the DCSD.

4. Title to the goods shall remain with Respondent until acceptance by the DCSD.

5. Respondent warrants that the goods are merchantable and as described herein.

6. The DCSD shall have the right to inspect the goods at the time and place of delivery.

7. No right or interest in the contract shall be assigned by Respondent without the written permission of the

DCSD, and no delegation of any obligation owed or of the performance of any obligation by Respondent shall be made without the written permission of the DCSD. Any attempted assignment or delegation shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.

8. The laws of the State of Georgia and the policies of the DCSD shall govern this agreement in all respects.

9. All goods and/or services on this order or contract are exempt from Federal Excise Tax and Georgia Sales and

Use Tax.

10. All goods and/or services supplied pursuant to this purchase order or contract shall, unless otherwise stated, conform exactly to all of the descriptions and attachments contained in the Invitation to Bid upon which this order is based, and the terms, conditions, and specifications of the Invitation to Bid are incorporated herein by reference and made a part hereof.

11. Any goods supplied found not in accordance with the description and specifications set forth in the Item

Schedule will be rejected. Goods rejected shall be returned, freight collect to the Respondent.

12. Prices stated are F.O.B. destination. No further allowances shall be made for freight and delivery charges.

13. All bids submitted shall be in accordance with the terms of the DCSD Invitation to Bid and the laws of the State of Georgia.

14. The DCSD reserves the right to cancel this contract for either non- performance or poor performance of the

Respondent by giving thirty days written notice in advance to the Respondent of its intent to do so, and shall retain no liability to Respondent based on any such termination except to pay all amounts due Respondent up to the date of termination for services rendered.

15. Successful Respondent will be required to supply an original and one copy of each invoice, and to reference all invoices to the proper purchase order number. No invoice will be processed for payment until all contractual obligations have been met.

16. All invoices and/or financial correspondence should be directed to the Accounts Payable Supervisor, Douglas

County School District.

17. Successful Respondent must furnish proof of liability insurance as stated in the “Insurance Requirements” upon contract award. Respondent must maintain insurance coverage for duration of contract with the DCSD, including all renewals.

18. Respondent should submit original response.

19. Contract award is subject to the availability of funds.

20. The DCSD reserves the right in its sole and complete discretion to reject any or all bids and to waive technicalities and informalities. The DCSD anticipates that the contract will be awarded to the most responsive and responsible Respondent who provides the lowest bid that is within the budget parameters for the project and whose bid response meets the requirements and criteria set forth in this ITB. In judging whether the Respondent is responsible, the DCSD will consider, but is not limited to consideration of, the following:

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a. Whether the Respondent or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any State or Federal agency, department or authority.

b. Whether the Respondent or its principals have been terminated for cause or are currently in default on a public works contract.

21. The DCSD reserves the right to award these services in any way economically feasible or in the best interest for matching purposes.

22. The DCSD reserves the right to request clarification of information submitted and to request additional information of one or more proposers.

23. The DCSD reserves the right to (i) reject any and all bids in their entirety, for any reason, (ii) award the contract to the most qualified Respondent as determined solely by the DCSD at its discretion and/or (iii) award the contract to another independent review firm if the selected firm does not execute a contract within 30 days after the award of the proposal.

24. The acceptance of a bid shall be subject to the execution of a definitive agreement between the parties. Any agreement or contract resulting from the acceptance of a bid shall be on forms either supplied by or approved by the DCSD and shall contain, at a minimum, applicable provisions of this Invitation to Bid (“ITB”). The DCSD reserves the right to reject any agreement that does not conform to this ITB and to any DCSD requirements for agreements and contracts.

25. The DCSD assumes no responsibility or obligation to the Respondents and will make no payment for any costs associated with the preparation or submission of a bid.

26. All bids submitted become the property of the DCSD.

27. The DCSD standard terms for payment shall be Net 30 days from the date of delivery of goods or services, or date of receipt of correct invoice, whichever is later. All payments will be made in accordance with the DCSD’s policies and procedures.

28. The contract shall be governed by the laws of the State of Georgia, regardless of any conflict of law or rules that would require an application of the laws of another jurisdiction. Venue and jurisdiction shall be proper only in the federal and state courts located or serving the Douglas County, Georgia, area.

29. The contract will terminate absolutely and without further obligation on the part of the DCSD on June 30, 2027, and at the close of each succeeding calendar year unless renewed in accordance with the terms of this Agreement.

30. Notwithstanding the foregoing, the contract will terminate absolutely and without further obligation on the part of the DCSD at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed. The contract will automatically renew for additional one year terms, not to exceed five (5) years, unless the DCSD provides written notice to Respondent of its decision not to renew the contract sixty (60) days prior to the end of the calendar year.

31. Either party may, without cause and for any reason, terminate the Contract at any time upon giving sixty (60) days written notice to the other party.

32. Respondents agree to waive any claims they have or may have against the DCSD, its employees, agents, members, representatives and legal counsel, arising out of or in connection with the: (1) administration, evaluation, recommendation or selection of any bid or qualifications; (2) waiver of any representations under the bid or documents; (3) approval or rejection of any bid or qualifications; and (4) award of a contract.

33. While on campus, Respondents will comply with DCSD policies and regulations. All DCSD policies, regulations and handbooks can be located on the DCSD website at www.dcssga.org.

Respondent understands and accepts all Standard Terms and Conditions as it pertains to this Invitation to Bid:

http://www.dcssga.org/

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VI. INSURANCE REQUIREMENTS

Upon Notice of Award, Respondent may submit this form to their insurance agent as this form contains requirements that may be non-standard in the insurance industry.

Respondent shall furnish the DCSD certificates of insurance as follows from company or companies acceptable to the DCSD.

1. Required Certificates

A. Commercial General Liability Insurance Policy Respondent shall procure and maintain a Commercial General Liability Insurance Policy, including products and completed operations liability, and contractual liability coverage covering bodily injury, property damage liability and personal injury. The policy or policies must be on any “occurrence” basis unless waived by the DCSD. The policy shall include contractual liability coverage. The policy purchased by the Respondent must be issued by a company authorized to conduct business in the State of Georgia or by a company acceptable to the DCSD. The policy must include separate aggregate limits per project.

Excess liability coverage may be used in combination with the base policy to obtain the limits listed below.

Limits $1,000,000 per Person $1,000,000 per Occurrence

B. Business Automobile Liability Insurance Policy The Respondent shall procure and maintain a Business Automobile Policy with liability limits of not less than $1,000,000 per person and $1,000,000 per occurrence or a policy with a combined single limit of not less than $1,000,000 covering any owned, non-owned or hired autos. Excess liability coverage may be used in combination with the base policy to obtain these limits.

C. Workers’ Compensation Insurance

Workers’ Compensation Insurance in accordance with applicable state laws with the following limits:

Limits Bodily Injury by Accident - $500,000 each accident Bodily Injury by Disease - $500,000 each employee Bodily Injury by Disease - $500,000 policy limit

Certificates to contain policy number, policy limits and policy expiration date of all policies issued in accordance with this contract.

IF YOUR COMPANY IS EXEMPT FROM WORKERS’ COMPENSATION INSURANCE IN ACCORDANCE WITH

GEORGIA LAW, PLEASE HAVE YOUR INSURANCE COMPANY SUBMIT A LETTER VERIFYING YOUR

EXEMPTION.

2. Certificates shall contain the location and operations to which the insurance applies.

3. Certificates shall contain Respondent’s insurance coverage. If coverage is included in General Liability, please indicate this on the Certificate of Insurance.

4. Certificates are to be issued to:

P.O. Box 1077 Douglasville, GA 30133

5. The Respondent shall mail insurance document listed in this form to:

Business Services P.O. Box 1077 Douglasville, GA 30133

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VII. SCOPE OF WORK AND REQUIREMENTS

A. PROJECT SCOPE

The DCSD has issued this Invitation to Bid for the purpose and intent of obtaining bid responses from qualified Respondents to supply the Douglas County School System with school buses in accordance with the terms and specifications outlined in this bid package entitled School Buses.

Respondents are instructed to read carefully all terms, conditions, and specifications.

The Douglas County School System would like to purchase twenty-one (21) 83/84-passenger complete regular education school buses.

B. BACKGROUND

The Douglas County School District is the 17th largest school district in the state of Georgia with a student population north of 26,000 and over 3,000 employees. The DCSD’s number one goal is to ensure the safety of our students and our employees. We are eager to partner with a firm who will ensure we have cutting edge products and ensure that our staff is well versed and learns how to utilize the entire catalog of features at their disposal.

The Douglas County School District is currently comprised of nineteen elementary schools, eight middle schools, five high schools, two alternative learning locations, and three central office locations.

The School District operates under a fiscal year beginning July 1 and ending June 30. More detailed information regarding the School District can be found on the School District’s website at www.dcssga.org .

C. GENERAL REQUIREMENTS

1. All equipment must be new.

2. Used or refurbished equipment will not be accepted.

3. All responses should be listed on the Respondent Pricing Sheet and Respondent Response

Form.

4. All proposals submitted shall be in accordance with the terms of the DCSD Invitation to Bid and the laws of the State of Georgia.

5. All Respondents must include in the bid package response the specifications and product literature for all items quoted.

6. The work requires the furnishing of all labor, travel, supplies, materials, engineering, tools and equipment necessary to provide the buses as described.

7. Respondents should note that DCSS terms, conditions, and specifications supersede any and all bidder’s terms and conditions.

8. All areas of work shall be left in a clean condition. All debris shall be removed on a daily basis.

9. Any damage done by the Respondent’s personnel to any part of the building, equipment, furniture, fixtures, landscaping or any other items owned by the Douglas County School District shall be repaired or replaced in an acceptable manner at no cost to the Douglas County School District.

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10. All prices quoted are to include any and all charges, including fuel charges.

11. Any deviation from ITB scope of work must be clearly identified in a letter along with the

Respondent response.

12. Successful Respondent will be required to supply an original invoice, and to reference all invoices to the proper purchase order number. No invoice will be processed for payment until all contractual obligations have been met.

13. This project will be awarded subject to the availability of funds.

14. The Board of Education reserves the right to accept or reject any part of the bid submitted, to accept the entire bid from one Respondent, or to reject all bids submitted.

15. In making bid awards, price, past Respondent service, and response from references, as well items meeting our specifications and requirements, will be determining factors.

16. Purchases made by the Board of Education are not subject to Federal Excise Tax or State and

Local Sales Tax. Tax Exemption Certificates will be furnished upon request.

17. The duration of this contract shall be from date of award through June 30, 2027. The contract may be extended for up to four (4) one-year terms beyond the original contract period upon written agreement between the successful Respondent and the Board of Education.

18. The contract will automatically be cancelled if not renewed or extended prior to the expiration date.

19. Awarded Respondent shall not subcontract, delegate, assign or otherwise permit anyone other than Respondent awarded to perform any of the services in this contract without the prior written consent of the Assistant Director of Business Services.

20. All Respondent employees and agents working on Douglas County School District property must wear proper identification and must comply with all of the policies and procedures of the school system.

21. Original invoices must be sent by Respondent to School District Accounts Payable Department.

22. All Respondent responses should be listed on the Euna/Bonfire Portal Bid Table.

23. All bids submitted shall be in accordance with the terms of the DCSD Invitation to Bid and the laws of the State of Georgia.

24. The DCSD reserves the right to terminate this contract in whole or in part for either non-performance or poor performance of the Respondent, or because of failure of the Respondent to fulfill the contract obligations in any respect.

25. After award, any changes in the scope of work must be pre-approved by the Business Services staff at the DCSD before being performed. Any work completed without the prior written consent of the DCSD will result in the Respondent being liable for the full cost of the work performed.

26. Successful Respondent must furnish proof of liability insurance as stated in the “Insurance

Requirements”. Respondent must maintain insurance coverage for duration of contract with the DCSD, including all renewals.

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D. SPECIFIC REQUIREMENTS (See Exhibit A)

Exhibit A contains all of the specifications required for the new school buses.

E. GENERAL INSTRUCTIONS

Point of Contact This ITB is issued by the DCSD Business Services Department. The sole point of contact for this ITB shall be:

Becky Eigel, Assistant Director of Business Services Douglas County School District 11490 Veterans Memorial Highway Douglasville, GA 30134 Phone: 770-651-2383 Fax: 770-920-4026 Email: Becky.Eigel@dcssga.org

Failure to restrict contacts/discussion regarding the ITB to the above name Coordinator will be deemed a serious breach of process and may, at the DCSD’s sole discretion, result in disqualifying the violating party’s firm from further consideration in this ITB opportunity. Additionally any unauthorized contact with members of the Douglas County Board of Education School Board or District employees by a Respondent or a Respondent’s representative concerning this bid may result in the disqualification of the Respondent.

Interpretation and Clarification No oral interpretation or clarification will be made to any firm or any individual as to the meaning of the ITB document. Requests for interpretation or clarification shall be made in writing and delivered to the ITB Coordinator via the Euna/Bonfire portal on or before 2:00 pm EST on Tuesday, September 22, 2026. The DCSD will respond in writing to all clarification requests by posting questions and responses on the Euna/Bonfire portal. All responses will be posted by 5:00 pm EST on Monday, September 28, 2026. No questions will be answered within 72 hours of bid opening.

All questions should be submitted through the Euna/Bonfire portal. No questions other than written will be accepted, and no response other than written will be binding upon the DCSD.

ITB Number The DCSD has assigned the following ITB identification number to this document. This number should be referenced in all communications regarding the ITB.

ITB 27-007

F. CHANGES OR MODIFICATIONS

Changes or modifications to this Invitation to Bid made prior to the date and time of closing will be addressed by addenda from the Issuing Office. Respondents are to acknowledge receipt of addenda in the space provided on the cover page of this Invitation to Bid. Oral communications are not a part of the Bid documents. This ITB and any addenda shall be incorporated, by reference, into any resulting contract.

G. ERRORS AND OMISSIONS

If, due to an error or omission in the design or specifications, where a particular detail or component is required, thereby resulting in a change order for the project, the Respondent shall be responsible for the additional cost(s) in order to meet the full intent of the scope of work.

mailto:Becky.Eigel@dcssga.org

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H. NON-APPROPRIATION OF FUNDS

It is understood and agreed between the parties herein that the DCSD shall be bound hereunder only to the extent that the funds shall have been appropriated. In the event no funds or insufficient funds are appropriated, the DCSD shall immediately notify the Successful Respondent of such occurrence, and this Contract shall terminate on the last day funds are available without penalty or expense to the DCSD of any kind whatsoever.

I. WARRANTY/GUARANTEE

Successful Respondent guarantees against defective or faulty material or workmanship for at least one (1) year or for the manufacturer’s standard warranty period, whichever is greater, from the date of acceptance by the DCSD. To furnish adequate protection from damage for all work and to repair damages of any kind for which Successful Respondent or Successful Respondent’s workmen are responsible, to the building or equipment, to Successful Respondent’s own work, or to the work of others. Any merchandise or service provided under the contract which is or becomes defective during the warranty period shall be replaced by the Successful Respondent free of charge with the specific understanding that all replacements shall carry the same guarantee as the original equipment or service (one year or manufacturer’s standard warranty period, whichever is greater, from the date of acceptance of the replacement). Successful Respondent shall make any such replacement immediately upon receiving notice from the DCSD.

J. TIME IS OF THE ESSENCE

Time is of the essence in this Contract. Successful Respondent expressly acknowledges that in the performance of its obligations, the DCSD is relying on timely performance and will schedule operations and incur obligations to third parties in reliance upon timely performance by Successful Respondent and may sustain substantial losses by reason of untimely performance.

K. CONTRACT PERIOD

The contract period will be one year from the date of award. All pricing must remain firm during the contract period. The contract period shall begin on/around November 9, 2026.

Douglas County School District reserves the right to renew the contract annually beyond the original contract period up to four additional years. Please note that Georgia law only allows agencies to commit funds for a length not to exceed 12 months. Any additional renewals will be considered optional at Douglas County School District’s discretion. Contract renewals will be based upon funding and the satisfactory performance by the Respondent.

The fiscal year for the Douglas County School System begins July 1 and ends June 30. This solicitation and any resulting contract(s) may contain renewal and extension options. This solicitation, any resulting contract(s), and any renewal and extension options shall terminate absolutely without further obligation on the part of the Douglas County School System at the end of the fiscal year in which this solicitation was issued and at each June 30 renewal anniversary date thereafter unless the successful Respondent is notified otherwise and agrees in writing to the exercise of renewal and extension options.

L. COMPENSATION STRUCTURE

Compensation for this contract is as follows:

This contract should include all costs required to successfully implement this project.

Costs are to include all equipment, supplies, installation, clean up and training required for a successful implementation.

M. RESPONDENT’S EVIDENCE OF RESPONSIBILITY

The School District reserves the right to require any financial information from a Respondent, including but not limited to financial statement and/or Dun and Bradstreet rating from any Respondent who submits a proposal. The Respondent must submit a current financial statement and/or Dun and Bradstreet rating within 24 hours after notification of such requirement.

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VIII. GENERAL CONDITIONS

A. All equipment, materials, and supplies necessary to perform the services contracted herein shall be included by the Respondent and be reflected in the Proposal Pricing.

B. TOBACCO/ALCOHOL/DRUGS

All DCSD property shall be free from any tobacco products (smoking or smokeless), alcohol, and illegal drugs. This includes vehicles and personal items. Failure to adhere may result in contract termination without remedy and/or criminal prosecution to the fullest extent of the law. DCSD vehemently defends the safety of DCSD students and staff pertaining to these banned substances.

Any vehicle or personal property (lunch box, bag, box etc.) is subject to search at any time by DCSD personnel without probable cause. Please submit a copy of your company’s Drug/Alcohol Policy with your proposal.

C. SAFETY AND SECURITY

At all times, the Respondent (all employees) shall exercise exceptional caution to protect DCSD students, personnel, or visitors from any and all hazards associated with the execution of this contract. Respondent personnel shall exercise extreme caution to not harm or remove any property not owned by Respondent. DCSD employs video surveillance and will prosecute any criminal activity to the fullest extent of the law. Respondent shall not interact with any non-Respondent personnel while on DCSD property unless directly associated with the performance of contract.

Personnel shall not, under any circumstances, converse or interact in any manner, with DCSD students or staff. Respondent shall refrain from vulgar language, obscene gestures, and any behavior deemed non-appropriate for the K-12 environment.

D. UNIFORM AND IDENTIFICATION OF PERSONNEL

All Respondent personnel shall wear proper uniforms and identification at all times. Shirts and sleeves must be worn at all times.

E. DAMAGE BY RESPONDENT

Any damage done to any part of the DCSD property shall be repaired or replaced to the satisfaction of DCSD, at no cost to DCSD. This includes, but not limited to sprinkler heads, vehicles, structures, windows, furniture, technology, instructional items, and other School District property.

F. WORKMANSHIP

All work shall be done in a professional manner and must comply with all Federal, State, and Local codes. All work requiring licensed technicians by code or regulation shall be done only by employees having met such criteria.

G. INSPECTION OF WORK

Under this contract, the Respondent has assumed the responsibility of furnishing all services, labor, and materials for the work as specified. Any inspection of the work by DCSD personnel shall in no way affect said responsibility of Respondent; nor shall the failure of any of the foregoing to discover or to bring to the attention of the Respondent the existence of any work not in accordance with said specifications.

H. CORRECTION OF WORK

Any work deemed unsuitable per contract standards as determined by DCSD shall be corrected within 24 hours. Any corrected work shall be at no additional cost to DCSD.

I. Interaction with DCSD Students, personnel, and visitors should be limited to business pertaining only to the performance of this contract.

J. The Respondent shall faithfully and properly complete the work in accordance with the plans and specifications, and to the satisfaction of the DCSD.

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K. Within fourteen (14) calendar days after receipt of Notice to Proceed, the Respondent shall provide the DCSD with sufficient information on his plan for completing all work under this contract.

L. The Respondent shall purchase materials, arrange for deliveries, furnish sufficient forces, plant and equipment, and work such hours as necessary to insure execution of the work in conformity with his proposed schedule.

M. If the Respondent falls behind the approved schedule and is not entitled to any time extension already reflected in the current approved schedule, he shall, upon request of the DCSD, submit within forty-eight (48) hours his plan for bringing his work back up to schedule. This plan shall include a commitment for immediate implementation, unless otherwise approved by the DCSD, for bringing the work up to schedule. If the Respondent fails to provide an acceptable plan in the time required, he will be given a plan by the DCSD.

N. If other measures will not be sufficient to make up the lag, the Respondent’s plan and implementation thereof shall include increasing the number of shifts, days of work, and/or instituting or increasing overtime, all at his own expense.

O. If the Respondent fails or refuses to implement such measures as will bring his work back up to conformity with the approved schedule, his right to proceed with any or all portions of the Contract Requirements may be terminated under the provisions of the General Conditions:

1) If the DCSD determines that the Respondent fails or refuses to implement such measures as will bring his work back up to conformity with the approved schedule, he may contract with others or use his own forces to perform the work and the cost thereof will be charged against the contract price of the Respondent.

2) If completion of the work is delayed by any act or neglect of the DCSD or another Respondent in the employ of the DCSD, by strikes or by other exceptional conditions over which the Respondent has no reasonable control, the time of completion shall upon receipt of the Respondent’s written request, be extended by such period as the DCSD may consider reasonable. No extension shall be allowed unless a claim is presented in writing to the DCSD within seven (7) days after the commencement of such delay. In case of continued cause of delay, only one claim is necessary. Nothing in this clause shall be construed to release the Respondent from the obligation to perform at his own expense all overtime necessary to maintain the contract completion date.

P. DATE OF COMMENCEMENT AND COMPLETION

The date of commencement shall be established in a written Notice to Proceed issued by the DCSD. Work under the Base Bid and accepted Alternates shall be completed within the time frame and by the date established in the Notice To Proceed. The Respondent is expected to provide the proper amount of manpower to meet this schedule.

Q. ACCESS TO SCHOOL PROPERTY

The Respondent shall have access to the work site as necessary to complete the work within the contract time. The DCSD will fully occupy the building for the duration of the work period. The Respondent shall conduct the work in a manner that will minimize the need for disruption of the DCSD's normal operations. Access to the building or work area shall at no time be affected by the work.

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R. SUPERVISION

The Respondent shall supervise and direct the Work, using his best skill and attention. He shall be solely responsible for all means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under the Contract.

The Respondent shall be responsible to the DCSD for the acts and omissions of his employees, Subcontractors and their agents and employees, and other persons performing any of the Work under a contract with the Respondent.

S. USE OF PREMISES AND REMOVAL OF DEBRIS

The Respondent shall maintain all areas clear of debris, materials and equipment during the course of the Work. All areas and the like where disturbed, removed or damaged shall be replaced, returned or repaired such that the facility and its appurtenances are left in as good condition after completion of the work as it was before operations began. Debris shall be disposed of by the end of "every" working day and not stockpiled. Beverage cans, bottles, lunch refuse, etc. will not be tolerated on the job site except by immediate and proper removal of the same on a daily basis.

T. MATERIALS AND WORKMANSHIP

The Contract Documents describe the character and features of the materials and workmanship required to perform the Work. The Contract Documents require first class work and materials in all particulars. It is understood that the contract includes any and all work that may be necessary to connect the work done with the adjoining work in a proper and workmanlike manner.

The DCSD reserves the right to employ an independent testing laboratory to conduct tests of materials, etc. as the DCSD may deem necessary to assure complete compliance with the requirements of the specifications. The Respondent shall offer full cooperation with personnel in the employ of the DCSD in making these tests.

U. NO DEVIATION

In performing the Work, the Respondent shall not deviate from the Contract Documents without the written consent of the DCSD. If the Respondent does deviate from the Contract, he shall correct the error at his expense in a manner satisfactory to the DCSD.

V. INTERPRETATION OF CONTRACT DOCUMENTS

In case of discrepancy between or among Contract Documents, the DCSD shall make such interpretations as may be deemed necessary for the fulfillment of the intent of the Contract Documents as construed by it and its decision shall be final.

W. DISCREPANCIES

The Respondent shall immediately report to the DCSD, in writing, any discrepancies found between the Contract Documents and site conditions or any inconsistencies or ambiguities in the Contract Documents. The DCSD shall promptly correct such inconsistencies or ambiguities in writing. Work done by the Respondent after his discovery of such discrepancies, inconsistencies or ambiguities shall be done at the Respondent's risk.

X. FINAL INSPECTION

At time of final inspection, the Respondent, if requested, shall provide a knowledgeable representative to assist in the inspection of the completed installation for conformance with specifications. The DCSD or Engineer shall prepare a Punch List. Any deficiencies shall be promptly and permanently corrected prior to final acceptance of the work, and shall be the full responsibility of the Respondent.

Y. CLEAN UP AND REPAIR

Upon completion of work, remove tools, equipment, and other materials from site. Remove protections and leave work site as clean as they were prior to installation.

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Z. TERMINATION FOR BREACH OF NON-PERFORMANCE

If the Respondent fails to perform the Work promptly and diligently, or if the Respondent breaches the Contract in any other way, the DCSD may:

1) after providing the Respondent with fifteen (15) days written notice, supply any workmen, equipment or materials necessary to ensure that the Work is performed promptly and diligently. The DCSD may deduct the cost of supplying additional workmen, equipment or materials from payments due to the Respondent;

2) terminate the Contract, enter upon the premises, take possession of all equipment, materials or appurtenances, and employ any person or persons to finish the Work.

In case of termination of the Contract by the DCSD pursuant to this paragraph, the Respondent shall not be entitled to receive any further payment from the DCSD until Completion of the Work has occurred. After completion of the Work, the DCSD shall pay to the Respondent the amount of the unpaid balance due to the Respondent at the time the Contract was terminated minus the cost incurred by the DCSD to complete the Work. If the cost incurred by the DCSD to complete the Work exceeds the unpaid balance due to the Respondent, the Respondent shall be due no money from the DCSD and, instead, the Respondent shall pay to the DCSD the difference between the unpaid balance due and the DCSD's cost to complete the Work.

IX. DCSD NON-DISCRIMINATION POLICY

Federal law prohibits discrimination on the basis of age, race, color or national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972 and the Perkins Act of 1998); or disability (Section 504 of the Rehabilitation Act of 1973 and Americans With Disabilities Act of 1990) in educational programs or activities receiving federal financial assistance.

Employees, students and the general public are hereby notified that the Douglas County Board of Education does not discriminate in any educational programs or activities or in employment policies.

The following administrative positions have been designated responsible for coordinating the board's effort to implement these policies:

Title VI Coordinator: Assistant Superintendent of Student Achievement Title IX Coordinator: Assistant Superintendent of Student Services ADA Coordinator: Assistant Superintendent for District Operations Section 504 Coordinator: Assistant Director of Special Education Inquiries concerning the application of Title II, Title VI, Title IX or Section 504 to the policies and practices of the board may be addressed to the persons listed above at the Douglas County Board of Education, P.

O. Box 1077, Douglasville, GA 30133; to the Regional Office for Civil Rights, Atlanta, GA 30323; or to the Director, Office for Civil Rights, Education Department, Washington, D.C. 20201.

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X. INVITATION TO BID PROCEDURES AND GUIDELINES

A. SUBMISSION OF BIDS

The Respondent must complete and deliver the required documents through the Euna/Bonfire portal by 2:00 pm EST on Thursday, October 15, 2026.

A Pricing Schedule has been developed and placed on the Euna/Bonfire portal for this ITB and must be used for submitting your bid. Failure to adhere to this requirement may result in the DCSD, at its sole discretion, declaring your Bid Response to be non-responsive and eliminated from further consideration.

Under no circumstances will bids be accepted if submitted by fax or email.

It is the sole responsibility of the Respondent to ensure that its bid is delivered in accordance with the date, time and place requirements specified in this ITB. Any bid received contrary to these requirements will be returned to the Respondent unopened. Any bids submitted at or after the moment designated for bid submittal will be deemed to be late and will not be accepted. The clock-in time will be determined by a clock maintained by the DCSD. No other clock or timepiece will have any bearing on the time of bid receipt. Respondents are advised to avoid last minute deliveries.

Bids shall be signed by an authorized representative of the Respondent. Failure to submit all information requested may result in the DCSD requiring prompt submission of missing information and/or giving a lowered evaluation of the bid.

The DCSD assumes no responsibility or obligation to the Respondents and will make no payment for any costs associated with the preparation or submission of a bid.

All bids submitted become the property of the Douglas County School District.

B. OPENING OF BIDS FOR EVALUATION

As stated above, no bids will be accepted once the designated receipt time has passed which is October 15, 2026, 2:00 pm EST.

C. BID AMENDMENT AND RULES FOR WITHDRAWAL

A bid may be withdrawn prior to the bid opening by submitting a written request for its withdrawal to the DCSD, signed by the Respondent and delivered to the Douglas County School District Procurement Department at the address shown on the preceding pages.

D. DISCLOSURE OF BID CONTENT

All bids and other materials accepted in response to this ITB become the property of the DCSD.

Selection or rejection of a bid does not affect this right. All bid information, including detailed budget information, shall be held in confidence during the evaluation process. Only upon the completion of the evaluation of bids shall the bids and associated materials be open for review. By submitting a bid, the Respondent acknowledges and accepts that the full contents of the bid and associated documents shall become open to inspection.

E. OTHER TERMS AND CONDITIONS

The Respondent shall hold the DCSD, its officers, agents, servants, and employees, harmless from liability of any nature or kind because of use of any copyrighted or un-copyrighted composition, secret process, patented or unpatented invention, articles or appliances, furnished, or used under this bid. The Respondent further agrees to defend, at his own expense, any and all actions brought against the DCSD or himself for alleged improprieties of these or similar types.

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XI. EXHIBITS

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EXHIBIT A: SPECIFIC REQUIREMENTS

83/84 CAPACITY COMPLETE SCHOOL BUS

2026 Model Year 83/84-Passenger Capacity Complete School Bus

• Units must be per manufacturer's specifications made to conform to 2019 Georgia School Bus Specifications with the following options and/or additions stated herein.

• Interactive Motorist Alert Sign shall be installed on until (rear engine) to meet with 2019 Georgia School Bus Specifications.

Engine Specifications and Warranty

• 6.7-liter Cummins engine. Horsepower rating of 200 horsepower minimum. Engine oil pan must be equipped with a magnetic drain plug. Engine Shutdown System-engine must be equipped with an engine shutdown system to protect from overheating, low oil pressure, and low oil level.

• Warranty requirements- Along with the state required five (5) year 150,000-mile warranty mandated for 100% coverage parts and labor for the engine, warranty will cover as stated on pages 33, 34, 35 and page 36 in 2019 Georgia School Bus Specifications. All engine warranty starts on the assigned in service date of each bus that DCSS states as per 2019 Georgia School Bus Specifications. In the event there is a recall or field fix which involves all units, DCSS reserves the right to require warranty work to be performed at our garage location or that the selling dealer shall be responsible for transporting the vehicles to and from servicing warranty location at no charge to DCSS. Note that DCSS requires that a Road Technician would be provided at no cost to the DCSS to take care of warranty issues, recalls, and other service bulletins. This is to include no service call or travel time fees to be charged to DCSS for any warrantable failure. This will be applicable to all warranties (Engine, Body Systems, Electrical Systems, Emissions, A/C systems and Transmissions).

Transmission Specifications and Warranty

• Allison Automatic Transmission with warranty coverage as stated on pages 41 and 42 in 2019 Georgia School

Bus Specifications. The DCSS requires that a Road Technician would be provided at no cost to the DCSS to take care of warranty issues, recalls, and other service bulletins. This will be applicable to the (Transmission).

Air Condition

• Air Condition system warranty must be covered for a minimum of (5) years 150,000 mile for 100% coverage of parts and labor. DCSS reserves the right to require warranty work to be performed at our garage location or that the selling dealer will be responsible for transporting the vehicles to and from servicing warranty location. The DCSS requires that a Road Technician would be provided at no cost to the DCSS to take care of warranty issues, recalls, and other service bulletins. This will be applicable to the (A/C system). The awarded vendor must supply all wiring schematics and parts list of Air Conditioning System upon delivery of buses.

• Qty (2) flush bulkhead mounted AC/systems to total 125,000 btu or greater.

• Qty (2) TM21 or equivalent to be driven independently from other equipment.

• Air Conditioning must meet both performance specifications as stated on pages 57 through 60 per 2019

Georgia School Bus specifications.

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Technical Specifications

• The order for these buses shall include all the necessary software, data link cables, and interface to trouble…