26Q3102 Sources Sought Attach 1 SOW.pdf

SPMYM326Q3102 Statement of Work - Sources Sought

Scope of Work: Supply of Reconditioned Metal Drums for the Hazardous Waste Storage Facility

1. Introduction:

1.1. This Requirement is for a 5 year Indefinite Delivery Indefinite Quantity (IDIQ) Contract at the

Portsmouth Naval Shipyard (PNS) in Kittery, ME.

1.2. This scope of work outlines the requirements for the supply of reconditioned steel drums to the

Hazardous Waste Storage Facility (The Facility) at Portsmouth Naval Shipyard (The Shipyard).

The drums must meet all applicable regulations for the transportation of hazardous materials.

The requirement is to provide a combination of various types of 55-gallon drums for use at The Facility along with storage trailers.

1.3. This contract will be awarded as stated with no separation of functions.

2. Definitions:

2.1. Open Top 1A2 Drum: A removable head steel drum as defined in 49 CFR §178.504(b).

2.2. Closed Top 1A1 Drum: A non-removable head steel drum as defined in 49 CFR §178.504(b).

2.3. 49 CFR 178: Title 49, Part 178 of the Code of Federal Regulations, which specifies requirements for the construction, testing, and marking of packaging for hazardous materials.

2.4. Packing Group II: A hazard level indicating substances presenting a medium danger. Packaging must meet specific performance standards as outlined in 49 CFR Part 178, Subpart L.

2.5. Reconditioned: Drums that have been restored to a condition such that they conform to the original design type and pass the applicable tests. This process includes inspection, cleaning, and any necessary repairs.

3. Drum Specifications:

The vendor shall provide reconditioned steel drums meeting the following minimum specifications:

3.1. Drum Type:

3.1.1. Reconditioned 1A2 (Open Top) drums must meet Department of Transportation 49 CFR 178 requirements for Packing Group II, include covers with two bung holes, "O" rings for bung plugs installed, gasket for lids will be installed and glued into place. Rings and bolts installed.

Anticipated annual requirements are 1,704 minimum and 3708 maximum.

3.1.2. Reconditioned 1A1 (Closed Top) drums must meet Department of Transportation 49 CFR 178 requirements for Packing Group II and have "O" rings for bung plugs installed. Anticipated annual requirements are 350 minimum and 750 maximum.

3.1.3. Minimum of 1704 of 1A2 (open, removable head) steel drums.

3.1.4. Minimum of 350 of 1A1 (closed, non-removable head) steel drums.

3.2. Nominal Capacity: 55 Gallons for both 1A1 and 1A2 drums.

3.3. Material of Construction: Steel of sufficient gauge to meet Packing Group II performance standards.

3.4. Closures (for 1A2 drums): Removable heads must be fitted with appropriate gaskets and closure mechanisms (e.g., bolt rings) that ensure a leak-proof seal and meet 49 CFR §178.504(b)(4) requirements for removable head drums intended for liquids.

3.5. Reconditioning Process: The reconditioning process shall include, at a minimum:

3.5.1. Thorough internal and external cleaning to remove all previous contents and residues.

3.5.2. Inspection for damage such as dents, rust, corrosion, and weld defects.

3.5.3. Repair of minor damage as necessary, ensuring the integrity of the drum is maintained and meets the original design type.

3.5.4. Leakproofness testing in accordance with 49 CFR §178.604.

3.6. Marking: Each drum must be clearly and durably marked in accordance with 49 CFR §178.503

3.7. 49 CFR 178 Approval: The drums must be certified and marked as meeting the requirements of

49 CFR Part 178 for Packing Group II. The supplier shall provide documentation demonstrating compliance upon request.

4. Delivery:

4.1. Delivery requests will be made by delivery order.

4.2. Drums will be delivered in either a 48' or 53' trailer. Each of these trailers will have 1A2 drums and/or 1A1 drums loaded inside.

4.3. Delivery Location: All pickups and deliveries of drums will take place at the Portsmouth Naval

Shipyard, Hazardous Waste Storage Facility, Building 357, Kittery, ME. The telephone number there is 207-438-5153.

4.4. Delivery Date/Schedule: Delivery time will be Monday through Friday 0630-1500. When the drum inventory requires replenishment, delivery turn around shall be within seven (7) working days of receipt of the Delivery Order.

4.5. Shipping Requirements: Drums shall be suitably secured and protected during transit to prevent damage.

5. Conditions:

5.1. Contract will be for one year with an additional four option years.

5.2. Working days for the Shipyard are Monday-Friday, exclusive of Federal holidays and any planned and scheduled shipyard curtailment days (the day after Thanksgiving for instance).

5.3. Turnaround time for trailers with unused drums will be seven working days.

5.4. Turnaround time for the used drum trailer will be on a remove and replace basis.

5.5. All employees who enter the Shipyard must be U.S. citizens.

5.6. All employees who enter the Shipyard must have a federally compliant photo REAL ID in their possession.

5.6.1. Portsmouth Naval Shipyard a REAL ID compliant facility.

5.7. All employees who enter the Shipyard must be able to gain access to DBIDS pass.

6. Trailers:

6.1. Three (3) trailers will be stored at Portsmouth Naval Shipyard, Hazardous Waste Storage Facility, Building 357, Kittery, ME

6.2. Trailers must be clean, registered, insured, road ready, either 48' or 53' in size.

6.3. Three (3) storage trailers shall be capable of storing a minimum of 288 drums, comprised of a combination of 1A2 and/ or 1A1 unused drums. The configuration of the trailer, i.e., the number of each type of drum will be provided by a Delivery Order when the Shipyard's drum inventory requires replenishment.

6.3.1. One (1) trailer will be at the loading dock of The Facility full of unused 1A1 and/or 1A2 drums.

6.3.2. One (1) trailer will be located on the adjacent concrete pad of The Facility full of unused 1A1 and/or 1A2 drums.

6.3.3. One (1) trailer will be located on the adjacent concrete pad of The Facility to be filled with used empty 1A1 and/or 1A2 drums .

6.3.3.1. Drums are defined as “empty” per 40 CFR 261.7.

6.4. At the start of performance, the vendor would deliver three (3) trailers. Two (2) will contain the

Shipyard's drum inventory and the 3rd would be empty to be used for the storage of used drums.

6.5. When the Shipyard's drum inventory requires replenishment a Delivery Order will be provided to the vendor, who will bring a new trailer stocked in accordance with the delivery order requirements.

6.6. When the Delivery Order is delivered the vendor will remove the third trailer, which was used to store "used drums" and will manage the "used drums" in a regulatory compliant manner.

7. Documentation:

7.1. The supplier shall provide the following documentation:

7.1.1. Certification of Compliance: A statement certifying that the reconditioned drums meet all specified requirements of this scope of work and applicable 49 CFR regulations for Packing Group II.

7.1.2. Reconditioning Records: Records detailing the reconditioning process for each batch of drums, including cleaning, inspection, testing, and repairs performed. These records shall be maintained by the supplier and made available for review upon request.

7.2. The Shipyard shall provide the following documentation:

7.2.1. Sample waste profile sheets, see attachment (1).

8. Inspection:

8.1. The Shipyard reserves the right to inspect the drums upon delivery to ensure they meet the specifications outlined in this scope of work. Any drums found to be non-compliant may be rejected and returned at the supplier's expense.

8.2. The Vendor reserves the right to inspect empty drums for residual waste.

8.2.1. In the event that excess residual waste is found in empty drums after they are returned to the

Vendor’s facility, if the Shipyard is responsible for resolving, the Shipyard will schedule a third party transport company to pick up the drum(s) within a reasonable amount of time, and the Shipyard will remove the waste.

9. Warranty:

The vendor warrants that the reconditioned drums will be free from defects in materials and workmanship and will meet the performance requirements for Packing Group II as defined in 49 CFR Part 178.

10. Vendor Responsibilities:

The vendor is responsible for:

10.1. Providing reconditioned drums that meet all specifications outlined in this scope of work.

10.2. Ensuring all necessary testing and certifications are completed.

10.3. Properly marking each drum in accordance with 49 CFR regulations.

10.4. Arranging and managing the delivery of the drums to the specified location.

10.5. Providing all required documentation.

10.6. Pick-up and regulatory compliant disposal of used drums.

10.7. Ensure trailers are in good working order and provide timely repairs/tows, within five (5) business days, as needed.

11. The Shipyard Responsibilities:

The Shipyard is responsible for:

11.1. Providing a clear purchase order specifying the quantities and types of drums required.

11.2. Providing access to the delivery location.

11.3. Inspecting the delivered drums upon arrival.

11.4. Processing payments according to the agreed-upon terms.