26B1325010 Pre bid WALK THRU project procedures GR 8-6-2025.pdf

+Pre-bid walkthrough project procedures PROJECT NAME Renovate Armory Grand Rapids Grand Rapids, MI

FILE NO. 511/ 25395.AGY

PROJ NO. 26B1325010

DATE: 6 August 2025

MANATORY WALK-THRU 10:00AM

• Sign in procedures, DVA, who signs in

• Bid submittal time/date/location DATE: 20 August 2025 2:00PM DTMB https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

• Additional walk thru days no additional walk throughs scheduled

• Question times, addenda posting time accepted up to August 13 @ 10:00AM

• Low bid, most responsive bid, bid questionnaire.

• Attain required bid documents from SIGMA website.

(SECTION 00100, Specification) https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

• Bid Security (bond) of 5% of awarded base bid cost Section 00010 4.0

• Contract Duration ____120 days

(*residents will be onsite; quick and timely construction will be appreciated)

• Hour of work at particular location. 0745:4:30 Monday through Friday

• Special working conditions/security procedures.

Work in phases/ coordinate

• Temporary sanitary/construction debris/office trailer requirements.

01400 Required /coordinate location

• Materials/Equipment stored on site versus off site requirements

• Liquidated Damages (if any) $200/day

• Owner Allowances (if any) $10,000 Contingency Allowance

• Design POCs for the project:

Karrie Baker – Project Manager Architecture & Plumbing Kurt Maiberger - Civil Engineer Ben Kopietz – Mechanical & DCC Control Electrical Design

• Project inspection POCs for the project Adam Pohl - DMVA Site Inspector

• Unit pricing (if any) N.A.

• Pre award submittals/shop drawings 01400

• Full time project superintendent Contractor to have a full time superintendent/project manage to remain on site while any construction work is being performed

• Site storage, trailer, toilets 01500 states contractor will supply

• Mobilization cost not to exceed 4% of base bid

• Soil Erosion and Sedimentation Control (SESC) requirements - see specifications.

• Contractor to utilize Miss Dig prior upon mobilization (or post pre-construction meeting) .

• Davis-Bacon Wage Rates Apply.

• All permits from the State of Michigan (LARA) should be applied for upon contract award. If permits are required from local municipality, state these requirements.

Permits required for job Project was Submitted to LARA Permits:

• Contractor must submit a shop drawing prior to construction scope of work (during mobilization and/or demolition portion activities of the project).

• No work to commence until notice to proceed document is issued by DMVA (pre construction meeting)

• No work to commence until adequate amount of approved shop drawings have been issued by designer.

• Contractor to submit construction schedule, schedule of values, and list of subcontracts/suppliers at pre construction meeting (we are having issues with allowing the contractor to submit 1-2 weeks post preconstruction meeting).

• Contractor to submit safety plan and MSDS at preconstruction meeting, to include dust/debris/abatement control procedures.

• There must be a construction waste management and disposal plan in place for this project, see section 017419. Forms are provided in specifications. Documents are to be submitted with quantities and weights. Goal is to salvage/recycle 60 percent by weight of total non-hazardous solid waste generated by the work.

• Pre-Award submittals as stated in the specifications are catalog cuts/manufacturer’s documents for the Aluminum Chain Link Gates and the Electrical Fittings(Compression Type Fittings Only are Specified/Approved).

• Spec Section 00800 Supplementary Conditions states All Materials installed under this contract Must be 100% made in America. There is a document in Appendix V that needs to be Submitted, signed and dated by the Contractor; Contract holder, to acknowledge abiding to this Specified Condition.

• As-Built Drawings: bring to each monthly meeting to show progress.

• Electronic Daily reports

• Electronic Contractor’s Photos – JPEG (only)

• Substantial Completion will occur prior to the contract end date (Contractor to submit formal request for substantial completion).

• Final owner acceptance is within the contract period.

• Final payment will not be issued until all required closeout documents are submitted and approved by the designer.

Final docs include:

Certificate of Substantial Completion Final invoice As-built Drawings Warranties Final permits/Certificate of Occupancy Owners Manuals

• Final cleaning/regular cleaning