27_005 Grease Trap Pumping _ Mtn Services_ A.pdf
PDF 462 KB Posted
- Attached to
- DCSD27-005 Grease Trap Pumping
- Solicitation number
- PE-64810-NONST-2027-000000052
- Issued by
- Douglas County, Georgia
About this file
This addendum to Invitation to Bid 27-005 is issued by the Douglas County School District in Georgia and addresses questions and answers submitted by prospective vendors for grease trap pumping and maintenance services. The ITB closing date is Friday, September 11, 2026, at 2:00 p.m. EST, with bids to be submitted through the DCSS EUNA/BONFIRE portal. The project encompasses grease trap pumping services across 36 school locations within the district, with tank sizes ranging from 1,000 to 40,000 gallons. Most locations require three pumping services per year, with two exceptions: Chapel Hill Middle and Stewart Middle, which are identified as inside traps requiring eleven services annually. Contact for inquiries is Becky Eigel, Assistant Director of Business Services, at Becky.Eigel@dcssga.org or 770-651-2376.
Key clarifications provided in the addendum address service scheduling and site-specific conditions. All pumping must be scheduled through the Central Office, and vendors may service outside traps before or after school hours. A significant correction addresses Arbor Station Elementary, which the addendum confirms has an outside 5,000-gallon tank requiring only three services per year, clarifying prior conflicting information in the bid documents. Respondents must complete the pricing sheet indicating bid price per cleaning and yearly total for each school location on the EUNA/BONFIRE portal. The district notes that estimated quantities and dollar amounts are provided as estimates only and do not obligate the district to purchase any minimum amount or establish any maximum amount vendors are required to furnish. Respondents must acknowledge receipt of this addendum by initialing and including the acknowledgment with their bid response.
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| 27_005 Grease Trap Pumping _ Maintenance Serv.pdf |
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Text version
Issued 8/27/26
ADDENDUM #1
QUESTIONS AND ANSWERS
INVITATION TO BID
27-005
GREASE TRAP PUMPING / MAINTENANCE SERVICES
CLOSING DATE: Friday, September 11, 2026
CLOSING TIME: 2:00 p.m. EST
BIDS ARE TO BE SUBMITTED THROUGH THE DCSS EUNA/BONFIRE PORTAL
Douglas County School District Becky Eigel, Assistant Director of Business Services
Business Services 11490 Veterans Memorial Hwy
Douglasville, GA 30134 Becky.Eigel@dcssga.org
770-651-2376 770-920-4026 Fax
Attached are the Questions and Answers that have been submitted for this ITB
ACKNOWLEDGE RECEIPT OF ADDENDUM:
#1_____ #2_____ #3_____ #4_____ #5_____ (Please Initial)
This initialed copy of the Addendum is to be included with the Bid response.
mailto:Becky.Eigel@dcssga.org
ITB 27-005 Grease Trap Pumping / Maintenance Services, Q and A’s Page 2 of 2
INVITATION TO BID
27-005 GREASE TRAP PUMPING / MAINTENANCE SERVICES
QUESTIONS AND ANSWERS
1. What are the allowed service times for the school grease traps, including any specific service windows for certain schools?
- It is acceptable for the awarded vendor to pump before or after hours at schools with the outside traps.
2. Do any of the grease trap locations need to be coordinated with onsite staff in advance?
- All pumping will need to be scheduled through our Central Office.
3. On the scope of work, it states that Arbor Station Elementary should be cleaned an additional eight (8) times per year, but the BT-17HP sheet is showing it to have 5000 gallons. Could you please confirm if that is correct? I see that the only other schools with an additional eight are small traps.
- Arbor Station has an outside 5000-gallon tank. It will only need to be pumped 3 times per year. (Please see attached Respondent Pricing Sheet)
4. On page 20 with the Bid Table, it indicates Arbor Station Elementary has an indoor 5,000 gallon grease trap. We typically have a smaller truck to pump indoor grease traps, and we have never encountered one that is that large in gallon size.
Could you please specify what kind of grease trap container it is and how many feet of hose it would be from the access door?
- Arbor Station has an outside 5000-gallon tank. It will only need to be pumped 3 times per year. (Please see attached Respondent Pricing Sheet)
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 20 of 36
XI. RESPONDENT PRICING SHEET
MUST ALSO BE COMPLETED ON THE EUNA/BONFIRE PORTAL BID TABLE
ITB 27-005
Grease Trap Pumping / Maintenance Services
RESPONDENT ___________________________________________
SCHOOL GALLONS PER
TANK
SERVICES
PER
YEAR
BID PRICE PER
CLEANING YEARLY TOTAL
Alexander High 18,000 3
Annette Winn Elementary 3,500 3 Arbor Station Elementary 5,000 3
Beulah Elementary 1,500 3
Bill Arp Elementary 9,000 3
Bright Star Elementary 5,000 3
Burnett Elementary 1,500 3 Murray Educational
Center (Old Bill Arp Elementary)
1,000 3
Central Office Annex East
(Performance Learning Center)
1,000 3
Chapel Hill Elementary 9,000 3
Chapel Hill High 1,500 3
Chapel Hill Middle * 40 11
Chestnut Log Middle 1,500 3 Dorsett Shoals
Elementary 1,500 3
Douglas County High 6,000 3
Eastside Elementary 1,000 3 Factory Shoals
Elementary 8,750 3
Factory Shoals Middle 13,000 3
Fairplay Middle 6,000 3
Holly Springs Elementary 3,500 3 Lithia Springs Elementary 1,000 3
ADDENDUM #1
Becky Eigel Highlight
ITB 27-005 Grease Trap Pumping / Maintenance Services Page 21 of 36
SCHOOL
GALLONS PER
TANK
SERVICES
PER
YEAR
BID PRICE PER
CLEANING
YEARLY TOTAL
Lithia Springs High 14,750 3
Mason Creek Elementary 9,000 3
Mason Creek Middle 13,000 3
Mirror Lake Elementary 3,500 3
Mt. Carmel Elementary 2,000 3
New Manchester Elementary
3,500 3
New Manchester High 12,500 3
North Douglas Elementary 3,500 3
South Douglas Elementary 2,000 3
Stewart Middle * 80 11
Sweetwater Elementary 5,000 3
Turner Middle 6,000 3
Winston Elementary 6,000 3
Yeager Middle 3,500 3
GRAND TOTAL:
* Indicates Inside Traps
Estimated Lead Time for Services to Begin After Receipt of Purchase Order: _______________________
Any reference to quantities or dollar amounts is provided as an estimate only, and shall not serve to obligate Douglas County School District to purchase any minimum amount; nor shall any such reference serve to establish any maximum amount the Respondent is required to furnish.
Respondent Signature Date
Company Name Email Address
| INVITATION TO BID |
| 27-005 GREASE TRAP PUMPING / MAINTENANCE SERVICES |
| QUESTIONS AND ANSWERS |
| _______________________________________________________________________ |
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