Solicitation_W912NR26QA009_QAs.pdf

Solicitation W912NR-26-Q-A009 Q&AS:

30 March 2026:

1. Will the location for delivery always be the same? Same delivery location and delivery times as outlined in needs statement with exhibit 1 document.

2. Can a food truck be located at the sites for delivery? Food truck can, however, must be self-sufficient e.g., own electricity, water, garbage disposal, etc.

3. Can we set up a serving line or two instead of pre-packaged in order to maintain optimal freshness and temp control? Meals must be pre-packaged in clamshell plates for grab and go.

4. Will there be tables and or a facility to serve from? There will be a table where plated meals can be delivered too.

5. What GFP is there? No GFP will be provided.

31 March 2026:

6. Is there a kitchen available for storage of drinks?

a. No, Storage for a large quantity of drinks is not authorized for vendor use.

b. Once the products have been provided to the organization the unit has the authority to store beverages as needed.

7. Is there an ice machine?

a. Yes, but not available for use by the contractor.

8. Is there a place to box the meals on-site?

a. Yes. Boxing the meals is authorized on site.

9. Would it be permissible for the contractor to utilize a kitchen on base for meal preparation?

As we know, under the FAR, government facilities and equipment are considered - GFP (Government-Furnished Property).

At this time, the DFAC may not be used for meal preparation. This includes, but is not limited to:

1. Cooking or reheating food.

2. Use of DFAC Equipment (ovens, burners, utensils, etc.)

3. Use of Sinks and water supply, or sanitation systems

4. Use of refrigerator or storage

5. Dishwashing or cleaning of vendor equipment.

In accordance with the contract requirement and applicable regulations, all meals must be fully prepared off-site.

However, to support safe service and proper time and temperature control the following is authorized:

1. Meals may be transported to the DFAC with proper time temperature control.

2. Meals may be plated/served on site only.

This allowance is so strictly limited to the final service operations and does not extend to any form of preparation for use of government resources.

02 April 2026:

1) Is the vendor required to use the exact items listed on the 21 Day menu or can use that as a template and create our own menu?

a. Item can be adjusted with prior notice of change to ensure nutritional needs are still met as stated in the needs statement #7.

2) If boxing meals or hot food, for example Day 1 breakfast shows and omelet and scrambled eggs,

a. should the vendor select one style of egg or both for packaging?

i. One Style is fine with the proper serving size per solider. Preferred is both (one type of egg on each plate) to offer variety.

b. Also, should we select one meat entree, for example bacon or sausage for that day?

i. One Style is fine with the proper serving size per solider. Preferred is both (one type of protein on each plate) to offer variety.

c. Will grits be 100% PAX or 30% PAX for example?

i. Grits are to be fully prepared and for 100% of the PAX. --- NOTE The percentage is for dry cereal ready to eat, packaged granola bars, muffins, or snacks and Fruit to avoid waste.

3) On Day 2 menu, what do the numbers on the side of the items represent- calories or count?

a. On all menus that represent projected calories

4) If a food truck can be brought to the base for delivery, can the vendor leave the truck there overnight, with everything off and use when they come in to deliver?

a. No. FAR 45 prohibits vendors leaving food trucks on installation outside of approved delivery windows unless explicitly authorized in the contract and approved by the Contracting Officer (KO) in coordination with installation authorities.