26ASD010_RFQ_FINAL.pdf

CARB / Contractor RFQ No. 26ASD010

California Air Resources Board

Office and Residential Moving and Installation Services Agreement No. 26ASD010

Small Business (SB) Request for Quote (RFQ)

October 22, 2026

The California Air Resources Board (CARB) is soliciting price quotes from California Certified Small Businesses to provide Office and Residential Moving and Installation Services located throughout Northern California.

Please see Attachment 14, Sample Agreement (STD 213), Exhibit A, Attachment 1, Locations, for specific locations.

Please submit your price quote in one (1) PDF format; cannot exceed 50 Mega Bytes (MB) via email to: cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov by November 9, 2026, no later than 1:00 PM Pacific Standard Time (PST).

Upon award of this small business request for quote (RFQ), the vendor shall receive a complete Agreement with detailed information for signature. Award will be made to the responsive and responsible vendor whose quotation provides the best value to CARB, considering price and other relevant factors identified in this solicitation.

BIDDER MINIMUM QUALIFICATIONS

Bidders must provide proof of meeting minimum qualifications through certifications.

Bidders who do not meet the minimum qualifications will be deemed non-responsive and ineligible for award.

The following must be submitted along with all other required documents:

1. The Bidder must complete Attachment 6, Bidder Declaration (GSPD-05-105) and provide documentation that they are currently certified by the Department of General Services (DGS) as a Small Business (SB) or Microbusiness (MB).

2. The Bidder shall submit a copy of a valid C-61 - Limited Specialty Classification, D-34 -

Prefabricated Equipment Contractor license. Copy of license must be included on Attachment 13, Detailed Response for Minimum Qualifications.

3. The Bidder must be able to provide three (3) favorable references with a minimum of five (5) years’ completed experience from organizations of similar size and complexity installing Haworth, California Correctional Training and Rehabilitation Authority (CALCTRA), and All Steel Modular System Furniture (MSF). Bidder must fully complete Attachment 7, Bidder References, by ensuring all items listed on the form have been properly filled out. Each qualifying reference must include the complete term during which the services were performed, including month, day, and year the services began and the month, day and year the services ended.

4. The Bidder’s business must be located within a fifty (50) mile radius of the California

Environmental Protection Agency Headquarters, 1001 I Street, Sacramento, California 95814. Proof of location must be included on Attachment 13, Detailed Response for Minimum Qualifications.

mailto:cayla.gray-borghese@arb.ca.gov mailto:carmen.padilla@arb.ca.gov

5. Bidder, if required by law, must be registered and be in good standing with the applicable

State and local jurisdictions. This may include being registered with the State of California to operate said business in the State and be in good standing with the Secretary of State. All businesses that must be registered with the Secretary of State or appropriate State or local jurisdiction must be registered prior to date of Agreement award. Documentation must be included on Attachment 13, Detailed Response for Minimum Qualifications.

Bidders who do not meet the minimum qualifications may be deemed non-responsive and ineligible for award.

BIDDER RESPONSIBILITIES

1. Costs incurred for developing quotes and in anticipation of award of the agreement are entirely the responsibility of the Bidder and shall not be charged to CARB. This includes, but is not limited to: delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, costs of bonds, any and all travel related expenses incurred in the performance of completing the bid for submittal; or for any other purpose unless expressly included and itemized in the bid solicitation.

2. In the event that any license(s) and/or permit(s) expire at any time during the term of this agreement, the Bidder agrees to provide the agency with a copy of the renewed license(s) and/or permit(s) within thirty (30) days following the expiration date. In the event the Bidder fails to keep in effect at all times all required license(s) and/or permit(s), the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

BIDDER RESPONSE CLARIFICATION

The State may request that a Bidder clarify any area of their response that the State determines to be unclear. The State may also request clarification for areas that may render the bid non-responsive to the requirements and provide the Bidder an opportunity to resubmit a responsive bid by the date and time specified by the State. However, if the Bidder does not resubmit a responsive bid addressing the identified areas by the date and time specified by the State, the Bidder’s bid will be rendered non-responsive and ineligible to proceed to the next phase of the solicitation process. Clarifications may be requested in writing or through confidential discussion.

POST AWARD REQUIREMENTS

1. Prior to execution of the contract and at CARB’s sole discretion, the selected Bidder must comply with the following in a manner acceptable to CARB:

a. The Agreement shall be signed by the Contractor and returned within ten (10) business days of receipt. If the Contractor refuses or fails to execute the contract, then CARB may award the contract to the next responsive, responsible Bidder.

b. Within ten (10) business days of award of the Agreement, Contractor must supply CARB with all required documents, including, but not limited to insurance certificates, bonds, licenses, as specified in Draft Standard Agreement (STD 213), Exhibit D, to be reviewed and approved by DGS.

2. Failure to comply with any post-award requirements may result in cancellation of the award.

In that event, CARB reserves the right to award the contract to the next responsive, responsible Bidder.

PREVAILING WAGES

Prevailing wages apply in accordance with the State Department of Industrial Relations (DIR).

Bidder must complete and submit Attachment 8, Bidder’s Acknowledgement of Prevailing Wage Requirements. Submission of this attachment is mandatory. Failure to fully complete and return attachment with the bid will cause the bid to be rejected and deemed non-responsive.

State General Prevailing Wage Rates will apply for the applicable counties, as described in Attachment 14, Sample Agreement (STD 213). The predetermined general prevailing wage rates published by the Director of Industrial Relations may be obtained via the Internet:

http://www.dir.ca.gov/

PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

1. In accordance with the provisions of Code of Regulations Title 8, Section 16000, the DIR has ascertained the work for this project to be performed as a public work. Refer to http://www.dir.ca.gov/t8/16000.html.

2. No Contractor or Subcontractor may be listed on a bid proposal for a public works project unless registered with the DIR pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)].

3. No Contractor or Subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code Section 1725.5.

4. This project is subject to compliance monitoring and enforcement by the DIR. Refer to http://www.dir.ca.gov/Public-Works/SB854.html for more information.

5. Contractor shall maintain its registration with the DIR per the requirements set forth in Labor Code 1725.5 (a)(1) during the term of this Agreement.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

http://www.dir.ca.gov/ https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.dir.ca.gov%2Ft8%2F16000.html&data=05%7C02%7CCarmen.Padilla%40arb.ca.gov%7C2f40510615244b47601608deed8dbfea%7C9de5aaee778840b1a438c0ccc98c87cc%7C0%7C0%7C639209390310832360%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xGru1mSnnPu9kWQ3h8TdnTU4aXnhwExxv2i8CwDuAoA%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.dir.ca.gov%2FPublic-Works%2FSB854.html&data=05%7C02%7CCarmen.Padilla%40arb.ca.gov%7C2f40510615244b47601608deed8dbfea%7C9de5aaee778840b1a438c0ccc98c87cc%7C0%7C0%7C639209390310864452%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=FNAMjAIVt2rVLvgqxPyG%2F4QObGgDVYZ7ZJdtR0xAxCc%3D&reserved=0

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

TARGET AREA CONTRACT PREFERENCE ACT (TACPA) – OPTIONAL

1. Government Code (GC) Section 4530 (TACPA) provides that California based companies shall be granted a five percent (5%) preference whenever a state agency prepares a solicitation for services in excess of one hundred thousand dollars and zero cents ($100,000.00). The preference(s) shall apply if the worksite is not fixed by the government agency and the Proposer can demonstrate and certify, under the penalty of perjury, that at least ninety percent (90%) of the total labor hours required to perform the services shall be performed at an identified worksite located in a distressed area (TACPA). TACPA preferences will only be applied if this procurement results in more than one responsive proposal receiving a passing narrative proposal score.

2. Additional work force preferences ranging from one percent (1%) to four percent (4%) can be earned by eligible Proposers that agree to hire five percent (5%) to twenty percent (20%) of persons with a high risk of unemployment or those living in a targeted employment area or that are enterprise zone eligible to perform a specified percentage of the contract work.

3. The granting of TACPA preference cannot displace an award to a certified small business.

4. Proposers seeking TACPA preference must submit a completed STD 830 - Target Area Contract Preference Act Request https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf. Preference Request https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf with their proposal. The applicable preference request form must include the following:

a. All appropriate certifications. (TACPA). The proposing firm’s name and the name of all suppliers and subcontractors that will work with the proposer to fulfill the terms of the contract along with the addresses of each of the worksite(s) and estimated labor hours;

b. County census tract number and block group number;

c. Proposer’s original signature; and

d. A checkbox marked to identify the additional one percent (1%) to four percent (4%) preference sought for hiring persons with a high risk of unemployment.

5. TACPA preference cannot be granted if:

a. The lowest proposed cost does not equal or exceed one hundred thousand dollars and zero cents ($100,000.00) for the entire term;

b. The work site or any part thereof is fixed or preset by the State;

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

c. The services involve construction or a public works project; or

d. A Proposer who has claimed a TACPA preference and is awarded the contract will be obligated to perform in accordance with the preference(s) requested, provided the preference was granted in obtaining the contract.

6. Firms receiving preference must:

a. Report their labor hours to the State and reference the state contract on which the award is based for the specific reporting requirements.

7. Proposers wishing to learn more about TACPA requirements, designated work site(s) or enterprise zones in California should contact the appropriate office of the Department of General Services at (916) 375-4940. DGS will attempt to determine TACPA eligibility within five (5) working days.

AGREEMENT TERM

The term of the Agreement shall be for thirty-six (36) months from the time of execution. The anticipated Agreement amount shall not exceed One Hundred Forty-Nine Thousand Nine Hundred Ninety-Nine Dollars and Ninety-Nine Cents ($149,999.99).

SCOPE OF WORK

Contractor shall provide furniture and equipment moving and installation services for the California Air Resources Board (CARB) on an as-needed basis. Services shall include transportation, delivery, pickup, relocation, assembly, disassembly, installation, and placement of furniture and equipment at CARB facilities and CARB employee residences, as well as related storage services. Contractor shall provide all labor, transportation, materials, supplies, tools, equipment, and supervision necessary to perform the services and shall be responsible for all taxes, insurance, licenses, permit fees, and other costs incidental to performance of the Agreement.

Please see Attachment 14, Sample Agreement (STD 213), Exhibit A, Scope of Work for additional details.

NORMAL BUSINESS HOURS

All services shall be performed between the hours of 7:00 AM to 6:00 PM (PST), Monday through Friday, unless otherwise specified. There may be an occasional need for work on weekends and/or holidays. There may be an occasional need to work on weekends and/or holidays.

KEY ACTION DATES

Below is the tentative time schedule for this RFQ. CARB reserves the right to modify the RFQ and/or change dates and times at its sole discretion, prior to the date fixed for submission of quotes, by the issuance of an addendum that will be posted on the California State Contracts Register (CSCR) at https://caleprocure.ca.gov.

1. CARB reserves the right to modify or cancel in whole or part of its solicitation.

https://caleprocure.ca.gov/

2. Clarifications to the solicitation will only be provided in the form of a written addendum to all Bidders.

Time Schedule Date Time (PST)

Request for Quote Release Date 10/22/2026 N/A

Deadline for Submission of Written Questions 10/29/2026 1:00 PM

Responses to Questions Posted 11/03/2026 N/A

Request for Quote Due Date 11/09/2026 1:00 PM

Estimated Contract Start Date 01/01/2027 N/A

SUBMITTAL REQUIREMENTS

If your business is interested in submitting a price quote for this opportunity, mandatory submittal attachments must be delivered by electronic mail to cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov no later than 1:00 PM PST on November 9, 2026.

Price quotes received after the deadline will not be accepted.

Thank you for your participation.

Cayla Gray-Borghese Acquisitions Branch cayla.gray-borghese@arb.ca.gov

MANDATORY SUBMITTAL ATTACHMENTS:

This email contains the following Attachments for mandatory submittal:

- Attachment 1 – Contractor Rate Sheet

- Attachment 2 – Darfur Contracting Act Certification (DGS PD 1)

- Attachment 3 – Payee Data Record (STD 204)

- Attachment 4 – Payee Data Record Supplement (STD 205) (If Applicable)

- Attachment 5 – Contractor Certification Clauses (CCC 04/2017)

- Attachment 6 – Bidder Declaration (GSPD-05-105)

- Attachment 7 – Bidder References

- Attachment 8 - Bidder’s Acknowledgement of Prevailing Wage Requirements

- Attachment 9 – Contractor’s License Information

- Attachment 10 – California Civil Rights Laws Certification (DGS OLS 04) mailto:carmen.padilla@arb.ca.gov

- Attachment 11 – Commercially Useful Function

- Attachment 12 – Conflict of Interest and Confidentiality Statement

- Attachment 13 – Detailed Response for Minimum Qualifications

REFERENCE DOCUMENTS:

This RFQ contains the following Attachments for important Agreement information. These are for reference purposes only. Please do not return these documents with your price quote submittal.

- Attachment 14 – Sample Agreement (STD 213)

ATTACHMENT 1

CONTRACTOR RATE SHEET

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

Please provide an all-inclusive rate for each service below. All rates must include all personnel, labor, subcontractors, supplies, fuel, supervision, reports, materials, tax and any other items necessary to perform each service in accordance with Attachment 14 Sample Agreement (STD 213), Exhibit A, Scope of Work.

For each service category, Subtotal shall equal the sum of all rates entered in the applicable table. All rate fields within each table must be included in the Subtotal calculation.

Do not include travel costs in the labor rates. Travel costs for work performed outside of the designated Southern California CARB locations may be billed separately in accordance with applicable CalHR travel reimbursement guidelines.

Contractor shall be paid in accordance with the rates shown below and shall remain unchanged throughout the term of the Agreement.

MOVING SERVICES HOURLY RATE OVERTIME

HOURLY RATE

Truck + One (1) Staff $ $

Truck + Two (2) Staff $ $

Additional Staff $ $

ALL LINES FROM HOURLY RATE + OVERTIME HOURLY RATE = SUBTOTAL No. 1

SUBTOTAL No. 1 $

MODULAR SYSTEMS FURNITURE

SERVICES

HOURLY RATE OVERTIME

HOURLY RATE

Master Installer $ $

Lead Installer $ $

Installer I $ $

Truck

ALL LINES FROM HOURLY RATE + OVERTIME HOURLY RATE = SUBTOTAL No. 2

SUBTOTAL No. 2 $

FURNITURE / EQUIPMENT SERVICES WEEKLY RATE

Library Carts $

Boxes - Secure / Non-Secure (Per Box) $

Totes (Per Tote) $

ALL LINES FROM WEEKLY RATE = SUBTOTAL No. 3

SUBTOTAL No. 3 $

STORAGE SERVICES MONTHLY RATE

Vault Rental $

Racking Rental (Per Square Foot) $

ALL LINES FROM MONTHLY RATE = SUBTOTAL No. 4

SUBTOTAL No. 4 $

SUBTOTAL No. 1 $

SUBTOTAL No. 2 $

SUBTOTAL No. 3 $

SUBTOTAL No. 4 $

GRAND TOTAL COST

Note: Grand Total Cost shall be utilized to determine the lowest responsive bid for evaluation purposes only. Only the rate per item will be used in the final Agreement. There is no guarantee that the Grand

Total Cost will be paid to the Contractor.

ATTACHMENT 2

DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1)

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

ATTACHMENT 3

PAYEE DATA RECORD (STD 204)

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 4

PAYEE DATA RECORD SUPPLEMENT (STD 205)

(IF APPLICABLE)

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 5

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

CCC 04/2017

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation, and employee assistance program;

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement;

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-1005.pdf

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:

a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.

b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

DOING BUSINESS WITH THE STATE OF CALIFORNIA

http://www.dir.ca.gov/

The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):

1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.

2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):

1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.

2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420)

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C.

12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:

a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled.

b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax.

c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity.

ATTACHMENT 6

BIDDER DECLARATION (GSPD-05-105)

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 7

BIDDER REFERENCES

The Bidder must possess at least five (5) completed years of experience providing moving services.

List three (3) entities for which the Bidder performed and completed moving services within the past five (5) years. List the most recent first. Submission of this form is MANDATORY. Failure to complete and return this attachment with your bid shall cause your bid to be rejected and deemed non-responsive. By furnishing the references, the Bidder authorizes the State to contact the named company, person or entity to confirm the Bidder meets the minimum qualifications set forth in this solicitation. More than three (3) references may be submitted if necessary to demonstrate that the Bidder meets the minimum qualifications.

REFERENCE 1

Name of Firm Email Address

Street Address City State Zip Code

Contact Person Telephone Number

Contract # Value or Cost of Service

Contract Term Dates Brief Description of Service Provided Month Day Year Start Date:

End Date:

REFERENCE 2

Start Date:

End Date:

REFERENCE 3

Start Date:

End Date:

ATTACHMENT 8

BIDDER’S ACKNOWLEDGEMENT OF PREVAILING WAGE REQUIREMENTS

__________________________ acknowledges that State General Prevailing Wage Rates Print Name of Bidder will apply for the following counties in California (when applicable): Los Angeles, Orange, Riverside, San Bernardino, and San Diego, Sacramento, Stanislaus, Sutter, Butte, Placer, Fresno, Kern, Southern imperial, Colusa, Cool, Yolo, Amador, El Dorado, Mariposa, San Luis Obispo, Tehama, Calaveras, Tuolumne, San Joaquin, Tulare, Glenn.

If awarded this Agreement, I acknowledge it will be my responsibility to ensure the payment of appropriate prevailing wages rates to all employees who participate in this Agreement throughout the duration of this Agreement.

Bidder’s Signature Date

ATTACHMENT 9

CONTRACTOR’S LICENSE INFORMATION

The Bidder shall complete the applicable Contractor’s license information below in accordance with the California Department of Consumer Affairs, Contractor’s State License Board (CSLB).

A valid Contractor’s license of appropriate C-61 - Limited Specialty Classification, D-34 - Prefabricated Equipment Contractor license, issued by CSLB, is required before any Bidder can contract business (e.g., submit a proposal or bid) which includes the repair or maintenance of moving issues.

CONTRACTOR:

Class _________________________________ License No: _____________

Licensee: _________________________________ Expiration Date: _____________

Work to be Completed: _____________________________________________________

(Use additional sheets if necessary.)

ATTACHMENT 10

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION (DGS OLS 04)

https://www.dgs.ca.gov/SearchResult?search=california%20civil%20rights%20laws&topicCategoryFilters=&divisionid=&audienceCategoryFilters=&contenttype=&sort=relevance&eventCategoryFilters=&resourceCategoryFilters=&serviceCategoryFilters=&activeFilters=&page=1

ATTACHMENT 11

COMMERCIALLY USEFUL FUNCTION

ATTACHMENT 12

CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT

NOTE: The Bidder cannot be a member of existing CARB of California Environmental Protection Agency (CalEPA) Advisory committee due to Gov. Code § 87104 restrictions but others from the same organization are still eligible.

I certify that I have no personal or financial interest and no present or past employment or activity which would be incompatible with my participation in any activity related to the planning or contract processes for this Project. For the duration of my involvement in this Project, I agree not to accept any gift, benefit, gratuity, or consideration, or begin a personal or financial interest in a party who is offering, or associated with an Offeror, on the Project.

I certify that I will keep confidential and secure and will not copy, give or otherwise disclose to any other party who has not signed a copy of this confidentiality Agreement, all information concerning the planning, processes, development or procedures of the Project, which I learn in the course of my duties on the Project. I understand that the information to be kept confidential includes, but is not limited to, specifications, administrative requirements, and terms and conditions, and includes concepts and discussions as well as written or electronic materials. I understand that if I leave this Project before it ends, I must still keep all Project information confidential. I agree to follow any instructions provided by the Project relating to the confidentiality of Project information. I further agree that I will strictly abide by the terms of the project Confidentiality Policy contained in Exhibit E, Sections D and E. Failure to adhere to the terms of this Conflict of Interest and Confidentiality Statement, as determined within the sole discretion of CARB, may be considered a breach of this Agreement and may lead to Agreement termination, civil and/or criminal liability, or a combination thereof.

I fully understand that any unauthorized disclosure I make may be a basis for civil or criminal penalties and/or disciplinary action (including dismissal for State employees). I agree to advise the CARB Contract Manager immediately in the event that I either learn or have reason to believe that any person who has access to Project confidential information has or intends to disclose that information in violation of this Agreement.

Date: _____________________________________

Signature: _____________________________________

Printed Name: _____________________________________

Title: _____________________________________

Organization: _____________________________________

Telephone Number: _____________________________________

Fax Number: _____________________________________

ATTACHMENT 13

DETAILED RESPONSE FOR MINIMUM QUALIFICATIONS

This page is intentionally blank. This is a placeholder for the bidder’s Detailed Response of Minimum Qualifications.

Submissions of this attachment are mandatory. Failure to complete and return this attachment with your bid shall cause your bid to be rejected and deemed non-responsive.

ATTACHMENT 14

SAMPLE AGREEMENT (STD 213)

Exhibit A

EXHIBIT A

SCOPE OF WORK

A. SCOPE OF WORK

Contractor shall provide furniture and equipment delivery and related moving services for the California Air Resources Board (CARB) on an as-needed basis. Services shall include the transportation, delivery, pick-up, assembly, installation, and set-in-place of furniture and/or equipment between CARB facilities and CARB employee residences throughout the locations identified in Exhibit A, Attachment 1, Locations, under the direction of the CARB Contract Manager or designee.

B. CONTRACTOR RESPONSIBILITIES

1. Contractor shall provide all personnel, supervision, transportation, equipment, tools, materials, and supplies necessary to perform the services described in this Scope of Work.

2. Contractor shall maintain sufficient staffing and resources to perform requested services in a safe, timely, and efficient manner.

3. Contractor shall transport, deliver, retrieve, relocate, assemble, disassemble, install, and set in place furniture and equipment as requested by the CARB Contract Manager or designee.

4. Contractor shall provide services at CARB facilities and CARB employee residences located within the service areas identified in Exhibit A, Attachment 1, Locations.

5. Contractor shall maintain a primary business location or operational facility used to dispatch personnel and equipment under this Agreement within a fifty (50) mile radius of the CARB Headquarters located at:

1001 I Street Sacramento, California 95814

6. Contractor shall be capable of providing services at CARB employee residences located up to two hundred fifty (250) miles from CARB Headquarters identified above.

7. Contractor shall be capable of delivering, retrieving, and moving furniture and equipment within residential locations, including locations requiring movement of items up or down as many as three (3) flights of stairs.

8. Contractor shall provide personnel capable of safely lifting and moving furniture and equipment weighing more than one hundred (100) pounds when required to perform requested services.

9. When installing furniture or equipment, Contractor shall:

a. Assemble furniture and equipment in accordance with the manufacturer’s instructions, when applicable.

b. Ensure furniture and equipment are properly assembled, stable, and positioned in the location identified by the CARB employee or CARB Contract Manager or

c. Connect electrically powered furniture or equipment to a standard 110-volt electrical outlet or employee-provided surge protector, when applicable.

d. Provide the CARB employee with a brief demonstration of the basic operation or adjustment features of the furniture or equipment, when applicable.

e. Not provide ergonomic, medical, or Reasonable Accommodation (RA) advice or recommendations to CARB employees.

10. Contractor shall develop an efficient delivery and service route for each scheduled service day. Routes shall be subject to approval by the CARB Contract Manager or

11. Contractor shall coordinate with the CARB Contract Manager or designee regarding requested services, scheduling, site conditions, access requirements, and any special handling or installation requirements.

12. Contractor shall provide all equipment and supplies necessary to perform services under this Agreement, including, but not limited to, boxes, packing materials, hand tools, panel carts, hand trucks, pallet jacks, moving dollies, library carts, totes, and any other equipment necessary to safely transport, protect, assemble, disassemble, install, or relocate furniture and equipment.

13. Contractor shall provide safe, secure, and lockable warehouse storage when requested by the CARB Contract Manager or designee. The first twenty-four (24) hours of storage shall be provided at no additional cost to CARB. Additional storage shall be compensated at the applicable rate specified in Exhibit B, Attachment 1, Contractor Rate Sheet.

14. Contractor shall be responsible for all costs associated with performing services under this Agreement, including personnel, supervision, transportation, insurance, licenses, permits, equipment, supplies, and other incidental expenses, except as otherwise expressly identified in the Agreement.

15. Contractor shall maintain a valid C-61 - Limited Specialty Classification, D-34 - Prefabricated Equipment Contractor license issued by the California State License Board (CSLB). Contractor shall provide a copy of their license upon CARB Contract Manager or designee request.

16. Contractor shall complete an inventory or itemized record of furniture and equipment picked up, transported, delivered, or returned under each service request and provide a copy of the completed inventory or itemized record to the CARB Contract Manager or designee upon completion of the applicable service.

17. Contractor shall take all necessary precautions to protect CARB property, employee property, furniture, equipment, and State-owned or leased facilities while performing services under this Agreement.

18. Contractor shall be responsible for any loss or damage to CARB property caused by the

Contractor or its employees, agents, or subcontractors while performing services under this Agreement.

19. Contractor shall ensure that while its employees are performing duties at any CARB facility and/or CARB employee residence, they shall:

a. Wear personal protective equipment (PPE), including masks, gloves, and/or shoe coverings, when required by the CARB Contract Manager or designee based on health, safety, or site-specific needs. Contractor shall provide all required PPE at no additional cost to CARB.

b. Act professionally and courteously toward State employees, family members, and members of the public, and shall not engage in discourteous, abrupt, abrasive, threatening, disruptive, or belligerent behavior.

c. Be readily identifiable as Contractor employees by wearing clean and appropriate work attire displaying the Contractor’s business name or other identifying information.

d. Maintain a neat and professional appearance appropriate for the services being performed.

e. Wear closed-toe shoes and any other protective equipment necessary to safely perform the requested services.

20. Contractor shall comply with all applicable CARB facility access, security, safety, and workplace requirements while performing services at CARB facilities.

C. CARB RESPONSIBILITIES

1. CARB Contract Manager or designee shall coordinate service requests and provide

Contractor with the information reasonably necessary to perform requested services.

2. CARB Contract Manager or designee shall identify the furniture or equipment to be transported, delivered, retrieved, relocated, assembled, disassembled, or installed.

3. CARB Contract Manager or designee shall provide Contractor with applicable CARB facility locations, employee delivery or pickup information, and other information necessary to coordinate authorized services.

4. CARB Contract Manager or designee shall provide Contractor with reasonable access to CARB facilities and CARB-controlled work areas where services are to be performed.

5. CARB employees receiving residential services shall be responsible for providing Contractor with a reasonably clear and accessible path between the residence entrance and the location where furniture or equipment will be delivered, retrieved, or installed.

6. CARB employees shall ensure that sufficient space is available for furniture or equipment to be placed and used as intended.

7. CARB employees shall provide a surge protector when one is necessary for the installation of electrically powered furniture or equipment at an employee residence.

D. SCHEDULING AND SERVICE REQUESTS

1. Services shall be provided on an as-needed basis as requested by the CARB Contract

Manager or designee. CARB does not guarantee a minimum or maximum number of moves, service requests, labor hours, deliveries, or other services during the term of the Agreement.

2. Dates and times of service shall be mutually agreed upon by the Contractor and CARB Contract Manager or designee.

3. CARB will generally provide Contractor with at least two (2) business days’ notice when requesting services. CARB may request services with less notice when operationally necessary.

4. Contractor shall notify the CARB Contract Manager or designee as soon as possible if Contractor is unable to perform services on the agreed-upon date or time. Unless circumstances outside Contractor’s control prevent advance notification, Contractor shall provide notification at least twenty-four (24) hours before the scheduled service.

5. CARB reserves the right to cancel or reschedule services due to operational needs or unforeseen circumstances. CARB Contract Manager or designee will provide Contractor with as much advance notice as reasonably practicable.

6. Unless otherwise approved by the CARB Contract Manager or designee, services shall be performed Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m., excluding State holidays, as per the California Department of Human Resources (CalHR).

E. COMPENSABLE HOURS AND TRAVEL

1. Compensable labor hours shall begin when Contractor personnel arrive at the CARB-designated starting location identified for the applicable service request.

2. Compensable labor hours shall end when the requested services are completed and Contractor personnel are released by the CARB Contract Manager or designee.

3. Travel time incurred before Contractor personnel arrive at the CARB-designated starting location shall not be compensable.

4. Travel time incurred after Contractor personnel are released by CARB following completion of the requested services shall not be compensable.

5. Travel occurring between CARB-designated locations, CARB employee residences, or other service locations during the performance of an authorized service request shall be considered part of the requested services and compensated in accordance with Exhibit B, Attachment 1, Contractor Rate Sheet, when applicable.

6. Contractor shall be compensated only for authorized services actually performed at the applicable rates specified in Exhibit B, Attachment 1, Contractor Rate Sheet.

F. CONTRACT REPRESENTATIVES

The Contract Managers during the term of this Agreement shall be:

Agency: California Air Resources Board Contractor: To Be Determined Division: Administrative Services Division Section:

Attention: Raymond Lucero Attention:

Address: 1001 I Street Sacramento, CA 95814

Address::

Phone: (279) 208-7649 Phone:

Email: Raymond.Lucero@arb.ca.gov Email:

The Administrative Representative during the term of this Agreement shall be:

Agency: California Air Resources Board Contractor: To Be Determined Division: Administrative Services Division Section:

Attention: Paige Hoffman Attention:

Address: 1001 I Street Sacramento, CA 95814

Address::

Phone: (279) 386-8751 Phone:

Email: Paige.Hoffman@arb.ca.gov Email:

Direct all contract inquiries to the Contract Managers. The parties may change their Contract Representative(s) by providing ten (10) days written notice to the other party's Contract Representative(s). The notifying party shall provide complete contact information for the replacement Contract Representative(s) to include the information provided above.

mailto:Raymond.Lucero@arb.ca.gov mailto:Paige.Hoffman@arb.ca.gov

Exhibit A, Attachment 1

EXHIBIT A, ATTACHMENT 1

LOCATIONS

Greater Sacramento and Northern California (Northern California cities north of Fresno to the Oregon border) Area Locations

The cities and locations where CARB employees live and work include, but are not limited to:

Antelope, California

Browns Valley, California

Carmichael, California

Davis, California

El Dorado Hills, California

Elk Grove, California

Fair Oaks, California

Galt, California

Lincoln, California

Livermore, California

Placerville, California

Plumas Lake, California

Rancho Cordova, California

Rancho Murrieta, California

Rocklin, California

Roseville, California

Sacramento, California

San Ramon, California

Vacaville, California

Walnut Creek, California

West Sacramento, California

Exhibit A, Attachment 1

Northern California CARB Facilities

1001 I Street, Sacramento, California 95814

1927 13th Street, Sacramento, California 95811

1301 V Street, Sacramento, California 95818

1900 14th

Street, Sacramento, California 95811

8311 Galena Avenue, Building 452, Sacramento, California 95828

8340 Ferguson Avenue, Sacramento, California 95828

8151 Demetre Avenue, Sacramento, California 95828

2701 5th Street, Sacramento, California 95818

2703 5th Street, Sacramento, California 95818

773 Almond Street, Yuba City, California 95991

984 East Avenue, Suite B-4, Chico, California 95926

100 Sunrise Boulevard, Colusa, California 95932

1400 American River Trail, Cool, California 95614

445 Campbell Road, Davis, California 95616

608 Cowee Road, Gridley, California 95948

201 Clinton Road, Ste. 109, Jackson, California 95642

21200 US Highway 50, Little Norway, California 96150

4405 Airport Road, Paradise, California 95969

6701 Clark Road, Paradise, California 95969

5921 Clark Rd, Paradise, California 95969

Parcel 325-300-36-100, Placerville, California 95667

2871 Cougar Lane, Placerville, California 95667

Top of Tuscan Buttes, Red Bluff, California 96080

3331 Sandy Way, South Lake Tahoe, California 96150

702 N Aurora St, Stockton, California 95202

Exhibit A, Attachment 1

Top of Sutter Buttes, Sutter Buttes, California 95982

720 Colusa Street, Willows, California 95988

Parcel #48-020-10, 10, Solano, California 94585

151 N Sunrise Avenue, Suite 510, Roseville, California 95661

NOTE: Additional locations may be added by formal amendment during the term of the

Exhibit B

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

A. INVOICING & PAYMENT

1. For services satisfactorily rendered, upon receipt and approval of an invoice(s) for…