26MLD001_IFB_FINAL.pdf

Gavin Newsom, Governor

Yana Garcia, CalEPA Secretary Lauren Sanchez, CARB Chair

INVITATION FOR BID

Notice to Prospective Bidders

IFB No. 26MLD001

July 8, 2026

You are invited to review and respond to this Invitation for Bid (IFB) No. 26MLD001, entitled, “Equipment Calibration.” In submitting your bid, you must comply with the instructions found herein.

This IFB is published online in the California State Contracts Register (CSCR) at https://caleprocure.ca.gov/pages/index.aspx. To ensure receipt of any addenda that may be issued, interested parties are encouraged to register online at: https://caleprocure.ca.gov.

The California Air Resources Board (CARB) deadline for receipt of bids is July 20, 2026 no later than 11:00 am PST. All bids must be submitted via electronic mail to Purchasing@arb.ca.gov. Faxed, hand delivered and mailed bids will not be accepted. Bids must be submitted no later than the date and time indicated under Section II. A. Key Action Dates and addressed as follows: Purchasing@arb.ca.gov. File size cannot exceed 50 Mega Bytes (MB). The naming convention of the bid must be in the following format: “IFB 26MLD001 [insert vendor name] Bid.” Bids must be received on or before the date and time specified herein and the email addresses provided below:

EMAIL IFB Bids to:

Purchasing@arb.ca.gov

Cc: Christy.miller@arb.ca.gov Cc: Aracely.coria@arb.ca.gov

You are advised that you are responsible for ensuring that your bid is received by the above listed contact person by the time and date required. Any bid reaching the contact person after the deadline date and time will be rejected.

In the opinion of the CARB, this IFB is complete and without need of explanation. However, if you have questions, notice any discrepancies or inconsistencies, or need any clarifying information, the contact person for this IFB is listed below. All questions must be submitted in accordance with the IFB instructions contained herein and sent via email directly to the below listed contact person and not through the Cal eProcure system.

Contact: Christy Miller Email: christy.miller@arb.ca.gov

CC: aracely.coria@arb.ca.gov

We appreciate your interest in this project and hope to receive a bid from you if this is within your area of expertise.

https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/ mailto:Purchasing@arb.ca.gov mailto:Purchasing@arb.ca.gov mailto:Christy.miller@arb.ca.gov mailto:Aracely.coria@arb.ca.gov mailto:christy.miller@arb.ca.gov mailto:aracely.coria@arb.ca.gov

California Air Resources Board

Exhibit A

TABLE OF CONTENTS SECTION

I. SCOPE OF WORK

II. BID INSTRUCTIONS AND INFORMATION

A. IFB Key Action Dates B. Submission of Bid C. Bid Submission Withdrawal D. Bidder Responsibilities E. Minimum Bidder Qualifications F. General Requirements G. Bid Rejection H. Signature I. Bid Opening and Evaluation J. Disposition of Bids K. Selection and Award L. Standard Conditions of Service M. Socio-Economic and Preference Programs N. Darfur Contracting Act Certification

DRAFT STANDARD AGREEMENT

Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit A, Attachment 1 - Calibration Verification Sheet (Verification Sheet) Exhibit B – Budget Detail and Payment Provisions Exhibit B, Attachment 1 – Contractor’s Cost Sheet Exhibit C – General Terms and Conditions (GTC 02/2025)…………………………………24 Exhibit D – Special Terms and Conditions

ATTACHMENTS

1. Required Attachment Checklist

2. Bid/Bidder Certification Sheet

3. Contractor’s Cost Sheet 4 Bidder References 5 Payee Data Record (STD 204) 6 Payee Data Record (STD 205) (if applicable) 7 Contractor Certification Clauses (CCC 04/2017) 8 Bidder Declaration (GSPD-05-105) 9 DVBE Bid Incentive Instructions 10 Darfur Contracting Act Certification 11 California Civil Rights Law Certification 12 Detailed Response for Minimum Qualifications 13 COVID-19 Prevention Contractor Self-Certification……………………………………..52

I. SCOPE OF WORK

The California Air Resources Board (CARB) is seeking a Contractor to provide and be responsible for all labor, materials and equipment needed to perform the calibration, certification, repair and adjustment of Vapor Recovery and Source Test Equipment services detailed in this Agreement.

The contract term shall be for thirty (30) months.

More detailed information can be found in the Draft Standard Agreement.

CARB’s budget for this project is $52,020.00. Bids exceeding this amount may be deemed non-responsive and ineligible for award.

II. BID INSTRUCTIONS AND INFORMATION

This section contains instructions for the organization and timely submission of your bid.

It also contains the bid requirements and other important information crucial for submittal of a responsive and responsible bid. It is the responsibility of the bidder to carefully read and follow all bid requirements within this Invitation for Bid (IFB). Compliance with the IFB instructions is mandatory for your bid to be considered for award. Failure to comply with the IFB instructions will cause your bid to be deemed non-compliant and non-responsive, thus, ineligible for award.

Please read and carefully follow the instructions listed in the following sections. The instructions are separated by category, each with its own requirements and necessary information for submission of a timely and responsive bid. All requirements and specifications in the IFB must be responded to, and all requested data must be supplied for a bid to be considered responsive.

A. IFB Key Action Dates

Below is the tentative time schedule for this IFB. The CARB reserves the right to modify the IFB and/or change the date and time at its sole discretion, prior to the date fixed for submission of bids, by the issuance of an addendum to all parties who received a bid package.

i. CARB reserves the right to modify or cancel in whole or part, this solicitation.

ii. Clarifications to solicitation will be given only in the form of addenda to all bidders.

Time Schedule Date Time

IFB Posted on Cal eProcure 07/08/2026 N/A Deadline for Submission of Written Questions 07/10/2026 11:00 AM

Responses to Questions Posted 07/14/2026 N/A

Bid Submission Due 07/20/2026 11:00 AM

Bid Opening [Virtual] 07/20/2026 2:00 PM

Notice of Intent To Award [posted for 5 days] 07/24/2026 N/A

Estimated Contract Start Date 07/31/2026 N/A

Written questions must be submitted via electronic mail by the date and time indicated in Section II.A., IFB Key Action Dates. All written questions received prior to the date indicated for the Written Questions Deadline will be answered in the form of an addendum and posted online at https://caleprocure.ca.gov. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum to all parties/participants.

All questions or concerns related to the IFB must be directed electronically to:

California Air Resources Board Acquisitions Branch

Contact: Christy Miller Email: Christy.Miller@arb.ca.gov CC: Aracely.Coria@arb.ca.gov

B. Submission of Bid

1. All bids RECEIVED by CARB must be submitted electronically and sent to CARB by the date and time shown in the time schedule in Section II. A., “IFB Key Action Dates.”

2. Time of delivery is of the essence and must be adhered to. Any bid received after the due date and time as outlined in the time schedule in Section II.A., “IFB Key Action Dates” will be rejected by CARB as not complying with a mandatory requirement of this IFB.

3. Bids must be submitted no later than the date and time indicated under Section II. A.

Key Action Dates and file size cannot exceed 50 Mega Bytes (MB).

4. The naming convention of the bid must be in the following format: “IFB 26MLD001 [insert vendor name] Bid.”

5. Bids must be submitted as a PDF attachment directly to the addresses listed below.

Bids containing external links to websites or file-sharing services will not be evaluated and will be deemed non-responsive.

Purchasing@arb.ca.gov CC: Christy.Miller@arb.ca.gov CC: Aracely.Coria@arb.ca.gov

6. Bids received after this date and time will be rejected.

C. Bid Submission Withdrawal

A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered https://teams.microsoft.com/meet/293055068447667?p=BdWLGmwk6pKOMwjBKQ https://caleprocure.ca.gov/ mailto:Christy.Miller@arb.ca.gov mailto:Aracely.Coria@arb.ca.gov mailto:Purchasing@arb.ca.gov mailto:Christy.Miller@arb.ca.gov mailto:Aracely.Coria@arb.ca.gov in any other manner, oral or written, will not be considered.

D. Bidder Responsibilities

1. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

2. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to CARB. This includes, but is not limited to: delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, any and all travel related expenses incurred in the performance of completing the bid for submittal; or for any other purpose unless expressly included and itemized in the bid solicitation.

3. Prior to submission of bid, bidder shall examine any specifications and instructions or other materials required and included in the bid package to ensure that they meet all the requirements stated in this IFB.

4. It is the bidder’s responsibility to promptly notify the CARB Contract Analyst identified in the solicitation by email, if the bidder believes that the solicitation is unfairly restrictive, contains errors or conflicting language, or needs clarification. Such notification must be submitted no later than 72 hours prior to bid opening date and time. All such correspondence received after the 72-hour deadline will not be considered and deemed ineligible for review and/or response from CARB.

5. Before submitting a response to this IFB, the Bidder should review their response, correct all errors, and confirm compliance with the IFB requirements. It is the Bidder's responsibility to complete and submit all required attachments as listed on Attachment 1.

6. Bidder must complete and submit Bid/Bidder Certification Sheet, Attachment 2.

7. Bidder must complete and submit Contractor’s Cost Sheet, Attachment 3.

Submission of this attachment is mandatory. Failure to fully complete and return attachment with your bid will cause your bid to be rejected and deemed non-responsive.

8. References must be provided using Bidder References Form, Attachment 4.

Submission of this attachment is mandatory. Failure to fully complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

9. Bidder must complete and submit to CARB, the Payee Data Record (STD 204), Attachment 5, to determine if the selected bidder is subject to State income tax withholding, pursuant to California Revenue and Taxation Code, Section 18662. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf. Contract payment cannot be made unless a completed STD 204 and/or Payee Data Record Supplemental STD 205 (if applicable) Attachment 6, has been returned to CARB.

This form can be found on the Internet at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf.

http://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

10. Bidder is responsible for reviewing, reading, understanding, and complying in full with the State’s General Terms and Conditions along with the Contractor Certification Clauses (CCCs) at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of- Legal-Services-Resources-List-Folder/Standard-Contract-Language. The bidder must sign and return CCCs, Attachment 7.

11. The bidder must complete and submit Bidder Declaration Form, Attachment 8.

12. The Bidder must sign and submit to CARB, the Darfur Contracting Act Certification, Attachment 10.

13. Bidder must sign and submit to CARB, the California Civil Rights Laws Certification, Attachment 11. (applicable if Agreement is $100,000 or more)

14. The bidder must be an individual or firm licensed to do business in California and shall obtain at his/her expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this Agreement.

15. The bidder must own and operate a legitimate business. If required by law, the bidder must be registered and in good standing with the California Secretary of State. All businesses that are required to be registered with the Secretary of State must be registered prior to date of Agreement award. Evidence of registration shall be submitted with bid.

16. In the event that any license(s) and/or permit(s) expire at any time during the term of this agreement, bidder agrees to provide agency a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date. In the event the bidder fails to keep in effect at all times all required license(s) and permit(s), the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

17. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language images, video, and audio that emulates the structure and characteristics of the system’s training data.

18. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

E. Minimum Bidder Qualifications

The bidder must provide a detailed response, outlining information as to how the bidder meets each of the minimum qualifications listed below. The bidder must provide their detailed response on Attachment 12, Detailed Response for Minimum Qualifications.

Bids that do not meet the minimum qualifications may be determined non-responsive and ineligible for award.

F. General Requirements

1. Insurance Requirements

It is the bidder’s responsibility to provide insurance and endorsements as described in the Draft Standard Agreement, Exhibit D, Special Terms and Conditions, if selected for award.

2. Subcontracts/Subcontractors

If subcontractors are to be used, the bidder must include the description of each person or firm and the work to be done by each subcontractor in Attachment 8, Bidder Declaration. Subcontractors, if any must be identified and their qualifications.

3. COVID-19 Prevention Contractor Self-Certification

As part of CARB’s ongoing efforts to protect the health and safety of its employees, CARB is requesting all vendors/contractors who perform work in person or on site to provide certification that the vendor’s/contractor’s employees and subcontractors have provided documentation to the vendor/contractor that the employees are either fully vaccinated against COVID-19 (as defined by the CDC), or have obtained a negative COVID-19 test result within seventy-two (72) hours of in-person or on-site work. The vendor/contractor does not need to provide the documentation of employees’ or subcontractors’ vaccination status or negative test result to CARB. If no employees or subcontractors of the vendor/contractor will interact with any CARB employees or perform work on site, CARB requests the vendor/contractor certify to this effect.

Additionally, all contractors who perform services under a contract with CARB are expected to, at their own expense, comply with all applicable health and safety laws and regulations. This includes, but is not limited to, all laws, regulations, and public health orders related to the COVID-19 pandemic. Bidder must sign and submit to CARB, the COVID-19 Prevention Contractor Self-Certification, Attachment 13.

G. Bid Rejection

1. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

2. Bids must be completed in all respects as required by the IFB. A bid will be rejected if it is conditional or incomplete, or if it contains any alterations of forms or other irregularities of any kind. The State may reject any or all bids and may waive any immaterial deviation in a bid. The State's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements, if awarded the agreement. A bid must be rejected if any such defect or irregularity constitutes a material deviation from the IFB requirements.

3. CARB reserves the right to reject any or all bids for any reason. The agency is not required to award an agreement. Each bid will be checked in detail to determine its compliance to the IFB requirements. If a bid fails to meet any IFB requirements, CARB will determine if the deviation is material; a material deviation will cause rejection of the bid. A non-material deviation (errors in mathematical computation, spelling, etc.) will be examined to determine when the deviation is acceptable. If accepted, the bid will be processed as if no deviation had occurred.

4. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, will be rejected. If, in the opinion of the State, such information was intended to mislead the State in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

5. Bids received past the date and time specified in the table in Section II.A., “IFB Key Action Dates,” will be deemed non-responsive and rejected. Under no circumstances will any bids be accepted past the date and time stated in the table. All such bids received past the date and time will not be accepted.

H. Signature

1. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet, Attachment 2. The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

2. All documents requiring a signature must bear an original or electronic signature of a person authorized to bind the bidding firm and must be duly authorized to sign the contract/agreement if awarded the bid.

I. Bid Opening and Evaluation

1. The bids will be publicly opened and read promptly at the time and place indicated in the IFB, as stated in the table in Section II.A., “IFB Key Action Dates.”

The bids will be virtually publicly opened and read on Microsoft Teams:

Meeting ID: 293 055 068 447 667 Passcode: vd7ND6HB Join:https://teams.microsoft.com/meet/293055068447667?p=BdWLGmwk6pKOMwjBKQ

2. A vendor’s bid must constitute an irrevocable offer for a period of at least 90 days following the scheduled date for contract award and execution.

3. CARB will put each bid through an administrative evaluation process pursuant to the published requirements to determine the bidder’s responsiveness to the IFB.

J. Disposition of Bids

Upon bid opening, all original documents submitted in response to this IFB will become the property of the State of California and CARB, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.).

K. Selection and Award

1. Award, if made, will be to the lowest responsive, responsible bidder.

2. Upon written request by any bidder who has submitted a bid, notice of the proposed award shall be posted at least five working days prior to awarding the contract.

Notice of the proposed award shall be posted on Cal eProcure at https://caleprocure.ca.gov/pages/index.aspx and online at https://www.arb.ca.gov/personnel/contracts/contractsoutside.htm

3. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by email five (5) working days prior to the award of the agreement.

4. Bidders may protest the proposed award(s) by filing a notice of protest with CARB and the Department of General Services (DGS), Office of Legal Services (OLS).

5. Protest notices should contain full contact information, including an email address, and must be filed with:

California Air Resources Board, Acquisitions Branch Attention: Alice Kindarara, Manager II

IFB 26MLD001

1001 I Street, 20th Floor Sacramento, CA 95814 Phone Number: (279) 216-0406 Email Address:

purchasing@arb.ca.gov

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Bid Protest Coordinator email address:

OLSProtests@dgs.ca.gov

6. Within five (5) calendar days after filing the protest notice, the protesting Bidder shall file with DGS, OLS and CARB a detailed written statement specifying the grounds for the protest.

https://teams.microsoft.com/meet/293055068447667?p=BdWLGmwk6pKOMwjBKQ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcaleprocure.ca.gov%2Fpages%2Findex.aspx&data=04%7C01%7CLaurie.Oineza%40arb.ca.gov%7Ce7a25abe4f6b4f4451bd08d9a4a32250%7C9de5aaee778840b1a438c0ccc98c87cc%7C0%7C0%7C637721842831800710%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=dLhbZMrXzhdU9REMCTRED5Yl09MI0P9vlzZr%2FxaojwY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.arb.ca.gov%2Fpersonnel%2Fcontracts%2Fcontractsoutside.htm&data=04%7C01%7CLaurie.Oineza%40arb.ca.gov%7Ce7a25abe4f6b4f4451bd08d9a4a32250%7C9de5aaee778840b1a438c0ccc98c87cc%7C0%7C0%7C637721842831800710%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=rnw4thP1QztCbugKnfNff8t2SccffwCGYQY6Ts2nULY%3D&reserved=0 mailto:purchasing@arb.ca.gov mailto:OLSProtests@dgs.ca.gov

7. The Agreement(s) shall not be awarded until either the protest has been withdrawn or the State has decided the matter.

8. Proposed contractor will receive a fully executed contract with all necessary terms and conditions and exhibits/attachments. Proposed contractor should carefully read the entire contract and be sure to sign contract and all required documents.

9. Such award, if made, will be made within sixty (60) days after opening of bids, if not sooner. Contract shall be signed by bidder and returned within ten (10) working days of receipt. If lowest responsive, responsible bidder refuses or fails to execute the contract, CARB may award the contract to the next lowest responsive, responsible bidder.

L. Standard Conditions of Service

1. Services shall be available on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the agreement.

3. The State does not accept alternate contract language from a prospective contractor.

A bid with such language may be considered a counter proposal and may be rejected. The State’s General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) are not negotiable. The GTC and CCCs are included in the sample agreement attached to this package and may also be viewed at the Internet site: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/Standard-Contract-Language under Standard Contract Language.

4. The State does not negotiate rates and/or costs listed on any bid submitted.

5. No oral understanding or agreement shall be binding on either party. Any changes or alterations to the contract/agreement must be in writing and approved by both parties and/or Department of General Services’ Office of Legal Services, if required.

M. Socio-Economic and Preference Programs

1. Disabled Veteran Business Enterprise (DVBE) Incentive (Optional)

This solicitation does not require a minimum amount of DVBE participation. However, you are strongly encouraged to either become certified, if eligible, or to subcontract a portion of the work to a certified DVBE.

If a prime bidder is a certified DVBE or commits to subcontracting with DVBE(s), it may be eligible to receive an incentive provided that the DVBE provides a commercially useful function as defined in California Code of Regulations, Title 2, Section 1896.61(l). For evaluation purposes only, the State shall apply an incentive to https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language bids that propose California certified DVBE participation as identified on the Bidder Declaration (GSPD-05-105), Attachment 8, and confirmed by the State.

The incentive amount varies in conjunction with the percentage of DVBE participation in accordance with the “California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions,” Attachment 9.

Confirmed DVBE Participation of: DVBE Incentive:

1% to 1.99% inclusive 1% 2% to 2.99% inclusive 2% 3% to 3.99% inclusive 3% 4% to 4.99% inclusive 4%

5% or Over 5%

Bidders claiming the DVBE incentive must complete and return the Disabled Veteran Business Enterprise Declarations form (STD 843) found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

2. Small Business (SB) or Microbusiness (MB) Preference (Optional)

If bidder is claiming the 5 % certified SB or MB preference, or is committing to subcontract 25 % or more of their net bid price to one or more Certified SBs or MBs, complete Bidder Declaration (GSPD-05-105), Attachment 9, and attach a copy of the certification.

Additional References: https://www.dgs.ca.gov/PD/

Questions regarding the certification approval process or the Small Business program should be directed to the Department of General Services, Procurement Division at

(800) 559-5529 or (916) 375-4940. For the 24-Hour Recording & Mail Request call (916) 322-5060.

SB or MB bidders or bidders using the non-SB preference shall be granted a preference consisting of 5 % of the bid price of the lowest responsive bidder that is not a SB.

N. Darfur Contracting Act Certification (Mandatory Submittal)

Public Contract Code Sections 10475-10481 applies to any company that currently or within the previous three years has conducted business activities or other operations outside of the United States. For any contractor that submits a bid or proposal, the contractor must certify that it is either 1) not a scrutinized company; or 2) a scrutinized company that has been granted permission by the Department of General Services. This form must be completed and submitted with your bid. See Darfur Contracting Act Certification, Attachment 10.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.dgs.ca.gov/PD/

DRAFT STANDARD AGREEMENT

(TO BE INSERTED ONCE FINAL)

EXHIBIT A

SCOPE OF WORK

Contractor shall perform calibration, certification, repair, adjustment of equipment, and parts replacement as detailed in this Agreement. Contractor shall also return the supplied Exhibit A, Attachment 1 – Calibration Verification Sheet (Verification Sheet) for Mass Flow Meters, and a report and graphs as specified for all other items listed in Exhibit A, Section A - Equipment.

Contractor shall provide and be responsible for all labor, materials and equipment needed to perform the calibration, certification, repair and adjustment of Vapor Recovery and Source Test Equipment services detailed in this Agreement.

A. EQUIPMENT

Contractor shall perform the services outlined in this Agreement on the equipment listed below under Items 1-4:

Item 1: Contractor shall provide on an annual basis: testing, calibration, and certification

(proofing) traceable to a NIST standard, and provide a report (which includes a data table and graph) for each meter calibrated for item 1.a) through 1.h) that follows:

a) Volumetric Gas Meters, five (5) model 8C175, ten-point calibration shall be at

10, 25, 50, 75, 100, 200, 300, 400, 550, and 700 ft³/h.

Serial Number Bar Code Number 0734174 433503 0734175 433504 0734176 433505 0735458 433506 0735459 433507

b) Volumetric Gas Meters, four (4) model 3M175, ten-point calibration shall be at

10, 30, 50, 100, 300, 600, 1000, 1600, 2000, and 2400 ft³/h.

9133501 433511 9133503 433508 9323811 433502 9323812 433501

c) Volumetric Gas Meters, two (2) model 11M175, ten-point calibration shall be at 1000, 2000, 3000, 4000, 5000, 6000, 7000, 8000, 9000 and 10000 ft³/h.

9521726 433512 9521727 433513

d) 8-inch Gas Turbine Meter, two (2) model 8GT, ten-point calibration shall be at 5000, 10000, 15000, 20000, 25000, 30000, 35000, 40000, 50000, and 60000 ft³/h.

50982 20010119 50906 None

e) One (1) Red Lion Digital Totalizer Box, no serial number.

f) One (1) Fluke model 725, multi-function process calibrator, serial number 1608098. Calibrate 0-100 mV source output and K-type thermocouple source output.

g) One (1) Torque Wrench, model TER12FUA, serial number 4647, barcode

449629, minimum accuracy of 3.0 percent full-scale, (0-250 in/lb with 5 in/lb increments).

h) One (1) Alicat Brand Mass Flow Controller, 0-50 SLPM.

20 PSIG inlet: Calibration Points 26, 27, 28, 29, 30 SLPM.

90251 2012175

Item 2: Contractor shall provide on an annual basis: testing, calibration, and certification

(proofing) traceable to a NIST standard, and provide a report (which includes a data table and graph) for each meter calibrated for the following:

Volumetric Gas Meters, one (1) model 5M175, ten-point calibration shall be at 175, 250, 500, 750, 1250, 1620, 2125, 2525, 3025, and 3900 ft³/h.

0011361 None

Item 3: Contractor shall provide on a semiannual (twice a year) basis: testing, calibration and certification (proofing) traceable to a NIST standard, and provide a report (which includes a data table and graph) for each calibrated meter. Also, include the California Air Resources Board (CARB) provided Verification Sheet (Exhibit A, Attachment 1 - Calibration Verification Sheet) for item 3.c) and item 3.d):

a. Volumetric Gas Meters, two (2) model 5M175, ten-point calibration shall be at 175, 250, 500, 750, 1250, 1620, 2125, 2525, 3025, and 3900 ft³/h.

0110637 20113091 0048008 2094267

b) Volumetric Gas Meters, six (6) model 8C175, ten-point calibration shall be at 10, 25, 50, 75, 100, 200, 300, 400, 550, and 700 ft³/h.

0048007 20094268 0514095 20094288 0514096 20094199 1024249 None 1024250 20113096 114650 20094263

c) Four (4) each Alicat Brand Mass Flow Meters, 0-20 ml/min.

10 PSIG inlet: Calibration Points 2, 4, 10, 16, 20 ml/min.

25 inches Hg inlet: Calibration Points 2, 4, 10, 16, 20 ml/min.

72680 20121752

115922 20131678 115921 20131675 72678 20121750

d) Four (4) each Alicat Brand Mass Flow Meters, 0-200 ml/min.

10 PSIG inlet: Calibration Points 20, 40, 100, 160, 200 ml/min.

25 inches Hg inlet: Calibration Points 20, 40, 100, 160, 200 ml/min.

115924 20131676

72676 20121746

115923 20131677

72674 20121748

Item 4: Contractor shall provide on a semi-annual (twice a year) basis: testing, calibration and certification (proofing) traceable to a NIST standard, and provide a report (which includes a data table and graph) for each calibrated base unit and pressure module.

a) Two (2) Pressure Modules, model Ashcroft AQS-1/FM Module with two (2)

Pressure Calibrators, model Ashcroft ATE-100/FM Base Units.

Base Unit Serial Number

Base Unit Bar Code Number

Module Serial Number

Module Bar Code Number

7357 20020746 38723 None

9213 None 24260 None

The State reserves the right to add equipment similar to the list specified in this Agreement and delete equipment that has become obsolete through a formal amendment.

B. LOCATION

Services shall be performed at a NIST traceable facility as specified herein: 11133 Winners Circle, Los Alamitos, CA 90720.

C. REPAIR

1. Contractor shall perform an unlimited number of repair services as requested or necessary to keep the equipment fully operational.

2. CARB shall ship or deliver equipment to the Contractor for repair services in accordance with the Shipment of Equipment section.

3. Contractor shall perform repair services upon telephone request from CARB. Contractor shall provide a service reference number to CARB upon receiving request for service.

4. Contractor shall begin repair services within three (3) business days of request.

5. Repair services shall be performed at no additional cost to CARB.

D. CALIBRATION

1. Contractor shall perform calibration services at the frequencies listed in Exhibit A.

2. Contractor shall perform calibration services upon a telephone request from CARB.

Contractor shall provide a service reference number to CARB.

3. CARB shall ship or deliver equipment to the Contractor for calibration service in accordance with the Shipment of Equipment section.

4. Contractor shall ensure all instruments used to calibrate the equipment shall be certified and traceable to NIST. Contractor shall perform conductivity tests in accordance with applicable rules and regulations.

5. Contractor shall identify all calibrated equipment by placing inspection stickers on the equipment. Stickers shall show the date of calibration and/or date of service, and signature of service technician servicing the equipment.

6. Upon request, Contractor shall provide a calibration certificate signifying that a continuing quality control program is in existence.

E. PARTS REPLACEMENT

1. Contractor shall replace any part that becomes worn or inoperable, or that otherwise affects the equipment’s operability in any way.

2. Contractor shall notify CARB prior to ordering and/or installing parts. A written estimate of the required part(s) must be submitted to and approved in writing by CARB, prior to replacement. All replacement parts will be invoiced at the listed rates, plus applicable tax(es), and invoiced in arrears. The cumulative cost for all parts under this Agreement may not exceed 15 percent (15%) of the total Agreement amount.

3. Contractor shall ensure that replacement parts are new, factory manufactured, or of equivalent quality. Consumables and other supply items are hereby excluded.

4. Contractor shall dispose of replaced parts in accordance with all federal, State, city, and county rules and regulations.

F. EXCLUSIONS

Services provided under this Agreement do not include maintenance of accessories, attachments, machines, or other devices not specified herein. Also excluded are painting or refinishing of equipment, and the furnishing of supplies, accessories, or devices of any nature, except such items or equipment deemed necessary for the maintenance and repair of the equipment.

G. SHIPMENT OF EQUIPMENT

1. CARB shall be responsible for all outgoing shipping and/or delivery arrangements, including shipping and insurance costs. Insurance shall cover full replacement value on shipped equipment.

2. Contractor shall be responsible for all shipping arrangements, including shipping and insurance costs, for the return of the equipment. Insurance shall cover full replacement value on shipped equipment. Contractor shall ship equipment to the following address:

California Air Resources Board 1927 13th Street

Sacramento, CA 95811 Telephone: 279-208-7440

Attn: Reid Bendix

3. CARB shall provide a return shipping label for Contractor to use upon return shipment.

H. TECHNICAL TELEPHONE SUPPORT

Contractor shall provide technical telephone support at no additional cost to CARB.

Technical support shall be available to CARB during the hours of 8:00 AM and 5:00 PM (PST) Monday through Friday.

I. ACCEPTANCE

Services performed by the Contractor are to be inspected by CARB after completion. CARB is solely responsible for determining acceptability of the work performed and the operability of the equipment.

J. WARRANTY

1. Services: Contractor warrants all services performed for a minimum of twelve (12) months from the start date of service performance.

2. Contractor shall correct any equipment failure that has occurred due to defective parts, or to poor workmanship, at no additional cost to the State, even if the contract expires.

Correction shall be made within five (5) business days of receipt of equipment, or as mutually agreed upon by CARB and the Contractor.

K. RESPONSIBILITIES OF CARB

CARB staff shall not perform maintenance service or attempt repairs to equipment while such equipment is under this Agreement, unless mutually agreed to by CARB and the Contractor.

L. RESPONSIBILITIES OF THE CONTRACTOR

1. Services performed by the Contractor shall conform to the latest requirements of federal, State, city, and county regulations. Contractor is responsible for compliance with all applicable laws, codes, rules and regulations in connection with work performed under this Agreement.

2. Contractor shall repair or replace equipment, at CARB’s discretion, any equipment lost, damaged, or stolen while in Contractor’s possession. Replaced equipment will be of equivalent or better quality than equipment listed in the Scope of Work.

M. Contract Representatives

The Contract Managers during the term of this Agreement shall be:

Agency: California Air Resources Board Contractor: To Be Determined (TBD) Division: TBD Section: TBD Attention: TBD Attention: TBD Address: TBD Address: TBD Phone: TBD Phone: TBD Email: TBD Email: TBD

Direct all inquiries to the Project Managers. The parties may change their Contract Representative(s) upon providing ten (10) days written notice to the other party’s Contract Representative(s). The notifying party shall provide complete contact information for the replacement Contract Representative(s) to include the information provided above.

The Administrative Contacts during the term of this Agreement shall be:

Agency: California Air Resources Board Contractor: TBD Division: TBD Section: TBD Attention: TBD Attention: TBD Address: TBD Address: TBD

Phone: TBD Phone: TBD Email: TBD Email: TBD

The parties may change their Contract Representative(s) upon providing ten (10) days written notice to the other party’s Contract Representative(s). The notifying party shall provide complete contact information for the replacement Contract Representative(s) to include the information provided above.

Exhibit A, Attachment 1

EXHIBIT A, ATTACHMENT 1

Calibration Verification Sheet (Verification Sheet)

Target Flow

(ml/min)

(1) Standard

Flow (ml/min)

(2)

MFM

Reading (ml/min)

Difference

(1) - (2)

(ml/min)

Difference within ± 0.2?

Pass (P) / Fail (F)

Target Flow

(ml/min)

(1) Standard

Flow (ml/min)

(2)

MFM

Reading (ml/min)

Difference

(1) - (2)

(ml/min)

Difference within ± 0.2?

Pass (P) / Fail (F)

0-20 MFM Verification Check (at 10 PSIG Inlet Pressure)

0-20 MFM Verification Check (at 25 inHg Inlet Vacuum)

Va cu um S ou rc e

M

FM

25 inHg

Pr es su re

S ou rc e

M

FM

10 PSIG

Exhibit A, Attachment 1

Target Flow

(L/min)

(1) Standard

Flow (L/min)

(2)

MFM

Reading (L/min)

Difference

(1) - (2) (L/min)

Difference within ± 0.3?

Pass (P) / Fail (F)

0-50 MFC Verification Check (at 20 PSIG Inlet Pressure)

Pr es su re

S ou rc e

M

FC

20 PSIG

Target Flow

(ml/min)

(1) Standard

Flow (ml/min)

(2)

MFM

Reading (ml/min)

Difference

(1) - (2)

(ml/min)

Difference within ± 2?

Pass (P) /

Fail (F)

Target Flow

(ml/min)

(1) Standard

Flow (ml/min)

(2)

MFM

Reading (ml/min)

Difference

(1) - (2)

(ml/min)

Difference within ± 2?

Pass (P) /

Fail (F)

0-200 MFM Verification Check (at 10 PSIG Inlet Pressure)

0-200 MFM Verification Check (at 25 inHg Inlet Vacuum)

Va cu um S ou rc e

M

FM

25 inHg

Pr es su re

S ou rc e

M

FM

10 PSIG

Exhibit B

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

A. INVOICING AND PAYMENT

1. For services satisfactorily rendered, upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for costs specified in accordance with Exhibit B, Attachment 1 – Contractor’s Cost Sheet.

2. Contractor shall submit one (1) copy of each invoice. Invoice(s) must include the

Agreement Number, itemized expenses, service dates, Contractor’s name and address and must be submitted not more frequently than monthly in arrears to:

Accounting Section

AccountsPayable@arb.ca.gov

B. BUDGET CONTINGENCY CLAUSE

1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

C. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

D. TRAVEL & PER DIEM

There shall be no reimbursement for travel or per diem.

mailto:AccountsPayable@arb.ca.gov

Exhibit B, Attachment 1

EXHIBIT B, ATTACHMENT 1

CONTRACTOR’S COST SHEET

ACTIVITY QTY FREQUENCY EA.

PRICE AMOUNT

DRESSER

8C715 VOLUMETRIC GAS METER: NIST

CALIBRATION

5 ANNUALLY

DRESSER

3M175 VOLUMETRIC GAS METER: NIST

CALIBRATION

4 ANNUALLY

DRESSER

11M175 VOLUMETRIC GAS METER: NIST

CALIBRATION

2 ANNUALLY

AMERICAN

8GT TURBINE METER: NIST CALIBRATION 2 ANNUALLY

ALICAT

MASS FLOW CONTROLLER: S/N #90251: NIST

CALIBRATION

1 ANNUALLY

MISCELLANEOUS EQUIPMENT

ONE (1) RED LION DIGITAL TOTALIZER BOX NO

S/N, ONE (1) FLUKE 725 MULTIFUNCTION

PROCESS CALIBRATOR S/N #1608098, ONE (1)

TORQUE WRENCH MODEL TER12FUA S/N

#4647: NIST CALIBRATION

3 ANNUALLY

DRESSER

5M175 VOLUMETRIC GAS METER: NIST

CALIBRATION

1 ANNUALLY

DRESSER

5M175 VOLUMETRIC GAS METER: NIST

CALIBRATION

2 BI-

ANNUALLY

DRESSER

8C715 VOLUMETRIC GAS METER: NIST

CALIBRATION

6 BI-

ANNUALLY

ALICAT

MASS FLOW CONTROLLER: NIST CALIBRATION 8 BI-

ANNUALLY

ASHCROFT

ATE-100/FM BASE UNIT & AQS-1/FM MODULE:

NIST CALIBRATION

2 BI-

ANNUALLY

Total Per

FY

XX,XXX.XX

3 Year Total

XX,XXX.XX

The calibration and maintenance and repair rates provided are all-inclusive, and include tax, parts, labor, personnel, materials, supplies, equipment, and any other items necessary to provide the calibration and maintenance and repair services within this Agreement.

Exhibit C

EXHIBIT C

GENERAL TERMS AND CONDITIONS

PLEASE NOTE: This page will not be included with the final contract. The General Terms and Conditions (GTC 02/2025) will be included in the contract by reference to STD 213 and Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Exhibit D

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

A. EXCISE TAX

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees’ wages. The State will pay for any applicable State of California, local sales, or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales and use tax imposed by another state.

B. SETTLEMENT OF DISPUTES

1. In the event of a dispute, Contractor shall file a “Notice of Dispute” with CARB within ten

(10) days of discovery of the problem. Within ten (10) days, CARB shall meet with the Contractor and Contract Manager for purposes of resolving the dispute.

2. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by Contractor and State employees normally responsible for the administration of this Agreement shall be brought to the attention of the Executive Officer or designated representative of each organization for resolution. The decision of the State Executive Officer or designated representative shall be final.

3. In the event of a dispute, the language contained within this Agreement shall prevail over any other language.

4. The existence of a dispute not fully resolved shall not delay Contractor to continue with the responsibilities under this Agreement which is not affected by the dispute.

C. POTENTIAL SUBCONTRACTORS

Nothing contained in this Agreement or otherwise, shall create any contractual relation between the State and any subcontractors, and no subcontract shall relieve the Contractor of his responsibilities and obligations hereunder. The Contractor agrees to be responsible to the State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor’s obligation to pay its subcontractors is an independent obligation from the State’s obligation to make payments to the Contractor. As a result, the State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

D. STOP WORK ORDER

State reserves the right to issue an order to stop work in the event that a dispute should arise, or in the event that State gives Contractor a notice that the Agreement will be terminated. The stop work order will be in effect until the dispute has been resolved or the Agreement has been terminated.

E. TERMINATION

1. In addition to the rights under Exhibit C, General Term and Conditions of the Standard

Agreement, State reserves the right to terminate this Agreement in whole or in part at its sole discretion at any time upon thirty (30) days prior written notice to Contractor.

2. After receipt of a Notice of Termination, and except as directed by the State, the Contractor shall immediately stop work, regardless of any delay in determining or adjusting any amounts due under this clause.

3. In the case of early termination, Contractor must submit one (1) original and one (1) copy of a final invoice within thirty (30) calendar days upon date of written notice. The final invoice shall cover all unpaid services to termination date, following the invoice requirements of this Agreement. Final invoice shall be submitted to the address listed on Exhibit B, Budget Detail and Payment Provisions.

4. Upon receipt of the final invoice, a final payment will be made to Contractor. This payment shall be for all State-approved costs that in the opinion of State are justified, and shall include labor, and materials purchased or utilized (including all non-cancellable commitments) to termination date at the rates set forth in the contract.

F. AMENDMENTS

1. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated in this Agreement is binding on any of the parties.

G. INSURANCE REQUIREMENTS

1. Commercial General Liability

Contractor must furnish to the State a certificate of insurance to remain in effect at all times during the term of this Agreement. Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability combined with a $2,000,000 annual policy aggregate.

The policy must include coverage for liabilities arising out of premises operations, independent contractors, products, completed operations, personal & advertising injury, and liability assumed under an insured contract.