26PW042 Generator Maintenance SOW rev1.docx

STATEMENT OF WORK (SOW)

FOR

26PW042- Perform Annual Preventative Maintenance on Eleven (11) Watervliet Arsenal Backup Generators)

AT

Watervliet Arsenal Watervliet Arsenal Post-Wide

Project #: 26PW042

PR#: 0096526363

Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

26FEB26

Rev.1

PART 1 GENERAL

1.01 Overview.

A. As part of the Watervliet Arsenal electrical infrastructure improvement, the backup generators listed below have been identified for annual maintenance, load bank testing, fuel polishing, and the inspection and maintenance of their associated transfer switches

1. WV202- CUMMINS DSGAD-1644717

2. WV205-KOHLER 150REOZJB

3. WV206-KOHLER 50REOZK

4. WV207-KOHLER 400REOZJ

5. WV217-KOHLER 400REOZJ

6. WV219-KOHLER 100RZG

7. WV228-KOHLER 60REOZJB

8. WV259-KOHLER 125REOZJF

9. WV225-KOHLER 200REOZJF

10. WV545-KOHLER 200REOZJF

11. WVA###- KOHLER 200REOZJF

1.02 Scope.

A. This Statement of Work (SOW) defines the effort required to perform annual maintenance on 11 Generators at Watervliet Arsenal. Maintenance shall include the following items:

1. Maintenance Items

a. Change Lubricating oil and oil filter.

b. Check radiator/cooling system (radiator, radiator cap, water pump, coolant hoses/clamps). Add coolant as required.

c. Perform on site coolant analysis-test freeze point, nitrate levels, corrosion inhibitor levels

d. Change air filter

e. Check fuel lines/hoses for leaks/pliability, inspect fuel vents for obstructions, check/clean fuel sediment bowl

f. Replace fuel / water separator (if applicable)

g. Check (and notate for diagnosis) warning lights illuminated, gauges/instrumentation function/faults

h. Check fan belts for excessive wear, inspect/adjust tension

i. Check governor belts for excessive wear, adjust tension if needed (if applicable)

j. Check battery charger, adjust if necessary

k. Replace spark plugs, points, distributor cap and ignition rotor (if applicable)

l. Check battery capacity, clean battery and apply anti-corrosion treatment to terminal

m. Perform Generator, Generator End, ATS & Component functional and safety check

n. Conduct Electrical Frequency Analysis and adjust if necessary

o. Perform all other manufacturer required maintenance

2. Load Bank Testing: The contractor shall load bank test for the following load percentages and times. During the load bank the contractor shall monitor output voltage, frequency, oil pressure, coolant temperature, exhaust temperature, fuel level, and ambient air temp. The contractor shall supply and install all load bank equipment necessary to complete the test. Equipment to be supplied shall include but is not limited to load bank, generator connection leads, traffic protection for all cabling, construction cones, and any computer/ diagnostic equipment to run the load bank test. All values recorded shall be noted in a generator test report. Test specifications listed as follows:

a. Year 1- Extended Baseline 4 hr load bank test

i. 50% load for 30 Minutes

ii. 75% load for 1 hour

iii. 90% load for 1 hour

iv. 75% load for remaining 1.5 hours

v. 10 minute cool down

b. Year 2- Maintenance verification 2 Hour load bank test

i. 50% load for 30 minutes

ii. 75% load for 90 minutes

iii. 10 minute cool down

c. Year 3- Maintenance verification 2 Hour load bank test

i. 50% load for 30 minutes

ii. 75% load for 90 minutes

iii. 10 minute cool down

d. Infrared Scanning: The Contractor shall provide infrared scanning during the load bank test. Two Infrared (IR) Scanning Tests may be required along with the recording of the test results. The first IR scan shall be performed during the first hour of a load test. The second test shall be performed during the last hour of a load test. IR Scanning is typically performed to detect loose electrical wire connections, switch gears and ATSs and correct as necessary. The Contractor shall record the analysis findings in an IR Scanning Test Result Report.

3. Fuel Polishing: Fuel polishing shall take place prior to the load bank run test, and after the yearly maintenance (including fuel filters) has taken place.

a. All fuel must be completely polished, and fuel sample must be subject to analysis after polishing to verify quality.

b. All filters used during fuel polishing process must be removed from site and disposed of in accordance with local laws by the contractor.

4. ATS (Automatic transfer Switches)

a. The contractor shall perform a simulated outage to verify the correct function of all automatic transfer switches. In addition to operation, all transfer switches shall be opened and visually inspected for any issues. Project COR shall be present or the inspection of all ATS.

b. An ATS inspection report shall be generated and submitted with the report for the corresponding generator.

5. Repair Cost Estimate: If the generator is requiring repairs or parts replacement, the Contractor shall record the estimated labor and cost of parts needing to be replaced (e.g., oil gasket, FEI, feeder, breaker, etc.) in an Estimate of Repair Cost Report. Upon review and approval by the COR the Contractor shall proceed with the repair in accordance with Emergency Repairs/Non-Emergency Repairs.

6. Emergency Repairs: Activities requiring immediate action to repair failed equipment which present an imminent risk to operations to the data center. Emergency repairs shall be required whenever any generator is not fully operational. The maintenance on generators shall be performed in accordance with the requirements included in the SOW and NFPA 110. All emergency repairs will require a 2 hour response time. Emergency Repair rate shall be included as part of the contractors bid package.

7. Non-Emergency Repairs: Activities requiring immediate action to repair failed equipment and which do not present an imminent risk to operations (e.g. leaky failed fuel pump gasket and all other generators are still able to operate). Parts are to be delivered within 30 days from day of notification of issue to the COR.

1.03 Existing Conditions.

A. All site generators have received regular maintenance until current day. All generators receive monthly run time and are subject to regular inspection by our maintenance staff.

B. All generators have majority full fuel tanks.

C. Generators are all located exterior to building structures and are accessible. Some generators are near traffic routes and care shall be given as to not disrupt traffic beyond reasonable need. Trucking routes for manufacturing shall not be affected.

1.04 General Requirements.

A. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at: http://www.wva.army.mil/Documents/Contracting/WAIC.pdf B. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this SOW. All necessary storage shall be provided by the Contractor. The government is NOT responsible for providing temporary or secure storage of Contractor’s materials, tools or equipment.

C. The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Contracting Specialist detailing any discrepancies that are found between the contract documents and the project work site.

D. The contractor shall write a proposed outage schedule that can be presented to manufacturing for approval. Following a two week review period by manufacturing, a schedule will be posted and work can begin. Requests by manufacturing to change dates based on production needs will take precedence over generator maintenance schedule, and such instances shall be addressed by the contractor, COR, and Contracting specialist at time of instance.

E. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of fourteen (14) business days the shut-down of a utility or building service is needed or before a required witness point. Any outage requiring an interruption to manufacturing needs WVA Operations pre-approval prior to execution & may require adjustment of Contractor’s planned schedule. Operations interruptions may require up to sixty (60) days of schedule adjustment and should therefore be identified as early as possible.

F. The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

G. The Contractor shall supply all safety barriers, cones, tape, signage, fencing, etc. to secure the work area. A Contractor’s representative shall ensure all safety equipment is replaced & secure from the elements, and verify that the COR or COR’s representative is satisfied with the placement prior to leaving the site at the end of each work day.

1.05 Contractor Qualifications.

A. The Contractor shall provide proof of qualification to work on standby generator systems and supporting electrical equipment.

1.06 Project Schedule.

A. Upon award, the contractor shall create a project schedule and submit for Government review and approval. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The Contractor shall include requested outages, appropriate milestones, etc., and shall clearly detail any requirements for witness points and work performed outside of regular WVA hours of operation.

B. The Contractor shall create a project schedule and submit for Government review and approval. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include site delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

C. The project schedule shall include dates for all document deliverables, (Inspection reports, load bank test reports, fuel sample analysis reports.) and comply with the requirements of Appendix A – Consolidated List of Submittals.

D. The Contractor shall sequence his equipment design, procurement, fabrication, inspection, testing, preparation and shipment to meet the requirements of this specification and the overall completion date of the conformed contract.

E. A typical schedule shall be included with Contractor’s initial bid. A preliminary project specific schedule shall be submitted for approval within 7 days of contract signing. Contractor will NOT be granted a Notice to Proceed (NTP) without an approved schedule.

1.07 On-Site Permits.

A. Hot Work and Confined Space:

1. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used.

B. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used. Contractor shall also notify WVA Fire Department when the work is discontinued or finished each day.

1.08 Safety Requirements.

A. General.

1. The contractor shall be responsible for complying with all DOD, Army, Federal, and State health and safety requirements which are applicable to this project, and shall use all means and precautions available to ensure the safety of the occupants and protection to the existing buildings and structures.

B. Contractor Safety Plan.

1. The contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

C. Hazardous Materials.

1. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos inspection records to verify the location and description of known asbestos-containing materials. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Project COR prior to starting project work.

2. If any asbestos-containing materials or other environmental hazards (ex. Oil filled cable or PCB materials) are unexpectedly discovered or encountered in the work area during construction, work will immediately be stopped & the Project COR will be immediately notified. Work will not continue until the COR can make an abatement determination & notifies the contractor in writing that work can be resumed.

3. Contractors are responsible for creating a Hazard Assessment and Signage Program (HASP) that will be coordinated with the environmental safety office for approval. Contractor’s HASP shall include provisions for soil & ground water testing and removal. Contractor shall not mobilize without a government approved HASP.

4. Any ground water with visible contaminants or in known hazardous areas must be contained and tested for hazardous material content. The ground water shall be tested in accordance with the New York State Division of Water Technical and Operational Guidance Series New York Ambient Water Quality Standards and Guidance Values(Table1). Water shall be contained in frac tanks while being tested. Once testing returns, hazardous soil shall be mitigated based on the approved HASP. Non-hazardous water that is compliant with the GA GW standards for the metal parameters included in our SPDES permit may be routed to be discharged into storm drains.

D. Lockout/Tagout Procedures.

1. The contractor is required to provide the proper control of hazardous energy (lockout/tagout) per OSHA 29 CFR 1910.147. All lockout/tagouts shall be coordinated with the WVA maintenance shop & the project COR.

2. The project COR shall be notified and approve all proposed lockout/tagouts prior to the contractor or sub-contractor commencing associated work.

3. The project COR shall be notified immediately prior to clearing any lockout/tagouts.

4. The Contractor shall sign and submit a “Lockout/Tagout (LOTO) Notification Acknowledgement Record” prior to working on or de-energizing any electrical equipment.

E. PPE Requirements.

1. The contractor shall provide & comply with all OSHA specified equipment and gear that is required when working with medium (13.2 kV) and low (480V) voltage sources.

2. Safety toe shoes as well as safety glasses shall be worn at all times. Hi visibility clothing, hard hats, and gloves shall be worn where applicable, or designated by COR.

F. Contractor Safety Plan.

1. The contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

1.09 Hours of Operation.

A. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

B. No work shall be conducted without pre-approval & coordination through the CONTRACTING OFFICER’s REPRESENTATIVE (COR). The Contractor and sub-contractor’s personnel shall notify the COR upon arrival at or exit from the Arsenal on a daily basis. If the Contractor’s personnel are working on-site in multiple locations, the COR shall be notified when workers are re-locating between sites. Any unscheduled/non-coordinated visits may be turned away at the Contractor’s expense & the government shall not be liable for impact to the Contractor’s overall project schedule.

1.010 Period of Performance.

A. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than [180] calendar days after notice to proceed was given. The time stated for completion shall include any required fill & resurfacing of excavated duct banks and final cleanup of the premises.

1.011 Equipment Identification.

A. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

1. Company name

2. POC name (first, last)

3. POC phone number

4. Project Number (see title page of SOW)

1.012 Waste Dumpster (if applicable).

A. The contractor shall place any waste dumpsters in a manner that does not interfere with thru-traffic.

B. Waste dumpsters shall be placed with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

C. The contractor shall cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

D. The Contractor shall be required to retain and submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition C&D) debris

1.013 Project Specifications.

A. The Contractor shall complete the Items of Work in accordance with the following associated Government Project Specification(s), attached to this SOW;

DIVISION 26 – Electrical

1. 26 00 00.00 20 BASIC ELECTRICAL MATERIALS AND METHODS

2. 26 05 00.00 40 COMMON WORK RESULTS FOR ELECTRICAL

3. 26 05 13.00 40 MEDIUM-VOLTAGE CABLES

4. 26 05 19.10 10 INSULATED WIRE AND CABLE

5. 26 05 71.00 40 LV OVERCURRENT PROTECTIVE DEVICES

6. 26 08 00 APPARATUS INSPECTION AND TESTING

7. 26 11 16 SECONDARY UNIT SUBSTATIONS

8. 26 24 16.00 40 PANELBOARDS

9. 26 28 01.00 10 COORDINATED POWER SYSTEM PROTECTION

1.014 Applicable Codes & References.

A. The following codes & standards are applicable to this Statement of Work (SOW) and are part thereof;

1. UFC 3-540-07 - OPERATION AND MAINTENANCE (O&M): GENERATORS

2. WC 70 – Power Cable Rated 2000V or Less

3. NEMA WC 74 – 5-46kV Shielded Power Cable for Use in the Transmission & Distribution of Electrical Energy

4. NEMA 250 – Enclosures for Electrical Equipment (1000V max)

5. NETA ATS – Standard for Acceptance Testing Specifications for Electrical Power Equipment & Systems

6. NFPA 70 – National Electric Code (NEC)

7. ANSI C12.1 – Electric Meters Code for Electric Metering

8. ANSI C37.50 – Switchgear-LV AC Power Circuit Breakers Used in Enclosures-Test Procedures

9. IEEE 80 – Guide for Safety in AC Substation Grounding

10. IEEE 81 – Guide for Measuring Earth Resistivity, Ground Impedance & Earth Surface Potentials of a Grounding System.

11. IEEE C2 - National Electric Safety Code

12. IEEE C37.13 – Standard for LV AC Power Circuit Breakers Used in Enclosures

13. IEEE C37.20.3 – Standard for Metal Enclosed Interrupter Switchgear

14. IEEE C37.23 – Standard for Metal Enclosed Bus

15. IEEE C37.90 – Standard for Relays & Relay Systems Associated w-Electrical Power Apparatus

16. IEEE C37.90.1 – Standard for Surge Withstand Capability Tests for Relays & Relay Systems associated with Electric Power Apparatus

17. IEEE C37.121 – Standard for Switchgear-Unit Substations-Requirements

18. IEEE C57.12.01 – Requirements for Dry-Type Distribution Transformers

19. IEEE C57.12.91 – Std Test Code for Dry-Type Distribution Transformers

20. IEEE C57.13 – Requirements for Instrument Transformers

21. UL 467 – UL Standard for Safety Grounding and Bonding Equipment

22. UL 1072 – MV Power Cables

B. The following WVA references are applicable to this Statement of Work (SOW) and are part thereof;

1. Watervliet Arsenal Instructions for Contractors (WAIC)

2. AMC Environmental Requirements Supplement

1.015 Submittals.

A. The contractor shall include a list of exceptions/clarifications with his bid proposal. This list shall be itemized by contract clause/paragraph and clearly identify each item the contractor takes exception to or wishes to expand upon. Vendor catalog information sheets shall be provided for major equipment supplied. To include, but not limited to, Filters, Lubricants, paints, wiring, additives, mechanical replacement parts, etc.

B. The contractor shall e-mail all submittals to the Contracting Specialist for review and approval. All submittals require government approval unless otherwise explicitly stated.

C. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for a complete list of required submittals. Submittals required after Notice to Proceed (NTP) shall be identified & listed in Contractor’s overall project schedule.

D. The above listed documents shall be initially submitted to the government “For Approval”. The CONTRACTING OFFICER’s REPRESENTATIVE (COR) shall then review the documents only for general conformance to the specifications and will provide written comments to the Contractor electronically. The Contractor remains responsible to ensure compliance with code and this specification, regardless of Purchaser’s comments.

E. Approved submittals shall only allow the contractor to proceed with the manufacture & installation and shall not be construed to mean that the contractor has satisfied all requirements of these specifications.

F. It is the contractor’s responsibility to be aware of all applicable codes & standards. Any rework resulting from contractor’s non-compliance with applicable codes or standards shall be at the Contractor’s expense.

G. All design drawing and product approvals shall be obtained from the COR prior to any materials being purchased, manufactured, or installed. Proceeding without prior approvals will be at the Contractor’s own risk. Any government comments not incorporated, addressed or resolved to the government's satisfaction which result in drawing, hardware or site rework will then be done so at the Contractor's expense.

H. It is the Contractor’s responsibility to ensure all submittals are issued in a timely fashion and that comments and approvals are received from the COR in time to comply with the Contractor’s planned manufacturing & installation schedules. In general, the Contractor should plan for two (2) weeks turn-around on drawing and document approvals. Any delayed submittal reviews/approvals which may impact the overall project schedule shall be identified to the KO & COR immediately (in writing). Any subsequent relief from the contract schedule/period of performance can only be granted by the CONTRACTING OFFICER (KO), and must be requested & received in writing.

I. Where a variation/deviation from the Contract Documents exists, the contractor’s submittal clearly identify to the government any proposed changes. The associated submittal shall include a cover letter providing a list of each variation that the submittal may have from the requirements of the contract documents. In addition the Contractor shall provide specific notation on each shop drawing, sample, catalog cut, data sheet, installation manual, etc. submitted for review and approval, of each such variation. Any variation/deviation shall be resolved with the COR prior to proceeding with equipment manufacture or installation.

J. COR comments do not represent authorization to proceed on any item which has commercial implications to the contract. Contractor shall notify the CONTRACTING OFFICER (KO) with copy to COR to resolve any open commercial issues prior to release for manufacture. Release to manufacture without KO’s written approval or in place Change Order shall be at the Contractor’s own risk.

K. After receipt of COR “Approved” drawings and resolution of any comments and deviations, all submittal documents shall be re-issued to the government as certified “Final”. All Contractor documents furnished as “Final” shall accurately reflect the equipment information in “As-Shipped” condition.

L. If further field modifications are required during installation of Contractor’s equipment, Contractor will provide updated “As-Installed” drawing revisions NLT 14 days after installation is complete.

M. Contractor shall supply all Bills of Lading, Dump Slips for C&D Debris and Recycled Materials to the Environmental Office.

N. The contractor shall submit a completed inspection report for each generator serviced, including but not limited to the items listed in section 3.02 of this SOW.

PART 2 PRODUCTS

2.01 General.

A. Products listed below shall be provided. Any proposed substitutions shall be specifically identified and submitted with Contractor's initial bid proposal, and shall include the manufacturer's description and catalog data sheets for evaluation by the government. The government shall approve all requested substitutions in writing. Under no circumstances shall the contractor assume approval without written consent.

B. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

C. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

D. All construction materials shall meet the applicable requirements of the DoD Green Procurement Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at <http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

PART 3 EXECUTION - ITEMS OF WORK

3.01 General.

A. The Contractor shall complete the following Work Tasks in accordance with the project drawings, government specifications and local WVA specifications attached herein for performance of the Work. The project drawings and specifications do not indicate each component, item, fastener, or similar incidental item necessary for the performance of the Work. The Contractor shall provide, furnish, and install all necessary and appropriate components, items, fasteners, or similar incidental items as necessary and required to provide a complete and useable electrical equipment that meets the criteria and intent outlined in this Statement of Work.

B. Contractor shall adhere to all of the specifications listed in section 1.14 & 1.15 of this Statement of Work.

3.02 Inspection Reports

A. Activities shall be performed in accordance with the requirements included in the PWS and NFPA 110, “Standard for Emergency and Standby Power Systems”. The Contractor shall add oil and coolant to the generator system as necessary and add water to the starting batteries, as necessary.

B. The inspection reporting requirements of this PWS must be completed for each individual generator; therefore, each generator shall have its own Inspection Report.

C. The Contractor shall include in the Inspection Report a list of failed components and whether the components were replaced or repaired. The Contractor shall provide in the Inspection Report at a minimum the following data elements for each generator:

1. A. System Operation Checks/Generator Run Test without Load in paralleling system

a. Visual inspection of Generator enclosures (Good, Fair or Poor)

b. Visual Inspection of Transfer Switch/Switch Gear Test (Good, Fair or Poor)

c. Visual Inspection of Transfer Switch/Switch Gear Lamps (Good or Bad)

d. Visual Inspection Transfer Switch/Switch Gear Housing (Good, Fair or Poor)

e. Generator Performance in Accordance With Standard Generator Operations (Good, Fair or Poor)

f. Visual inspection Control Panel (Good, Fair or Poor)

g. Record Time Generator Takes to Come On-Line – From initiation of test to closing of output circuit breaker.

h. Visual Inspection Damper Operations and Controls for Openings and Closings (Repair as necessary) (Good, Fair or Poor)

2. Battery Checks:

a. Record Condition of starting batteries (Readings in Volts and Amps and rated as Good, Fair or Poor)

b. Record Float Charge (Pre-Start Readings in Volts and Amps and rated as Good, Fair or Poor)

c. Record Alternator Engine (A/T) While Generator is Running (Readings in Volts and Amps and rated as Good, Fair or Poor)

d. Terminals (Good, Fair or Poor)

e. Record Water Level (If Applicable) (Full or Low), add as required

f. Load Test (During Generator Engine Cranking) (Readings in Volts and Amps and rated as Good, Fair or Poor)

g. Record Specific Gravity (If Applicable) (Good, Fair or Poor)

h. Terminals (Good, Fair or Poor)

i. Battery Racks Cleaned (Yes/No)

3. Fuel System Checks:

a. Replace Filters as Required (Good, Fair or Poor)

b. Fuel Separator (Good, Fair or Poor)

c. Lines (Good, Minor or Moderate)

d. Solenoid (Good, Fair or Poor)

e. Record and Printout Fuel Tanks Levels (replace paper as necessary) (Reading in Gallons)

f. Pump (Good, Fair or Poor)

g. Visual Inspection of Crankcase Vent Tube Basin (Replace and repair as necessary (Good, Fair or Poor)

4. Cooling System/Block Heater Checks:

a. Filters (Good, Fair or Poor)

b. Heaters (Good, Fair or Poor)

c. Leaks (Good, Minor or Moderate)

d. Sample Taken (Yes/No and provide sample resolute)

e. Level (Full or Low), add as required

f. Hoses (Good, Fair or Poor)

g. Belts (Good, Fair or Poor)

h. Diesel Coolant Additive (DCA) (Yes/No)

5. Lubrication System Checks:

a. Level (Full or Low), add as required

b. Leaks (Good, Minor or Moderate)

c. Filter (Good, Fair or Poor)

d. Condition (Good, Fair or Poor)

e. Sample Taken (Yes/No and provide sample resolute)

6. Ignition System Checks:

a. Diesel Fuel Injection (Good, Fair or Poor)

7. Exhaust System Checks:

a. Leaks (Good, Minor or Moderate)

b. Turbo Charger (Good, Fair or Poor)

c. Condensation (Yes/No)

d. Wet Stack (Yes/No)

e. Flex Pipe (Good, Fair or Poor)

f. Rain Cap (Good, Fair or Poor)

8. Gauge Readings

a. Record AC leg Voltages

i. AB

ii. BC

iii. CA

iv. AN

v. BN

vi. CN

b. Record AC Amps (During Load Bank)

i. A Φ

ii. B Φ

iii. C Φ

c. Record Frequency (Hz)

d. Record Oil Pressure (Pounds Per Square Inch [PSI])

e. Record Engine Temperature (Fahrenheit)

f. Record Hour Meter (Hours)

9. Air Filter Checks:

a. Element (Good, Fair or Poor)

b. Restrictions (Yes/No)

10. Cleaning

a. Generators (Yes/No)

b. Pads (Yes/No)

c. Fuel pipes (Yes/No)

d. Paint touch up (Yes/No)

e. Battery racks (Yes/No)

f. Starting battery tops (Yes/No)

11. Final View Checks:

a. Unit Housing (Good, Fair or Poor)

b. Decal (Good, Fair or Poor)

c. System Auto Ready (Yes/No)

d. Circuit Breaker On (Yes/No)

e. Automatic Transfer Switch (ATS) in Auto (Yes/No)

f. Power Command PC Time Verified (Yes/No)

g. All Indicator Lamps Illuminated (Good or Bad)

h. Activate Test Button on All Diesel Fuel Pumps (Yes/No)

i. Repair All Observed Leaks and Seepage (Yes/No)

j. Door Closed (Yes/No)

3.03 Demolition.

A. Prior to commencing work, Contractor will submit lockout request. Government personnel shall isolate, de-energize and physically lock out the power supplying the equipment prior to Contractor beginning work. Contractor shall verify all safety grounding and provide own lockout tags in addition to the government tags in order to ensure government does not clear tags without Contractor’s consent.

B. Contractor shall properly dispose of the removed electrical equipment, oil, filters, parts, etc in accordance with the manufacturers, environmental and electrical codes.

3.04 Replacement.

A. The contractor shall replace all equipment and material removed with equivalent OEM specified replacement parts.

3.05 Commissioning & Tests

A. The contractor shall verify all electrical connections are made securely and correctly, verifying all connections with DMM or other test equipment. Once verified, the power source can be restored.

B. Contractor shall provide start-up and commissioning of new products using manufacturer’s factory trained technicians.

C. The contractor shall mechanically & electrically set up and test the entire system once reenergized, verifying all connections are correct, over-limits are set and no faults exist.

D. Testing shall include but not be limited to all cabinets, doors, latches, displays, switches, breakers, relays, indicators, and meters. Testing shall comply with all code & manufacturer requirements.

E. Once complete, the contractor shall restore power to each load, while also verifying switchgear operation is correct.

F. Contractor shall ensure that COR or COR’s representative are present to witness final electrical testing & reconnecting of all loads.

PART 4 CLOSEOUT REQUIREMENTS

4.01 Cleanup of Work Site.

A. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

B. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

C. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

4.02 Final Repairs and Restoration to Work Site.

A. The contractor is responsible to restore any surfaces affected by construction to their original condition. This shall include repair of any building surfaces, walkways, road surfaces, equipment or miscellaneous items which were damaged during the execution of this SOW. Items that cannot be repaired to restore original function or aesthetics shall be replaced in kind by the Contractor at no additional charge to the Government.

B. Grass, trees, and other vegetation affected by project work shall be restored to same or better condition as existed prior to the start of project work. The Contractor shall prepare the affected areas to eliminate uneven areas and low spots. Remove foreign materials, weeds, and damaged soil. The Contractor shall scratch the area to a depth of three (3) inches where topsoil is to be placed. Spread topsoil to a uniform, compacted depth of less than five (5) inches over areas to be reseeded. Rake until smooth. The Contractor shall seed, fertilize, and water the area to establish grass.

4.03 Witness Points.

A. Contractor will interrupt installation/construction to allow for the following COR witness points and inspections as part of these close out requirements;

1. Utility Tagouts

2. ATS inspection

3. Generator Inspection

4. Load bank test startup

5. Generator Reconnection

6. Restoration to normal condition B. Witness points shall be clearly identified in the contractor’s master project schedule. All witness points shall be inspected prior to final closing, sealing, or buttoning-up of associated equipment.

C. Contractor shall coordinate with & obtain pre-approval for all witness points from the COR. Contractor shall provide a minimum of 72hrs prior confirmation and notice (3x business days).

D. All witness points shall be completed prior to removing tagouts & re-energizing.

4.04 Punchlist.

A. Final 10% of entire contract will be held back pending COR approval of all witness points, commissioning, punchlist completion and receipt of "As-built" drawings, CAD files & Maintenance manuals. These document deliverables shall reflect the actual As-installed configuration of equipment, to include all modifications made during construction and installation.

B. Above 10% retainage shall be reflected in Contractor’s invoicing as a separate line item.

4.05 Warranty.

A. The contractor shall provide a one (1) year warranty on all parts, labor and installed items pertaining to the equipment operation.

B. Warranty period shall begin upon completion & closeout of the entire project.

PART 5 APPENDICES

A. WVA Generator Site List B.

APPENDIX A: Consolidated List of Submittals

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

See separate attachment for details on how Contractor’s performance shall be evaluated.

APPENDIX C: AMC Environmental Requirements Suppliment

1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

2. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3. Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

4. Notification of Federal and State Regulators: Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

5. Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

6. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

7. Verification of National Environmental Policy Act Documents: Contractor shall obtain from the COR or DGR, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor. These documents include but is not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of Decision; Environmental Assessment and Finding of No Significant Impact or Notice to Proceed; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

8. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

9. Assignment of Environmental Compliance Designee (ECD): Contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days. Contractor shall appoint a primary and alternate ECD for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have at least one ECD on duty at all times at each shop or work area. Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the COR and DGR, if using and/or storing very small quantities of hazardous materials.

10. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

11. Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

11.1. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

11.2. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

11.3. The Contractor shall make maximum effort to reduce and prevent waste.

13. Use of Hazardous Materials: Contractor shall assign all hazardous materials management responsibilities to the appointed ECD. Contractor shall contact the DGR or COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR and/or DGR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list without prior written approval from DGR and/or COR.

18. Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

19. Protection of Sensitive Areas: Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

19.1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

20. Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

21. Noise: Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times. Pile-driving operations shall be coordinated through the DGR and COR.

22. Mercury: Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed. Immediately report to the DGR and COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal.

23. Universal Waste / e-Waste Management: Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

24. Pollution Prevention / Hazardous Waste Minimization: Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.