Yana Garcia, CalEPA Secretary Liane M. Randolph, Chair Gavin Newsom, Governor

INVITATION FOR BID

Notice to Prospective Bidders

IFB No. 26-EPA001

October 12, 2026

Vendors/contractors are invited to review and respond to this Invitation for Bid (IFB) No. 26-EPA001, entitled, “First Aid Cabinets Installation and Maintenance Services.” In submitting a bid, the bid must comply with the instructions found herein.

This IFB is published online in the California State Contracts Register (CSCR) at https://caleprocure.ca.gov/pages/index.aspx. To ensure receipt of any addenda that may be issued, interested parties are encouraged to register online at: https://caleprocure.ca.gov.

The California Environmental Protection Agency (CalEPA) deadline for receipt of bids is October 26, 2026, no later than 12:00 PM (PST). All bids must be submitted via electronic mail to calepa-it-procurement@calepa.ca.gov. Faxed, hand delivered and mailed bids will not be accepted. Bids must be submitted no later than the date and time indicated under Section II. A. Key Action Dates and addressed as follows: calepa-it-procurement@calepa.ca.gov. File size cannot exceed 50 Mega Bytes (MB). The naming convention of the bid must be in the following format: “IFB 26-EPA001 [insert vendor name] Bid.” Bids must be received on or before the date and time specified herein and the email addresses provided below:

EMAIL IFB Bids to:

calepa-it-procurement@calepa.ca.gov

Cc: Lauren.Crachy@calepa.ca.gov

Vendors/contractors are responsible for ensuring that bids are received by the above listed contact person by the time and date required. Any bid reaching the contact person after the deadline date and time will be rejected.

If vendors/contractors have questions, notice any discrepancies or inconsistencies, or need any clarifying information, the contact person for this IFB is listed above. All questions must be submitted in accordance with the IFB instructions contained herein and not through the Cal eProcure system.

We appreciate your interest in this project and hope to receive a bid.

https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/ mailto:calepa-it-procurement@calepa.ca.gov mailto:calepa-it-procurement@calepa.ca.gov mailto:calepa-it-procurement@calepa.ca.gov mailto:calepa-it-procurement@calepa.ca.gov mailto:Lauren.Crachy@calepa.ca.gov

California Environmental Protection Agency

TABLE OF CONTENTS SECTION

I. SCOPE OF WORK

II. BID INSTRUCTIONS AND INFORMATION

A. IFB Key Action Dates B. Submission of Bid C. Bid Submission Withdrawal D. Bidder Responsibilities E. Minimum Bidder Qualifications F. Bid Rejection G. Signature H. Bid Opening and Evaluation I. Disposition of Bids J. Selection and Award K. Standard Conditions of Service L. Socio-Economic and Preference Programs M. Darfur Contracting Act Certification

DRAFT STANDARD AGREEMENT

Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit A, Attachment 1 – Parts Replacement Exhibit B – Budget Detail and Payment Provisions Exhibit B, Attachment 1 – Contractor Cost Sheet Exhibit C – General Terms and Conditions (GTC 02/2025) Exhibit D – Special Terms and Conditions

ATTACHMENTS

1. Required Attachment Checklist

2. Bid/Bidder Certification Sheet

3. Contractor Cost Sheet 4 Bidder References 5 Payee Data Record (STD 204) 6 Payee Data Record (STD 205) (if applicable) 7 Contractor Certification Clauses (CCC 04/2017) 8 Bidder Declaration (GSPD-05-105) 9 DVBE Bid Incentive Instructions 10 Darfur Contracting Act Certification 11 California Civil Rights Law Certification 12 Detailed Response for Minimum Qualifications

I. SCOPE OF WORK

A. The California Environmental Protection Agency (CalEPA) is seeking a Contractor to provide all labor, equipment, and materials required to remove and replace thirty-five (35) existing four-shelf metal first aid cabinets (FACs), and provide ongoing maintenance and servicing of the replacement FACs for a term of twenty-four (24) months. Service shall include the following:

1. Preexisting First Aid Cabinet Removal and Off-site Disposal

2. First Aid Cabinet Installation

3. First Aid Cabinet Maintenance Service

4. First Aid Cabinet Disinfection Service

5. First Aid Cabinet Supply Restocking

B. The services will be performed at the following location:

CalEPA Headquarters Building 1001 I Street Sacramento, CA 95814

The contract term shall be for twenty-four (24) months from the date it is executed.

CalEPA has an option to renew for one additional year at the same rates specified in Attachment 3, Contractor Cost Sheet. It is at the discretion of CalEPA to exercise this option.

More detailed information can be found in the Draft Standard Agreement.

CalEPA’s budget for this project is One Hundred Thousand Dollars and Zero Cents ($100,000.00). Bids exceeding this amount may be deemed non-responsive and ineligible for award.

II. BID INSTRUCTIONS AND INFORMATION

This section contains instructions for the organization and timely submission of your bid.

It also contains the bid requirements and other important information crucial for submittal of a responsive and responsible bid. It is the responsibility of the bidder to carefully read and follow all bid requirements within this Invitation for Bid (IFB). Compliance with the IFB instructions is mandatory for your bid to be considered for award. Failure to comply with the IFB instructions will cause your bid to be deemed non-compliant and non-responsive, thus, ineligible for award.

Please read and carefully follow the instructions listed in the following sections. The instructions are separated by category, each with its own requirements and necessary information for submission of a timely and responsive bid. All requirements and specifications in the IFB must be responded to, and all requested data must be supplied for a bid to be considered responsive.

A. IFB Key Action Dates

Below is the tentative time schedule for this IFB. CalEPA reserves the right to modify the IFB and/or change the date and time at its sole discretion, prior to the date fixed for submission of bids, by the issuance of an addendum to all parties who received a bid package.

i. CalEPA reserves the right to modify or cancel in whole or part, this solicitation.

ii. Clarifications to solicitation will be given only in the form of addenda to all bidders.

Time Schedule Date Time

IFB Posted on Cal eProcure 10/12/2026 N/A Deadline for Submission of Written Questions 10/15/2026 12:00 PM (PST)

Responses to Questions Posted 10/21/2026 N/A Participation confirmation Email** 10/15/2026 12:00 PM (PST)

Bid Submission Due* 10/26/2026 12:00 PM (PST)

Bid Opening [Virtual]* 10/28/2026 11:00 AM (PST)

Notice of Intent to Award [posted for 5 days]* 11/04/2026 N/A

Estimated Contract Start Date* 11/25/2026 N/A

* All dates are approximate and may be adjusted as conditions indicate, without addendum to this solicitation.

** This is a request to provide notification of Contractors intent to participate. Please provide justification for non-involvement, if possible.

Written questions must be submitted via electronic mail by the date and time indicated in Section II.A., IFB Key Action Dates. All written questions received prior to the date indicated for the Written Questions Deadline will be answered in the form of an addendum and posted online at https://caleprocure.ca.gov. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum to all parties/participants.

All questions or concerns related to the IFB must be directed electronically to:

CalEPA Office of the Secretary

Contact: Lauren Crachy Email: Lauren.Crachy@calepa.ca.gov CC: calepa-it-procurement@calepa.ca.gov

B. Submission of Bid

1. All bids RECEIVED by CalEPA must be submitted electronically and sent to CalEPA by the date and time shown in the time schedule in Section II. A., “IFB Key Action Dates.”

2. Time of delivery is of the essence and must be adhered to. Any bid received after the due date and time as outlined in the time schedule in Section II.A., “IFB Key Action Dates” will be rejected by CalEPA as not complying with a mandatory requirement of this IFB.

3. Bids must be submitted no later than the date and time indicated under Section II. A. Key

Action Dates and file size cannot exceed 50 Mega Bytes (MB).

4. The naming convention of the bid must be in the following format: “IFB 26-EPA001 [insert vendor name] Bid.”

https://caleprocure.ca.gov/

5. Bids must be submitted as a PDF attachment directly to the addresses listed below. Bids containing external links to websites or file-sharing services will not be evaluated and will be deemed non-responsive.

calepa-it-procurement@calepa.ca.gov CC: Lauren.Crachy@calepa.ca.gov

6. Bids received after this date and time will be rejected.

C. Bid Submission Withdrawal

A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

D. Bidder Responsibilities

1. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

2. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to CalEPA. This includes, but is not limited to: delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, any and all travel related expenses incurred in the performance of completing the bid for submittal; or for any other purpose unless expressly included and itemized in the bid solicitation.

3. Prior to submission of bid, bidder shall examine any specifications and instructions or other materials required and included in the bid package to ensure that they meet all the requirements stated in this IFB.

4. It is the bidder’s responsibility to promptly notify the CalEPA Contract Analyst identified in the solicitation by email, if the bidder believes that the solicitation is unfairly restrictive, contains errors or conflicting language, or needs clarification. Such notification must be submitted no later than seventy-two (72) hours prior to bid opening date and time. All such correspondence received after the 72-hour deadline will not be considered and deemed ineligible for review and/or response from CalEPA.

5. Before submitting a response to this IFB, the Bidder should review their response, correct all errors, and confirm compliance with the IFB requirements. It is the Bidder's responsibility to complete and submit all required attachments as listed on Attachment 1.

6. Bidder must complete and submit Bid/Bidder Certification Sheet, Attachment 2.

7. Bidder must complete and submit Contractor Cost Sheet, Attachment 3. Submission of this attachment is mandatory. Failure to fully complete and return attachment with your bid will cause your bid to be rejected and deemed non-responsive.

8. References must be provided using Bidder References Form, Attachment 4. Submission of this attachment is mandatory. Failure to fully complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

9. Bidder must complete and submit to CalEPA, the Payee Data Record (STD 204), Attachment 5, to determine if the selected bidder is subject to State income tax withholding, pursuant to California Revenue and Taxation Code, Section 18662. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/fm c/pdf/std204.pdf. Contract payment cannot be made unless a completed STD 204 and/or Payee Data Record Supplemental STD 205 (if applicable) Attachment 6, has been returned to CalEPA. This form can be found on the Internet at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf.

10. Bidder is responsible for reviewing, reading, understanding, and complying in full with the State’s General Terms and Conditions along with the Contractor Certification Clauses (CCCs) at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language. The bidder must sign and return CCCs, Attachment 7.

11. The bidder must complete and submit Bidder Declaration Form, Attachment 8.

12. The Bidder must sign and submit to CalEPA, the Darfur Contracting Act Certification, Attachment 10.

13. Bidder must sign and submit to CalEPA, the California Civil Rights Laws Certification, Attachment 11.

14. The bidder must be an individual or firm licensed to do business in California and shall obtain at his/her expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this Agreement.

15. The bidder must own and operate a legitimate business. If required by law, the bidder must be registered and in good standing with the California Secretary of State. All businesses that are required to be registered with the Secretary of State must be registered prior to date of Agreement award. Evidence of registration shall be submitted with bid.

16. In the event that any license(s) and/or permit(s) expires at any time during the term of this agreement, bidder agrees to provide agency a copy of the renewed license(s) and/or permit(s) within thirty (30) days following the expiration date. In the event the bidder fails to keep in effect at all times all required license(s) and permit(s), the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

17. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

http://www.documents.dgs.ca.gov/dgs/fm%20c/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

18. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

E. Minimum Bidder Qualifications

The bidder must provide a detailed response, outlining information as to how the bidder meets each of the minimum qualifications listed below. The bidder must provide their detailed response on Attachment 12, Detailed Response for Minimum Qualifications. Bids that do not meet the minimum qualifications may be determined non-responsive and ineligible for award.

1. The bidder must have at least five (5) years of experience in:

First Aid Cabinet Removal & Installation First Aid Cabinet Maintenance Service First Aid Cabinet Disinfection Service First Aid Cabinet Supply Restocking

2. The bidder must demonstrate that their First Aid Maintenance and Supply Restocking services meet industry standards.

General Requirements

1. Insurance Requirements

It is the bidder’s responsibility to provide insurance and endorsements as described in the Draft Standard Agreement, Exhibit D, Special Terms and Conditions, if selected for award.

2. Subcontracts/Subcontractors

If subcontractors are to be used, the bidder must include the description of each person or firm and the work to be done by each subcontractor in Attachment 8, Bidder Declaration.

Subcontractors, if any must be identified and their qualifications.

F. 3. Bid Rejection

1. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

2. Bids must be completed in all respects as required by the IFB. A bid will be rejected if it is conditional or incomplete, or if it contains any alterations of forms or other irregularities of any kind. The State may reject any or all bids and may waive any immaterial deviation in a bid.

The State's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements, if awarded the agreement. A bid must be rejected if any such defect or irregularity constitutes a material deviation from the IFB requirements.

3. CalEPA reserves the right to reject any or all bids for any reason. The agency is not required to award an agreement. Each bid will be checked in detail to determine its compliance to the IFB requirements. If a bid fails to meet any IFB requirements, CalEPA will determine if the deviation is material; a material deviation will cause rejection of the bid. A non-material deviation (errors in mathematical computation, spelling, etc.) will be examined to determine when the deviation is acceptable. If accepted, the bid will be processed as if no deviation had occurred.

4. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, will be rejected. If, in the opinion of the State, such information was intended to mislead the State in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

5. Bids received past the date and time specified in the table in Section II.A., “IFB Key Action

Dates,” will be deemed non-responsive and rejected. Under no circumstances will any bids be accepted past the date and time stated in the table. All such bids received past the date and time will not be accepted.

6. All bids received must be submitted to the addresses and format specified in this IFB. If the bid is not submitted in the format specified in Section II.B, “Submission of Bid”, or to the incorrect address, the bid will be deemed non-responsive.

7. Bidders are required to submit their bids as PDF attachments via email. Any bids containing external links to websites or file-sharing services will not be evaluated and will be deemed non-responsive.

G. Signature

1. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet, Attachment 2. The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

2. All documents requiring a signature must bear an original or electronic signature of a person authorized to bind the bidding firm and must be duly authorized to sign the contract/agreement if awarded the bid.

H. Bid Opening and Evaluation

1. The bids will be publicly opened virtually via Microsoft Teams and read promptly at the time and place indicated in the IFB, as stated in the table in Section II.A., “IFB Key Action Dates.”

Meeting ID: 259 510 966 176 37 Passcode: 6zE3MJ7a Join: https://teams.microsoft.com/meet/25951096617637?p=hYbRLdGls9FJbrE30L

The Agreement will be awarded to the lowest responsive, responsible bidder meeting the https://teams.microsoft.com/meet/25951096617637?p=hYbRLdGls9FJbrE30L requirements outlined in this IFB.

2. A bidder’s bid must constitute an irrevocable offer for a period of at least ninety (90) days following the scheduled date for contract award and execution.

3. CalEPA will put each bid through an administrative evaluation process pursuant to the published requirements to determine the bidder’s responsiveness to the IFB.

I. Disposition of Bids

Upon bid opening, all original documents submitted in response to this IFB will become the property of the State of California and CalEPA and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.).

J. Selection and Award

1. Award, if made, will be to the lowest responsive, responsible bidder.

2. Upon written request by any bidder who has submitted a bid, notice of the proposed award shall be posted at least five (5) working days prior to awarding the contract.

Notice of the proposed award shall be posted on Cal eProcure at https://caleprocure.ca.gov/pages/index.aspx

3. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by email five (5) working days prior to the award of the agreement.

4. Bidders may protest the proposed award(s) by filing a notice of protest with CalEPA and the Department of General Services (DGS), Office of Legal Services (OLS).

5. Protest notices should contain full contact information, including an email address, and must be filed with:

CalEPA Attention: Brandy Hunt, Deputy Secretary Fiscal Policy and Admin

IFB 26-EPA001

1001 I Street, 24th Floor Sacramento, CA 95814 Phone Number: 916-282-3896 Brandy.Hunt@calepa.ca.gov

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Bid Protest Coordinator email address:

OLSProtests@dgs.ca.gov

6. Within five (5) calendar days after filing the protest notice, the protesting Bidder shall file with DGS, OLS and CalEPA a detailed written statement specifying the grounds for the protest.

7. The Agreement(s) shall not be awarded until either the protest has been withdrawn, or the State has decided the matter.

8. Proposed contractor will receive a fully executed contract with all necessary terms and conditions and exhibits/attachments. Proposed contractor should carefully read the entire contract and be sure to sign contract and all required documents.

https://caleprocure.ca.gov/pages/index.aspx mailto:

mailto:OLSProtests@dgs.ca.gov

9. Such award, if made, will be made within sixty (60) days after opening of bids, if not sooner.

Contract shall be signed by bidder and returned within ten (10) working days of receipt. If lowest responsive, responsible bidder refuses or fails to execute the contract, CalEPA may award the contract to the next lowest responsive, responsible bidder.

K. Standard Conditions of Service

1. Services shall be available on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed.

Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the agreement.

3. The State does not accept alternate contract language from a prospective contractor. A bid with such language may be considered a counter proposal and may be rejected. The State’s General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) are not negotiable. The GTC and CCCs are included in the sample agreement attached to this package and may also be viewed at the Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language under Standard Contract Language.

4. The State does not negotiate rates and/or costs listed on any bid submitted.

5. No oral understanding or agreement shall be binding on either party. Any changes or alterations to the contract/agreement must be in writing and approved by both parties and/or Department of General Services’ Office of Legal Services, if required.

L. Socio-Economic and Preference Programs

1. Disabled Veteran Business Enterprise (DVBE) Incentive (Optional)

This solicitation does not require a minimum amount of DVBE participation. However, you are strongly encouraged to either become certified, if eligible, or to subcontract a portion of the work to a certified DVBE.

If a prime bidder is a certified DVBE or commits to subcontracting with DVBE(s), it may be eligible to receive an incentive provided that the DVBE provides a commercially useful function as defined in California Code of Regulations, Title 2, Section 1896.61(l). For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration (GSPD-05-105), Attachment 8, and confirmed by the State.

The incentive amount varies in conjunction with the percentage of DVBE participation in accordance with the “California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions,” Attachment 9.

Confirmed DVBE Participation of: DVBE Incentive:

1% to 1.99% inclusive 1% https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2% to 2.99% inclusive 2% 3% to 3.99% inclusive 3% 4% to 4.99% inclusive 4%

5% or Over 5%

Bidders claiming the DVBE incentive must complete and return the Disabled Veteran Business Enterprise Declarations form (STD 843) found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

2. Small Business (SB) or Microbusiness (MB) Preference (Optional)

If bidder is claiming the 5 % certified SB or MB preference, or is committing to subcontract 25 % or more of their net bid price to one or more Certified SBs or MBs, complete Bidder Declaration (GSPD-05-105), Attachment 8, and attach a copy of the certification.

Additional References: https://www.dgs.ca.gov/PD/

Questions regarding the certification approval process or the Small Business program should be directed to the Department of General Services, Procurement Division at (800) 559-5529 or (916) 375-4940. For the 24-Hour Recording & Mail Request call (916) 322-5060.

SB or MB bidders or bidders using the non-SB preference shall be granted a preference consisting of 5 % of the bid price of the lowest responsive bidder that is not a SB.

M. Darfur Contracting Act Certification (Mandatory Submittal)

Public Contract Code Sections 10475-10481 applies to any company that currently or within the previous three years has conducted business activities or other operations outside of the United States. For any contractor that submits a bid or proposal, the contractor must certify that it is either 1) not a scrutinized company; or 2) a scrutinized company that has been granted permission by the Department of General Services. This form must be completed and submitted with your bid. See Darfur Contracting Act Certification, Attachment 10.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.dgs.ca.gov/PD/

DRAFT STANDARD AGREEMENT

EXHIBIT A

SCOPE OF WORK

A. BACKGROUND

The Occupational Safety and Health Administration (OSHA) medical services and first aid regulation, 29 Code of Federal Regulations (CFR) 1910.151(b), as well as the California Occupational Safety and Health Administration (Cal/OSHA) General Industry California Code of Regulations (CCR) Title 8 Section 3400, require that adequate first aid supplies and/or materials shall be readily available in the workplace.

To fulfill this requirement, the California Environmental Protection Agency (CalEPA) will arrange for the installation and regular maintenance of thirty-five (35) four-shelf metal first aid cabinets (FACs) for the CalEPA Headquarters Building located at 1001 I Street in Sacramento, California.

B. SCOPE OF WORK

1. The Contractor shall provide all labor, equipment, and materials required to provide ongoing maintenance and servicing of thirty-five (35) four-shelf, metal FACs for a term of twenty-four

(24) months. Service shall include the following:

a. Preexisting First Aid Cabinet Removal and Off-site Disposal

b. First Aid Cabinet Installation

c. First Aid Cabinet Maintenance Service

d. First Aid Cabinet Disinfection Service

e. First Aid Cabinet Supply Restocking

2. The services will be performed at the following location:

CalEPA Headquarters Building 1001 I Street Sacramento, CA 95814

3. The rates specified in EXHIBIT B, ATTACHMENT 1 will stay in effect for the entire contract term.

4. CalEPA reserves the right to extend the contract term for one (1) additional one-year term at the rates specified in EXHIBIT B, ATTACHMENT 1.

C. CONTRACT MANAGERS

The Contract Managers during the term of this Agreement shall be:

Agency: California Environmental Protection

Agency Contractor: TBD

Division: Building and Business Operations Section

Division: TBD

Name: TBD Name: TBD Address: 1001 I Street Sacramento, CA

95814 Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

Direct all questions to the Contract Manager or designee. The parties may change their Contract Representative(s) upon providing ten (10) days’ written notice to the other party's Contract Representative(s). The notifying party shall provide complete contact information for the replacement Contract Representative(s) to include the information provided above.

The Administrative Contacts during the term of this Agreement shall be:

Agency: California Environmental Protection

Agency Contractor: TBD

Division: Building and Business Operations Section

Division: TBD

Name: TBD Name: TBD Address: 1001 I Street Sacramento, CA

95814 Address:

TBD

Phone: TBD Phone:

TBD

Email: TBD Email: TBD

The parties may change their Contract Representative(s) upon providing ten (10) days written notice to the other party’s Contract Representative(s). The notifying party shall provide complete contact information for the replacement Contract Representative(s) to include the information provided above.

D. PERFORMANCE DETAILS

1. The Contractor is responsible for the work described herein.

2. All performance under the Agreement shall be completed on or before the termination date of the agreement.

E. SERVICES

1. Contractor shall, on a monthly basis and during the operational hours listed in EXHIBIT A, SECTION G, SERVICE HOURS, or as needed, perform as identified in this Agreement the following services:

a. Contractor shall provide all labor, equipment, and materials required to: remove thirty-five (35) preexisting [four-shelf metal first aid cabinets] from CalEPA premises and transport and dispose of them at an authorized off-site disposal facility; provide cabinet installation, ongoing cabinet maintenance, ongoing cabinet disinfection, and ongoing first aid supplies/materials restocking and maintenance of thirty-five (35) four-shelf, metal first aid cabinets.

b. Contractor agrees to provide first aid cabinet inspections monthly, and in the case a defect is found by CalEPA then as-needed, (see item 2 below) for all sites listed in

EXHIBIT A, SECTION F, SERVICE LOCATION.

c. Contractor will refill first aid cabinet supplies monthly, or on an as-needed basis during inspections per below service descriptions (see item 2 below). First aid cabinet supplies and materials will be filled with, at minimum, supplies compliant with ANSI Z308.1 2021 Class A. See EXHIBIT A, ATTACHMENT 1, PARTS REPLACEMENT.

2. “As needed” or “as-needed” is to be no more frequently than monthly, unless otherwise specified by manufacturer, and/or regulatory requirement at no cost.

3. Removal and Off-site Disposal of Preexisting First Aid Cabinets

a. Contractor must bring all tools, supplies, materials, and workforce necessary to remove thirty-five (35) preexisting, metal first aid cabinets from the CalEPA premises and transport and dispose of them at an authorized off-site disposal facility. Contractor shall be responsible for all cleanup resulting from the removal and off-site disposal of the preexisting cabinets, including the removal of any debris, materials, or residue from the work area.

b. Contractor will retain and provide the removed first aid supplies and materials (excluding the first aid cabinets) to the Contract Manager prior to off-site disposal.

c. Contractor is responsible for any and all damages resulting from the removal of the preexisting first aid cabinets. Contractor is responsible to repair or have repaired damages to the building. Repairs will be at the expense of the Contractor and are subject to prior approval by the on-site building management.

4. Installation of First Aid Cabinets

a. Contractor will provide and install thirty-five (35) wall-mounted, metal, four-shelf cabinets onsite:

i. Cabinets shall be stocked with supplies to service at least 100 employees.

ii. Cabinets shall be installed on location within a high-rise office building and on floors 1-25.

iii. Contractor must bring all tools, supplies, materials, and workforce necessary to install cabinets and is also responsible for all clean up and disposal as a result of first aid cabinet installation.

iv. Contractor shall remove from the premises of the CalEPA Headquarters Building the same number of pallets that are brought into the building by the Contractor at no additional cost and/or penalty.

v. Contractor must stock the cabinets with supplies that adhere to if not exceed applicable safety standards, such as OSHA 1910.151(b), Cal/OSHA 3400 Medical Services and First Aid, the American National Standards Institute (ANSI) and International Safety Equipment Association (ISEA) American National Standard— Minimum Requirements for Workplace First Aid Kits and Supplies (ANSI/ISEA Z308.1-2021 Class A).

vi. Contractor shall ensure the first aid cabinets include Narcan (naloxone hydrochloride) or another opioid antagonist approved by the United States Food and Drug Administration to reverse opioid overdose and instructions for using the opioid antagonist.

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.151 https://www.dir.ca.gov/title8/3400.html https://www.dir.ca.gov/title8/3400.html https://webstore.ansi.org/standards/isea/ansiiseaz3082021?source=blog https://webstore.ansi.org/standards/isea/ansiiseaz3082021?source=blog

vii. Contractor, prior to installation and implementation, shall provide a list of all products that will be used to stock and restock the first aid cabinets to the Contract Manager for approval. Upon request from the Contract Manager, the Contractor will add, remove, and/or modify the quantities of the products from the first aid cabinets fill list as long as the product still meets, if not exceeds, ANSI/ISEA Z308.1-2021 Class A standards in accordance with all applicable laws and regulations.

viii. Contractor must provide the Contract Manager with documentation that all provided first-aid supplies and materials are approved by a consulting physician.

ix. Contractor must, at the minimum, keep items listed in EXHIBIT A, ATTACHMENT 1, PARTS REPLACEMENT (ANSI/ISEA Z308.1-2021 Class A and Narcan) stocked.

5. Servicing and Maintenance of First Aid Cabinets

The servicing and maintenance of each first aid cabinet will be conducted by the Contractor on a monthly, as-needed basis to each of the thirty-five (35) first aid cabinets located on floors 1-25 and will consist of the following:

a. Inspect and ensure the cabinet is in a usable condition. In the event a cabinet is experiencing a defect, the Contractor will fix the defect at no cost and/or replace at no cost if the defect cannot be fixed. NOTE: If the given defect affects the contents of the cabinet, the Contractor will replace those contents at no cost.

b. Inspect and ensure the cabinet is in a sanitary condition.

c. Inspect and ensure the supplies and/or materials are sanitary, up-to-date, and usable.

d. Contractor will disinfect cabinet surfaces to ensure sanitary conditions.

e. Cabinets shall remain stocked with supplies and materials to service at least one hundred (100) employees.

f. Contractor will replace first aid supplies and/or materials due to expire (or in low supply) on the closest regular service date prior to the expiration date, or prior to supplies and/or materials depletion (“Low” = less than 25% of minimum required stock inventory amount.

“Fully stocked” is equal or no less than the minimum item(s) specified by ANSI Z308.1 2021 Class A).

g. Contractor shall contact the Contract Manager within three (3) days regarding any issues that arise pertaining to the first aid supplies, cabinets, servicing, and/or deliveries.

h. For compliance purposes, after the Contractor completes any monthly inspection and/or servicing visit to the CalEPA Headquarters Building, the Contractor will complete and forward an inspection/servicing summary report to the Contract Manager for review no later than fifteen (15) days from the date of service. The report will identify the dates, program areas that received inspection services, a listing of medical items supplied, costs of medical items supplied, and other appropriate information as the Contractor deems necessary. The inspection/servicing summary report is in addition to and will not replace the monthly invoice, as detailed in EXHIBIT B - BUDGET DETAIL AND

PAYMENT PROVISIONS.

F. SERVICE LOCATION

The services shall be performed at: CalEPA Headquarters Building, 1001 I Street Sacramento, CA 95814.

G. SERVICE HOURS

The monthly services shall be provided during public hours of operation, which are 8:00 AM to 5:00 PM, Monday through Friday, excluding official State holidays (listed at www.calhr.ca.gov).

H. STATE’S RESPONSIBILITY

CalEPA will provide badge access to the building and to each floor requiring first aid kit cabinet installation and servicing during public hours of operation (Monday through Friday, 8:00 AM to 5:00 PM) via the contractor/vendor badge access protocols in effect at the CalEPA Headquarters Building.

http://www.calhr.ca.gov/

EXHIBIT A, ATTACHMENT 1

PARTS REPLACEMENT

Contractor shall refill first aid cabinet supplies on an as-needed basis with the following:

Class A First Aid Cabinet Inventory Minimums for Four-Shelf Metal Cabinet

Item Description Unit ANSI Minimum

SPLINTER REMOVER PK 1

DISPOSABLE FOREHEAD THERMOMETER EA 1

LUBRICANT EYE DROPS PK 1

TRIPLE ANTIBIOTIC OINT SM BAG 3

FIRST AID CREAM SMALL BAG 1

FIRST AID GUIDE EA 1

HYDROCORTISONE CREAM SM BAG 1

ROLLER GAUZE 4 IN NON-STER EA 1

SCISSORS 4.5 IN LISTER BAND EA 1

HAND SANITIZER SMALL BAG 1

HAND LOTION, SMALL BAG 1

BURN RELIEF PACKET/ 6 PK PK 1

CPR MICRO SHIELD EA 1

BURN RELIEF DRESSING 4"X4" EA 2

ROLLER GAUZE 2 IN NON-STER EA 2

TWEEZERS, METAL IND/3PK PK 1

KNUCKLE BANDAGE MEDIUM BX 1

GAUZE PADS 3X3 BX 1

ALCOHOL SWABS SMALL BAG 1

4 OZ EYEWASH EA 1

EYE DRESSINGS 2/BX BX 1

STB FINGERTIP BOX BX 1

COMFORT 1/3 STRIP MEDIUM BX 1

1X3 PLASTIC BANDAGE MED BX 1

TRIANGULAR BNDG UNITIZE / 1 BX BX 2

Class A First Aid Cabinet Inventory Minimums for Four-Shelf Metal Cabinet

Item Description Unit ANSI Minimum

ANTISEPTIC WIPES SMALL BAG 1

EMERGENCY FOIL BLANKET EA 1

BURN CARE PUMP 2 OZ EA 1

READY-RIP 2IN ROL 1

TRAUMA PAD VACUUM SLD/4BX BX 1

NON-ADHERENT PADS 2X3 BX 1

LIPAID SMALL BAG 1

COLD PACK, LARGE, 1/BOX BX 1

FINGERTIP BANDAGE MED BX 1

COLD PACK, SMALL, 1/BOX BX 1

ANTISEPTIC PUMP 2 OZ EA 1

NITRILE EXAM GLOVES BX 1

ADHESIVE TAPE 1/2 X 5 YD ROL 1

STB KNUCKLE BOX BX 1

COLD SPRAY 4 OZ EA 1

EMERGENCY TOURNIQUET EA 1

LARGE PATCH 2 IN X 3 IN MED BX 1

COOL & SOOTHE WITH SILVER BX 1

SKIN TONE BNDG BOX BX 1

X-LONG BANDAGE MEDIUM BX 1

SPLINT 24 IN EA 1

HYDROGEN PEROXIDE 2 OZ EA 1

1/2 OZ 4 CT EYEWASH BOX BX 1

ELASTIC STRIP MEDIUM BX 1

NARCAN NALOXONE NASAL SPRAYS BX 1

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

A. INVOICING AND PAYMENT

1. For services satisfactorily rendered, upon receipt and approval of an invoice(s) for each completed task and deliverable, the State agrees to compensate the Contractor for costs specified in accordance with Exhibit B, Attachment 1 – Contractor Cost Sheet, with a total amount not to exceed $100,000.00

2. Contractor shall submit one (1) copy of each invoice. Invoices must include the Agreement Number and must be submitted not more frequently than monthly in arrears to:

c/o California Air Resources Board Accounting Section

AccountsPayable@arb.ca.gov calepainvoice@calepa.ca.gov

B. BUDGET CONTINGENCY CLAUSE

1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

C. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

D. TRAVEL AND PER DIEM

There shall be no reimbursement for travel or per diem.

mailto:AccountsPayable@arb.ca.gov mailto:calepainvoice@calepa.ca.gov

EXHIBIT B, ATTACHMENT 1

CONTRACTOR COST SHEET

(Contractor Cost Sheet submitted with bid will be included in the final contract)

The cost provided for removal and off-site disposal, installation, inspection, maintenance, and restocking is all-inclusive and includes all labor, insurance, tax, materials, supervision, and any other items necessary to perform the services in Table 1 and Table 2 below.

Table 1:

Year One Services Quantity of

First Aid Cabinets

Number of Months

Rate Per First Aid Cabinet

Total

Removal and off-site disposal of preexisting first aid metal cabinets – One Time 35 1

Cost of Four-Shelf Metal Cabinets – One Time 35 1

Installation and Initial Inspection of Four- Shelf Metal Cabinets – One Time 35 1

Cost of Initial Fill of Four-Shelf Metal Cabinets – One Time, First Month (Total Initial Fill and Cost to be calculated in accordance with Exhibit B, Attachment 1, CONTRACTOR COST SHEET - Table 3.)

35 1

FAC Inspection – Monthly, Excluding Initial One Time 35 11

FAC Disinfection – Monthly, Excluding Initial One Time 35 11

Total – Table 1

Table 2:

Year Two Services Quantity of

First Aid Cabinets

Number of Months

Rate Per First Aid Cabinet Total

FAC Inspection – Monthly

35 12

FAC Disinfection – Monthly

Total – Table 2

Table 3*:

*First Aid Cabinet (FAC) INVENTORY items will be invoiced in accordance with Exhibit B, Attachment 1, CONTRACTOR COST SHEET - Table 3. Supplies/Materials for thirty-five (35) FACs to be restocked as needed. The costs of the items restocked during the inspection are additional and taxable. Total twenty-four month cost of restocked FAC Supplies/Materials must not exceed $63,000.00.

Class A First Aid Cabinet Inventory Minimums for Four-Shelf Metal Cabinet1

A) Supply/Material Item Description B) Unit Measure

C) Cost per Unit

(i.e. PK, EA, BAG)

D) ANSI

Required Minimum

E) Total Cost of Column C x

Column D (Unit x ANSI Minimum)

SPLINTER REMOVER PK 1

DISPOSABLE FOREHEAD THERMOMETER EA 1

LUBRICANT EYE DROPS PK 1

TRIPLE ANTIBIOTIC OINT SM BAG 3

FIRST AID CREAM SMALL BAG 1

FIRST AID GUIDE EA 1

HYDROCORTISONE CREAM SM BAG 1

ROLLER GAUZE 4IN NON-STER EA 1

SCISSORS 4.SIN LISTER BAND EA 1

HAND SANITIZER SMALL BAG 1

HAND LOTION, SMALL BAG 1

BURN RELIEF PACKET/ 6 PK PK 1

CPR MICRO SHIELD EA 1

BURN RELIEF DRESSING 4"X4" EA 2

ROLLER GAUZE 2IN NON-STER EA 2

TWEEZERS, METAL IND/3PK PK 1

KNUCKLE BANDAGE MEDIUM BX 1

GAUZE PADS 3X3 BX 1

ALCOHOL SWABS SMALL BAG 1

4 OZ EYEWASH EA 1

EYE DRESSINGS/2 BX BX 1

STB FINGERTIP BOX BX 1

1All CalEPA Four-Shelf Metal First Aid Cabinets are to be restocked based on their size and ANSI Class A standards.

Class A First Aid Cabinet Inventory Minimums for Four-Shelf Metal Cabinet1

BAG)

D) ANSI

Required Minimum

E) Total Cost of Column C x

Column D (Unit x ANSI Minimum)

COMFORT 1/3 STRIP MEDIUM BX 1

1X3 PLASTIC BANDAGE MED BX 1

TRIANGULAR BNDG UNITIZE/lBX BX 2

ANTISEPTIC WIPES SMALL BAG 1

EMERGENCY FOIL BLANKET EA 1

BURN CARE PUMP 2 OZ EA 1

READY-RIP 2IN ROL 1

TRAUMA PAD VACUUM SLD/4BX BX 1

NON-ADHERENT PADS 2X3 BX 1

LIPAID SMALL BAG 1

COLD PACK, LARGE, 1/BOX BX 1

FINGERTIP BANDAGE MED BX 1

COLD PACK, SMALL, 1/BOX BX 1

ANTISEPTIC PUMP 2 OZ EA 1

NITRILE EXAM GLOVES BX 1

ADHESIVE TAPE 1/2 X 5 YD ROL 1

STB KNUCKLE BOX BX 1

COLD SPRAY 4 OZ EA 1

EMERGENCY TOURNIQUET EA 1

LARGE PATCH 2INX3IN MED BX 1

COOL & SOOTHE WITH SILVER BX 1

SKIN TONE BNDG BOX BX 1

X-LONG BANDAGE MEDIUM BX 1

SPLINT 241N EA 1

HYDROGEN PEROXIDE 2 OZ EA 1

1All CalEPA Four-Shelf Metal First Aid Cabinets are to be restocked based on their size and ANSI Class A standards.

C) Cost per Unit (i.e. PK, EA, BAG)

D) ANSI

Required Minimum

E) Total Cost of Column C x

Column D (Unit x ANSI

Minimum)

1/2 OZ 4 CT EYEWASH BOX BX 1

ELASTIC STRIP MEDIUM BX 1

Total – Table 3*

Total – Table 1 (First Year)

Total – Table 2 (Second Year)

Total – Table 3*

Grand Total for Table 1, Table 2, and Table 3

*FAC INVENTORY items will be invoiced in accordance with EXHIBIT B, ATTACHMENT 1, CONTRACTOR COST SHEET - TABLE 3. Supplies/Materials for thirty-five (35) FACs to be restocked as needed. The costs of the items restocked during the inspection are additional and taxable. Total two-year cost of restocked FAC Supplies/Materials must not exceed $63,000.00.

The contract shall be written for TBD (Totals of Table 1, Table 2 and FAC Supplies/Materials not to exceed amount, Sixty-three Thousand Dollars and Zero Cents ($63,000.00).

1All CalEPA Four-Shelf Metal First Aid Cabinets are to be restocked based on their size and ANSI Class A standards.

EXHIBIT C

GENERAL TERMS AND CONDITIONS

PLEASE NOTE: This page will not be included with the final contract. The General Terms and Conditions (GTC 02/2025) will be included in the contract by reference to STD 213 and Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

A. EXCISE TAX

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees’ wages. The State will pay for any applicable State of California, local sales, or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales and use tax imposed by another state.

B. SETTLEMENT OF DISPUTES

In the event of a dispute, Contractor shall file a “Notice of Dispute” with CalEPA within ten (10) days of discovery of the problem. Within ten (10) days, CalEPA shall meet with the Contractor and Contract Manager for purposes of resolving the dispute.

1. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by Contractor and State employees normally responsible for the administration of this Agreement shall be brought to the attention of the Executive Officer or designated representative of each organization for resolution. The decision of the State Executive Officer or designated representative shall be final.

2. In the event of a dispute, the language contained within this Agreement shall prevail over any other language.

3. The existence of a dispute not fully resolved shall not delay Contractor to continue with the responsibilities under this Agreement which is not affected by the dispute.

C. POTENTIAL SUBCONTRACTORS

Nothing contained in this Agreement or otherwise, shall create any contractual relation between the State and any subcontractors, and no subcontract shall relieve the Contractor of his responsibilities and obligations hereunder. The Contractor agrees to be responsible to the State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor’s obligation to pay its subcontractors is an independent obligation from the State’s obligation to make payments to the Contractor. As a result, the State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

D. STOP WORK ORDER

State reserves the right to issue an order to stop work in the event that a dispute should…