26R-0001_PWS_EMP Suppt_20250923.pdf

PERFORMANCE WORK STATEMENT (PWS)

ENVIRONMENTAL MANAGEMENT PROGRAM SUPPORT SERVICES

HEADQUARTERS UNITED STATES MARINE CORPS

1. BACKGROUND

This requirement is for environmental technical and management support for Headquarters United States Marine Corps (HQMC) and the Commander, Marine Corps Installations Command (MCICOM) in support of the United States Marine Corps (USMC) Environmental Management Program (EMP). The USMC EMP supports all USMC installations, regions, and commands world-wide, including those hosted by other countries/nations in accordance with policy in Marine Corps Order (MCO) 5090.2 – Marine Corps Environmental Compliance and Protection Program. The USMC EMP is responsible for environmental stewardship for approximately 2.4 million acres of land, across 24 installations/bases/stations/depots, and supporting active duty and reserve Marines and civilians in meeting the USMC mission.

The USMC EMP was developed from the Marine Corps’ commitment to implementing the applicable executive orders, directives, laws, and regulations pertaining to environmental compliance and protection into everyday business practices. The USMC EMP objectives are designed to:

• Provide current, uniform environmental policy, guidance, and direction across the USMC.

• Program, plan, budget, and execute resources to meet environmental objectives.

• Attain and maintain environmental compliance through comprehensive environmental management approaches and Environmental Compliance Evaluations (ECEs).

• Promote pollution prevention as the first tool of choice to achieve and maintain environmental compliance.

• Support and implement efficient environmental training and education at all levels and establish and maintain effective communication and public outreach programs.

• Manage natural and cultural resources to protect the ability of our air and land bases to support defense requirements.

• Conduct environmental planning to ensure that USMC decisions are made with an understanding of the potential impacts of those decisions on the environment.

• Perform environmental cleanup in a manner that is cost effective and best protects the health and safety of installation personnel, the surrounding community, and the environment.

• Seek continual improvement in all areas of environmental management through the promotion, demonstration, and use of innovative technologies and practices to include Environmental Management Systems.

• Promote sustainability of our natural and man-made infrastructure.

2. SCOPE

The USMC Environmental Program consists of specific media and program areas, as well as cross-cutting initiatives to optimize enterprise-wide mission success. This requirement supports HQMC/MCICOM policy, procedures, planning, appropriate HQ-level execution, inspection and problem resolution, oversight, reporting, and funding responsibilities to execute headquarters-level functions for environmental program management.

3. OBJECTIVES

The objectives of this requirement are to:

• Support the objectives of the USMC EMP

• Provide support in developing strategies, policies, and guidance to support compliance with environmental requirements and implementation of sustainable practices across the USMC

• Provide support for achieving Environmental Management Systems (EMS) goals

• Provide expertise regarding environmental regulations, compliance requirements, and resource conservation

• Assist in managing environmental data and reporting

• Assist in environmental funding prioritization and allocation and tracking of obligation/execution as they pertain to addressing USMC environmental requirements

The Contractor shall provide EMP support for HQMC/MCICOM. The Program Manager (PM) shall be the single point-of-contact to ensure effective program management, direction, administration, quality assurance, and control of the contract deliverables. The Contractor shall ensure that all tasks are being accomplished according to timelines and will contact the Contracting Officer Representative (COR) to clarify technical requirements as needed. The PM for the Contractor provides support for the contract but controls only the Contractor’s actions and will avoid even the appearance of engaging in inherently governmental functions or controlling Government personnel or resources. Without prior Governmental approval, the Contractor PM will take no action that binds the Government or creates a financial liability on the Government.

4. TASKS

The Contractor shall provide technical expertise and support to the USMC Environmental Program in support of all USMC commands and installations.

4.1 TASK 1 - ADMINISTRATIVE SUPPORT

These tasks support contract execution and HQMC administrative activities.

4.1.1 ANNUAL WORK PLAN

The Contractor shall provide HQMC/MCICOM with a draft annual work plan within two weeks after contract award and within two weeks after each option period, if exercised. Each work plan will detail specific actions to be performed for the performance period in support of each of the efforts described, along with the related schedule of deliverables. A final work plan shall be delivered to the Government within two weeks of receiving the COR’s comments on the draft work plan.

4.1.2 ANNUAL SUMMARY REPORT

The Contractor shall provide HQMC/MCICOM with an annual report summarizing all work performed and completed under this PWS. The annual summary report will be utilized to maintain a knowledge base and provide a general overview of the Contractor’s accomplishments, as they pertain to the tasks identified herein, in the preceding performance period.

4.1.3 HQMC/MCICOM MEETING SUPPORT

4.1.3.1 HQMC/MCICOM ANNUAL FACILITIES OPERATIONAL ADVISORY GROUP

MEETING/ENVIRONMENTAL MANAGEMENT WORKSHOP

The Contractor shall provide administrative support for the annual USMC Facilities Operational Advisory Group (FOAG)/Environmental Management Workshop meeting, normally held in the Washington DC area. This support shall include the following:

a. Facilities arrangements;

b. Notification to USMC installations and major commands invited;

c. Coordination of lodging and meeting rooms with audio/visual support;

d. Preparation and assembly of support materials (handouts and booklets);

e. Obtaining permission from the speakers/presenters to use of their materials for the meeting and for other Marine Corps purposes, including obtaining image/voice releases when necessary;

f. Coordination of USMC speakers and their support requirements;

g. Coordination of workshop sessions; arrangements for visual aids for speakers;

preparation and distribution of minutes, proceedings, and action items from USMC break- out meeting sessions; and

h. Assembly of any follow-up materials for distribution, including posting of speakers' presentations to provide access to such materials by meeting participants/attendees.

OTHER MCICOM WORKSHOP. The Contractor shall support one additional workshop annually such as, but not limited to, biennial Natural Resources Managers Workshop, biennial Cultural Resources Workshop, National Environmental Policy Act (NEPA) Action Proponent Course, or other USMC Environmental-hosted event. Support will be similar in scope to FOAG/Environmental Management Workshop support.

4.1.3.2 OTHER MEETING SUPPORT

The Contractor shall support or attend relevant environmental program-related meetings, prepare briefing materials, review reports, and collect data in support of meetings, as required by HQMC/MCICOM. The meeting workload is anticipated to average up to 10 meetings per month, unless otherwise directed by the Government. The Contractor shall provide a summary of all meetings attended to HQMC/MCICOM within five (5) business days after the meeting’s conclusion, unless specified otherwise by the COR. The meeting summary will include: key issues discussed and decisions made; action items assigned; and other topics that the Contractor, in their expertise, determines are relevant to the objectives set forth in this PWS.

Workgroup support and participation includes: the Department of Defense (DoD) EMS Workgroup, EO workgroups, DoD Sustainable Procurement/Acquisition Workgroup, Combined Solid Waste/Recycling Workgroup, Resource Conservation and Recovery Act (RCRA) Steering Committee, DoD Sustainability Implementation Workgroup, DoD Clean Water Act Services Steering Committee, DoD Clean Air Act Services Steering Committee, DoD Climate Change Adaptation Workgroup, DoD Emergency Planning and Community Right-to-Know Act (EPCRA) / Toxics Release Inventory Workgroup (TRI WG) , and the interagency Federal Sustainable Acquisition and Materials Management (SAMM) Workgroup.

4.2 TASK 2 - ENVIRONMENTAL PROGRAM MANAGEMENT SUPPORT

This task addresses cross-cutting guidance, approaches, and programs that address environmental requirements in a comprehensive and integrated manner.

4.2.1 MARINE CORPS ORDERS (MCO), MANUALS, AND DIRECTIVES UPDATES

The Contractor shall assist HQMC/MCICOM in the development and maintenance of MCOs, Manuals, and Directives that implement the EMP. MCOs, Technical Manuals, and Directives will be prepared in accordance with the Marine Corps filing and directives guidance.

4.2.1.1 MCO 5090.2 UPDATES AND REVISIONS

The Contractor shall assist with updates and/or revisions, as appropriate, of MCO 5090.2 (current revision) "Environmental Compliance and Protection Program." Assistance shall include, as appropriate, compiling recommendations and comments on recommendations for modification of MCO 5090.2, redrafting MCO 5090.2 Volumes and/or sections, preparing change pages for Government review and publication, distributing change pages upon HQMC/MCICOM approval, and assisting with staffing for approval.

The process of developing and preparing each MCO for publication shall begin with reviewing existing MCOs, conducting technical reviews for consistency with current applicable requirements, providing suggested text and/or technical edits to HQMC/MCICOM for review, and incorporating HQMC/MCICOM comments. Draft MCOs will be formatted in accordance with requirements as defined by the “Situation, Mission, Execution, Administration and Logistics, Command and Signal” (SMEAC) requirements. Following HQMC’s approval, the Contractor shall develop distribution lists and take all necessary administrative steps to obtain the required Publication Control Numbers (PCN). Final MCOs will be provided as electronic files in industry-common format for documents of this type (such as Microsoft Word or comparable/equivalent, or as specified by HQMC/MCICOM administrative standards), and camera-ready hard copies to HQMC/MCICOM for publication. It is expected that the entire MCO (all volumes) will be reviewed and re-published within a 3-5 year period.

4.2.1.2 MCO AND POLICY REVIEWS

The Contractor shall review and provide inputs to other USMC policy and procedure documents that pertain to environmental compliance and environmental risk reduction.

4.2.2 ENVIRONMENTAL MANAGEMENT SYSTEMS

The Contractor shall provide support to HQMC/MCICOM for achieving EMS requirements consistent with DoD, Department of Navy (DoN), and USMC policy. This effort shall include assisting HQMC/MCICOM in:

a. Drafting EMS policy, guidance, and templates for required documentation;

b. Preparing and presenting EMS briefing and training materials;

c. Evaluating tools that would facilitate EMS implementation;

d. Gathering and distributing information from/to HQMC/MCICOM, commands, and installations to share program successes and standardize EMS implementation;

e. Gathering and distributing information relevant to the control of common and high-risk practices;

f. Evaluating the adequacy, effectiveness, and efficiency of Marine Corps EMS implementation and related performance metrics, and

g. Preparing training materials and conducting USMC EMS Lead Auditor Training, as required by HQMC/MCICOM.

4.2.2.1 ENTERPRISE PRACTICE ASPECT RISK SUMMARY

Annually, and after the annual Environmental Management Review (EMR), the Contractor shall prepare a summary of USMC enterprise-wide risks by practice and aspect risk, highlighting the top 5 of each with justification based on ECE assessments, root cause determinations, permit compliance, and other EMR highlights. This report should highlight efforts that are currently underway and those that are recommended to address the risks identified.

4.2.2.2 EMS LEAD AUDITOR TRAINING (LAT)

The Contractor shall anticipate one two-day on-site training for EMS LAT per year at a Continental United States (CONUS) or MCB Hawaii location, and one virtually presented LAT review (2-hour session) annually. On-site training will include one day of USMC EMS Lead-auditor qualification and one 2-hour EMS executive overview intended for installation leadership (HQMC, MCICOM, installation executives and department heads). This brief should highlight the top five practice and aspect risk concerns.

4.2.3 SUSTAINABILITY AND POLLUTION PREVENTION

Sustainability and Pollution Prevention are two approaches to achieving environmental objectives. Technical analysis and planning are required to implement better business practices, minimize compliance requirements, and reduce waste streams. Sustainability initiatives reach across programmatic lines to achieve long-term resilience. Pollution Prevention (P2) is the first tool of choice in solving environmental compliance challenges by eliminating pollution sources and is instrumental in achieving environmental sustainability goals.

4.2.3.1 SUSTAINABILITY

The Contractor shall provide technical expertise and assistance to: establish and track sustainability goals for USMC installations in compliance with policy requirements; promote installation environmental resilience; and develop procedures to integrate environmental sustainability into USMC operations.

4.2.3.2 POLLUTION PREVENTION

P2 measures can apply to all media and program areas and should be integrated into the respective programs; the Contractor shall recommend P2 options whenever they are necessary or cost-effective. The Contractor shall provide technical support and expertise to:

• Identify P2 opportunities and environmental technology requirements;

• Prioritize their implementation throughout the USMC; and

• Assist in the implementation of a sustainable procurement/acquisition plan.

P2 Highlights. The Contractor shall maintain a spreadsheet of P2 challenges and successes on the EM Portal which summarizes innovative P2 initiatives that have resulted in increased efficiencies. These should not include routine compliance successes, but rather new and innovative methods to minimize waste and costs. This living document should act as an enterprise reference for potential P2 applications. The document shall:

• Emphasize the waste management hierarchy and systemic cost reduction measures;

• Address new and innovative waste minimization and diversion measures;

• Be sortable by dates, regions, installations, and applicable environmental media;

• Make recommendations on prioritizing funding or implementing P2 efforts as High/Med/Low;

• Be updated with current information as needed; and

• Be reviewed quarterly for potential updates.

4.2.4 PREPARATION OF BRIEFING MATERIALS

4.2.4.1 GENERAL BRIEFING SUPPORT

The Contractor shall support HQMC/MCICOM in the preparation of briefing materials for the USMC. These materials shall support briefings to USMC officials, the Navy Secretariat, the Office of the Secretary of Defense, Congress, USMC Installations, and other commands. The briefing materials will be prepared in USMC standard formats appropriate to the briefing unless otherwise specified by HQMC/MCICOM. The Contractor shall provide briefing materials in industry-common electronic format (such as Microsoft PowerPoint or comparable/equivalent) to HQMC/MCICOM. Paper copies (quantity to be determined by HQMC/MCICOM) will only be provided upon request by HQMC/MCICOM. Posters or other visual mock-ups may be required in some cases. The Contractor should anticipate preparing approximately ten dedicated reports per year, subject to Government requirements.

4.2.4.2 INSTALLATION SNAPSHOTS

Programmatic and installation summaries provide useful briefing and turnover items for decision-makers. The Contractor shall maintain two-page installation programmatic snapshot summaries with current annual data for purposes of briefing leaders and providing turnover continuity.

These will be high-level overviews of installation programs which capture programmatic challenges and requirements. The Contractor should highlight issues at each installation that warrant actions at the HQ-level. The Contractor shall coordinate information review with installations and HQMC program managers as needed. The Contractor shall annually update existing installation snapshots with relevant reference information. Files will be located on the HQMC side of the EM Portal (not public).

4.2.5 DEVELOPMENT, PRODUCTION, AND DISTRIBUTION OF ENVIRONMENTAL

PROGRAM MATERIALS

The Contractor shall update, develop (for Government review), produce, and distribute materials to support USMC environmental program efforts. The Contractor shall utilize the EM Portal and assist in its layout to support environmental programs. The Contractor may support Microsoft TEAMS pages, as required, in order to accomplish tasks.

4.2.5.1 Maintain the Environmental Management (EM) Portal as the USMC enterprise-wide support tool to share EM information across the USMC, including applicable environmental regulations, orders, and policy memoranda, and training materials/resources. The Contractor shall coordinate with HQMC to provide intuitive and helpful navigation, links, and EM Portal permissions to maintain file/document/record integrity.

4.2.5.2 Support preparation of quarterly newsletters in accordance with the MCICOM environmental management engagement plan. The Waste and Materials and Water newsletters will specifically address P2 opportunities in those programs. Current newsletters include:

• Waste and Materials Newsletter – Quarterly

• Water Newsletter – Quarterly

• COI Newsletter – Annual

• CETEP Newsletter – Monthly

• PFAS Newsletter – Semiannual

4.2.5.3 Assist in revision and distribution of USMC Environmental Awareness Guide, Campaign Plan, and Commanders Guide on a biennial basis, or as directed.

4.2.5.4 Assist in the revision and distribution of periodic updates to the USMC Natural Resources Program Guide, USMC Cultural Resources Program Guide, and the NEPA Manual and booklets on a triennial basis, or as directed.

4.2.6 ENVIRONMENTAL AWARDS

The Contractor shall support EMP Program with the submission of awards nomination packages for the Secretary of the Navy and Secretary of Defense Environmental Awards Programs. This shall include assistance to: provide specific guidance to the installations, review and rank abstracts, collect and review awards packages for content and correctness, provide suggestions for awards packages to maximize installation award eligibility, and refine USMC submission procedures to maximize the time available to draft awards packages. The Contractor shall provide a summary sheet of all USMC Environmental Award submissions with a recommended categorical prioritization. Historically, DoD-internal environmental awards submissions are made in December and/or January and cover prior fiscal year (FY) achievements.

4.3 TASK 3 – BUDGET PROCESS SUPPORT

This task supports environmental program funding requirements. The Contractor shall provide support to HQMC/MCICOM for the USMC Environmental Budget Planning, Programming, Budgeting & Execution (PPBE) Process, as described in the subtasks below. These efforts will include assistance in the preparation of installation and HQMC/MCICOM guidance, technical review and quality assurance of PPBE and supporting/related data, training and assistance to installations/regions/HQMC/MCICOM, data calls, and various, requisite draft budgetary exhibits and reports, to include assistance/support to HQMC/MCICOM with annual environmental requirements validation and prioritization for funding support.

4.3.1 PREPARE & MAINTAIN REPORTS & EXHIBITS

The Contractor shall review formal guidance provided and assist in drafting exhibits for Government review, approval, and submission according to established guidance and procedures to ensure that all exhibits/reports developed during the budget process contain accurate and consistent data. Three different exhibits are produced three times per year, or as directed by HQMC/MCICOM. These exhibits show:

a. Budget projections by pillar (compliance, pollution prevention, conservation), and media/law/regulation categories;

b. Budget projections by Accounting Group, Sub-Accounting Group, and pillar; and

c. Currently planned environmental facilities projects (e.g., water or wastewater treatment plant construction or repair projects).

All applicable guidance will be provided to the Contractor by HQMC/MCICOM as Government Furnished Information (GFI). Exhibit preparation shall include required guidance review, data analysis, and quality assurance testing as needed for both the Environmental Facilities Sustainment, Restoration, and Modernization (FSRM) and the Environmental Management Programs. The Contractor shall use the USMC Common Output Levels of Service (COLS) as GFI and defined by HQMC/MCICOM to assist in analyzing and prioritizing requirements, as requested.

The Contractor shall use data in the USMC PPBE Process application (ENCORE) as well as Government furnished reports to support and assist HQMC/MCICOM in these PPBE efforts.

The reports and exhibits are subject to frequent changes and revisions on a short turnaround basis. These deliverables shall be submitted to HQMC/MCICOM and USMC installation personnel, as appropriate, in an electronic format consistent with industry-common standards and HQMC/MCICOM standards (e.g., Microsoft Excel/Word or comparable/equivalent) and with background and instruction, unless otherwise specified by the Government.

The Contractor shall maintain a history of exhibits submitted by HQMC/MCICOM to support the PPBE process and supporting PPBE data and reports. The history shall also include descriptions of source data verification, exhibit and report instructions, methodologies used in exhibit preparation, and procedures followed for accurate and consistent data submission.

4.3.2 PROGRAM OBJECTIVES MEMORANDUM/PROGRAM

REVIEW/BUDGET/EXECUTION SUPPORT

In support of the annual Program Objectives Memorandum (POM)/Program Review (PR)/Budget/Execution process, the Contractor shall:

a. Assist HQMC/MCICOM in preparing and disseminating guidance as requested by

HQMC/MCICOM;

b. Collect and assure the quality of data received from USMC installations in accordance with the guidance;

c. Create and assure the quality of technical review reports; provide data quality analysis feedback to HQMC/MCICOM and USMC installations, as appropriate and as requested;

d. Produce technical review reports for Marine Corps personnel;

e. Resolve data conflicts and provide consolidated technical review comments;

f. Enter review results and other appropriate data/information into the USMC planning, programming budgeting, and execution application and provide to HQMC/MCICOM, as authorized; and

g. Provide HQMC/MCICOM and the USMC installations summary reports, as requested.

The Contractor shall provide data and exhibits in formats dictated by the Government to support DoD, DoN, and USMC requirements. The Contractor shall also provide data analysis, reports, and presentations in support of the POM submissions for HQMC/MCICOM and the USMC installations, as required.

4.3.3 REQUIREMENTS VALIDATION AND FUNDING SUPPORT

The Contractor shall provide environmental requirements validation support to HQMC/MCICOM for both the USMC Environmental Management and FSRM Programs. The Contractor shall:

a. Prepare and disseminate guidance as requested;

b. Collect and/or compile environmental requirements data;

c. Assure the quality of data;

d. Create and assure the quality of technical review reports for use by both USMC personnel and the Contractor;

e. Consolidate technical review comments;

f. Ensure the PPBE database accurately reflects the results of environmental requirements technical reviews and subsequent funding actions; and

g. Provide HQMC/MCICOM and USMC installations with any summary reports as requested.

h. Collect information on environmental requirements funding from HQMC/MCICOM, enter that information in the USMC PPBE system as authorized, and distribute that information as appropriate and required by HQMC/MCICOM.

i. Provide support as requested by USMC in the tracking, analysis and reporting of FY funding expensed costs, including reprogramming of allocated funds.

j. Use the USMC COLS provided as GFI, as appropriate and required.

4.4 TASK 4 – COMPLIANCE SUPPORT

This task supports core environmental compliance program requirements. The Contractor shall assist HQMC/MCICOM in reviewing the environmental compliance performance of the installations/regions, compiling successes, and making other recommendations for HQMC/MCICOM consideration to improve the overall environmental compliance across the

USMC.

4.4.1 REGULATORY SUPPORT

Regulations applicable to the USMC Environmental Programs shall be reviewed, summarized as needed, and analyzed for potential impacts to the Marine Corps. A listing of applicable sources and guidance materials shall be maintained.

a. Regulatory Analysis. The Contractor shall identify and monitor sources of information relevant to the USMC Environmental Program, notify HQMC of items of interest, and provide summaries as requested. This review includes new or proposed legislation, Federal Register notices, Executive Orders, regulations, policies and reports. The Contractor shall review such documents to determine whether the proposed requirement could have an impact on the Marine Corps and shall provide draft comments to HQMC/MCICOM for review and consideration, as appropriate.

b. Compliance Monitor Document. A USMC Environmental Compliance Monitor spreadsheet will capture pending or recent environmental regulations and requirements with significant impact at USMC installations in the next 1-3 years; this document will be maintained on the EM Portal. It should estimate the USMC costs and recommended actions to address the regulatory changes.

c. Environmental Reference Listing. A list of information sources, web sites, and Internet communities relevant to the USMC environmental program shall be maintained on the USMC EM Portal

4.4.2 WATER PROGRAM AND WATER SUSTAINABILITY SUPPORT

The Contractor shall provide support for the Water Program and Water Sustainability Goals. The Contractor shall provide technical and analytical assistance and management support to HQMC/MCICOM to ensure USMC meets and complies with applicable water-related requirements defined by law, regulation, or Presidential directive/policy. This shall include:

• Publication and distribution of a quarterly newsletter addressing drinking water, stormwater, and wastewater environmental compliance concerns, water conservation measures, and risk reduction (as captured in Task 2);

• Reviewing and drafting policy guidance,

• Providing technical support in the review of Safe Drinking Water Act (SDWA) and Clean Water

Act (CWA) regulations, and

• Attending monthly DoD meetings in support of the Water Program and Water Sustainability

Goals.

• Maintaining a programmatic spreadsheet of significant water compliance activities for all installations. Annual Water Program Report. The Contractor shall prepare an annual report which assesses the health of Water programs at all installations, noting unaddressed ECE deficiencies older than one-year, available Environmental Protection Agency (EPA) compliance data, permits and facilities, proper programmatic alignment of water program responsibilities, Spill Plan currency, program costs (Drinking Water and Wastewater costs), shortfalls, and other relevant risk factors.

4.4.3 SPILL AND TANK MANAGEMENT SUPPORT

The Contractor shall provide technical, analytical, and management support to HQMC/MCICOM to ensure the USMC meets underground and aboveground tank compliance requirements. This support includes assessments of compliance with laws/regulations and audit findings, developing recommended courses of action, drafting standard operating procedures and policies on tank management, and providing other technical assistance.

The Contractor shall provide support for the Spill Program, tracking spills that meet reporting thresholds, providing technical support for programmatic spill response requirements, and tracking installation compliance with spill emergency response requirements as required by environmental regulations.

4.4.4 SOLID WASTE (SW) MANAGEMENT AND RECYCLING SUPPORT

The Contractor shall provide support to HQMC/MCICOM in implementing solid waste (SW) and recycling management in accordance with the requirements of MCO 5090.2, the RCRA (Subtitle D), and applicable DoD policies. As required by HQMC/MCICOM, the Contractor shall:

participate in meetings and conferences (e.g., FOAG, ISWMWG), assist in policy and guidance preparation, collect relevant information, conduct SW trend analysis, and coordinate with USMC installation personnel supporting SW requirements.

SW Program Snapshot. In conjunction with the Solid Waste EDR, the Contractor shall prepare an annual solid waste program snapshot that captures USMC status towards reaching OSD goals, trends for solid waste and recycling volume and costs, diversion rates by installation, overall USMC trends and challenges, and recommendations to address solid waste management shortfalls.

4.4.5 HAZARDOUS WASTE PROGRAM SUPPORT

The Contractor shall provide technical analysis of RCRA and Hazardous Waste (HW) program compliance requirements as needed, to include applicable pollution prevention measures, and drafting USMC comments for HQMC/MCICOM consideration. The Contractor shall maintain a programmatic spreadsheet of significant RCRA Compliance activities for USMC installations.

Hazardous Waste Trends Report. Annually, after completion of the Annual EMR HW reporting, the Contractor shall provide a report that addresses USMC installation hazardous waste trends by volume and cost. The report will specifically address: highest installation HW costs, the Top Ten HW by cost across the enterprise, and highlight five waste streams to prioritize pollution prevention efforts, describing recommendations to achieve cost savings for each.

The Contractor shall prepare an annual report (end of calendar year) which assesses the general health of RCRA programs across USMC installations, noting unaddressed ECE deficiencies, available EPA compliance data, Significance Non Compliance (SNC) or Notice of Violation (NOV)s, RCRA permits and facilities, proper programmatic alignment of waste management facilities for funding/management, Hazardous Waste Management Plan currency, program costs (HW and SW disposal costs), program shortfalls, and other relevant risk factors. This report may reference SW and HW Trends reports. The report should highlight future initiatives or policies that will impact RCRA programs and will make specific enterprise recommendations on RCRA program improvements or investments to improve overall compliance and efficiency.

Training material support. The Contractor shall support efforts to modularize training required to meet RCRA training for initial/refresh requirements for operational units and installation staff by providing any relevant updates based on new requirements. Periodically, but no more than annually, the Contractor shall review enterprise-wide training material content applicable to USMC Military Occupational Specialty (MOS) 8056 Hazardous Material/Waste Handler and RCRA initial/refresher training in order to provide online training resources that can be utilized by all installations. A third party outside this contract will provide the Systems Approach to Training and computer-based training support for this effort.

Waste and Materials Newsletter. The Contractor shall prepare and publish a quarterly newsletter which focuses on compliance and P2 actions pertinent to waste and hazardous waste minimization. This newsletter should focus on actionable information for installations that will help them better manage hazardous waste streams, reduce waste disposal costs, and meet emerging compliance requirements in an efficient and timely manner.

4.4.6 TOXIC CHEMICAL USE AND RELEASE

The Contractor shall provide support for achieving the toxic chemical use and release goals applicable to DoD. This shall include: advising HQMC/MCICOM on EPCRA/TRI requirements;

assisting USMC installations in reporting under Emergency Planning and Community Right-to- Know Act (EPCRA) Sections 301 through 313, particularly the submission of chemical inventory and toxic chemical release reporting forms; and providing appropriate annual training on EPCRA/ TRI submissions.

The Contractor shall review annual Tier 1 and 2 submissions for accuracy, ensure reporting requirements of the EPCRA and applicable DoD requirements have been met, inform and assist USMC installations submitting data, incorporate Environmental Protection Agency (EPA) Form R TRI) data into the existing USMC TRI database, and provide an annual data summary for HQMC/MCICOM. The Contractor shall assist in preparing TRI results and related items, which may include success stories, summary tables, and charts to display TRI trends. The TRI reporting may include munitions, open burning/open detonation, and persistent bio-accumulative and toxic (PBT) chemicals. As identified by HQMC/MCICOM, the Contractor shall investigate and provide explanations for trends in TRI results. The Contractor shall assist HQMC/MCICOM in evaluating the impact of the Environmental Protection Agency’s proposed priority chemicals on

USMC installations and developing applicable Chemical Reduction Plans. The Contractor shall assist HQMC/MCICOM in analyzing data and developing strategies to meet other chemical reduction goals.

4.4.7 AIR QUALITY PROGRAM

The Contractor shall provide technical and analytical assistance and management support to HQMC/MCICOM to ensure the USMC meets and complies with applicable requirements defined by law, regulation or Presidential directive/policy for program areas to include: air quality, Clean Air Act (CAA), National Emissions Standards for Hazardous Air Pollutants (NESHAP), greenhouse gas (GHG) emissions reporting, and radon management. This support includes assistance to HQMC/MCICOM in the review and development of draft policy guidance, technical review of proposed and effective regulations and requirements, and assistance with supporting HQMC/MCICOM discussions, teleconferences, meetings to include related workgroups, committees and subcommittees with internal/external stakeholders, as needed. The Contractor shall assist HQMC/MCICOM with reporting and documentation requirements.

The Contractor shall provide an annual Air Program Review with an inventory of current air permits, overall compliance status by installation, programmatic challenges to Air compliance, and recommendations on how to address high priority issues.

4.4.8 OTHER COMPLIANCE PROGRAM SUPPORT

The Contractor shall provide support to HQMC/MCICOM in the technical analysis of other compliance program management requirements to support compliance initiatives, applicable pollution prevention measures, and drafting USMC comments for HQMC/MCICOM consideration for any appropriate coordination or submission to higher headquarters. Other compliance support may include, but is not limited to: Toxic Substances Control Act, Polychlorinated Biphenyls (PCBs), Oil Spill Response Program (OSRP), Perfluorooctane Sulfonate (PFOS)/Perfluorooctanoic Acid (PFOA)/PFAS/Aqueous Film Forming Foam (AFFF), and other Emerging Chemicals of Environmental Concern.

4.5 TASK 5 – ENVIRONMENTAL TRAINING PROGRAM SUPPORT

Environmental training is provided to Marine Corps employees in order to meet environmental compliance requirements and provide sufficient environmental expertise enterprise-wide.

Training includes general awareness, explicit, and implicit requirements. The USMC environmental program provides the majority of this training through its installations. The Contractor shall support the Comprehensive Environmental Training and Education Program (CETEP) at the HQ-level to meet environmental training program requirements as outlined in Volume 5 of MCO 5090.2, providing documents and training materials to support HQ-level initiatives. The Contractor shall assist with Community of Interest (COI) inputs for civilian environmental job series. All finished products will be posted to the EM Portal.

4.5.1 USMC ENVIRONMENTAL TRAINING GENERAL SUPPORT

a. The Contractor shall assess and identify enterprise training deficiencies and recommend venues to address any shortfalls (e.g., training aids, mobile training teams, online courses, resident courses). Annually, the Contractor shall review ECE findings related to training and alert the CETEP manager to any new/evolving environmental training requirements. The Contractor shall provide an annual report that assesses trends and recommends additional training courses or initiatives to address enterprise-wide environmental training deficiencies.

b. A CETEP repository of environmental training materials and resources will serve as a clearinghouse for USMC-wide training efficiency and quality assurance. The Contractor shall maintain the repository on the EM Portal for use by all installations and maintain a listing of the materials available inside the repository which can be disseminated.

c. Assist in the development and production of general educational, awareness, and public outreach materials for HQMC/MCICOM environmental, natural, and cultural resources programs including, but not limited to, posters, pamphlets, and guides.

d. Support HQMC Earth Day or other annual environmental general awareness efforts with dedicated posters highlighting USMC environmental programs.

e. The Contractor shall assist USMC in determining and disseminating environmental community training opportunities and publishing those in a monthly newsletter.

f. CETEP Meeting Support. The Contractor shall provide inputs and attendance at quarterly CETEP manager meetings, to include agendas, notes, and meeting summaries; deliver agenda items/inputs one week prior to the meeting and meeting notes with action items within one week after the meeting.

4.5.2 COMMUNITY OF INTEREST SUPPORT

The Contractor shall support the CETEP manager implementing the Community of Interest (COI) program which identifies training paths and disseminates information for civilian environmental job series.

a. The Contractor shall review and provide inputs to an annual COI newsletter.

b. The Contractor shall update and develop materials for common use by all installations, such as Community roadmaps, a training catalog, career guides, annual roadshow slides, and strategic plans. Finished products will be posted to the EM Portal.

c. The Contractor shall conduct an annual COI Training Survey of the environmental community. Based on the survey, the Contractor will identify and recommend training opportunities that meet environmental training requirements to the CETEP Program Manager.

d. The Contractor shall assist with the development of an annual community assessment that will review COI priorities, demographics, and strategies to address training deficiencies

4.6 TASK 6 – CONSERVATION PROGRAM SUPPORT

4.6.1 NEPA SUPPORT

4.6.1.1 NEPA-PAMS Configuration Control Board (CCB) Support.

The Contractor shall support HQMC/MCICOM and the National Environmental Policy Act- Process Automation and Management Support (NEPA-PAMS) CCB on proposed and completed System Change Requests (SCRs) for implementation by Facilities System Branch (FSB).

Technical support includes maintaining information on proposed SCRs on the EM Portal, participating in quarterly conference calls with the CCB to review and prioritize SCRs, preparing a written description of approved SCRs (text and screen shots) to guide FSB developers, facilitating responses to questions from FSB developers, and participating in up to six, one-hour bi-monthly calls with FSB, MCICOM, and Installation/Command NEPA-PAMS SMEs. The Contractor shall also support MCICOM testing of SCR functionality before it is deployed to the production environment.

4.6.1.2 NEPA-PAMS TRAINING SUPPORT

The Contractor shall conduct up to six (6) webinars annually for the following three user groups:

a. Action Proponents/Action Sponsors that create and submit a Request for Environmental

Impact Review (REIR);

b. Installation/Command environmental Subject Matter Experts (SMEs) and managers that review and approve REIRs and Categorical Exclusion (CATEX) Decision Memorandums;

and

c. Installation/Command NEPA project managers.

Modules for the three user groups will collectively cover all NEPA-PAMS functionality. The webinar-based course will provide step-by-step instruction on NEPA-PAMS functionality, and trainers will respond to questions during the webinars. The Contractor shall update training materials and “quick start” user guides in accordance with any applicable SCRs. The Contractor shall prepare summary After Action Report within 5 days of completion of each webinar.

4.6.1.3 The Contractor shall provide support for NEPA review requirements, including reviews of noise modeling and analysis in Installation/Command Environmental Assessments (EAs) and Environmental Impact Statements (EISs).

4.6.1.4 HQMC NEPA TRAINING

The Contractor shall provide administrative and content support for the HQMC NEPA Action Proponents course. This support shall include reviewing course materials, printing, assembling, and binding of support materials (e.g., handouts and booklets), and preparing follow-up materials for distribution including posting course materials on EM Portal. This requirement will be included as one of the OTHER MEETING SUPPORT annual options in Task 1.

4.6.2 CULTURAL RESOURCES SUPPORT

The Contractor shall provide support for the National Historic Preservation Act (NHPA) requirements, to include document preparation and review, site visits, and assistance with instructions/guidance. In addition, the Contractor shall:

a. Support meetings with internal USMC stakeholders to review projects and develop recommendations;

b. Support meetings with consulting parties to review and discuss undertakings and prepare meeting minutes; and

c. Develop draft consultation letters (four different letter templates) for submittal to consulting parties.

The Contractor shall provide support for Archaeological Resources Protection Act (ARPA) and Native American Repatriation and Protection Act (NAGPRA) requirements, to include document preparation and review, site visits, and assistance with instructions/guidance.

The Contractor shall provide support for consultation requirements with federally recognized tribes and Native Hawaiians, to include document preparation and review, site visits, and assistance with instructions/guidance.

4.6.3 NATURAL RESOURCES SUPPORT

4.6.3.1 The Contractor shall provide support for natural resources program requirements, to include document preparation and review, assistance with development of instructions/guidance and MCOs.

4.6.3.2 The Contractor shall provide support, review and comment on Federal Register notices of federally proposed rulemakings.

4.6.3.3 The Contractor shall support meetings by attending or facilitating discussions with internal USMC, or other DoD, stakeholders to review program elements and develop recommendations.

4.7 TASK 7 – DATA COLLECTION AND REPORTING SUPPORT

Data calls present an administrative requirement to our installations that should be minimized for both the number and scope of separate data collections. Standing USMC environmental data repositories managed by HQMC/MCICOM should be kept current and used as a source of environmental data/information and to minimize the same information being requested from the installations. The Contractor shall support HQMC/MCICOM with maintaining and ensuring the quality of environmental data/information on the USMC EM Portal.

4.7.1 ENVIRONMENTAL MANAGEMENT REVIEWS (EMR) SUPPORT

4.7.1.1 REVIEW AND PREPARE EMR SUBMITTALS/BRIEFS

EMR submittals/briefs for USMC/DoN are provided to the Deputy Under Secretary of Defense for Environment, Safety, and Occupational Health (DUSD(ESOH)) via the Office of the Deputy Assistant Secretary of the Navy for the Environment (DASN(E)) on an annual basis. The EMR submittals support the preparation of the USMC portion of the Defense Environmental Programs Annual Report to Congress (DEPARC).

The Contractor shall assist HQMC/MCICOM in: coordinating installation EMR data input into the appropriate USMC environmental data repository, conducting quality assurance of that data, preparing the USMC EMR submittal and briefing materials, submitting EMR data, and providing support during the briefings.

The Contractor will provide input to HQMC and the MCICOM Facilities System Branch (FSB) for the development of environmental compliance and management systems that supports the EMR process.

4.7.1.2 DATA COLLECTION STANDARD OPERATING PROCEDURES (SOP) MAINTENANCE

The Contractor shall maintain data call SOPs that facilitate the efficient collection of all data elements requested to support environmental/related submittals/reporting and minimize the impact of multiple data requests imposed upon USMC installations and regions. Specific data calls include, but are not limited to: the USMC submittals supporting the DoD EMR and DEPARC; Execution; Ops; Solid Waste; Hazardous Waste; PCBs; PFAS/AFFF; TRI; and the DoD Sustainable Practices data call which supports USMC planning and progress in implementing the goals of the DoD Strategic Sustainability Performance Plan (SSPP).

4.7.2 ASSISTANT SECRETARY OF THE NAVY NEPA METRICS ANNUAL REPORT

The Contractor shall support the annual Assistant Secretary of the Navy (ASN) environmental planning process NEPA metrics data call to include reporting on the cost and time required to prepare USMC EAs and EISs, the involvement of Cooperating Agencies, and mitigation commitments.

4.8 TASK 8 – NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) SUPPORT FOR

FORCE DESIGN

The Contractor shall provide environmental planning support to MCICOM GF-EV to oversee and coordinate proposed Force Design initiative projects and to ensure compliance with applicable environmental laws and regulations. Force Design 2030 is a USMC strategic planning and modernization initiative focused on organizing, training, and equipping the force to continue its role as the nation’s naval expeditionary force-in-readiness. Support includes reviewing project documents (up to 10/year) to identify NEPA and associated environmental concerns (e.g., probable environmental regulatory consultation requirements), providing a written summary of key issues and concerns (if any), and assisting the USMC in developing up to four draft Descriptions of Proposed Action and Alternatives (DOPAA). Support may include attending conference calls and meetings (2/month), researching compliance issues related to new USMC actions, collecting installation-specific data relevant to NEPA analysis, and drafting letters and other compliance-related documents. This task may require travel to MCB Hawaii or other U.S.

installations to participate in off-site tiger team meetings (assume two one-week meetings).

5. GENERAL REQUIREMENTS

This is a non-personal services contract to provide EMP Support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform EMP Support as defined in this PWS, except for those items specified as government furnished property and services. The Contractor shall perform in accordance with the standards outlined in this PWS.

5.1 Non-Disclosure Agreement (NDA)

The Contractor shall ensure that all personnel, including subcontractor personnel, assigned to perform work under this contract execute a Non-Disclosure Agreement (NDA) (PWS Attachment

2) prior to commencing work or being granted access to Government information, facilities, systems, or data, including data from another Contractor. For personnel assigned at the time of contract award, all NDAs shall be signed and submitted to the Contracting Officer, with a copy provided to the COR, within five (5) business days of contract award. For any new or replacement personnel added after contract award, the Contractor shall ensure that signed NDAs are submitted to the Contracting Officer, with a copy to the COR, for review and acceptance prior to the individual’s start of work or access to any Government information, facility, or system.

The NDA form will be provided by the Government.

6. DELIVERABLES AND PERFORMANCE

6.1 DELIVERABLES

Number Deliverable PWS Format Acceptance Due Date

Reference Criteria /Frequency 001 Annual Work Plan 4.1.1 Microsoft

Word, PDF No more than 3 errors delivered by due date

Annually

002 Annual Summary Report 4.1.2 Word, PDF No more than 3 errors delivered by due date

Annually

003 Monthly Progress Reports 6.7 Word, PDF No more than 3 errors delivered by due date

Monthly

004 Contractor Performance Review

6.6 Word, PDF No more than 3

errors delivered by due date

Semi-annually

005 FOAG Meeting Support 4.1.3.1 Word, PDF Clean product by due date

Annually

006 Additional Meeting Support

4.1.3.2, 4.4, 4.5, 4.6, 4.8

Word, PDF No more than 3 errors delivered by due date

Annually

007 Meeting Summaries 4.1, 4.4, 4.5, 4.6, 4.8

Word, PDF No more than 3 errors delivered by due date

One (1) week after…