26REJAPANSAA_RFI_Sources Sought.pdf

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

HEADQUARTERS

4800 MARK CENTER DRIVE

ALEXANDRIA, VA 22350-1400

HE1254-26-RE-JAPANSAA

DoDEA-Pacific Japan Safety Aide and Safety Attendant Services, Mainland Japan

Subject: Request for Information (RFI) – Sources Sought

1. Purpose Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide Safety Aide and Attendant (SAA) services in support of DoDEA schools throughout mainland Japan.

This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.

2. Scope of Work (Draft)

DoDEA is seeking Safety Aide and Attendant services to DoDEA Schools in Japan.

Prospective contractor shall provide all personnel including bus safety aides, bus safety attendants, supervision, services, supplies, and/or equipment necessary to provide services for DoDEA students within mainland Japan. Contracted services must be compliant with all DoDEA and Host Nation requirements for student transportation.

Please see the attached draft copy of the PWS attached to this RFI for more information.

Please note that the draft PWS is subject to change up until the solicitation is issued.

The period of performance for these services are anticipated to be 01 August 2026.

For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is R430, Support - Professional: Physical Security and Badging.

3. Requested Information

If your company is interested, capable, and qualified to provide these services, please submit the following:

a. Statement of Interest

Please indicate your interest in participating in this potential requirement.

b. Capability Statement (Maximum of 3 pages) Please a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:

Company name, address, and point of contact CAGE/NCAGE code and Unique Entity ID (UEI) Business size and socio-economic status (e.g. small business, 8(a), HUBZone) Relevant past performance examples

c. Rough Order of Magnitude (ROM)

Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote.

Please provide a ROM for the following:

Japan SAA Services ROM Contract Year Annual ROM Price ($) Base Year $ Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $

Japan SAA Services Type ROM

Service Type Unit of Issue

Estimate Max Quantity

Unit Price Annual Price

Safety Attendants Days 180 $ $ Safety Aides Days 180 $ $ Extended School Year Days 30 $ $

4. Submission Instructions

Submissions and inquiries pertaining to this RFI must be sent electronically to David.Infante@dodea.edu and Dustin.Fazzini@dodea.edu no later than 10:00am Japan Standard Time (JST) on 30 October 2025. Vendor’s email message shall state “HE1254- 26-RE-JAPANSAA” in the subject line. Telephone calls regarding this RFI will not be accepted.

5. Disclaimer

This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.

Please note that vendors are required to be registered in the System for Award

Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of Defense Education Activity.