27-0022 Explosion Proof Light Replacement.pdf

TOWN OF WEST SPRINGFIELD

INVITATION FOR BIDS

CONTRACT AGREEMENT

FOR

IFB # 27-0022

EXPLOSION PROOF LIGHT REPLACEMENT

INVITATION FOR BID

IFB # 27-0022

EXPLOSION PROOF LIGHT REPLACEMENT

LEGAL ADVERTISEMENT 1

IFB REQUIREMENT SUMMARY 3

GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS 4

PURCHASE DESCRIPTION / SCOPE OF SERVICE 9

QUALIFICATIONS OF CONTRACTORS 15

RESPONSIBILITIES OF CONTRACTORS 16

EVALUATION FORM 17

ADDITIONAL CONTRACT TERMS AND CONDITIONS 18

BIDDER INFORMATION 19

LABOR HARMONY AND OSHA TRAINING CERTIFICATION 20

CERTIFICATE OF NON-COLLUSION 21

TAX COMPLIANCE CERTIFICATION 22

CERTIFICATE OF COMPLIANCE - PREVAILING WAGE LAW 23

DEBARMENT DISCLOSURE FORM 24

BID SIGNATURE PAGE (Individual) 25

BID SIGNATURE PAGE (Partnership) 26

BID SIGNATURE PAGE (Corporation) 27

APPENDICES

APPENDIX A: CONTRACT & GENERAL CONDITIONS

APPENDIX B: PREVAILING WAGE RATES

APPENDIX C: GENERAL BID SPECIFIC FORMS

Town of West Springfield

Jaime Flores 26 Central Street, Suite 32 Procurement Administrator West Springfield, MA 01089

(413) 495-1732 | jflores@tows.org

LEGAL ADVERTISEMENT

INVITATION FOR BID

EXPLOSION PROOF LIGHT REPLACEMENT (IFB #27-0022)

The Town of West Springfield, through its Department of Public Works, is seeking sealed bids for the removal and replacement of existing hazardous-location lighting systems at three (3) Wastewater Pump

Stations in West Springfield. Bidders must be DCAMM certified in the electrical category. The project budget is $300,000.00.

All bids for this project are subject to the provisions of M.G.L. Chapter 149. Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of the

Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project. The wage rate determination is included in Appendix B.

Specifications may be obtained from:

https://www.townofwestspringfield.org/government/departments/finance/procurement-bids

There will be a pre-bid walkthrough on October 21, 2026 at 9:00 AM. All interested parties should meet at 44 Bridge St, West Springfield, MA 01089.

Any questions concerning this IFB must be sent in writing by 4:00 PM on October 28, 2026 to Jaime

Flores, Procurement Administrator at jflores@tows.org.

All Bids shall be sealed, marked “IFB# 27-0022 Explosion Proof Light Replacement”, endorsed with the name and business address of the bidder and addressed to: Jaime Flores, Procurement Administrator, 26

Central Street, Suite 32, West Springfield, MA 01089. Sealed proposals will be received in the Law

Department until 10:00 AM, local time, on November 6, 2026. There is also a special mailbox set up in the lobby of the Town Hall labeled “bids” for bidders who wish to physically drop off their bids. All electronic bids can be submitted at https://www.bidnetdirect.com/massachusetts/townofwestspringfield

All work shall be completed by April 30, 2027. A $500/day penalty charge will be assessed if the contractor does not meet the specified final completion date.

Each bid must be accompanied by a Bid Bond from a licensed surety company, or a Certified check, or a

Treasurer’s or Cashier’s check in the amount of five (5%) percent of the base bid payable to the Town of

West Springfield.

https://www.townofwestspringfield.org/government/departments/finance/procurement-bids mailto:jflores@tows.org

A Payment bond and a performance bond in the amount of 100% of the Contract Price will be required of the Successful Bidder. The successful bidder will also be required to furnish workmen’s compensation insurance and public liability insurance.

This contract will be awarded only to a responsive and responsible bidder whose bid meets all of the requirements in the specifications. The contract shall be awarded by the Chief Procurement Officer, which reserves the right to waive any informalities, to accept or reject, in part or in whole, any and all proposals or to take whatever action may be deemed to be in the best interest of the Town of West

Springfield. Bids will remain firm for sixty (60) days following the opening of proposals.

IFB REQUIREMENT SUMMARY

Bid Number 27-0022

Bid Title Explosion Proof Light Replacement

Release Date October 9, 2026

Pre-Bid Conference October 21, 2026 at 9:00 AM

Questions Due October 28, 2026 by 4:00 PM

Bids Due November 6, 2026 at 10:00 AM

Services Start Date Upon Contract Execution

REQUIRED SUBMITTALS

Bid Form

References

Bid Deposit

Bidder Information

Labor Harmony & OSHA Training Certification

Certificate of Non-Collusion

Tax Compliance Certificate

Certificate of Compliance - Prevailing Wage Law

Applicable Signature Page

DCAMM Certificate of Eligibility

DCAMM Prime/General Contractor Update Statement

Debarment Disclosure Form

Acknowledgement of Addendum (if applicable)

I. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

A. Pre-Bid Conference

There will be a pre-bid walkthrough held on October 21, 2026 starting at 9:00 AM. All interested parties should meet Town representatives at 44 Bridge St, West Springfield, MA 01089

B. Questions from Prospective Proposers Questions concerning this Invitation for Bid must be submitted in writing to: Town of

West Springfield Attn: Jaime Flores, 26 Central St, Suite 32, West Springfield, MA 01089 or jflores@tows.org before 4:00 PM, October 28, 2026. Questions may be delivered, mailed or emailed. Written responses will be emailed to all proposers on record as having registered for the IFB.

C. Addenda If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed to all proposers on record as having registered for the IFB. Addenda will also be posted to the Town’s Website and Bidnetdirect.

D. Time and Date Bids Must be Delivered Sealed bids will be received in the Legal Department until 10:00 AM, local time, on

November 6, 2026. NO BIDS WILL BE ACCEPTED AFTER THE TIME AND DATE SPECIFIED.

All hard copy bids shall be sealed and addressed to: Jaime Flores, Procurement

Administrator, Town of West Springfield, 26 Central Street, Suite 32, West Springfield, MA 01089.

SPECIAL INSTRUCTIONS FOR BID PACKAGE DELIVERIES: If the proposal is to be dropped off in person, it may be left in the bid box in the lobby of Town Hall or delivered to the

Legal Department on the third floor. Please leave yourself ample time before the deadline time to deliver your proposal

All electronic bid submittals (preferred) can be submitted through Bidnet Direct at

Do not submit an electronic and hard copy proposal.

E. Number of Copies of the Proposal Required The bidder shall submit one (1) original copy of their bid.

F. Bid Envelope The sealed bid envelope should be marked: "IFB #27-0022: Explosion Proof Light

Replacement" and endorsed with the name and business address of the bidder.

mailto:jflores@tows.org

1. A bid by an individual shall show his name and official address.

2. A bid by a partnership must be executed in the partnership name and signed by a partner accompanied by evidence of authority to sign. His title must appear under this signature and the official address of the partnership shall be shown.

3. A bid by a corporation must be executed in the corporate name by an officer of the corporation and must be accompanied by a certified copy of a resolution of the board of directors authorizing the person signing the Quote to do so on behalf of the corporation. The corporate seal shall be affixed and attested to by the secretary. The state of incorporation and the official corporate address shall be shown.

G. Bids Must Be Signed By Authorized Individuals All bids must contain the bid signature page. Faxed proposals will not be considered. A proposal must be signed as follows:

1. If the bidder is an individual, by him/her personally;

2. If the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; or

3. If the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

H. Maximum Time for Proposal Acceptance The contract will be awarded within thirty (30) days after the proposal opening. The time for award may be extended for up to thirty (30) additional days by mutual agreement between the Town and the responsive and responsible proposer offering the most advantageous proposal as determined by the chief procurement officer.

I. Modifying or Withdrawing Bids - A bidder may correct, modify, or withdraw a bid by written notice received by the Town prior to the time and date set for the bid opening.

Bid modifications must be submitted in a sealed envelope clearly labeled "Modification

No. __." Each modification must be numbered in sequence, and must reference the original IFB. After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Town or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing;

the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

J. Right to Cancel or Reject Bids - The Town may cancel this IFB, or reject in whole or in part any and all bids, if the Town determines that cancellation or rejection serves the best interest of the Town.

K. Bid Prices - All bid prices submitted in response to this IFB must remain firm for sixty

(60) days following the bid opening.

L. Unexpected Closures - If, at the time of the scheduled proposal opening, the Municipal

Office Building is closed to the public, due inclement weather or another unforeseeable event, the bid opening will be extended until 10:00 AM on the next business day. Bids will be accepted until that date and time.

M. Required Forms The bid must include the following information:

1. Bid Form

2. References

3. Bid Deposit

4. Bidder Information Form

5. Labor Harmony & OSHA Training Certification

6. Certificate of Non-Collusion

7. Tax Compliance Certification

8. Certificate of Compliance - Prevailing Wage Law

9. Debarment Disclosure Form

10.Applicable Signature Page

11.Acknowledgement of Receipt of Addendums (if applicable)

12.DCAMM Certificate of Eligibility

13.DCAMM Prime/General Contractor Update Statement

N. Bid Deposit - Each bidder shall enclose with the bid an acceptable bid deposit in the amount of 5% of the submitted bid. A bid deposit must be in the form of a certified check or Treasurer’s check issued by a responsible bank, payable to the Town of West

Springfield. A bid bond shall be issued by a company licensed to do business in the

Commonwealth of Massachusetts. In the event that the successful bidder fails to execute a contract within ten (10) business days of receipt of notification of bid award, the Awarding Authority shall retain such security as liquidated damages. Unsuccessful bidders’ deposits will be returned within twenty (20) business days following the award to said successful bidder.

O. Contract Securities - A Payment bond and a Performance bond in the amount of 100% of the Contract Price will be required of the Successful Contractor. Payment and

Performance Bonds submitted shall be posted by a recognized surety company having a place of business in the Commonwealth of Massachusetts. All Payment Bonds signed by an agent must be accompanied by a certified copy of the authority to act. When the

Successful Contractor delivers the executed Agreement to the Town, the Agreement shall be accompanied by the required contract securities. The successful contractor will also be required to furnish workmen’s compensation insurance and public liability insurance.

P. Example Contract - An example contract is included in this bid package; this contract is included as a fair representation of the contract under which the Successful proposer will work. Please notice the Contract Agreement incorporates by reference all terms, specifications, and conditions of the proposal. There will be no modifications allowed to the Town’s Contract.

Q. Contract Execution - When the Town gives a Notice of Award to the Successful Bidder, the successful bidder, within 10 days thereafter, will provide the required bonds and insurance certificate. Within 10 days thereafter, the Successful Bidder shall sign the

Agreement and attached documents to the Town. Within ten days thereafter, the Town shall deliver one fully signed counterpart to the Successful Bidder with a complete set of the Drawings with appropriate identification

R. References

List all contracts held the last 5 years that are similar in size and scope to this project that can be contacted regarding your work . The following information shall be included for each customer listed

1. Customer

2. Contact Name

3. Address

4. Phone Number

5. Email

6. Contract Dates & Amount

7. Brief description of services provided.

S. Change Orders - Change orders are not effective until, if, as and when signed by the

Mayor and no work is to commence until the change orders are fully executed.

T. Sales Tax Exemption - Materials and equipment purchased for permanent installation in this project will be exempt from Massachusetts Sale and Use Tax. The exemption certificate number will be furnished to the Contractor. Each bidder shall take exemption into account in calculating their bid for the work.

U. Prevailing Wage Rates

Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of the Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project. Federal Minimum Wage Rates as determined by the United States Department of Labor under the Davis-Bacon Act also apply to this project. The wage rate determination is included in Appendix B.

V. Public Records Notice

All documents and materials submitted in response to this Invitation for Bids (IFB) are subject to the Massachusetts Public Records Law, M.G.L. Chapter 66, Section 10, and

Chapter 4, Section 7, Subsection 26 once the bid has been opened. In accordance with these laws, the Town cannot guarantee the confidentiality of any information submitted by a bidder. By submitting any materials in response to this IFB, the bidder acknowledges and agrees that all such materials are public records and may be disclosed upon request. Any attempt by a bidder to designate submitted materials as confidential, proprietary, or otherwise protected from disclosure will be void and disregarded.

Bidders submit materials at their own risk and should not include any information they consider confidential or exempt from public disclosure.

II. PURCHASE DESCRIPTION / SCOPE OF SERVICE

A. Scope

The Town of West Springfield, through its Department of Public Works, is seeking sealed bids for the removal and replacement of existing hazardous-location lighting systems at three (3) Wastewater Pump Stations in West Springfield.

A Massachusetts-qualified electrical contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, testing, disposal, and incidentals necessary to complete the removal and replacement of existing hazardous-location lighting systems at three (3) Wastewater Pump Stations.

The work shall include, but not be limited to, demolition and removal of existing hazardous-location lighting fixtures, emergency lighting, exit signs, branch wiring, abandoned conduit, boxes, fittings, and associated electrical components; furnishing and installation of new explosion-proof LED lighting fixtures, emergency lighting, exit signage, conduit, boxes, fittings, supports, sealing fittings, conductors, grounding and bonding; and connection to existing normal and emergency power systems as required.

All work shall be performed in accordance with the current Massachusetts Electrical

Code, applicable NFPA requirements, OSHA requirements, manufacturer installation requirements, and all applicable federal, state, and local codes and regulations governing hazardous locations.

The work is being split into 4 phases as listed below:

Phase 1 – Demolition and Safe Disposal

● Coordinate with facility personnel to identify and isolate all electrical circuits serving the existing lighting systems.

● Perform appropriate lockout/tagout (LOTO) procedures prior to commencing electrical demolition.

● Verify circuits are de-energized before beginning work.

● Remove and dispose of existing hazardous-location lighting fixtures, emergency lights, exit signs, branch-circuit wiring, conduit, boxes, fittings, supports, and other obsolete or deteriorated electrical components designated for replacement.

● Remove corroded, damaged, deteriorated, or otherwise unsuitable conduit and electrical equipment.

● Remove abandoned conduit and wiring where indicated and where removal is necessary to accommodate the new installation.

● Maintain the integrity of existing systems that are to remain in service.

● Properly segregate, transport, and dispose of demolished materials off-site in accordance with applicable environmental, waste-disposal, and local regulatory requirements.

● Maintain the work area in a safe and orderly condition throughout demolition activities.

Phase 2 – Conduit, Raceway, and Electrical System Installation

● Furnish and install new raceway systems suitable for the applicable hazardous and wet/corrosive environments.

● Provide heavy-wall rigid PVC conduit, PVC-coated rigid galvanized steel conduit, and/or liquidtight flexible nonmetallic conduit, as appropriate for the application and permitted by the applicable code.

● Furnish and install industrial-grade, corrosion-resistant, hazardous-location-rated pull/junction boxes, sealing fittings, conduit fittings, supports, mounting hardware, and related accessories.

● Provide properly rated fittings and sealing arrangements at hazardous-location boundaries and equipment connections as required by code and equipment listings.

● Furnish and install new copper THHN/THWN-2 conductors sized in accordance with the applicable electrical load, overcurrent protection, conductor ampacity, voltage drop, and code requirements.

● Provide equipment grounding conductors throughout the new lighting system.

● Provide all required grounding and bonding jumpers to maintain electrical continuity and a complete grounding/bonding system.

● Connect new lighting circuits to the existing normal and emergency power sources as required.

● Provide all necessary terminations, splices, connectors, supports, fasteners, and miscellaneous electrical materials required for a complete and operational installation.

● Seal and protect all penetrations and raceway entries as required to maintain the integrity of the hazardous-location installation and surrounding equipment.

Phase 3 – Explosion-Proof LED Luminaire and Emergency Lighting Replacement

● Furnish and install new hazardous-location-rated, explosion-proof LED lighting fixtures suitable for the classification and environmental conditions of each pump station.

● Fixtures shall be suitable for wet, corrosive, and hazardous environments and shall be listed/approved for the applicable hazardous location.

● Provide LED luminaires with lumen output equal to or greater than the existing lighting system, unless otherwise directed by the Owner.

● Provide energy-efficient LED fixtures designed for the required operating environment and expected service life.

● Install fixtures at existing locations where practical, or at revised locations as required to provide adequate illumination and as directed by the Owner.

● Furnish and install new hazardous-location-rated emergency lighting units and associated equipment.

● Furnish and install new illuminated exit signs suitable for the applicable environment and hazardous-location requirements.

● Provide all required emergency battery equipment, charging systems, transfer equipment, or other components necessary for a complete emergency lighting installation.

● Ensure emergency lighting and exit signage are connected to the appropriate emergency/backup power source or integral emergency system, as applicable.

● Provide all mounting hardware, brackets, supports, fittings, and accessories necessary for a complete installation.

● Coordinate fixture locations and mounting arrangements with existing structures, piping, equipment, access requirements, and facility operations.

Phase 4 – Testing, Commissioning, and Closeout

● Perform all required testing and verification prior to placing the new lighting systems into service.

● Test circuits for proper voltage, continuity, polarity, grounding, and phase-to-phase/phase-to-ground conditions as applicable.

● Perform insulation-resistance testing where required by the applicable code, project requirements, or equipment manufacturer.

● Verify proper operation of lighting circuits, switches, controls, breakers, emergency lighting, and exit signage.

● Test emergency lighting systems to verify proper transfer to emergency operation and required battery backup operation.

● Verify proper operation of all newly installed equipment and confirm that hazardous-location equipment is properly installed and sealed.

● Correct deficiencies identified during testing and commissioning.

● Remove construction debris and leave each work area clean and ready for operation.

● Properly dispose of all remaining waste and demolished materials.

● Provide the Owner with a complete and operational lighting system upon completion of the work.

B. Contractor's responsibility Contractor will be responsible for the following tasks:

1. All work is to be performed in accordance with all applicable hazard requirements and building codes.

2. The contractor is responsible for obtaining all necessary permits and coordinating inspections.

3. Removal and disposal of existing explosion proof lighting fixtures, existing emergency lighting fixtures, exit signs, associated branch circuit wiring and surface mounted conduit, fittings, boxes and supports.

4. Protect existing equipment, structures, piping and systems.

5. Seal, cap and waterproof conduits that are being reused.

6. Install explosion proof fittings and sealing compounds required by applicable building codes.

7. Repair and ensure a watertight seal to walls, ceilings, roof and other areas as applicable.

8. Install six (6) new explosion proof LED lighting fixtures and fifteen (15) emergency explosion proof lighting fixtures and exit signs, including all required explosion proof conduit, boxes, fittings, supports, seal sittings and accessories.

9. Install all conductors required for a complete and operational lighting system

10. Install lighting circuits from the existing main switchgear as necessary.

11. Install all required breakers, disconnects and necessary accessories.

12.Coordinate with DPW personnel for routing of new circuits.

13.Test and verify newly installed equipment is operational, including explosive proof seals and fittings. Any deficiencies identified during testing and verification state is to be corrected by Contractor at no additional cost to the Owner.

14.Provide as-built drawings and manufacturer documentation including warranty information.

C. Permits and fees

1. Contractor shall obtain all necessary permits, licenses, and certificates and pay all fees and charges associated therewith.

2. Arrange for all inspections and obtain all necessary approval for the work.

D. Subcontracts

The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract under this contract must be acceptable to the Owner.

E. Materials Contractor shall furnish all materials necessary to provide a complete and operational installation, including, but not limited to, the following:

1. Six (6) new explosion proof LED lighting fixtures.

2. Fixture Type A:

a) Manufacturer: Eaton/Crouse Hinds or equal

b) Catalog No.: EVLEDA2C701

c) 36W LED

d) 120V

e) Pendant mount

3. Approved equal fixtures may be proposed, subject to prior review and approval by the City.

4. Fifteen (15) new emergency explosion-proof lighting fixtures and exit signs.

5. Explosion proof conduit.

6. Explosion proof conduit fittings and connectors.

7. Explosion proof junction boxes and pull boxes, as required.

8. Conduit supports, clamps, hangers, and associated hardware.

9. Explosion proof sealing fittings.

10.Approved epoxy/sealing compounds for hazardous location applications.

11.Conductors and wiring required for normal and emergency lighting circuits.

12.Equipment grounding conductors.

13.Circuit breakers.

14.Disconnect switches and associated accessories.

15.Emergency lighting/battery backup components required for a complete installation.

16.Weatherproof and watertight fittings and accessories.

17.Materials necessary to cap, seal, and waterproof abandoned or reused conduits.

18.Materials necessary to restore penetrations to a watertight condition.

19.Labels, identification, and warning signage required by code.

20.Any additional fittings, hardware, fasteners, connectors, or miscellaneous electrical materials required for a complete installation.

21.All materials shall be new, unused, listed/approved for their intended application, and suitable for the hazardous/classified environment in which they will be installed.

22.The Contractor shall submit product data sheets, manufacturer installation information, and applicable listings/approvals for all major equipment and components prior to installation.

F. Layout of work The contractor shall field verify existing conditions and coordinate the final layout of all fixtures, conduit runs, junction boxes, emergency lighting, exit signs, and electrical circuits with DPW personnel prior to installation. New work shall be laid out to provide a complete, code-compliant, and maintainable electrical system while minimizing interference with existing equipment and operations.

Normal lighting circuits shall be routed from the existing main switchgear, where required. Emergency lighting shall be connected to the existing emergency power source or designated emergency panel. Conduit routing, fixture locations, supports, penetrations, and circuit routing shall be coordinated in the field and shall comply with

NEC requirements for hazardous/classified locations.

The contractor shall provide record drawings showing the final installed fixture locations and circuit/conduit routing upon completion.

G. Time

All work shall be completed by April 30 2027. A $500/day penalty charge will be assessed if the contractor does not meet the specified final completion date.

H. Substitute and “Or Equal” Items

The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or equal” item of material or equipment may be furnished or used by the

Contractor if acceptable to the Town, application for such acceptance will not be considered until after the effective date of the Agreement. The procedure for submission of any such application by the Contractor and consideration by the Town is set forth in the General Conditions and may be supplemented in the General Requirements.

I. Waste material

1. All rubbish created under this section of the work shall be removed on a regular basis and at least once each week by this contractor.

2. Rubbish shall not be allowed to accumulate, create a hazard, or nuisance and shall be stored in location as directed by the owner. All rubbish or removed items shall be properly disposed of in accordance with all regulations therewith.

J. Cleaning and Removals

It shall be the responsibility of the contractor to remove all surplus material, cartons, and materials made obsolete by this renovation, and other debris caused by work under this contract, each day from the site.

K. Guarantee warranty

The contractor shall and hereby does warrant that all work executed and all equipment furnished under this contract shall be free from defects of workmanship and materials for a period of one (1) year. All manufacturers’ warranties shall be honored to their extent.

III. QUALIFICATIONS OF CONTRACTORS

The Contractor shall be a properly licensed Massachusetts Electrical Contractor and shall have a minimum of five (5) years of demonstrated experience performing commercial/industrial electrical work, including work in wastewater treatment plants, sewage pump stations, or other facilities containing hazardous/classified locations. The Contractor shall demonstrate successful experience with the installation, maintenance, and replacement of explosion-proof/hazardous-location electrical equipment, including lighting fixtures, emergency lighting, exit signs, conduit systems, junction boxes, sealing fittings, grounding and bonding systems, and associated wiring. The Contractor shall be familiar with the requirements of the current Massachusetts Electrical Code, National Electrical Code (NEC), OSHA, and applicable requirements governing electrical installations in hazardous/classified locations. The Contractor shall have qualified personnel capable of properly identifying and installing equipment suitable for the existing hazardous-location classifications and environmental conditions at the project sites.

The Contractor shall have the necessary qualified and experienced electricians, supervision, tools, equipment, and specialized knowledge to safely perform demolition and installation work while wastewater pump stations remain operational. The Contractor shall demonstrate experience working around existing electrical distribution systems, emergency power systems, motor control equipment, pumps, piping, and other operating wastewater infrastructure. The

Contractor shall be capable of performing electrical testing, verification of emergency lighting and exit signs, inspection of explosion-proof fittings and seals, grounding and bonding verification, and correction of deficiencies identified during inspection or commissioning. The

Contractor shall maintain all licenses, permits, insurance, certifications, and other qualifications required by Massachusetts law, including applicable DCAMM certification requirements under

M.G.L. Chapter 149, where required based on the project classification and contract value.

The Bidder shall provide with its bid a minimum of three (3) relevant project references completed within the past five (5) years, preferably involving wastewater treatment facilities, sewage pump stations, industrial facilities, or other hazardous/classified locations. Each reference shall identify the project name and location, approximate contract value, scope of electrical work performed, date of completion, and the name and contact information of the

Owner or representative familiar with the Contractor's work. The Owner reserves the right to reject a Bidder whose qualifications, experience, references, licensing, or demonstrated ability to perform hazardous-location electrical work are determined to be insufficient for the requirements of this project.

IV. RESPONSIBILITIES OF CONTRACTORS

It is the responsibility of each Contractor before submitting a bid to:

A. Examine and carefully study these Documents, and the other related data:

B. Visit the Site, become familiar with and satisfy himself as to the general, local, and Site conditions that may affect cost, progress, or performance of the Work;

C. Become familiar with and satisfy himself/herself as to all federal, state and local Laws and Regulations that may affect cost, progress or performance of the Work;

D. Agree at the time of submitting its Quote that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Quote for performance of the Work at the price quote and within the times and in accordance with the other terms and conditions of the Documents;

E. Promptly give the Town written notice of all conflicts, errors, ambiguities, or discrepancies that the Contractor discovers in the Documents and confirm that the written resolution thereof by the Town is acceptable to the Contractor; and

F. Determine that the Documents are generally sufficient to indicate and convey an understanding of all terms and conditions for performance of the Work.

V. EVALUATION FORM

A. The contract will be awarded to the responsible and responsive bidder who offers the lowest price.

B. A responsive bidder must have completed and submitted all of the required bid documents.

1. Bid Pricing Sheet

2. References

3. Certificate of Non-Collusion

4. Certificate of Compliance with Prevailing Wage Law

5. Tax Compliance Certification Form

6. Labor Harmony and OSHA Training Certification

7. Debarment Disclosure

8. Bidder Information

9. Applicable Signature Pages

10.Acknowledgement of Bid Addenda (if any)

11.Bid deposit in the required amount and form

12.DCAMM Certification

13.DCAMM Update Statement

C. A responsible bidder will be determined based on:

1. Completeness of the bid

2. The ability of the contractor to meet the scope of services

3. References

4. Ability to complete the project in the timelines/schedule outlined in these specs

D. References will be checked as part of the minimum criteria. Failure to contact a reference due to inaccurate information supplied or an unfavorable recommendation from a reference can be considered as being non-responsive on the Bidder’s part.

VI. ADDITIONAL CONTRACT TERMS AND CONDITIONS

A. The Town reserves the right to cancel the contract upon written notice.

B. Bids which are incomplete, not properly endorsed, or signed, or otherwise contrary to these instructions will be rejected as informal by the Procurement Administrator.

C. Conditional bids Will Not Be Accepted.

D. As the Town of West Springfield is exempt from the payment of Federal Excise Taxes, and

Massachusetts Sales Tax, prices quoted herein are not to include these taxes.

E. The supplier will be bound by all applicable statutory provisions of law of the Federal

Government, the Commonwealth of Massachusetts, and the Town of West Springfield

F. The vendor shall not assign, sell, subcontract or otherwise transfer any interest in this contract without the prior written consent of the Town.

G. The selected consultant will be required to execute the standard Town of West

Springfield contract (attached as Appendix A) without modifications.

H. All work shall be completed by April 30 2027. A $500/day penalty charge will be assessed if the contractor does not meet the specified final completion date.

BIDDER INFORMATION

Explosion Proof Light Replacement (IFB #27-0022)

Bidder Name:

Number of years contractor has been in business under present business name:

Number of years contractor has performed Explosion Proof Light Replacement:

Has the contractor been involved in a Chapter 11 bankruptcy proceeding within the past ten years?

Has the contractor ever failed to complete any work awarded?

Has the contractor been involved in non-accident related litigation in the past five years?

Has the contractor been involved in any formal legal action pertaining to contracts in the past five (5) years?

Has the contractor been involved in any “quasi-judicial” action involving contracts within the last five years?

IF YES TO ANY OF THE ABOVE, PLEASE PROVIDE ADDITIONAL DETAILS (ATTACH ADDITIONAL SHEETS IF NEEDED); FOR LITIGATION AND LEGAL ACTION PLEASE SPECIFY ALL PARTIES INVOLVED AND THE

RESOLUTION OF THE MATTER:

Authorized Signature:

Print Name:

Title:

Date:

LABOR HARMONY AND OSHA TRAINING CERTIFICATION

The undersigned certifies under penalties of perjury:

(1) that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work;

(2) that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health

Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and

(3) that all employees to be employed in the work subject to this quote have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this proposal or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

CERTIFICATE OF COMPLIANCE - PREVAILING WAGE LAW

Pursuant to M.G.L. Chapter 149 section 27B, every contractor or subcontractor on a public works project must submit a certified payroll to an awarding authority every week. This requirement is necessary to enforce Prevailing Wage Law.

In addition, contractors must submit documentation of successful completion of the OSHA 10 course with the submission of the first prevailing wage certified payroll report (CPR) for each employee.

The undersigned hereby certifies under penalties of perjury that certified payroll sheets and OSHA 10 documentation (as required) will be submitted to the Town of West Springfield every week for the duration of the contract. Failure to submit certified payroll sheets will be considered a breach of contract.

DEBARMENT DISCLOSURE FORM

The said undersigned certifies under penalties of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth of Massachusetts under the provisions of Section 29F of Chapter 29 of the General Laws, or any other applicable debarment provisions of any other Chapter of the General Laws, or any Rule or Regulation promulgated thereunder.

BID SIGNATURE PAGE (Individual)

Bidder Legal Name:

Bidder Address:

City, State, Zip:

Telephone Number:

Email Address:

Name of Individual

Authorized to Sign:

Title of Individual

Authorized to Sign:

Signature Date

BID SIGNATURE PAGE (Partnership)

(must be signed by ALL general partners)

Partnership Name:

Bidder Address:

City, State, Zip:

Telephone Number:

Email Address:

Names of All Partners:

Partner Signature Date

BID SIGNATURE PAGE (Corporation)

Name of Corporation:

Address:

City, State, Zip:

Telephone Number:

Email Address:

Name of Duly Authorized Corporate Officer:

Title of Duly Authorized Corporate Officer:

Signature of Duly Authorized Corporate Officer Date

Signature of Clerk Date

Affix Corporate Seal Please furnish the following additional information:

State of Incorporation:

President Name:

Treasurer Name:

Secretary Name:

If you are a foreign (out of state) corporation, are you registered with the Secretary of the Commonwealth in accordance with the provisions of M.G.L. Chapter 156D § 15.03?

_______ Yes _______ No

If you are selected for this work, you are required, under M.G.L. Chapter 30 §39L, to obtain from the Secretary of State, Foreign Corporation Section, a certificate stating that your corporation is registered, and to furnish said certificate to the Town of West Springfield before award.

APPENDIX A: CONTRACT & GENERAL CONDITIONS

CONSTRUCTION CONTRACT

(SMALL PUBLIC BUILDING PROJECT)

Contract Number:

Town Department:

Contractor Name:

Contractor Address:

Contractor City, State, Zip:

Contractor Contact Person:

Contact Phone Number:

Contact Email:

Bid Number (if applicable):

Contract Start Date:

Contract End Date:

Purchase Order Number:

Project Name:

This Contract is made as of the date written above by and between the TOWN OF WEST

SPRINGFIELD, a Massachusetts municipal corporation with a principal office at 26 Central Street, West Springfield, Massachusetts 01089 (hereinafter the “Town”) and the Contractor listed above (hereinafter the “Contractor”). In consideration of the mutual covenants contained herein, the parties agree as follows:

1. SCOPE OF WORK.

A. Description of Purchase. The Contractor shall furnish all labor, materials, equipment and insurance to perform all work required for the above-referenced project (the “Project”), in strict accordance with the Contract Documents and all related Drawings and Specifications. The said Documents, Specifications, Drawings and any supplemental general conditions are incorporated herein by reference and are made a part of this Contract.

B. Contract Price. The total price to be paid to the Contractor by the Town, subject to additions and deductions as provided herein, is:

2. COMMENCEMENT AND COMPLETION OF WORK AND LIQUIDATED

DAMAGES. It is agreed that time is of the essence of this Agreement. The Contractor shall commence and prosecute the work under this Agreement upon execution hereof and shall complete the work on or before the “Contract End Date” specified above.

A. Definition of Term. The Term “Substantial completion” shall mean the date certified by the Town when construction is sufficiently complete, in accordance with the Contract Documents, so the Town may occupy the project, or designated portion(s) thereof, for the use for which it is intended.

B. Time as Essential Condition. It is understood and agreed that the commencement of and substantial completion of the work are essential conditions of this Contract.

It is further agreed that time is of the essence for each and every portion of the Contract Documents wherein a definite and certain length of time is fixed for the performance of any act whatsoever; and where under the Contract Documents any additional time is allowed for the completion of any work, the new time fixed by such extension shall be of the essence of this Agreement. It is understood and agreed that the times for the completion of the work are reasonable, taking into consideration the average climatic range and usual industrial conditions prevailing in this locality.

C. Progress and Completion. Contractor shall commence work promptly upon execution of this Contract and shall prosecute and complete the work regularly, diligently and uninterruptedly at such a rate of progress as will insure Substantial Completion within the stipulated number of calendar days.

D. Liquidated Damages. It is expressly agreed between the Contractor and the Town that the Contractor will be responsible for all damages which may arise due to the Contractor’s failure to substantially complete the work within the above specified time. If the Contractor shall neglect, fail or refuse to complete the work within the specified number of days, or any extension thereof authorized by the Town, Contractor agrees, as a part of the consideration for the execution of this Contract by the Town, to pay the Town the amount specified herein, not as a penalty, but as liquidated damages for such breach of contract as hereinafter set forth, for each and every calendar day, excluding Saturdays, Sundays and legal holidays, that the Contractor shall be in default of Substantial completion after the date specified in the Agreement. Due to the impracticability and extreme difficulty of fixing and ascertaining the actual damages the Town would in such event sustain, said amount is agreed to be the amount of damages which the Town would sustain, and said amount shall be retained from time to time by the Town from current periodic estimates. The amount of liquidated damages shall be Dollars ($ ) per day.

3. PERFORMANCE OF THE WORK.

A. Direction of the Work. The Contractor shall supervise and direct the Work, using its best skills and attention which shall not be less than such state of skill and attention generally rendered by the contracting profession for projects similar to the Project in scope, difficulty and location. The Contractor shall maintain adequate supervisory personnel at the project site during the performance of the Work. The Contractor shall be solely responsible for all construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under this Contract.

B. Responsibility for the Work.

i. The Contractor shall be responsible to the Town for the acts and omissions of its employees, subcontractors and their agents and employees, and other persons performing any of the work under a contract with the Contractor.

This obligation shall also extend to the presence on the site of suppliers of materials or equipment, their employees, contractors, and agents engaged in the work.

ii. The Contractor shall not be relieved from its obligations to perform the work in accordance with the Contract Documents either by the activities or duties of the Town in its administration of this Contract, or by inspections, tests or approvals required or performed by persons other than the Contractor.

C. Permits and Fees. Unless otherwise expressly provided, the Contractor shall secure and pay for all permits and fees, licenses and inspections necessary for the proper execution and completion of the work, which are customarily secured after execution of this Contract and the same shall at all times be the property of the Town and shall be delivered to the Town upon completion of the Project.

D. Notices, Compliance with Laws.

i. The Contractor shall give all notices and comply with all federal, state and local laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the performance of the work. The Contractor shall provide the Town with reproductions of all permits, licenses and receipts for any fees paid. The Town represents that it has disclosed to the Contractor all orders and requirements known to the Town of any public authority particular to this Agreement.

ii. If the Contractor observes that any of the Contract Documents are at variance with applicable laws, statutes, codes and regulations in any respect, he shall promptly notify the Town in writing, and any necessary changes shall be accomplished by appropriate modification.

iii. If the Contractor performs any Work which it knows or should know is contrary to such laws, ordinances, rules and regulations, and without such notice to the Town, it shall assume full responsibility therefor and shall bear all costs attributable thereto.

iv. In the performance of the Work, the Contractor shall comply with all applicable federal, state and local laws and regulations including those relating to workplace and employee safety. The Contractor shall notify the Town immediately of any conditions at the place of the work which violate said laws and regulations and shall take prompt action to correct and eliminate any such violations.

E. Project Superintendent. The Contractor shall employ a competent superintendent and necessary assistants who shall be in attendance at the Project site at all times during the progress of the Work. The superintendent shall represent the Contractor and all communications given to the superintendent shall be as binding as if given to the Contractor. Important communications shall be confirmed in writing. Other communications shall be so confirmed on written request in each case.

F. Progress Schedule. The Contractor, immediately after being awarded the Contract, shall prepare and submit for the Town’s information an estimated progress schedule for the Work. The progress schedule shall be related to the entire Project to the extent required by the Contract Documents, and shall provide for expeditious and practicable execution of the Work.

G. Drawings, Specifications and Submittals.

i. The Contractor shall maintain at the site for the Town one record copy of all Drawings, Specifications, Addenda, Change Orders and other Modifications, and “As-Built” Drawings and Specifications in good order and marked currently to record all changes made during construction, and approved Shop Drawings, Product Data and Samples. These shall be delivered to the Town upon completion of the Work.

ii. By approving and submitting Shop Drawings, Product Data and Samples, the Contractor represents that it has determined and verified all materials, field measurements, and field construction criteria related thereto, or will do so, and that he has checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents.

iii. The Contractor shall not be relieved of responsibility for any deviation from the requirements of the Contract Documents by the Town’s approval of Shop Drawings, Product Data or Samples unless the Contractor has specifically informed the Town in writing of such deviation at the time of submission and the Town has given written approval to the specific deviation. The Contractor shall not be relieved from responsibility for errors or omissions in the Shop Drawings, Product Data or Samples by the Town’s approval thereof.

iv. The Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings, Product Data or Samples, to revisions other than those requested by the Town on previous submittals.

v. No portion of the Work requiring submission of a Shop Drawing, Product Data or Sample shall be commenced until the submittal has been approved by the Town. All such portions of the Work shall be in accordance with approved submittals.

H. Protection of the Work and Town’s Property. The Contractor shall at all times safely guard the Town’s property from injury or loss in connection with this Agreement. He shall at all times safely guard and protect his own work, and that of adjacent property from damage. The Contractor shall replace or make good any such damage, loss or injury.