26ASD008_RFQ_FINAL.pdf

CARB / Contractor RFQ No. 26ASD008

California Air Resources Board

North Facilities Unit Office Moving Services Agreement No. 26ASD008

Small Business Request for Quote (RFQ)

October 8, 2026

The California Air Resources Board (CARB) is soliciting price quotes from California Certified Small Businesses to provide Office Moving Services at the CARB facilities located throughout California.

Please see Attachment 14, Sample Agreement (STD 213), Exhibit A, Attachment 1, Locations, for specific locations.

Please submit your price quote in one (1) PDF format, cannot exceed 50 Mega Bytes (MB) via email to: cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov by October 23, 2026, no later than 1:00 PM Pacific Standard Time (PST).

Upon award of this small business request for quote (RFQ), the vendor shall receive a complete Agreement with detailed information for signature. Award will be made to the responsive and responsible vendor whose quotation provides the best value to CARB, considering price and other relevant factors identified in this solicitation.

BIDDER MINIMUM QUALIFICATIONS

Bidders must provide proof of meeting minimum qualifications through certifications and a detailed summary. Bidders who do not meet the minimum qualifications will be deemed non-responsive and ineligible for award.

The following must be submitted along with all other required documents:

1. The Bidder must complete Attachment 6, Bidder Declaration (GSPD-05-105) and provide documentation that they are currently certified by the Department of General Services (DGS) as a Small Business (SB) or Microbusiness (MB).

2. The Bidder shall submit a copy of a valid C61- Limited Specialty Classification, D34 -

Prefabricated Equipment Contractor’s license. Copy of license must be included on Attachment 13, Detailed Response for Minimum Qualifications.

3. The Bidder must be able to provide three (3) favorable references with a minimum of five (5) years’ completed experience from organizations of similar size and complexity installing Haworth, California Correctional Training and Rehabilitation Authority (CALCTRA), and All Steel Modular System Furniture (MSF). Bidder must fully complete Attachment 7, Bidder References, by ensuring all items listed on the form have been properly filled out. Each qualifying reference must include the complete term during which the services were performed, including month, day, and year the services began and the month, day and year the services ended.

4. The Bidder’s business must be located within a fifty (50) mile radius of the California

Environmental Protection Agency Headquarters, 1001 I Street, Sacramento, California 95814. Proof of location must be included on Attachment 13, Detailed Response for Minimum Qualifications.

mailto:cayla.gray-borghese@arb.ca.gov mailto:carmen.padilla@arb.ca.gov

5. Bidder, if required by law, must be registered and be in good standing with the applicable

State and local jurisdictions. This may include being registered with the State of California to operate said business in the State and be in good standing with the Secretary of State. All businesses that must be registered with the Secretary of State or appropriate State or local jurisdiction must be registered prior to date of Agreement award. Documentation must be included on Attachment 13, Detailed Response for Minimum Qualifications.

Bidders who do not meet the minimum qualifications may be deemed non-responsive and ineligible for award.

BIDDER RESPONSIBILITIES

1. Costs incurred for developing quotes and in anticipation of award of the agreement are entirely the responsibility of the Bidder and shall not be charged to CARB. This includes, but is not limited to: delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, costs of bonds, any and all travel related expenses incurred in the performance of completing the bid for submittal; or for any other purpose unless expressly included and itemized in the bid solicitation.

2. In the event that any license(s) and/or permit(s) expire at any time during the term of this agreement, the Bidder agrees to provide the agency with a copy of the renewed license(s) and/or permit(s) within thirty (30) days following the expiration date. In the event the Bidder fails to keep in effect at all times all required license(s) and/or permit(s), the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

BIDDER RESPONSE CLARIFICATION

The State may request that a Bidder clarify any area of their response that the State determines to be unclear. The State may also request clarification for areas that may render the bid non-responsive to the requirements and provide the Bidder an opportunity to resubmit a responsive bid by the date and time specified by the State. However, if the Bidder does not resubmit a responsive bid addressing the identified areas by the date and time specified by the State, the Bidder’s bid will be rendered non-responsive and ineligible to proceed to the next phase of the solicitation process. Clarifications may be requested in writing or through confidential discussion.

POST AWARD REQUIREMENTS

1. Prior to execution of the contract and at CARB’s sole discretion, the selected Bidder must comply with the following in a manner acceptable to CARB:

a. The Agreement shall be signed by the Contractor and returned within ten (10) business days of receipt. If the Contractor refuses or fails to execute the contract, then CARB may award the contract to the next responsive, responsible Bidder.

b. Within ten (10) business days of award of the Agreement, Contractor must supply CARB with all required documents, including, but not limited to insurance certificates, bonds, licenses, as specified in Draft Standard Agreement (STD 213), Exhibit D, to be reviewed and approved by DGS.

2. Failure to comply with any post-award requirements may result in cancellation of the award.

In that event, CARB reserves the right to award the contract to the next responsive, responsible Bidder.

PREVAILING WAGES

Prevailing wages apply in accordance with the State Department of Industrial Relations (DIR).

Bidder must complete and submit Attachment 8, Bidder’s Acknowledgement of Prevailing Wage Requirements. Submission of this attachment is mandatory. Failure to fully complete and return attachment with the bid will cause the bid to be rejected and deemed non-responsive.

State General Prevailing Wage Rates will apply for the applicable counties, as described in the attached Draft Standard Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations may be obtained via the Internet:

http://www.dir.ca.gov/

PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

1. In accordance with the provisions of Code of Regulations Title 8, Section 16000, the DIR has ascertained the work for this project to be performed as a public work. Refer to http://www.dir.ca.gov/t8/16000.html.

2. No Contractor or Subcontractor may be listed on a bid proposal for a public works project unless registered with the DIR pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)].

3. No Contractor or Subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code Section 1725.5.

4. This project is subject to compliance monitoring and enforcement by the DIR. Refer to http://www.dir.ca.gov/Public-Works/SB854.html for more information.

5. Contractor shall maintain its registration with the DIR per the requirements set forth in Labor Code 1725.5 (a)(1) during the term of this Agreement.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

http://www.dir.ca.gov/ https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.dir.ca.gov%2Ft8%2F16000.html&data=05%7C02%7CCarmen.Padilla%40arb.ca.gov%7C2f40510615244b47601608deed8dbfea%7C9de5aaee778840b1a438c0ccc98c87cc%7C0%7C0%7C639209390310832360%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xGru1mSnnPu9kWQ3h8TdnTU4aXnhwExxv2i8CwDuAoA%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.dir.ca.gov%2FPublic-Works%2FSB854.html&data=05%7C02%7CCarmen.Padilla%40arb.ca.gov%7C2f40510615244b47601608deed8dbfea%7C9de5aaee778840b1a438c0ccc98c87cc%7C0%7C0%7C639209390310864452%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=FNAMjAIVt2rVLvgqxPyG%2F4QObGgDVYZ7ZJdtR0xAxCc%3D&reserved=0

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

TARGET AREA CONTRACT PREFERENCE ACT (TACPA) – OPTIONAL

1. Government Code (GC) Section 4530 (TACPA) provides that California based companies shall be granted a five percent (5%) preference whenever a state agency prepares a solicitation for services in excess of one hundred thousand dollars and zero cents ($100,000.00). The preference(s) shall apply if the worksite is not fixed by the government agency and the Proposer can demonstrate and certify, under the penalty of perjury, that at least ninety percent (90%) of the total labor hours required to perform the services shall be performed at an identified worksite located in a distressed area (TACPA). TACPA preferences will only be applied if this procurement results in more than one responsive proposal receiving a passing narrative proposal score.

2. Additional work force preferences ranging from one percent (1%) to four percent (4%) can be earned by eligible Proposers that agree to hire five percent (5%) to twenty percent (20%) of persons with a high risk of unemployment or those living in a targeted employment area or that are enterprise zone eligible to perform a specified percentage of the contract work.

3. The granting of TACPA preference cannot displace an award to a certified small business.

4. Proposers seeking TACPA preference must submit a completed STD 830 - Target Area Contract Preference Act Request https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf. Preference Request https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf with their proposal. The applicable preference request form must include the following:

a. All appropriate certifications. (TACPA). The proposing firm’s name and the name of all suppliers and subcontractors that will work with the proposer to fulfill the terms of the contract along with the addresses of each of the worksite(s) and estimated labor hours;

b. County census tract number and block group number;

c. Proposer’s original signature; and

d. A checkbox marked to identify the additional one percent (1%) to four percent (4%) preference sought for hiring persons with a high risk of unemployment.

5. TACPA preference cannot be granted if:

a. The lowest proposed cost does not equal or exceed one hundred thousand dollars and zero cents ($100,000.00) for the entire term;

b. The work site or any part thereof is fixed or preset by the State;

c. The services involve construction or a public works project; or https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

d. A Proposer who has claimed a TACPA preference and is awarded the contract will be obligated to perform in accordance with the preference(s) requested, provided the preference was granted in obtaining the contract.

6. Firms receiving preference must:

a. Report their labor hours to the State and reference the state contract on which the award is based for the specific reporting requirements.

7. Proposers wishing to learn more about TACPA requirements, designated work site(s) or enterprise zones in California should contact the appropriate office of the Department of General Services at (916) 375-4940. DGS will attempt to determine TACPA eligibility within five (5) working days.

AGREEMENT TERM

The term of the Agreement shall be for twelve (12) months from the time of execution. The anticipated Agreement amount shall not exceed Two Hundred Forty-Nine Thousand Nine Hundred Ninety-Nine Dollars and Ninety-Nine Cents ($249,999.99).

The State reserves the option to renew the Contract for up to one (1) additional twelve (12) month period (i.e., one (1) year). If at the State’s sole discretion, the optional twelve (12) month extension is granted, the State may amend the Agreement to include the additional twelve (12) months of services.

SCOPE OF WORK

Contractor shall provide and be responsible for all labor, transportation, materials and supplies, including but not limited to: boxes, tools, panel carts, hand trucks, pallet jack, moving dolly, library cart, totes, and any equipment necessary to perform moving services. In addition, Contractor shall provide supervision, and pay all taxes, insurance, license(s), permit fees, and other costs incidental to perform moving services.

Please see Attachment 14, Sample Agreement (STD 213) for more detail.

NORMAL BUSINESS HOURS

All services shall be performed between the hours of 7:00 AM to 6:00 PM (PST), Monday to Friday, unless otherwise specified. There may be an occasional need for work on weekends and/or holidays. There may be an occasional need to work on weekends and/or holidays.

KEY ACTION DATES

Below is the tentative time schedule for this RFQ. CARB reserves the right to modify the RFQ and/or change the date and time at its sole discretion, prior to the date fixed for submission of bids, by the issuance of an addendum to all parties who received a bid package.

1. CARB reserves the right to modify or cancel in whole or part of its solicitation.

2. Clarifications to bid shall be given only in the form of addenda to all bidders.

Time Schedule Date Time (PST)

Request for Quote release date 10/08/2026 N/A

Deadline for Submission of Written Questions 10/14/2026 1:00 PM

Responses to Questions Posted 10/19/2026 N/A

Request for Quote Due Date 10/23/2026 1:00 PM

Estimated Contract Start Date 11/03/2026 N/A

SUBMITTAL REQUIREMENTS

If your business is interested in submitting a price quote for this opportunity, mandatory submittal attachments must be delivered by electronic mail to cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov no later than 1:00 PM (PST) on October 23, 2026.

Price quotes received after the deadline will not be accepted.

Thank you for your participation.

Cayla Gray-Borghese Acquisitions Branch cayla.gray-borghese@arb.ca.gov

MANDATORY SUBMITTAL ATTACHMENTS:

This email contains the following Attachments for mandatory submittal:

- Attachment 1 – Contractor Rate Sheet

- Attachment 2 – Darfur Contracting Act Certification (DGS PD 1)

- Attachment 3 – Payee Data Record (STD 204)

- Attachment 4 – Payee Data Record Supplement (STD 205) (If Applicable)

- Attachment 5 – Contractor Certification Clauses (CCC 04/2017)

- Attachment 6 – Bidder Declaration (GSPD-05-105)

- Attachment 7 – Bidder References

- Attachment 8 - Bidder’s Acknowledgement of Prevailing Wage Requirements

- Attachment 9 – Contractor’s License Information

- Attachment 10 – California Civil Rights Laws Certification (DGS OLS 04)

- Attachment 11 – Commercially Useful Function

- Attachment 12 – Conflict of Interest and Confidentiality Statement mailto:cayla.gray-borghese@arb.ca.gov mailto:carmen.padilla@arb.ca.gov mailto:cayla.gray-borghese@arb.ca.gov

- Attachment 13 – Detailed Response for Minimum Qualifications

REFERENCE DOCUMENTS:

This RFQ contains the following Attachments for important Agreement information. These are for reference purposes only. Please do not return these documents with your price quote submittal.

- Attachment 14 – Sample Agreement (STD 213)

ATTACHMENT 1

CONTRACTOR RATE SHEET

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

Please provide an all-inclusive rate for each service below. All rates must include all personnel, labor, subcontractors, supplies, fuel, supervision, reports, materials, tax and any other items necessary to perform each service in accordance with Attachment 14 Sample Agreement (STD 213), Exhibit A, Scope of Work.

For each service category, Subtotal shall equal the sum of all rates entered in the applicable table. All rate fields within each table must be included in the Subtotal calculation.

Do not include travel costs in the labor rates. Travel costs for work performed outside of the designated Southern California CARB locations may be billed separately in accordance with applicable CalHR travel reimbursement guidelines.

Contractor shall be paid in accordance with the rates shown below and shall remain unchanged throughout the term of the Agreement.

MOVING SERVICES - CONTRACTOR OWNED

BOBTAIL TRUCK

HOURLY RATE OVERTIME

HOURLY RATE

Bobtail Truck + One (1) Staff $ $

Bobtail Truck + Two (2) Staff $ $

Additional Staff $ $

ALL LINES FROM HOURLY RATE + OVERTIME HOURLY RATE = SUBTOTAL No. 1

SUBTOTAL No. 1 $

MOVING SERVICES - CONTRACTOR OWNED

SMALL BOX TRUCK

HOURLY RATE OVERTIME

HOURLY RATE

Small Box Truck + One (1) Staff $ $

Small Box Truck + Two (2) Staff $ $

Additional Staff $ $

ALL LINES FROM HOURLY RATE + OVERTIME HOURLY RATE = SUBTOTAL No. 2

SUBTOTAL No. 2 $

MOVING SERVICES - CONTRACTOR OWNED

PICK-UP TRUCK

HOURLY RATE OVERTIME

HOURLY RATE

Regular Pick-Up Truck + One (1) Staff $ $

Regular Pick-Up Truck + Two (2) Staff $ $

Additional Staff $ $

ALL LINES FROM HOURLY RATE + OVERTIME HOURLY RATE = SUBTOTAL No. 3

SUBTOTAL No. 3 $

MODULAR SYSTEMS FURNITURE SERVICES HOURLY RATE OVERTIME

HOURLY RATE

Master Installer $ $

Lead Installer $ $

Installer I $ $

Truck $ $

ALL LINES FROM HOURLY RATE + OVERTIME HOURLY RATE = SUBTOTAL No. 4

SUBTOTAL No. 4 $

MOVING SERVICES - CARB OWNED

SEMI-TRUCK / TRAILER

HOURLY RATE OVERTIME

HOURLY RATE

Semi-Truck + Class A Driver $ $

Additional Staff $ $

Additional Staff $ $

ALL LINES FROM HOURLY RATE + OVERTIME HOURLY RATE = SUBTOTAL No. 5

SUBTOTAL No. 5 $

ON-CALL / EMERGENCY SERVICES HOURLY RATE

Lead Installer + Bobtail $

Additional Staff $

Additional Staff $

ALL LINES FROM HOURLY RATE = SUBTOTAL No. 6

SUBTOTAL No. 6 $

EQUIPMENT SERVICES WEEKLY RATE

Library Carts $

Boxes - Secure / Non-Secure (Per Box)

Totes (Per Tote)

Open Tops (Per Open Top)

ALL LINES FROM WEEKLY RATE = SUBTOTAL No. 7

SUBTOTAL No. 7 $

STORAGE SERVICES MONTHLY RATE

Vault Rental $

Racking Rental (Per Square Foot) $

ALL LINES FROM MONTHLY RATE = SUBTOTAL No. 8

SUBTOTAL No. 8 $

SUBTOTAL No. 1 $

SUBTOTAL No. 2 $

SUBTOTAL No. 3 $

SUBTOTAL No. 4 $

SUBTOTAL No. 5 $

SUBTOTAL No. 6 $

SUBTOTAL No. 7 $

SUBTOTAL No. 8 $

GRAND TOTAL COST

Note: Grand Total Cost shall be utilized to determine the lowest responsive bid for evaluation purposes only. Only the rate per item will be used in the final Agreement. There is no guarantee that the Grand

Total Cost will be paid to the Contractor.

Provided the Contractor has performed satisfactorily during the term of the contract, the State reserves the option to renew the Contract for one (1) additional twelve (12) month period (i.e., one (1) year). If at the State’s sole discretion, the optional year extension is granted, the State may amend the Agreement to include the additional year of services.

ATTACHMENT 2

DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1)

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

ATTACHMENT 3

PAYEE DATA RECORD (STD 204)

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 4

PAYEE DATA RECORD SUPPLEMENT (STD 205)

(IF APPLICABLE)

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 5

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

CCC 04/2017

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation, and employee assistance program;

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement;

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-1005.pdf

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:

a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.

b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

DOING BUSINESS WITH THE STATE OF CALIFORNIA

http://www.dir.ca.gov/

The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):

1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.

2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):

1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.

2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420)

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C.

12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:

a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled.

b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax.

c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity.

ATTACHMENT 6

BIDDER DECLARATION (GSPD-05-105)

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 7

BIDDER REFERENCES

The Bidder must possess at least five (5) completed years of experience providing moving services. List three

(3) entities for which the Bidder performed and completed moving services within the past five (5) years. List the most recent first. Submission of this form is MANDATORY. Failure to complete and return this attachment with your bid shall cause your bid to be rejected and deemed non-responsive. By furnishing the references, the Bidder authorizes the State to contact the named company, person or entity to confirm the Bidder meets the minimum qualifications set forth in this solicitation. More than three (3) references may be submitted if necessary to demonstrate that the Bidder meets the minimum qualifications.

REFERENCE 1

Name of Firm Email Address

Street Address City State Zip Code

Contact Person Telephone Number

Contract # Value or Cost of Service

Contract Term Dates Brief Description of Service Provided Month Day Year Start Date:

End Date:

REFERENCE 2

Start Date:

End Date:

REFERENCE 3

Start Date:

End Date:

ATTACHMENT 8

BIDDER’S ACKNOWLEDGEMENT OF PREVAILING WAGE REQUIREMENTS

__________________________ acknowledges that State General Prevailing Wage Rates Print Name of Bidder will apply for the following counties in California (when applicable): Los Angeles, Orange, Riverside, San Bernardino, and San Diego, Sacramento, Stanislaus, Sutter, Butte, Placer, Fresno, Kern, Southern imperial, Colusa, Cool, Yolo, Amador, El Dorado, Mariposa, San Luis Obispo, Tehama, Calaveras, Tuolumne, San Joaquin, Tulare, Glenn.

If awarded this Agreement, I acknowledge it will be my responsibility to ensure the payment of appropriate prevailing wages rates to all employees who participate in this Agreement throughout the duration of this Agreement.

Bidder’s Signature Date

ATTACHMENT 9

CONTRACTOR’S LICENSE INFORMATION

The Bidder shall complete the applicable Contractor’s license information below in accordance with the Contractor’s State License Board, Department of Consumer Affairs.

A valid Contractor’s license of appropriate C-61 - Limited Specialty Classification, D-34 - Prefabricated Equipment Contractor license, issued by the California Contractors State Licensing Board (CSLB), is required before any Bidder can contract business (e.g., submit a proposal or bid) which includes the repair or maintenance of moving issues.

CONTRACTOR:

Class _________________________________ License No: _____________

Licensee: _________________________________ Expiration Date: _____________

Work to be Completed: _____________________________________________________

(Use additional sheets if necessary.)

ATTACHMENT 10

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION (DGS OLS 04)

https://www.dgs.ca.gov/SearchResult?search=california%20civil%20rights%20laws&topicCategoryFilters=&divisionid=&audienceCategoryFilters=&contenttype=&sort=relevance&eventCategoryFilters=&resourceCategoryFilters=&serviceCategoryFilters=&activeFilters=&page=1

ATTACHMENT 11

COMMERCIALLY USEFUL FUNCTION

ATTACHMENT 12

CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT

NOTE: The Bidder cannot be a member of existing CARB of California Environmental Protection Agency (CalEPA) Advisory committee due to Gov. Code § 87104 restrictions but others from the same organization are still eligible.

I certify that I have no personal or financial interest and no present or past employment or activity which would be incompatible with my participation in any activity related to the planning or contract processes for this Project. For the duration of my involvement in this Project, I agree not to accept any gift, benefit, gratuity, or consideration, or begin a personal or financial interest in a party who is offering, or associated with an Offeror, on the Project.

I certify that I will keep confidential and secure and will not copy, give or otherwise disclose to any other party who has not signed a copy of this confidentiality Agreement, all information concerning the planning, processes, development or procedures of the Project, which I learn in the course of my duties on the Project. I understand that the information to be kept confidential includes, but is not limited to, specifications, administrative requirements, and terms and conditions, and includes concepts and discussions as well as written or electronic materials. I understand that if I leave this Project before it ends, I must still keep all Project information confidential. I agree to follow any instructions provided by the Project relating to the confidentiality of Project information. I further agree that I will strictly abide by the terms of the project Confidentiality Policy contained in Exhibit E, Sections D and E. Failure to adhere to the terms of this Conflict of Interest and Confidentiality Statement, as determined within the sole discretion of CARB, may be considered a breach of this Agreement and may lead to Agreement termination, civil and/or criminal liability, or a combination thereof.

I fully understand that any unauthorized disclosure I make may be a basis for civil or criminal penalties and/or disciplinary action (including dismissal for State employees). I agree to advise the CARB Contract Manager immediately in the event that I either learn or have reason to believe that any person who has access to Project confidential information has or intends to disclose that information in violation of this Agreement.

Date: _____________________________________

Signature: _____________________________________

Printed Name: _____________________________________

Title: _____________________________________

Organization: _____________________________________

Telephone Number: _____________________________________

Fax Number: _____________________________________

ATTACHMENT 13

DETAILED RESPONSE FOR MINIMUM QUALIFICATIONS

This page is intentionally blank. This is a placeholder for the bidder’s Detailed Response of Minimum Qualifications.

Submissions of this attachment are mandatory. Failure to complete and return this attachment with your bid shall cause your bid to be rejected and deemed non-responsive.

ATTACHMENT 14

SAMPLE AGREEMENT (STD 213)

Exhibit A

EXHIBIT A

SCOPE OF WORK

A. SCOPE OF WORK

Contractor shall perform various services for assembly and disassembly of furniture and/or lab equipment including reconfigurations, moves, additions, and changes on an as needed basis for the California Air Resources Board (CARB) under the direction of the Northern Headquarters facility Contract Manager or designee.

B. CONTRACTOR RESPONSIBILITIES

1. Contractor shall provide assembly, disassembly, removal, relocation and/or reconfiguration of modular systems furniture (MSF) as required.

2. Contractor shall provide repairs to locks and locking mechanisms on modular and conventional furniture.

3. Contractor shall provide all labor, transportation, materials and supplies including but not limited to: boxes, tools, panel carts, hand trucks, pallet jacks, moving dollies, library carts, totes, and any equipment necessary to perform services.

4. Contractor shall provide supervision, and pay all taxes, insurance, license(s), permit fees, and other costs incidental to perform moving services.

5. Contractor shall provide custom crates and padding to securely pack and relocate sensitive lab equipment. Contractor shall provide all materials necessary to build custom crates.

6. Contractor shall brace, bolt, hang, or anchor freestanding shelving and files over 60-inches in height.

7. Contractor shall brace, bolt, hang, or anchor all miscellaneous items including but not limited to: clocks, awards, pictures, whiteboards, bulletin boards, corkboards, first aid kits, fire blankets, and Automated External Defibrillator (AED). Contractor shall provide all hardware necessary for furniture assembly, mounting, hanging, seismic anchoring, etc.

8. Contractor shall complete an inventory of the product upon pick-up and delivery and provide a copy to CARB Contract Manager or designee.

9. Contractor shall meet with CARB Contract Manager or designee to discuss services requested and special requirements. Contractor shall perform walkthroughs of upcoming jobs to assess resources needed, upon CARB Contract Manager or designee request, free of charge.

10. Contractor must provide a driver with a Class A Driver's License and a semi-truck to relocate CARB owned tractor trailers, if requested by CARB Contract Manager or designee.

11. Upon CARB Contract Manager or designee request, Contractor will provide storage of CARB property, in a locked secure warehouse, including but not limited to:

conventional furniture, MSF, office items. Storage services will include pick-up and warehouse handling for in-bound and outbound property. Contractor shall provide the first forty-eight (48) hours of storage free of charge.

12. Contractor shall ensure that, while employees are performing their duties at any

CARB facility they shall:

a. Be easily identifiable by wearing a complete uniform consisting of: a clean, brightly colored shirt with the Contractor's business name clearly displayed, dark colored bottoms, and closed-toed shoes.

b. Act courteously towards state employees and members of the public, and will not display a discourteous, abrupt, abrasive, or belligerent attitude.

c. Keep hair, facial hair, makeup, and/or nail polish neat and natural in appearance and shall not detract from a professional image.

13. Contractor will be allowed no more than three (3) upheld customer service complaints during the contract term before being removed from the contract.

Contractor will be given the opportunity to fully defend and resolve any complaint that may be received. Failure to provide full explanation and resolution of complaints may result in permanent removal from the contract.

14. Contractor shall take all necessary precautions to protect State property, equipment, and State-owned or leased facilities while performing services under this Agreement.

Contractor shall ensure compliance with the following requirements while performing services at any CARB facility:

a. Contractor shall make all necessary arrangements with building managers, local and State traffic authorities for the proper use of elevators, roadways, adjacent streets, and sidewalks.

b. Contractor shall provide for the relocation/transport (including shrink-wrapping, taping and/or palletizing, as required) of office furniture, MSF, equipment, boxes, files, supplies, and materials within existing CARB locations or from one location/site to another location/site. Office furniture and equipment includes, but is not limited to: desks, chairs, computer tables, computers, printers, file cabinets, and file shelves.

c. Contractor shall provide an ample supply of blankets or similar coverings to ensure protection of property from scratches or damage. All computer monitors shall be padwrapped.

d. Contractor shall ensure that all State property is adequately protected in the event of inclement weather.

e. Contractor shall move computer equipment and library files. Contractor shall provide specific carts designed to transport these equipment and files. Contractor shall exercise extreme care when loading, transporting, and unloading computer equipment and components.

f. Contractor shall provide and install all materials (i.e., Masonite, corner guards, etc.) necessary to protect the State's leased/owned facilities.

g. Contractor shall take whatever steps are necessary to protect carpets, floors, floor coverings, walls, elevators, lobbies, loading docks, stairways, doors, and doorjambs, etc., from damage during moves, when operating hand trucks, dollies, rolling bins, weight-moving appliances, etc. Neither food nor drinks are allowed in the work area.

15. Contractor shall repair or replace, at CARB Contract Manager or designee discretion, any State property lost, damaged or stolen while in Contractor’s custody.

16. Contractor will be responsible for the satisfactory repair of any damage to buildings or grounds.

C. CARB RESPONSIBILITIES

1. CARB Contract Manager or designee shall ensure that Contractor is provided a clear entry and exit path to the area where work is to be completed.

2. CARB Contract Manager or designee will ensure that there is adequate space for the Contractor to set furniture and/or equipment in place for functionality.

3. CARB Contract Manager or designee shall verify inventory upon pickup and delivery.

4. Services performed by the Contractor are to be inspected by CARB Contract Manager or designee after completion.

5. CARB Contract Manager or designee is solely responsible for determining acceptability of the work performed and the operability of the equipment.

6. CARB Contract Manager or designee shall inform Contractor of any special requirements before services are rendered.

7. CARB Contract Manager shall provide a list of designees upon execution of the contract.

D. SCHEDULING AND AVAILABILITY

1. CARB utilizes movers on a weekly or as needed basis per CARB Contract Manager or designee request. CARB does not guarantee a minimum or maximum number of moves or hours.

2. Dates of service shall be mutually agreed upon by Contractor and CARB Contract

Manager or designee. If Contractor cannot perform services at the scheduled date and time, the Contractor shall notify the CARB Contract Manager or designee twenty-four (24) hours in advance. Delays by the Contractor of more than one (1) day from the agreed upon date may result in CARB's assessment of liquidated damages to the Contractor at the rate of one hundred dollars ($100.00) per day.

3. CARB Contract Manager or designee shall provide at least two (2) days' notice to Contractor for requests for service; however, short or emergency response times for services may be requested.

4. CARB reserves the right to cancel any scheduled service in the event of unforeseen circumstances.

5. Job hours shall begin when the Contractor's personnel arrive at CARB's designated site and shall end when approved services are complete. No additional drive time is allowed for assignments in Sacramento or Roseville; however, drive time is considered part of calculable job hours for all other listed locations as specified in Exhibit A, Attachment 1, Locations. Contractor shall be compensated for actual hours worked at the applicable rates as specified in Exhibit B, Attachment 1, Contractor Rate Sheet.

E. LOCATION AND BUSINESS HOURS

1. All services shall be performed between the business hours of 7:00 AM to 6:00 PM

Pacific Standard Time (PST), Monday to Friday, unless otherwise specified. There may be an occasional need to work on weekends and/or holidays.

2. CARB Contract Manager or designee may request services to be performed at any of the locations listed in Exhibit A, Attachment 1, Locations. This may involve the transportation and installation of products from Northern California to Southern California and vice versa.

3. Contractor shall transport surplus furniture, equipment, and other miscellaneous items to/from CARB locations (Exhibit A, Attachment 1, Locations) to/from the following location as requested by CARB Contract Manager or designee:

a. Department of General Services Property Reutilization Warehouse

1700 National Drive Sacramento, California, 95834

4. Contractor shall coordinate the removal of surplus property to a specified location, as requested by CARB Contract Manager or designee.

5. Contractor shall transport records in archive boxes to/from CARB locations (Exhibit

A, Attachment 1, Locations) to/from the following locations as requested by CARB Contract Manager or designee:

a. California State Records Center

3240 Industrial Boulevard West Sacramento, CA 95651

b. California State Records Center 1501 Cebrian Street West Sacramento, CA 95691

c. California State Archives 1020 O Street Sacramento CA 95814

F. ESTIMATE

1. Contractor shall provide a written estimate to CARB Contract Manager or designee prior to performing services. The written estimate must include the total estimated number of work hours reasonably required to satisfactorily complete each service.

Contractor shall not perform services without written authorization from CARB Contract Manager or designee.

2. Should additional hours not included in the original estimate be necessary, the Contractor shall contact CARB Contract Manager or designee to obtain written authorization for the additional expense(s). CARB shall not be responsible for any additional hours unless approved, in advance, by CARB Contract Manager or designee.

G. CONTRACT REPRESENTATIVES

The Contract Managers during the term of this Agreement shall be:

Agency: California Air Resources Board Contractor: To Be Determined Division: Administrative Services Division Section:

Attention: Raymond Lucero Attention:

Address: 1001 I Street Sacramento, CA 95814

Address::

Phone: (279) 208-7649 Phone:

Email: Raymond.Lucero@arb.ca.gov Email:

The Administrative Representative during the term of this Agreement shall be:

Agency: California Air Resources Board Contractor: To Be Determined Division: Administrative Services Division Section:

Attention: Paige Hoffman Attention:

Address: 1001 I Street Sacramento, CA 95814

Address::

Phone: (279) 386-8751 Phone:

Email: Paige.Hoffman@arb.ca.gov Email:

Direct all contract inquiries to the Contract Managers. The parties may change their Contract Representative(s) by providing ten (10) days written notice to the other party's Contract Representative(s). The notifying party shall provide complete contact information for the replacement Contract Representative(s) to include the information provided above.

mailto:Raymond.Lucero@arb.ca.gov mailto:Paige.Hoffman@arb.ca.gov

Exhibit A, Attachment 1

EXHIBIT A, ATTACHMENT 1

LOCATIONS

CARB LOCATIONS IN CALIFORNIA

1001 I Street, Sacramento, California 95814

1927 13th Street, Sacramento, California 95811

1301 V Street, Sacramento, California 95818

1900 14th Street, Sacramento, California 95811

8311 Galena Avenue, Building 452, Sacramento, California 95828

8340 Ferguson Avenue, Sacramento, California 95828

8151 Demetre Avenue, Sacramento, California 95828

814 14th Street, Modesto, California 95354

2701 5th Street, Sacramento, California 95818

2703 5th Street, Sacramento, California 95818

773 Almond Street, Yuba City, California 95991

984 East Avenue, Suite B-4, Chico, California 95926

151 N Sunrise Avenue, Suite 510, Roseville, California 95661

3727 North 1st Street, Suite 104, Fresno, California 93726

5558 California Avenue, Suite 460, Bakersfield,…